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authorPeterHutterer <PeterHutterer@web>2015-10-19 14:18:21 -0700
committerxorg <iki-xorg@freedesktop.org>2015-10-19 14:18:21 -0700
commit6c7c10ad10dec9090435e99d7b0de323cc363d0a (patch)
treec162c29d9f78b12148a2586699dba908b58b2468
parent64e5ed10cb06916589ffc6efe181a8d4e5268189 (diff)
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@@ -1,13 +1,12 @@
# Request For Proposal for XDC - Draft
These are the general outlines of what the Xorg Board is looking for when voting
-on an XDC RFP. The Xorg Board will not organize the conference itself and e.g.
-contact venue locations, but only vote on the proposals and afterwards collect
+on an XDC RFP. **The Xorg Board will not organize the conference itself**, the person or team proposing the conference will be the conference organizer. The Board will only vote on the proposals and afterwards collect
the bill.
## Venue
-The venue should be known, including the bill. If the venue options aren't fixed
+The venue should be known and included in the proposal, including the estimated costs. If the venue options aren't fixed
yet there should be at least one guaranteed fallback.
A recommended choice is a university/college. A Q&A session with Xorg
@@ -17,13 +16,13 @@ new people into our community.
For the main track we need a room sitting up to 100 people (attendance is
usually 50-100, generally more in Europe than Americas). It's good to have a
-second room with whiteboards and a few tables/seats for add-hoc hallway tracks
+second room with whiteboards and a few tables/seats for ad-hoc hallway tracks
and coding sessions.
-## Accomodation
+## Accommodation
A lot of students travel to XDC on small budgets, hence there should be
-affordable accomodations available in close proximity (or well-connected with
+affordable accommodations available in close proximity (or well-connected with
public transport). Best to list a few recommended places including prices.
## Location
@@ -53,7 +52,7 @@ hosting/sponsoring company/university. We need a contact there.
Since a lot of people can't attend every XDC we want to record all main track
sessions. Make sure you have the equipment and people to do that, including
-publishing the videos (preferrably within a day or so) to youtube or similar.
+publishing the videos (preferably within a day or so) to youtube or similar.
There's also sometimes local laws about required signage when sessions are
recorded, please make sure that any such are indicated on the XDC webpage too.
@@ -62,11 +61,11 @@ recorded, please make sure that any such are indicated on the XDC webpage too.
We need an estimate of the overall cost. Some breakfast/snack buffet is nice to
have and often not included in a sponsored venue, please include that too.
-Universities have cathering for that.
+Universities have catering for that.
## Date
-Since we want to invite Gsoc students and also allow local students to join, the
+Since we want to invite GSoC students and also allow local students to join, the
conference should be at the beginning of the (northern) autumn term, so late
September.
@@ -75,7 +74,7 @@ The conference is usually 3 days Wed-Fri, with all three days filled.
## Proposal Due Dates
The board would like to have at least a preliminary proposal 1 year ahead at the
-preceeding XDC. It should have an indication by when a definitive proposal will be
+preceding XDC. It should have an indication by when a definitive proposal will be
handed in and by when the board needs to make a final decision (e.g. to make
sure venues can be still be booked). The board can consider late proposals and
will decided on its own when is the best time to make the final vote or