BoD: this week's meeting minutes

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+Date is 2014-12-05, times are UTC+10.  
+[[!format txt """
+--- Day changed Fri Dec 05 2014
+07:59 < whot> good morning, gentlemen
+08:04 <+egbert> whot: good evening. still an hour until morning here ;p
+08:04 < whot> hehe
+08:05 <+egbert> it's still past work time here, so i'm having my beer ;)
+08:05 < whot> it's always past work time somewhere, a beer is always justified
+08:06 <+egbert> yup, that's a good point!
+08:06 <+egbert> very valid :)
+08:07 < keithp> howdy
+08:07 <+egbert> hi keith! did you have lunch already?
+08:07 < keithp> indeed! 14:07 here
+08:08 <+egbert> so you're ready for your after lunch nap!
+08:08 < keithp> I was 'designing software' for the last hour, thanks!
+08:08 < jcristau> it's always after lunch somewhere, a nap is always justified
+08:09 <+egbert> ok, so who did you have lunch with then?
+08:09 < keithp> the usual intel crew
+08:09 <+egbert> jcristau: of course!
+08:09 -!- dumbbell_ [~dumbbell@mail.made4.biz] has joined #xf-bod
+08:09 -!- dumbbell- [~dumbbell@mail.made4.biz] has quit [Read error: Connection reset by peer]
+08:10 < whot> stukreit, alanc, mupuf_, agd5f: ping
+08:11 < agd5f> hi
+08:12 <+egbert> hrm, we are over 10 min past the hour already. should we get started - even with some missing?
+08:12 < whot> yeah, it's not like there's much to discuss
+08:13 <+egbert> spi? i don't have the date at hand when the meeting will be.
+08:13 < whot> OPW update and SPI, got nothing else here
+08:14 < whot> I was too slack with the XDC questions, only sent them to Tom on Wed and didn't hear back yet
+08:14 <+egbert> whot: yeah, we should deal with this on the ml first. 
+08:14 < whot> OPW update: official start date is 9 dec, stukreit told me the money is in flight, clinhart says the project planning is on track
+08:15 < whot> not sure I mentioned this: I got "told off" for posting the results early, next round we should make the decision on the private list and hold back with the announcement until after OPW did so officially
+08:15 < whot> just something to remember
+08:16 <+egbert> hrm. we do hold our meetings publically.
+08:16 < whot> SPI: meeting next week, that should be the green light for us I hope. one that's done we should get the elections on track, we only have 60 days according to the proposal
+08:17 < whot> egbert: yes, we can discuss the various projects and merits during the meeting, just the final decision should not be pre-announced
+08:17 <+egbert> whot: ok, that may work.
+08:18 <+egbert> the timing with elections is a bit bad as these 60 days fall right into the holiday season.
+08:19 < keithp> egbert: we could amend the request and ask for more time pretty easily; just needs to not be open-ended
+08:19 <+egbert> keithp: ok, that's fair.
+08:20 < whot> ok, 90 days, 120 days? how much do we need?
+08:20 < whot> 90 days would give us until march
+08:20 <+egbert> right. 90 sounds like a good plan.
+08:20 < keithp> Seems like putting an election together on the site and running it won't take that long though
+08:21 < whot> keithp: yeah, we say that every year and then it ends up being 3 months later than expected :)
+08:21 < keithp> heh
+08:22 < whot> ok, I'll ping bdale to get this to 90 days, but we should start electsions asap anyway
+08:22 < keithp> agreed
+08:22 < whot> 4 of us are out of term soon anyway
+08:22 <+egbert> i haven't been around before the last election but it hasn't changed over all the years since i've been on the board before.
+08:23 < whot> egbert: it's mostly a problem of finding someone to get the emails out, and everything set up without getting interrupted by e.g. PhD theses :)
+08:23 <+egbert> yeah, i'm not currently busy on a phd thesis :)
+08:24 < whot> those things can sneak up on you
+08:24 <+egbert> hehe
+08:24 < keithp> only if you don't have a lantern at the ready
+08:24 < whot> egbert: do you want to run the election this year?
+08:24 <+egbert> whot: you got me cornered ;p
+08:25 < whot> should've started a phd in time
+08:25 <+egbert> i'd need someone to help me with the software though.
+08:25 <+egbert> me and web programming don't go together ;p
+08:27 < agd5f> the hardest part is setting up the elections database
+08:29 < whot> right. something we can figure out outside the meeting times.
+08:29 < whot> so the election would need two checkboxes, one for the new board members, one for yes/no on the SPI merger
+08:31 <+egbert> yeah, right. let's figure this out outside the meeting.
+08:31 <+egbert> first thing to do is to create a timeline so we know what needs to happen when.
+08:32 <+egbert> do we have any documentation and howtos from past elections?
+08:32 <+egbert> if we do, please point me to it and i will look into it and make a plan.
+08:33 < whot> egbert: mupuf_ might have some, IIRC he ran the last one
+08:33 < whot> ok, any other items? I'm done with my list here
+08:33 <+egbert> whot: ok, i'll ping him.
+08:33 < agd5f> there's a page on the internal elections wiki with everything we need
+08:33 < agd5f> I'll see if I can dig up the link
+08:33 <+egbert> agd5f: what's the internal elections wiki?
+08:34 <+egbert> agd5f: ok, thanks!
+08:36 < whot> alrighty, I guess that's it for today then. Thanks for attending, we'll meet in 2 weeks
+08:36 < keithp> sounds good! thanks everyone
+08:36 < whot> I'll fwd any SPI results as I get them
+08:36 <+egbert> ok, talk to you guys in 2 weeks!
+08:36 <+egbert> thanks!
+"""]]
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