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Date is 2015-12-10, times are UTC+1.  
[[!format txt """
22:55 < whot> good morning
22:56 < danvet> hi
22:59 < robclark> hi
23:01  * whot waves at secretary^ 
23:02 < danvet> whot, it's pretty stupid really ;-)
23:02 < whot> doesn't know how to wave back yet, eh?
23:02 < danvet> it's a one-trick bot
23:03 < danvet> agd5f, egbert here too?
23:03 < agd5f> hello
23:03 < danvet> mupuf_ ?
23:04  * danvet can't find marcoz or keithp ...
23:07 < danvet> well let's start with agenda and hope mupuf shows up at least
23:07 < danvet> expo, spi, bylaws, xdc date
23:07 < danvet> I guess election too?
23:08 < whot> yeah. I had a reminder go off last week about member expiry
23:08 < whot> because we need to handle this better this year :)
23:09 < danvet> well since I wasn't there last time around I have 0 clue
23:09 < danvet> should we vote and member expire at the same time? roughly I mean?
23:10 < danvet> and bylaws/spi is also stuck in "pls review the latest version" since months ...
23:10 < agd5f> historyically we expired everyne before the election and send out a reminder to renew
23:10 < danvet> well bylaws say we need to do that
23:10 < whot> danvet: no, the order is: email to all members about upcoming expiry, then expire them, then call the election
23:10 < danvet> ok
23:11 < whot> and there are a couple of time limits, so we need to wait in between. I'll look those up
23:11 < danvet> oh well we have 5 people here, that's enough to get votes through, lets get started
23:12 < whot> danvet: who's still missing for the bylaw review?
23:12 < danvet> robclark, any updates on expo?
23:12 < danvet> whot, lemme check
23:12 < robclark> sorry, no expo update..
23:13 < danvet> egbert&keithp, if we assume that mupuf has given his +1 by just sending out the mail
23:13 < danvet> so we'll need to do the current round of elections an membership stuff with the old box?
23:14 < whot> old box?
23:14 < danvet> current expo
23:14  * danvet doesn't have clue about this server transition business tbh
23:14 < robclark> it shouldn't matter too much from a migration standpoint..
23:14 < danvet> I thought we couldn't move because the mail stuff isn't working yet ...
23:15 < robclark> either way, we need to snapshot the mysql db before finally switching off the old machine..
23:15 < robclark> to be sure we have latest state
23:15 < danvet> yup
23:15 < danvet> robclark, so still stuck on handling mail somehow?
23:15 < danvet> you poked daniels to get the fdo side going?
23:15 < robclark> basically need to make a reminder to poke keithp at some time when we are both online..
23:16 < robclark> yeah, need to re-ping daniels for the list migration (but that is orthogonal)
23:16 < danvet> I thought we just need some fdo admin to do this, and daniels offered to help?
23:16 < robclark> probably just need $some_fdo_admin
23:16 < danvet> daniels should be able to help I think
23:16 < robclark> yeah, I think last time I pinged him, he blamed skl for being too busy :-P
23:17 < danvet> we fixed that meanwhile ;-)
23:17 < robclark> heheh
23:18 < danvet> let's go to xdc date then, and keep the voting stuff for the end
23:18 < danvet> last time around we didn't vote due to lack of people, now it's not really more
23:18 < danvet> and mupuf is awol too
23:19 < agd5f> what were the dates again?
23:19  * danvet just realized that egbert isn't here, it's just his irc client
23:19 < danvet>  14-16th or 21-23rd Sept.
23:19 < mupuf_> sorry guys!
23:19 < mupuf_> got a slight bus problem
23:19 < danvet> egbert has a conflict on the 14-16
23:19 < mupuf_> and the phone was dead
23:19 < danvet> stuart seems fine with either
23:19 < whot> I have no preference
23:19 < danvet> mupuf_, tsk ;-)
23:19 < danvet> no one else piped up with preferences either
23:20 < danvet> mupuf_, any preference from an organizer pov for xdc dates?
23:20 < mupuf_> the earlier the better I would say
23:21 < mupuf_> before students get really into classes
23:21 < agd5f> no preference from me either
23:21 < danvet> mupuf_, they're both while classes are on?
23:21 < mupuf_> sure, but the further along they are, the hardest it is for people to miss
23:22 < agd5f> I guess I'd prefer the later ones though when push comes to shove
23:22 < mupuf_> never heard this idiom before
23:23 < danvet> well I'd say given egberts conflict and no other hard conflict we should just vote for 21-23 sept
23:23 < danvet> and better to fix the date earlier than later imo
23:23 < danvet> ok, or further discussion?
23:24 < agd5f> danvet, sounds good to me
23:24 < whot> +1 from me for 21-23
23:24  * robclark has no preference..  although earlier seems like it would mean longer days which seems like a good thing
23:24 < danvet> there's few folks, so need full agreement anyway for the vote to carry ;-)
23:24  * danvet +1 on 21-23
23:24 < mupuf_> +1 on 21-23
23:25 < mupuf_> I had forgotten about the conflict of egbert
23:25 < whot> robclark: doesn't matter if the light's out while we're at the pub :)
23:25 < agd5f> +1 on 21-23
23:25 < robclark> heheh
23:26 < mupuf_> september is fine, it is just like Bordeaux, we may actually have more light still
23:26 < mupuf_> it is only in november that it gets really bad
23:26 < danvet> robclark, +1/-1?
23:26 < robclark> sure, +1
23:27 < danvet> thx, next xdc is 21-23 sept 2016
23:27 < danvet> mupuf_, happy organizing!
23:27 < danvet> mupuf_, might be good to give lwn.net a note for their calendar ...
23:27 < mupuf_> yep!
23:28 < danvet> so next up all that voting stuff
23:28 < agd5f> mupuf_, you should get into event planning ;)
23:28 < danvet> whot, have you dug out the timeline?
23:29 < mupuf_> agd5f: what do you mean?
23:29 < danvet> just relocate to a new city every two years and have xdc there, deal?
23:30 < agd5f> this is your second xdc
23:30 < mupuf_> danvet: sounds good!
23:30 < mupuf_> oh, sorry, yes :D
23:32 < danvet> whot, ping
23:33 < whot> danvet: oh, you wanted me to do this now?
23:33 < whot> I thought I'd do it after the meeting and then send the email
23:33 < danvet> well I have honestly no clue ;-)
23:34 < whot> we need the time schedule by email anyway so we can refer to it later, so I'll do it that way. less chance of getting it wrong too if I have time to double-check it :)
23:34 < danvet> thing is next bod mtg is likely not happening since everyone on vacation (at least I am), so next proper one is 7th Jan 2016
23:34 < danvet> yeah makes sense
23:35 < danvet> do we need to do the member renewal thing before then?
23:35 < whot> also, the time-frames are usually in the ~30 day frame, so it'll 90 days from expiry warning to election
23:35 < danvet> ok
23:35 < mupuf_> yep
23:35 < danvet> that might even be enough to get spi sorted ...
23:36 < mupuf_> ...
23:36 < whot> if the bylaws permit it, doing it before xmas may be better, otherwise we're stuck until min-jan when people return to work/email
23:36 < danvet> whot, do we need some board decision for the expiry warning?
23:36 < whot> not that I know of
23:36 < mupuf_> can I say that we suck at this? :D
23:36 < danvet> mupuf_, we're even really good at sucking at this
23:37 < mupuf_> lol
23:37 < stukreit> I have an issue to bring up.
23:37 < danvet> whot, so doing expiry warning now, then renew until middle of january?
23:38 < danvet> or warning that it'll expire in the middle of january?
23:38 < danvet> stukreit, about?
23:38 < whot> warning now, expiry before xmas, give ppl 30 months to re-sign up
23:38 < stukreit> was Keith doing something about ownership of www.x.org?
23:38 < whot> 30 days
23:39 < danvet> ok, makes sense
23:39 < danvet> whot, ok if I assign this to you to write a mail with timeline to board and get the expire warning/renewal started?
23:40 < whot> ack
23:41 < danvet> thx
23:41 < agd5f> I need to go an get my daughter in 5 minutes
23:42 < danvet> anything else that we have open?
23:43 < whot> the bylaws have 6 out of 8 acks, that's enough. we wanted SFLC comments on them at some point, mupuf_ do you remember the details?
23:43 < whot> because they too have timeframes, and we need to ask SPI for re-inviting us
23:43 < mupuf_> whot: well, just asking them for validation
23:43 < mupuf_> but I seem to be the only one asking for it
23:44 < mupuf_> but I guess our bylaws are not as important when we join SPI
23:44 < mupuf_> we still need ti contact them to give them our status
23:47 < whot> mupuf_: should we figure it out off list what there is to do then?
23:48 < mupuf_> I guess, but I have 0 contacts at SFLC :s
23:48 < whot> same with me, but they should be findable
23:49 < whot> I'll try to summarise what is needed here in the timeline email then
23:50 -!- secretary^ [~secretary@212-51-149-109.fiber7.init7.net] has quit [Remote host closed the connection]
23:51 < danvet> oh dear my secretary died
23:51  * danvet closed the wrong window
23:51 < danvet> I guess mtg closed, agd5f is off now anyway ...
23:52 < mupuf_> I guess!
23:53 < danvet> thx everyone!
23:53 < danvet> oh and no mtg on 24th in case that wasn't clear ...
23:53  * danvet will add that to the minutes
23:53 < robclark> k, gn
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