BoD meeting minutes

4 files changed, 212 insertions, 0 deletions

diff --git a/BoardOfDirectors/IrcLogs.mdwn b/BoardOfDirectors/IrcLogs.mdwn
index b4b03b39..632c4edd 100644
--- a/BoardOfDirectors/IrcLogs.mdwn
+++ b/BoardOfDirectors/IrcLogs.mdwn
@@ -148,3 +148,4 @@ Meetings are held every second Tuesday.
 * [[Mar. 05|BoardOfDirectors/IrcLogs/2015/03-05]]
 * [[Mar. 19|BoardOfDirectors/IrcLogs/2015/03-19]]
 * [[Apr. 16|BoardOfDirectors/IrcLogs/2015/04-16]]
+* [[Apr. 29|BoardOfDirectors/IrcLogs/2015/04-29]]
diff --git a/BoardOfDirectors/IrcLogs/2015/04-29.mdwn b/BoardOfDirectors/IrcLogs/2015/04-29.mdwn
new file mode 100644
index 00000000..4f371257
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@@ -0,0 +1,160 @@
+Date is 2015-05-01, times are UTC+10.  
+[[!format txt """
+--- Day changed Fri May 01 2015
+06:55 < whot> good morning gents
+06:56 < jcristau> good evening whot 
+06:56 < keithp> four minutes and counting?
+06:56 < whot> enough time for me to wake up, I hope
+06:57 < keithp> good luck. I had teleconferences starting at 07:00 here, and I'm still not awake at 14:00
+06:59 <+egbert> hi guys!
+07:00 < agd5f> hi
+07:00 <+egbert> keithp: stop bragging. i started to work at 6:15
+07:00 -!- alanc [~alanc@inet-hqmc05-o.oracle.com] has quit [Remote host closed the connection]
+07:00 < keithp> egbert: I'm not bragging, I'm whinging
+07:00 < keithp> completely different
+07:01 <+egbert> keithp: ;p
+07:01 -!- alanc [~alanc@inet-hqmc05-o.oracle.com] has joined #xf-bod
+07:01 -!- mode/#xf-bod [+v alanc] by ChanServ
+07:02 -!- marcoz [~oftc-webi@c-67-190-28-99.hsd1.co.comcast.net] has joined #xf-bod
+07:02 < marcoz> hi all
+07:06 < whot> mupuf: ping
+07:06 < marcoz> whot: pang
+07:07 -!- robclark [~robclark@nat-pool-bos-t.redhat.com] has joined #xf-bod
+07:07 < whot> ok, that's all of us now, I think. danvet mentioned he won't make it this time iirc
+07:07 <+egbert> whot: tomorrow is may 1st. in europe this is a holiday (as you may recall ;) ) so some pepole may not be there.
+07:08 < whot> agenda: GSoC update, taxes, expo.x.org, SPI
+07:08 < whot> yeah, I think it used to be a holiday here until some gov moved it to november (iirc)
+07:09 < whot> stuart isn't here, so I'll skip the taxes bit and mail him directly
+07:09 <+egbert> so, you want to talk about expo?
+07:09 <+egbert> i did copy all the data that i believe is relevant off the machine to make sure.
+07:10 <+egbert> it is sitting somewhere here on my disk. i still have to get the usb stick.
+07:10 <+egbert> point is: since keithp is here: is there a way to get physical access to the machine?
+07:10 <+alanc> jg has a big archive dir on expo of old X consortium docs - it's where I got the historical xc source history from - you want to preserve that if you can
+07:11 < whot> i've got sudo access to the box now, so I can copy everything too if you give me a quick list of what you pulled down
+07:11 <+egbert> alanc: this is not what i mean, we have more current data on expo that we do want to archive 
+07:11 < whot> otherwise it'll try to rsync everything-ish
+07:11 <+alanc> okay
+07:12 <+egbert> whot: it is pretty much everything but the os. (and i think i didn't copy the home dirs and email spool due to privacy concerns)
+07:12 < whot> i'll leave the email alone, but knowing jg he'll have some goodies in his hom :)
+07:13 <+egbert> keithp: do you know anyone at mit still we could contact about this machine?
+07:13 < whot> in terms of hosting, members and bod run off expo, where do we migrate these to?
+07:13 <+egbert> his physical home i believe, not his home on expo.
+07:13 < keithp> egbert: I've never known who at MIT manages these machines, I'm afraid.
+07:14 <+egbert> keithp: any clue who could help us there? jg?
+07:14 < keithp> I thought someone like ajax had visited the hardware at some point
+07:14 <+egbert> (i can try and contact jg over linkedin)
+07:14 <+egbert> yeah, but his contacts may have dried up.
+07:14 <+egbert> by now.
+07:15 <+egbert> you need someone connected like jg ;p
+07:16 < whot> tbh, phys access is the least of my worries. if we wipe it and leave it switched off everything else is icing
+07:17 <+egbert> whot: point is: if the machine goes down we may need access to the management interface.
+07:17 <+egbert> someone seemed to have pulled the cable.
+07:17 <+egbert> it is not accessible any more.
+07:17 < robclark> not sure if it helps at all but imirkin is at least an mit alum.. he might know some people there still..  although I guess it would help if someone knew what dept and/or building it was in (since mit is not a small place)..
+07:18 < whot> egbert: wfm
+07:18 <+egbert> robclark: maybe ajax would remember that.
+07:18 < robclark> yeah, would be worth asking.. although he left already (otherwise would be sitting next to me)
+07:19 <+egbert> it is fine if you ask tomorrow or next week ;)
+07:19 <+egbert> if he doesn't i could ask jg.
+07:20 < robclark> k.. I should just ping him on irc..
+07:21 < whot> so again: where do we migrate to? because we may get away without physical access
+07:22 < whot> and who wants to do the migration (hint: not me, too many deadlines atm)
+07:22 <+egbert> it would be nice we we would have our own machine. some small box (1u) we could rack somewhere.
+07:24 < robclark> I thought cloud stuff was all the rage :-P
+07:24 < robclark> would at least avoid the problem of loosing the machine :-P
+07:24 < whot> hehe
+07:24  * keithp imagines small rack mount machines on the rampage
+07:25 <+egbert> maybe that would be a solution as well. we just need to remember to pay the bills in time ;p
+07:25 < robclark> at any rate, solutions that don't involve me pretending (badly) to be a sysadmin seem like a good thing.. :-P
+07:26 < whot> ok, who wants to take that on as homework?
+07:26 <+egbert> whot: what exactly?
+07:27 <+egbert> finding a location or be the sysadmin?
+07:27 < whot> finding a suitable migration strategy
+07:27 < whot> once we know where to put the lot we can talk about how much work and what kind of work it'll be
+07:28 <+egbert> can we find out what mit thinks about the machine first?
+07:28 < robclark> I guess first question is, whether there is someone who can gift us hosting?  Otherwise it is question of how much it costs for someone to host our server + hw, vs cost for some virtual machine off in the cloud..
+07:29 <+egbert> they haven't pulled the plug so maybe they are even eager to keep it just don't know wh to talk to...
+07:29 < whot> egbert: sounds like you want to take this over? hint, hint, nudge, nudge
+07:29 <+egbert> whot: i can give it a try.
+07:30 < whot> aaaand sold!
+07:30 < robclark> (fyi egbert, I've already pinged ajax.. I'll let you know if he knows anything about the mit situation)
+07:30 <+egbert> robclark: thanks!
+07:30 < whot> ok, let's move on: GSoC update - agd5f, mupuf - any comments?
+07:32 < agd5f> whot, 6 accepted projects
+07:33 < agd5f> several of the non-accepted projects have asked about EVoC
+07:34 < agd5f> I'm assuming at this point I can discuss what projects have been accepted
+07:34 < whot> students have been notified, right?
+07:34 < agd5f> yeah
+07:34 < whot> so I think it's public then
+07:37 < agd5f> in no particular order:
+07:37 < agd5f> 1. Convert the BOCHS and CIRRUS drivers to atomic mode-setting 
+07:37 < agd5f> 2. Atomic counters support for llvmpipe including computer shader interactions
+07:37 < agd5f> 3. Range analysis pass, and porting optimization passes to Mesa's NIR 
+07:37 < agd5f> 4. Apitrace: Add support for performance counters in the profiling view
+07:37 < agd5f> 5. Freedreno support on Android with DRM/KMS based Hardware Composer
+07:37 < agd5f> 6. OpenCL image support for the r600 gallium driver
+07:38 < whot> cool, thanks
+07:38 < whot> any other comments regarding GSoC?
+07:39 < agd5f> nope
+07:40 < whot> alright, thanks. let's move to the last item: SPI
+07:40 < whot> what are we going to do re re-voting?
+07:41 <+egbert> the idea was to get the bylaws into a better shape first i think.
+07:41 <+egbert> mupuf isn't around. so we don't know what his plans there are.
+07:42 < keithp> egbert: what else do we want to change? Seems like just putting it up for a vote again and prodding people until they actually do vote might work?
+07:43 <+egbert> keithp: there were a bunch of thing that were left for another vote as we didn't have enough time.
+07:44 <+egbert> if we do a revote now it would look really dump if we did another one in a year to fix those things.
+07:44 < keithp> meh?
+07:44 < keithp> getting merged with SPI seems important enough to make that not pend yet another long round of editing to me
+07:46 < robclark> not sure if it gets awkward for GSoC if who the money goes to changes half way through.. either way sooner rather than later seems like a good idea..
+07:47 < marcoz> agreed, sooner rather than later,   if we look dumb in the future, so be it
+07:48 < keithp> so, how about just planning on running exactly the same ballot item in a couple of weeks and letting people know well ahead of time that not voting is the same as voting no
+07:49 < robclark> (and reminder spam perhaps, with one week or less remaining in voting period..)
+07:49 < keithp> hourly spam until enough people vote?
+07:49 < robclark> not like anyone procrastinates or anything.. 
+07:49 < robclark> heheh
+07:50 < robclark> wouldn't hurt to point out # of people who haven't voted yet, or something like that..  anyways.. one way or another more proactive reminders is probably a good thing..
+07:50 < whot> right, so the next question is obvious then: who wants to run the vote?
+07:50 < keithp> who knows how?
+07:51 <+egbert> i know how to run the voting system
+07:53 <+egbert> guys, i would like to call it a day pretty soon. the long delays may be acceptable to you but not here.
+07:53 < keithp> could you set up a ballot and let me drive the email bits?
+07:53 <+egbert> i could do that.
+07:54 < keithp> ok, lets vote here on what we should do, and then move on from there.
+07:54 < keithp> Who thinks we should re-run the bylaws issue in another election in the next few weeks?
+07:54 < keithp> +1
+07:54 < robclark> +1 for egbert setting up ballot and keithp playing spam-master
+07:55 < agd5f> +1
+07:55 < whot> +1
+07:55 <+egbert> i would rather get the bylaws fixed.
+07:55 <+egbert> first
+07:55 < robclark> is there a list of things needing to be fixed?
+07:55 <+egbert> mupuf knows best
+07:56 < robclark> hmm
+07:56 < marcoz> +1
+07:56 < robclark> any chance we could take this to bod mailing list to avoid waiting another two weeks (to see if there is something that could be fixed in short order about bylaws)?
+07:57 < keithp> THere's absolutely nothing saying we can't work on fixing the bylaws in parallel and calling for another vote in a few months
+07:57 < robclark> +1
+07:57 <+egbert> right
+07:57 <+egbert> but we need to do it and stay with it.
+07:57 <+egbert> not drop it again until a few days before the election.
+07:57 < keithp> yeah, that didn't work out well
+07:58 < robclark> mupuf, maybe when you are around, you could send todo list to mailing list?
+07:59 < whot> ok, then let's do this: mupuf will send the todo list to the mailing list, we figure out what to amend and what is appropriate in the scope. once we agree on that, mupuf can push the changes to the git repo, once that's done egbert can set up the ballot
+07:59 < robclark> sounds good
+07:59 <+egbert> +1
+07:59 < whot> and theory goes this should even be possible so that by the next meeting we have a ballot date and keithp can start spamming around
+08:00 < keithp> whot: so you'd like to change your vote to pend for a few weeks until we figure out how hard that will be?
+08:00 < agd5f> +1
+08:00 < whot> keithp: I'd like _us_ at least to be in agreement that the bylaws are good enough, right now it doesn't seem to be the case
+08:01 < keithp> that seems completely reasonable to me, and limits the scope to a two week timeframe, which is also reasonable
+08:02 < keithp> I will also change my vote then, and we'll revisit this in  two weeks. +1
+08:02 < keithp> Are we done for the day? It's been an hour now.
+08:02 < whot> I think so, any other urgent items?
+08:02 <+egbert> yes, please 
+08:02 < keithp> egbert: thanks for staying up late, and also thanks for reminding us that we weren't making progress
+08:02 <+egbert> it is past midnight here. i would like to leave
+08:03 < keithp> see y'all in two weeks time
+08:03 <+egbert> keithp: :)
+08:03 <+egbert> see ya!
+08:03 < whot> yeah, let's call it a day. see you guys in two weeks
+"""]]
diff --git a/BoardOfDirectors/MeetingSummaries/2015.mdwn b/BoardOfDirectors/MeetingSummaries/2015.mdwn
index fc3f3e0e..f0058de4 100644
--- a/BoardOfDirectors/MeetingSummaries/2015.mdwn
+++ b/BoardOfDirectors/MeetingSummaries/2015.mdwn
@@ -10,3 +10,4 @@ Summaries of the 2015 meetings of the [[X.Org Foundation|XorgFoundation]] [[Boar
 * [[Mar. 05|BoardOfDirectors/MeetingSummaries/2015/03-05]]
 * [[Mar. 19|BoardOfDirectors/MeetingSummaries/2015/03-19]]
 * [[Apr. 16|BoardOfDirectors/MeetingSummaries/2015/04-16]]
+* [[Apr. 29|BoardOfDirectors/MeetingSummaries/2015/04-29]]
diff --git a/BoardOfDirectors/MeetingSummaries/2015/04-29.mdwn b/BoardOfDirectors/MeetingSummaries/2015/04-29.mdwn
new file mode 100644
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--- /dev/null
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@@ -0,0 +1,50 @@
+Summary of the 29 April 2015 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]]
+Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/2015/04-29|BoardOfDirectors/IrcLogs/2015/04-29]].
+
+## Attendees
+
+Present:
+
+* Alex Deucher, Peter Hutterer, Matt Dew, Egbert Eich, Keith Packard, Rob Clark
+
+Absent:
+
+* Martin Peres, Daniel Vetter
+
+
+## Summary
+
+GSoC has 6 accepted projects - congratulations to the students.
+
+SPI vote is to be re-run in the near future.
+
+## Items discussed
+
+[[!format txt """
+ITEM: expo.x.org
+Trying to figure out who has physical access to the machine and a migration
+strategy of where to move it to.
+ACTIONS: Egbert E to investigate migration options
+STATUS: Pending
+
+ITEM: GSoC
+We have 6 accepted projects:
+1. Convert the BOCHS and CIRRUS drivers to atomic mode-setting 
+2. Atomic counters support for llvmpipe including computer shader interactions
+3. Range analysis pass, and porting optimization passes to Mesa's NIR 
+4. Apitrace: Add support for performance counters in the profiling view
+5. Freedreno support on Android with DRM/KMS based Hardware Composer
+6. OpenCL image support for the r600 gallium driver
+
+Congratulations to the students and mentors!
+ACTION: None
+STATUS: Complete
+
+ITEM: SPI vote
+We're planning to re-vote on the SPI changes, based on the low participation
+in the last election but the high approval of the changes.
+A couple of (expected to be minor) changes to the bylaws are proposed, they
+need to be voted on by the board.
+ACTION: Martin P to send proposed changes to the board list
+STATUS: Pending
+"""]]