From c50b343623e0210ae1f9d48e9f738aa45e0b4182 Mon Sep 17 00:00:00 2001 From: Peter Hutterer Date: Fri, 4 Sep 2015 11:08:23 +1000 Subject: Last two weeks' BoD meeting minutes --- BoardOfDirectors/IrcLogs.mdwn | 2 + BoardOfDirectors/IrcLogs/2015/08-20.mdwn | 125 +++++++++++++++++++++ BoardOfDirectors/IrcLogs/2015/09-03.mdwn | 130 ++++++++++++++++++++++ BoardOfDirectors/MeetingSummaries/2015.mdwn | 2 + BoardOfDirectors/MeetingSummaries/2015/08-20.mdwn | 37 ++++++ BoardOfDirectors/MeetingSummaries/2015/09-03.mdwn | 49 ++++++++ 6 files changed, 345 insertions(+) create mode 100644 BoardOfDirectors/IrcLogs/2015/08-20.mdwn create mode 100644 BoardOfDirectors/IrcLogs/2015/09-03.mdwn create mode 100644 BoardOfDirectors/MeetingSummaries/2015/08-20.mdwn create mode 100644 BoardOfDirectors/MeetingSummaries/2015/09-03.mdwn diff --git a/BoardOfDirectors/IrcLogs.mdwn b/BoardOfDirectors/IrcLogs.mdwn index 3e83d216..242b7de0 100644 --- a/BoardOfDirectors/IrcLogs.mdwn +++ b/BoardOfDirectors/IrcLogs.mdwn @@ -156,3 +156,5 @@ Meetings are held every second Tuesday. * [[July 09|BoardOfDirectors/IrcLogs/2015/07-09]] * [[July 23|BoardOfDirectors/IrcLogs/2015/07-23]] * [[Aug. 06|BoardOfDirectors/IrcLogs/2015/08-06]] +* [[Aug. 20|BoardOfDirectors/IrcLogs/2015/08-20]] +* [[Sep. 03|BoardOfDirectors/IrcLogs/2015/09-03]] diff --git a/BoardOfDirectors/IrcLogs/2015/08-20.mdwn b/BoardOfDirectors/IrcLogs/2015/08-20.mdwn new file mode 100644 index 00000000..444fd9b0 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2015/08-20.mdwn @@ -0,0 +1,125 @@ +Date is 2015-08-21, times are UTC+10. +[[!format txt """ +--- Day changed Fri Aug 21 2015 +06:57 < stukreit> (I will be delayed 10+ minutes) +06:59 < whot_> stukreit: np, thanks +06:59 -!- You're now known as whot +07:00 -!- mupuf-jolla [~sailfish@83-245-232-62-nat-p.elisa-mobile.fi] has joined #xf-bod +07:01 < mupuf-jolla> Hey gentlemen! +07:01 < whot> i think there will be only 4 of us today. dan and rob are at lpc, I think keith is too. and egbert is sick +07:02 < mupuf-jolla> oh wow +07:03 -!- marcoz [~oftc-webi@masquerade.micron.com] has joined #xf-bod +07:03 < marcoz> hi +07:04 * whot waves at marcoz +07:05 < whot> agd5f: ping +07:05 < mupuf-jolla> agd5f, ping? +07:05 < agd5f> hi +07:06 < whot> keithp: ping? +07:06 < mupuf-jolla> good synchro! +07:06 < whot> ok, as I said, not a lot of us today anyway, but there isn't a lot to do +07:07 < whot> agenda: xdc coffee, evoc +07:08 < whot> Tom sent through the costs, I think the brekkie package is fine, but we don't need to order that many +07:08 < whot> mupuf-jolla: do you remember what you planned for last year? +07:09 < mupuf-jolla> I think we said around $15/person for 3 days +07:09 < mupuf-jolla> I used waaayyyy less in the end +07:10 < stukreit> I need an email for Tom to get estimates, deposits, and contacts for paying deposits. +07:11 < whot> mupuf-jolla: but you got it from the bakery, right? tom's is provided by the college +07:11 < whot> stukreit: see pm +07:11 < mupuf-jolla> Bakery for the fancy stuff, the rest was from the supermarket +07:12 < mupuf-jolla> And i had to prepare everything myself. Arrive early to start the coffee, etc... +07:12 < whot> right, we need to ask Tom if seneca permits that. in portland we had to purchase from the hotel, bringing outside food in was not allowed :) +07:13 < mupuf-jolla> we still had donuts from voodoo donuts +07:13 < whot> yeah, on the first day, that's what triggered the hotel's complaints +07:13 < whot> iirc anyway +07:14 < whot> anyway, are we happy to give tom some budget for tea/coffee/bikkies. happy to have him sort it out +07:14 < mupuf-jolla> oops +07:14 < whot> don't think we need to allocate one per person, something like 2/3 of attendees will be well enough +07:14 < agd5f> we can confirm with Tom, but I'd imaging you have to use the on site catering +07:14 < whot> as long as the coffee doesn't run out :) +07:16 < whot> given that this is money, everyone happy with punting this back to tom? with his estimate of 892CAD as a max? +07:17 -!- dumbbell- [~dumbbell@mail.made4.biz] has joined #xf-bod +07:17 < mupuf_> that's a lot of money for 40 people +07:17 < whot> let's vote on: coffee/breakfast supply for XDC, quoted at 892 CAD for 70 ppl for 3 days. +07:17 -!- dumbbell [~dumbbell@mail.made4.biz] has quit [Read error: Connection reset by peer] +07:17 < agd5f> +1 +07:17 < whot> +1 from me +07:17 < stukreit> Can you vote with only 4 participants? +07:18 < mupuf_> oh, if it is for 70, then it is quite good! +07:18 < mupuf_> +1 +07:18 < whot> stukreit: yes, in case of a 4:4 result, the secretary can decide. so I'll use my superpowers here and vote for it (if the other 3 vote +1) and then hope that everone is fine with it. otherwise I'll have to pick up the bill +07:19 < mupuf_> AHAH +07:21 < whot> marcoz: ^^ +07:21 < whot> oh, I forgot: water dispensers are quoted for 54CAD for 3 days, that needs to go on the list too +07:22 * whot is not sure if withholding water or coffee is more dangerous :) +07:22 -!- mupuf-jolla [~sailfish@83-245-232-62-nat-p.elisa-mobile.fi] has quit [Ping timeout: 480 seconds] +07:23 < whot> ok, while marcoz is contemplating, let's move on to the next item. stukreit, any update on the EVoC payment to juliet? +07:23 < stukreit> yes. +07:23 < stukreit> the "payon" (i forgot the name just now) approach is not doable, it is not supported in the US +07:24 < stukreit> I have been going back and forth with her attempting to setup electronic payment from our corp account. I have some email from her today with more info. +07:24 < stukreit> I will send her a test amount through the corp account. +07:25 < stukreit> This business of indirect payment bothers me. I have drafted a short note that I would like to send to the board and have everyone return with an "aye". +07:25 < whot> yeah, sounds like something all 8 of us should ack +07:25 < stukreit> basically standing behind me, saying that the board agrees to have me pay her through her guardian's accouint +07:25 < stukreit> yes +07:26 < whot> not happy with how this turned out, we need to sort these things out before we ack the next proposal +07:26 < stukreit> also, I really want this to be a 1-time thing and be sure we vet all future evoc's carefully. Ideally they should have an online presence we can review +07:26 < whot> should schedule time at XDC to list all the things that have gone wrong with evoc to redraft the guidelines +07:27 < stukreit> oh, I see she's on facebook +07:27 < whot> yeah, that doesn't help much, esp for ppl who don't have facebook (i.e. me :) +07:28 < stukreit> And I see she graduated in 2013. +07:28 < mupuf_> maybe she is doing another uni now? +07:28 < stukreit> Isn't she supposed to be a currently enrolled student? +07:29 < whot> stukreit: no, not for evoc, specifically says so on the wiki page +07:30 < whot> oh, wait. says non-students won't be paid +07:30 < mupuf_> Applicants can show proof of university attendence, either immediately preceeding session, or immediately following session. +07:30 < stukreit> The school is "GBHS B'da" +07:31 < stukreit> I'll send a screen shot. +07:32 < stukreit> says "class of 2000" "left in 2013" hmnn +07:32 < whot> weird +07:32 < mupuf_> right +07:35 < mupuf_> instead of speculating +07:35 < mupuf_> we can just ask her to proving the necessary documents +07:35 < mupuf_> should be pretty easy +07:38 < whot> what's her schedule anyway? when was she supposed to start? +07:38 < stukreit> behind schedule +07:39 < whot> has she started yet? +07:39 < stukreit> who's the mentor? +07:40 < whot> brian, I think? +07:41 < whot> so, is there anything we can/should do today about this? if not, we can move it onto the email list +07:42 < stukreit> still trying to send a test sum and get a response, also the letter. otherwise, I'm done talking. +07:44 < whot> ok, I'll contact brian and ask him if juliet has started with the work already. if she has, that's a much better reason to pay her anyway through her preferred means +07:45 < whot> mupuf_: any word from the gsoc students re travel? +07:46 < mupuf_> whot: let me check again my inbox, but no +07:46 < mupuf_> that;s actually worrying +07:46 < mupuf_> no, nothing +07:47 < mupuf_> weird, and I did not even talk about that with my student +07:47 < whot> did you contact all of them? can't remember if I saw this float past on the list +07:47 < mupuf_> GSoC is finish up this week +07:48 < mupuf_> finishing* +07:48 < mupuf_> personnally +07:48 < mupuf_> I spent a lot of time collecting emails +07:48 < mupuf_> I need to contact them again for them to send me the blog post +07:48 < mupuf_> their final blog post +07:49 < mupuf_> I will need to make a big blog post for google +07:50 < whot> no, I mean did you contact them regarding travel sponsorship? +07:50 < mupuf_> yes +07:50 < mupuf_> I was just saying that I need to recontact them again +07:50 < mupuf_> so I will ask again +07:50 < mupuf_> because I did not hear from them +07:51 < whot> ah, ok. +07:51 < whot> ok, in that case I ran out of agenda items, still waiting for marcoz to +1 the coffee though :) +07:51 < stukreit> the man wants his coffee ;-) +07:51 < mupuf_> we did not send any public OK to chanler nor samuel +07:52 < mupuf_> What are we waiting for? +07:53 < stukreit> got to go, bye! +07:53 < agd5f> I gotta run and get my daughter +07:53 < agd5f> bye! +07:53 < whot> mupuf_: huh, I sent this last week +07:54 < mupuf_> whot: ok, very good then! +07:55 < whot> and it came in through the board list again, so it did get through +07:55 < whot> oh, and Chandler is piggy-backing onto the redhat team, so no costs there after all +07:57 < mupuf_> very good! +07:57 < mupuf_> good day/night guys! +07:58 < whot> alrighty, have a good week, talk to you all again in 2 +"""]] + diff --git a/BoardOfDirectors/IrcLogs/2015/09-03.mdwn b/BoardOfDirectors/IrcLogs/2015/09-03.mdwn new file mode 100644 index 00000000..e0fde5bd --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2015/09-03.mdwn @@ -0,0 +1,130 @@ +Date is 2015-09-04, times are UTC+10. +[[!format txt """ +06:58 < whot> good morning +06:58 < danvet> hi all +06:59 <+egbert> hi danvet! hi all! +07:00 -!- marcoz [~oftc-webi@c-67-190-28-99.hsd1.co.comcast.net] has joined #xf-bod +07:00 < agd5f> hi +07:01 < marcoz> hey +07:03 < mupuf-jolla> right on time, marcoz :D +07:03 < marcoz> hey mupuf-jolla how's it? +07:04 < mupuf-jolla> pretty good, though i have a ton of work to get my talk ready :p You? +07:04 < marcoz> work is kicking my a$$. +07:04 < robclark> hi +07:05 < marcoz> looking forward to xdc +07:05 < whot> stukreit: you online? +07:05 < mupuf-jolla> keithp: ping +07:05 < mupuf-jolla> marcoz: did you add your name in the list? +07:06 < whot> agenda for today: evoc payment, XDC, gsoc update, expo +07:06 < marcoz> not yet. I need to +07:06 < whot> let's start with gsoc until stukreit pongs - pencils down deadline passed, wasn't it? mupuf-jolla? +07:06 < mupuf-jolla> yes +07:07 < mupuf-jolla> i am supposed to make a blog post about it but some students did not write their blog post! +07:07 < stukreit> hello +07:07 < mupuf-jolla> i need to ask them again. i gave been too lazy to force them apparently... +07:08 < whot> mupuf-jolla: anything else that needs to be done for gsoc? +07:08 < whot> do we get org payments again this year? +07:08 < keithp> hello +07:08 < mupuf-jolla> google asked us for something, i forwarded the request to stukreit. +07:09 < mupuf-jolla> no news since then +07:09 < whot> stukreit: ^^ +07:09 < mupuf-jolla> Carol talked about a stipend +07:09 < stukreit> mupuf: not registering, this must be an old request +07:09 < mupuf-jolla> so i guess we do +07:09 < mupuf-jolla> yeah, around a month ago +07:09 < whot> ok, mupuf-jolla can I get you to re-send this to stukreit and get this going? +07:10 < stukreit> drawing a blank +07:10 < mupuf-jolla> i am almost home, will send it tgen +07:10 < whot> thanks +07:10 < whot> anything else re:GSoC? +07:10 < stukreit> the last I remember, I had updated the bank account info to gsoc, but hadn't gotten an ack from them +07:10 < mupuf-jolla> well, it seems like only varad will be coming to Xdc +07:11 < robclark> fwiw, varad is still working on getting visa.. so that might be a bit of a headache.. +07:11 < whot> robclark: does he need some signature/invitation from us? +07:11 < mupuf-jolla> my student could not get his visa in time, or did not dare too +07:11 < robclark> in other news... I've been refused a Canadian visa twice now, on completely absurd grounds :-( +07:11 < robclark> trying once again +07:11 < robclark> whot, I'll check +07:12 < whot> also, for the archives: varad was approved by the board for travel sponsorship +07:13 < whot> robclark: if he does, please take that over as needed. +07:13 < robclark> well, 02:45 in New Delhi, so I won't hear back about invite letter until tomorrow.. +07:13 < whot> right +07:13 < robclark> do we have some 'xorg foundation' letterhead or something like that? +07:13 < whot> not that I know of +07:13 < agd5f> robclark, since when do US citizens need a visa to visit Canada? +07:14 < robclark> agd5f, varad is in India.. +07:14 < agd5f> oh, varad, I missed that part :) +07:14 < robclark> whot, hmm, ok.. I guess I can invent something.. +07:15 <+egbert> from my experience it would be good if the organizer had some way to invite people. +07:16 < robclark> agd5f, that said, there have been cases where US citizens needed invite letters.. at old job we had one guy turned away at Canadian immigration ;-) +07:16 <+egbert> when i did the conference in 2012 i went thru suse. they had experience with what was needed and used exactly the right wording. +07:17 < robclark> maybe AMD could do invite letters.. I guess that is someone whoever handles visa applications has heard of before.. +07:17 < agd5f> I go up there pretty often for work and never had a problem +07:17 < agd5f> or Seneca College +07:18 <+egbert> yeah, or both. it turned out that both suse and hopf's university sent out invitation letters. +07:18 <+egbert> it may help to show two sponsors. +07:18 < whot> huh, even I need a visa for .ca, didn't expect that +07:18 <+egbert> whot: you are austrian? +07:19 < whot> yeah, apparently I need an eTA +07:19 <+egbert> this is this electronic thing? +07:19 < whot> yeah +07:19 <+egbert> like the us has? +07:19 < whot> possibly, I'll let you know when I filed it :) +07:19 < danvet> I thought that's only required from March 2016 +07:19 <+egbert> that was my thinking as well. +07:20 < whot> oh, indeed. says so in small print +07:20 < danvet> yeah they're bastards ;_) +07:21 <+egbert> danvet: this took care of your visit ;p +07:21 < whot> ok, sorry for derailing, let's get back to the topic +07:21 < whot> robclark: let us know if varad needs anything, you can do all the stuff on behalf of the board anyway +07:22 < robclark> ok.. I guess main thing is how to word it right and make it official/legit.. +07:22 < whot> ftr, I asked varad and sam to bunk together, they're happy with it +07:22 < robclark> ok, cool, that should cut costs a bit +07:23 < whot> anything else related to XDC? +07:24 <+egbert> please get the information quickly. from my wife 20 years ago, the candians require 10 working days to issue a visa. +07:25 < marcoz> wow, that' cutting it really closely +07:25 < robclark> ouch.. +07:25 < whot> indeed +07:26 < agd5f> might be shorter these days. still probably better safe than sorry +07:26 < mupuf_> agreed! +07:26 <+egbert> it may, but 20y ago things were less f*** up also +07:27 < whot> right, let's move on though. EVoC - Brian confirmed Juliet has sent patches to the list, so we approved the first payment +07:27 < whot> stukreit: has that gone out? +07:27 < stukreit> not yet. Been meaning to. +07:28 < stukreit> should I subtract out the ~$10 test amount? +07:28 < whot> might as well +07:28 < whot> that way we don't have to think of it anymore :) +07:28 < stukreit> k. I have to convert $$ to cameroon francs +07:29 < whot> doesn't the bank do that? +07:29 < stukreit> At a very favorable rate! +07:29 < whot> well, how else are you transferring it? +07:30 < stukreit> i'm dis-remembering a detail: if I send in the local currency, the fee is lower. (I'll just log in now and figure this out. again.) +07:31 < whot> ah, ok. then go for what costs us less :) +07:32 <+alanc> https://www.google.com/search?q=usd+to+xaf +07:32 < whot> ok, last item on the agenda is expo. robclark? +07:32 < robclark> no news on expo since last time, everything migrated and seems to be working.. just need to sort out sendmail w/ keithp I guess.. +07:33 < robclark> I guess we could try the import/export exercise again now that wiki is migrated.. might not hurt.. +07:35 < whot> we should really finish that up. the migration is needed because we expect expo to die soon - and that was several moons ago +07:35 < stukreit> $500US= 294851.90 caf +07:36 < whot> keithp: can you and robclark sort out the sendmail setup please? +07:37 < robclark> whot, yeah, I think we are pretty close, maybe we should take regular members and wiki snapshots (since I'll anyways have to re-load latest when we switch over).. +07:37 < robclark> I probably should have talked to keithp about what needs to be done when I saw him at LPC.. +07:38 < keithp> yeah, we can sort it out +07:38 < keithp> it seemed 'all done', but there are pieces not connected +07:38 < whot> thanks. fwiw, I'll be sporadically online only from now until xdc +07:38 < whot> urgh, grammar fail, but you get the point +07:38 < robclark> heheh +07:39 < stukreit> Ok, the payment to Juliet has been invoked. +07:39 < whot> stukreit: thanks +07:40 < whot> alrighty, anything else? +07:41 < stukreit> The fee is $35. Shoulda used bitcoin +07:41 < whot> ouch +07:42 < whot> alrighty, guess I'll call this meeting closed then. thanks for attending. next meeting will be at XDC +07:42 < stukreit> and bofa gave an exchange rate of $1.00 = 553 xaf vs googled amount of $1.00= 589.7. +07:43 < stukreit> Hooray Banking! +07:45 < mupuf_> thanks, see you soon! +07:46 < robclark> cyall in a couple weeks +07:47 < keithp> ta +"""]] + + diff --git a/BoardOfDirectors/MeetingSummaries/2015.mdwn b/BoardOfDirectors/MeetingSummaries/2015.mdwn index f58c3e76..38c3ca9e 100644 --- a/BoardOfDirectors/MeetingSummaries/2015.mdwn +++ b/BoardOfDirectors/MeetingSummaries/2015.mdwn @@ -18,3 +18,5 @@ Summaries of the 2015 meetings of the [[X.Org Foundation|XorgFoundation]] [[Boar * [[July 09|BoardOfDirectors/MeetingSummaries/2015/07-09]] * [[July 23|BoardOfDirectors/MeetingSummaries/2015/07-23]] * [[Aug. 06|BoardOfDirectors/MeetingSummaries/2015/08-06]] +* [[Aug. 20|BoardOfDirectors/MeetingSummaries/2015/08-20]] +* [[Sep. 03|BoardOfDirectors/MeetingSummaries/2015/09-03]] diff --git a/BoardOfDirectors/MeetingSummaries/2015/08-20.mdwn b/BoardOfDirectors/MeetingSummaries/2015/08-20.mdwn new file mode 100644 index 00000000..9a561ef7 --- /dev/null +++ b/BoardOfDirectors/MeetingSummaries/2015/08-20.mdwn @@ -0,0 +1,37 @@ +Summary of the 20 August 2015 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]] +Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/2015/]] + +## Attendees + +Present: + +* Peter Hutterer, Martin Peres, Alex Deucher, Matt Dew + +Absent: + +* Keith Packard, Rob Clark, Daniel Vetter, Egbert Eich + + +## Summary + +Coffee and breakfast for XDC approved. + +Still struggling with the EVoC payment to Juliet + +## Items discussed + +[[!format txt """ +ITEM: XDC coffee/breakfast options +Tom gave us quotes for coffee/breakfast, board voted on it so we're safe +against undercaffeination. +ACTIONS: Tom to organise with the venue provider +STATUS: Complete + +ITEM: EVoC +Still struggling to get the payment to Juliet. The EVoC guidelines need +reviewing so we have a clearer outline of what is required from students. +As a one-time solution we'll send a 1-dollar test amount to the account +Juliet provided and check with her whether it arrived. +ACTIONS: Stuart K to transfer test amount +STATUS: Pending +"""]] diff --git a/BoardOfDirectors/MeetingSummaries/2015/09-03.mdwn b/BoardOfDirectors/MeetingSummaries/2015/09-03.mdwn new file mode 100644 index 00000000..c5a5a99d --- /dev/null +++ b/BoardOfDirectors/MeetingSummaries/2015/09-03.mdwn @@ -0,0 +1,49 @@ +Summary of the 03 Septmber 2015 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]] +Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/2015/]] + +## Attendees + +Present: + +* Peter Hutterer, Rob Clark, Martin Peres, Alex Deucher, Daniel Vetter, Matt Dew, Egbert Eich, Keith Packard + +Absent: + +* + + +## Summary + +GSoC has finished, EVoC has really started. 3 approvals for travel +assistance. + +## Items discussed + +[[!format txt """ +ITEM: GSoC +Pencils-down deadline is past, waiting for students to write the final blog +post, then Martin P can accumulate them and summarise them. We should get +org payments from Google too. +ACTIONS: Martin P to do the writeup blog post +STATUS: Pending + +ITEM: XDC Travel assistance +Travel funding approved for Varad Gautam, Samuel Pitoiset and Stephen +Chandler Paul. [Chandler since declined] +ACTIONS: Review applications as they come in +STATUS: Pending + +ITEM: EVoC +Juliet sent the first couple patches to the list, and confirmed the test +amount we transferred came through. So we approved the initial +EVoC payment, Stuart K transfered it. +ACTIONS: None +STATUS: Pending + +ITEM: expo.x.org +Still in the same state, waiting for sendmail configuration to be sorted. +Configuration is largely there, the pieces just need to be connected. +ACTIONS: Keith P to finish configuration +STATUS: Pending +"""]] + -- cgit v1.2.3