[[!format txt """ [12:26:09] [connected at Wed Jul 20 12:26:09 2022] [12:26:10] [I have joined #xf-bod] [12:28:47] Hi everyone! So the agenda today: XDC2022/XDC2023, GSoC/Outreachy/EVoC, MIPI alliance and CSI, and vaccination for XDC I guess [12:29:30] On XDC2022: CFP just finished up today! We got a pretty good number of talks as well [12:30:19] Regarding XDC2023: me, mfilion and (iirc?) alyssa met with PEI to discuss hosting which went pretty well, I'm quite interested to hear what PEI has to offer [12:30:41] Gave them some previous year's RFPs as reference also [12:31:29] tlwoerner, siqueira - either of you around for GSoC/EVoC stuff? [12:31:43] yes [12:31:54] I'll give my report for GSoC [12:33:34] regarding XDC 2022 I can talk a bit about the selection process and voting [12:34:15] rg3igalia: sure, feel free to go after siqueira [12:34:47] Should I start now? Sorry, Idk the report protocol... [12:34:52] oh yeah lol, sorry [12:35:08] Ok, let me start :) [12:36:20] We are approaching the first evaluation, and I think we are really happy with the student performance. We asked them to update their work, and send new versions of their pathces and start to publish some blog posts [12:36:31] We will see some of them soon in the freedesktop planet [12:37:03] They also asked for sponsorship for this year's XDC. [12:37:21] Woohoo! [12:38:16] About the sponsorship, we also have a non-gsoc student that is working with the students. I asked her to send an email to the board. [12:38:24] siqueira: cool! we can vote to approve that once we've got an invoice from them :) [12:38:31] (I think that's how it works iirc) [12:39:25] I don't know how it works, but I was going to comment a bit about travel sponsorship for XDC [12:39:25] I guess that's all from my side. Idk if I can vote since I'm not part of the board... [12:39:49] rg3igalia: sure go ahead. and siqueira sounds good :) [12:40:10] we have 3 cases of travel sponsorship this year [12:40:45] the presenters for the kunit talk have requested sponsorship and I think their numbers are realistic (I don't know if they'd need to be increased given siqueira's comments above) [12:40:48] Lyude: you should probably change the time in secretary bot too :P [12:41:00] sigh, thought I fixed that already [12:41:12] the request is around ~$9000 [12:41:50] rg3igalia: how many presenters is this? [12:41:54] or ~3000 in total per speaker [12:42:04] also cc: anholt [12:42:17] I've already booked my flights and hotel for XDC, their proposal sounds realistic [12:42:41] they've probably received advice from Melissa and/or siqueira on this? [12:42:45] alright, would probably be good to get that itemized fwiw [12:43:02] but if they've got the expenses I think we can vote on them now [12:43:33] rg3igalia yes, we tried to help them with the request. [12:43:35] 1500/2000 for the flight tickets and ~1000 for the hotel, which sounds realistic to me [12:43:46] ahhh yeah that sounds about right then [12:43:53] and matches my experience, but I'm flying from Europe [12:44:02] I forgot how much airfare has gone up as well [12:44:08] yes, indeed [12:44:38] alyssa, danvet, mdnavare, mfilion, who all is available for voting on this? [12:45:04] I'm sort of here [12:46:01] we need at least 4 people for quorum though, if we can't get it now then we can vote on it over email [12:47:02] mhh - I think we should probably just do this over email [12:47:22] ok, we can vote several ones at the same time over email [12:47:35] Same for the vaccination question since we don't have enough people here [12:47:42] rg3igalia: sgtm [12:47:50] the second one is a request from kevin brace [12:48:21] Lyude, here-ish now [12:48:29] * danvet went for dinner instead of bod mtg [12:48:31] it's my understanding travel sponsorship doesn't take into account if the talk is approved or not, likely one of his proposals is going to be accepted but can't be completely sure [12:48:44] +1 on the 9k for 3 people from me [12:48:52] which talk was that again? [12:49:07] KUnit sorcery and the uncanny nature of FPU in the DRM [12:49:18] alyssa, we extended our travel sponsor program to essential "bother to submit a proposal" [12:49:49] as long as the proposal looks like it's somewhat relevant to the community and they look like they'd benefit from attending we acked [12:49:59] and even with that only got to like 16k grants pre-covid [12:50:03] so pleeeeeenty of budget [12:50:06] anyway, back to kevin brace, he submitted a very detailed and itemized list totalling like $500 that's, to me, totally unrealistic [12:50:17] uh kevin brace [12:50:28] I sgugest we accept it and increase the budget to something like $1000, but dunno [12:50:31] depends where he lives but yeah [12:50:33] rg3igalia, for a lot of things we decided on lump sump, if they ask for it [12:50:46] rg3igalia, imo 500$ is ok [12:51:10] oh, it looks like he's also doing a lightning talk [12:51:18] since we run the travel grants on a as-needs basis [12:51:21] so will be speaking regardless, then [12:51:24] i.e. they get what they ask for :-) [12:51:42] I don't know where he's going to stay for that money, but I can do the sum again just in case I'm misremembering his proposal [12:51:48] some only flights, some include the daily food thing we have with some kind of local col scale [12:52:25] rg3igalia, iirc he was fairly cheap when he asked for travel grant for last physical NA xdc too [12:52:28] and seems to have worked out [12:53:01] btw I need to disappear in a few minutes [12:53:05] alyssa: would you be up to voting on the covid thing? [12:53:49] danvet: yeah - we only have 2 things after this, which is MIPI - still need to contact the person sorry, and then requiring vaccination. but if we want we can also just do that over email [12:54:17] * rg3igalia doing the math again on his proposal, likely to total close to ~600 but it was some weeks ago already [12:54:31] rg3igalia, https://www.x.org/wiki/XorgFoundation/Policies/Reimbursement/ <- in case you werent aware, we pretty much just checked the travel grant request against that [12:54:42] danvet: thanks [12:54:54] so I say we accept his proposal? [12:55:02] +1 from me too [12:55:02] rg3igalia, three's links for per diem lump sum and stuff so it's not too onerous on us [12:55:06] I'm fine with it, +1 from me [12:55:06] yeah imo too [12:55:20] rg3igalia, maybe if you can send a mail to board@ with all the travel requests and we vote there? [12:55:25] since I need to go now ... [12:55:33] yeah, probably a good idea [12:55:47] the third one is jakan tegi, he said he would update the travel sponsor requirement, I pinged him but he didn't reply [12:56:06] sorry, jagan teki [12:56:39] rg3igalia: alright, I'd probably forward that to the board list since we're getting pretty close to the end of the meeting anyway [12:57:05] sorry y'all for the scheduling mistake on my part today, I think we can call this the end of the meeting though! [12:57:10] and finally just a status update on the voting: thanks everyone for voting on time! [12:57:26] np! :) [12:57:39] I'll need to run a second round of votes and send my conclusions over email with some suggestions so we can, perhaps with one more week, have a final selection of talks [12:58:14] +1 to the thing daniels emailed about, btw... [13:08:08] +1 on rg3igalia sending something like that out to nv+amd as paper chair, I think it would be a good message [13:08:18] once we have the program [14:10:05] oops I logged in earlier today and saw meeting was at 7 pm so thought it had returned to the previous time.... [14:34:46] * anholt here now """]] [15:45:07] [disconnected at Wed Jul 20 15:45:07 2022]