Xorg BoD minutes 2023-05-31

4 files changed, 140 insertions, 0 deletions

diff --git a/BoardOfDirectors/IrcLogs.mdwn b/BoardOfDirectors/IrcLogs.mdwn
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+++ b/BoardOfDirectors/IrcLogs.mdwn
@@ -373,3 +373,4 @@ Meetings are held every second Thursday.
 * [[Apr. 19|BoardOfDirectors/IrcLogs/2023/04-19]]
 * [[May. 03|BoardOfDirectors/IrcLogs/2023/05-03]]
 * [[May. 17|BoardOfDirectors/IrcLogs/2023/05-17]]
+* [[May. 31|BoardOfDirectors/IrcLogs/2023/05-31]]
diff --git a/BoardOfDirectors/IrcLogs/2023/05-31.mdwn b/BoardOfDirectors/IrcLogs/2023/05-31.mdwn
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+[[!format txt """
+[12:00:52] [connected at Wed May 31 12:00:52 2023]
+[12:00:52] [I have joined #xf-bod]
+[12:02:05] <Lyude> Hi everyone! Time for role call: alyssa, cmichael, ivyl, mfilion, rg3igalia 
+[12:02:15] <ivyl> heyo
+[12:02:16] <cmichael> here
+[12:02:16] <Lyude> sima: anholt_ 
+[12:02:50] <rg3igalia> hi
+[12:03:37] <alyssa> hi
+[12:04:13] <Lyude> Hi! So the agenda for today: XDC, GSoC/EVoC, SFC, rebranding, matrix (no updates yet), board positions
+[12:04:36] <Lyude> rg3igalia: any updates on the XDC side?
+[12:05:39] <rg3igalia> no, I wanted to send the request for proposals for XDC 2024, but I wanted to talk to mfilion first as a heads-up, then proceed with other XDC matters after that
+[12:06:10] <rg3igalia> no updates regarding XDC 2023 other than I updated the wiki removing Sam and replacing his name with mine
+[12:07:28] <Lyude> gotcha. tlwoerner, any updates on GSoC/EVoC stuff? I saw there were some project proposals in my inbox from potential evoc folks
+[12:09:31] <anholt_> here briefly
+[12:11:42] <Lyude> I guess tlwoerner isn't here atm so we can skip that for the time being,  alyssa - heard anything back regarding the SFC stuff? iirc you had said someone had mentioned to you that they'd be scheduling a meeting with us
+[12:12:06] <alyssa> no
+[12:12:10] <alyssa> and getting a bit frustrated
+[12:12:17] <alyssa> this is now the second time they've ghosted me
+[12:13:36] <tlwoerner> hi! wrt evoc: i'm only aware of the one proposal on which the board voted last meeting
+[12:14:06] <Lyude> tlwoerner: gotcha, I will go through and double check my email after and let you know - I thought I saw someone else as well but maybe I'm misremembering
+[12:14:22] <Lyude> alyssa: I can try getting in contact with them this week then
+[12:14:33] <tlwoerner> gsoc: coding officially began this past Monday, my role falls to the background. now it's up to the mentors and contributors
+[12:15:22] <alyssa> Lyude: sure
+[12:16:40] <Lyude> I guess that just leaves rebranding: not sure what there is to say on this atm, I think we need someone to take the helm on this 
+[12:17:12] <rg3igalia> one question regarding rebranding: it would need another change in the bylaws, right?
+[12:17:24] <rg3igalia> and approval from members, etc?
+[12:20:04] <Lyude> rg3igalia: rebranding the entire organization would, alyssa had suggested a potential though last meeting that we consider methods that might not need a revote - for instance, focusing a bit more on the freedesktop branding in areas like XDC (think like, FDC sponsored by the X.org foundation). basically things that don't involve literally renaming the foundation
+[12:20:12] <Lyude> I think eventually we'd like to do the former though
+[12:20:54] <rg3igalia> ok, I think rebranding the social media is interesting
+[12:21:59] <Lyude> (will brb)
+[12:22:04] <rg3igalia> and not mentioning x.org explicitly in XDC (i.e. not expanding the acronym) is also interesting, but perhaps anything beyond that is not so interesting until we rebrand the org
+[12:22:19] <alyssa> I would be very interested in rebranding the fedi as freedesktop.org, with a little note in the bio saying "run by the X.org Foundation" or whatever
+[12:22:40] <alyssa> rg3igalia: not expanding the acronym is one way to do it. backronyming is another.
+[12:22:55] <alyssa> I don't have any good X backronyms though :D
+[12:23:12] <anholt_> I think renaming the public stuff sounds reasonable to me.  Renaming the org sounds like a painful exercise with no real gains.
+[12:23:17] <Lyude> we could definitely start with the social media if folks are alright with that!
+[12:23:25] <ivyl> I think it makes a lot of sense to refocus all the public presence on freedesktop.org. There's enough confusion about X.Org == X Server and X Server only.
+[12:24:05] <ivyl> And that would definitely help since fdo is a home to much much more than just X :-)
+[12:24:16] <Lyude> yeah definitely, that's the big reason we want to do this
+[12:24:24] <rg3igalia> re: rebranding social media: in the last meeting we reviewed if that went against the bylaws or not; I quickly skimmed through them and didn't find any issue about it
+[12:24:33] <rg3igalia> we could vote over email and that would get my +1
+[12:25:05] <Lyude> sounds good to me, although I think we've got enough people to vote on it now ( btw cmichael ^ )
+[12:25:19] <rg3igalia> +1 in any case :)
+[12:25:24] <alyssa> +1 obviously :p
+[12:25:42] <alyssa> [If the resolutioon passes, I'll do the rebrand I guess.]
+[12:25:53] <rg3igalia> obviously :P
+[12:26:03] <ivyl> +1
+[12:26:21] <cmichael> +1
+[12:26:36] <Lyude> alright, that's approved then :)
+[12:26:48] <cmichael> rebranding the social media sounds like a good first step to me
+[12:26:55] <anholt_> +1
+[12:27:31] <Lyude> That just leaves the board positions, cmichael and ivyl have you guys decided on what you would be interested in helping out with btw? we currently need someone to head GSoC/EVoC stuff in the future, and also I'm pretty sure anholt_ would very much appreciate someone taking over treasurer work :)
+[12:28:05] <ivyl> I can tackle the treasurer work :-)
+[12:28:07] <anholt_> I heard ivyl was interested in treasurer, and we talked briefly.  I'm not planning on running for reelection, so I think getting a year of overlap there would be great
+[12:28:16] <cmichael> I could help with the GsoC/Evoc items. I don't feel comfortable enough to handle treasury yet
+[12:28:25] <alyssa> ivyl: our hero
+[12:28:41] <Lyude> i was gonna say, thank you a ton ivyl !! that would be a huge help
+[12:28:43] <Lyude> cmichael: same to you :)
+[12:28:50] <cmichael> Lyude, no worries :)
+[12:29:04] <Lyude> tlwoerner: ^ I assume you'll discuss this further with cmichael btw?
+[12:29:52] <ivyl> I'm happy to help :D
+[12:30:24] * alyssa has to run, but will work on rebranding the social media
+[12:30:37] <alyssa> tired: having good boring branding from the start
+[12:30:53] <alyssa> wired: having confusing x11 branding, accidentally starting a window system flamewar, rebranding and getting buzz from the rebrand
+[12:31:04] <alyssa> hmm no too wordy, will have to workshop it =P
+[12:31:09] <Lyude> np! I think that's basically the end of the meeting then :), tlwoerner I guess if you could confirm whenever you get the chance
+[12:32:51] <cmichael> alyssa, lol
+[12:33:38] <cmichael> tlwoerner, if I am not on IRC (I have a tendency to shutdown the computer when my workday is done), then please feel free to contact me via email with any items that I can help with
+[12:40:00] <tlwoerner> cmichael: sounds great! i'm in meetings right now
+[13:43:23] <sima> Lyude, oops sorry I mixed up my calendar real bad :-/
+[13:48:58] <Lyude> it's np
+[14:09:25] <mfilion> sigh I got caught up in another meeting and missed this one, again... 
+[14:10:09] <mfilion> I need to adjust my calendar, I had it one hour earlier, came on here and realized it was an hour later
+[15:20:35] * alyssa looking for fd.o branding stuff
+[15:21:22] <alyssa> wikimedia has it
+[15:50:54] <alanc> I think keithp has the originals
+[15:51:00] <alyssa> :+1:
+[15:51:13] <alyssa> wikimedia has an svg so that did what I needed
+[15:51:20] <alyssa> anyway, deed is done, we're now fd.o branded on fedi
+[15:51:46] <alyssa> username is still @xorgfoundation since that's more complicated to change
+[15:52:13] <alyssa> waffling over paying for a hosted instance at social.freedesktop.org and then we would be social.freedesktop.org/@foundation or something
+[15:54:12] <alyssa> ballpark of USD$100/yr which to me feels like a pretty trivial expense
+[15:54:56] <alyssa> Possibly something to discuss next meeting
+"""]]
+[17:55:35] [disconnected at Wed May 31 17:55:35 2023]
diff --git a/BoardOfDirectors/MeetingSummaries/2023.mdwn b/BoardOfDirectors/MeetingSummaries/2023.mdwn
index 49eb2756..79cb42b8 100644
--- a/BoardOfDirectors/MeetingSummaries/2023.mdwn
+++ b/BoardOfDirectors/MeetingSummaries/2023.mdwn
@@ -6,3 +6,4 @@
 * [[Apr. 19|BoardOfDirectors/MeetingSummaries/2023/04-19]]
 * [[May. 03|BoardOfDirectors/MeetingSummaries/2023/05-03]]
 * [[May. 17|BoardOfDirectors/MeetingSummaries/2023/05-17]]
+* [[May. 31|BoardOfDirectors/MeetingSummaries/2023/05-31]]
diff --git a/BoardOfDirectors/MeetingSummaries/2023/05-31.mdwn b/BoardOfDirectors/MeetingSummaries/2023/05-31.mdwn
new file mode 100644
index 00000000..0b359b16
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@@ -0,0 +1,52 @@
+Summary of the 31 May 2023 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]]
+Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/]]
+
+## Attendees
+
+Present:
+Lyude Paul,
+Arkadiusz Hiler,
+Christopher Michael,
+Emma Anholt,
+Alyssa Rosenzweig,
+Ricardo Garcia
+
+Guests:
+Trevor Woerner
+
+Absent:
+Mark Filion,
+Sima Vetter,
+
+## Summary
+
+Agenda: XDC, GSoC/EVoC, SFC, rebranding, matrix, board positions
+
+## Items discussed
+
+[[!format txt """
+ITEM: Matrix
+No updates on this yet
+ACTIONS: Lyude to find a suitable server
+STATUS: Pending
+
+ITEM: SFC
+No updates from SFC yet
+ACTIONS: Lyude will poke them this week
+STATUS: Pending
+
+ITEM: GSoC/EVoC
+No updates
+ACTIONS:
+STATUS: Pending
+
+ITEM: Rebranding
+We decided to start by rebranding the Mastodon account
+ACTIONS: Alyssa to rebrand Mastodon account
+STATUS: Pending
+
+ITEM: Board positions
+Arkadiusz volunteered for treasurer, and Christopher has volunteered to help head various student outreach programs like GSoC and EVoC :). Thanks to Emma for all of her work as treasurer!
+ACTIONS:
+STATUS: Done
+"""]]