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diff --git a/BoardOfDirectors/IrcLogs/2022/06-22.mdwn b/BoardOfDirectors/IrcLogs/2022/06-22.mdwn new file mode 100644 index 00000000..db9609f1 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2022/06-22.mdwn @@ -0,0 +1,73 @@ +[[!format txt """ +[12:00:24] [connected at Wed Jun 22 12:00:24 2022] +[12:00:24] [I have joined #xf-bod] +[12:00:58] * rg3igalia waves +[12:01:55] <Lyude> Hi everyone, time for rolecall! anholt_ (if you're around but I don't think so), daniels, mdnavare_, mfilion, rg3igalia +[12:02:01] <mfilion> o/ +[12:02:19] <Lyude> not sure where alyssa is +[12:03:05] <Lyude> oh oops, wrong daniel +[12:03:08] <Lyude> *danvet +[12:05:57] <Lyude> so, I want to start the meeting but we only have 3 people right now :\, which doesn't meet quorum (and, I'm not sure we could really do much with 3 people anyway) +[12:06:53] <mfilion> starting to think moving to this day/time wasn't ideal lol +[12:07:18] <rg3igalia> What do we do normally in this case? +[12:07:43] <Lyude> rg3igalia: usually skip the meeting (this has happened before jfyi), although I'd kind of like to get action on the stuff that bentiss brought up +[12:07:44] <rg3igalia> Try another day perhaps? Previous schedule? +[12:08:46] <Lyude> if folks respond on time to rescheduling that would work, but I wouldn't hold my breath too much since I don't know that I've ever tried that before +[12:09:37] <Lyude> I'll poke folks and see if they're up for that, for now though we may as well at least try to go over the stuff that bentiss sent out to us and I'll nag the rest of the board members to respond via email +[12:10:08] <Lyude> basically https://gitlab.freedesktop.org/freedesktop/freedesktop/-/issues/438 bentiss was wondering what we thought of this proposal to limit CI access to curb the issues we've been having with people trying to mine play money on our gitlab instance +[12:11:07] <Lyude> mfilion, rg3igalia ? +[12:11:30] * rg3igalia booting up desktop, one minute +[12:13:03] <mfilion> I don't understand it all well enough but bentiss is the one dealing with this, and if he wants to try this, then why not +[12:13:44] <rg3igalia> that URL is a 404 to me, BTW +[12:14:00] <Lyude> rg3igalia: you need to be logged in but maybe you aren't added to the gitlab permissions, one sec +[12:14:24] <rg3igalia> thanks, I'm logged in indeed +[12:14:57] <daniels> I have Opinions but I don't have time to meaningfully contribute so am going to sit this one out +[12:15:09] <Lyude> rg3igalia: what's your gitlab username? +[12:15:35] <rg3igalia> Lyude: same as here, rg3igalia +[12:15:52] <rg3igalia> https://gitlab.freedesktop.org/rg3igalia +[12:15:57] * anholt_ here now +[12:16:14] <anholt_> oh, but I do need to leave in 15 minutes +[12:16:27] <Lyude> anholt_: that's fine, if you could just comment on what I posted that's good enough +[12:16:51] <Lyude> rg3igalia: try now +[12:17:08] <rg3igalia> it works, thanks +[12:18:00] <mdnavare_> Hi All, sorry joining late +[12:18:19] <rg3igalia> I'm not an expert, but the proposal seems reasonable to me +[12:18:21] <Lyude> oh hey we have quorum no +[12:18:23] <Lyude> *now +[12:18:44] <Lyude> and yeah me as well, +1 from me +[12:18:49] * rg3igalia be back in ~15 minutes +[12:19:47] <Lyude> mdnavare: let me know what you think about the draft that got posted +[12:20:37] <mdnavare> Lyude: Sure looking right now +[12:25:03] <mdnavare> Its the one with Xorg/Freedesktop joining SFC right? +[12:25:13] <Lyude> mdnavare: no it's the one I linked above, hold on +[12:25:35] <Lyude> https://gitlab.freedesktop.org/freedesktop/freedesktop/-/issues/438 +[12:26:54] <Lyude> hey alyssa, if you could give feedback on https://gitlab.freedesktop.org/freedesktop/freedesktop/-/issues/438 that would be appreciated +[12:27:02] <alyssa> 404 +[12:27:10] <Lyude> hfjdsfh lemme fix +[12:27:38] <Lyude> alyssa: fixed +[12:27:54] <mdnavare> Lyude: Perfect, thanks yes this looks good for restricted access of the runners +[12:28:12] * alyssa reads +[12:29:03] <Lyude> also, a bit out of order since I didn't know if we were going to reach quorum earlier but I'll mention the full agenda in a minute, tbh this is really the biggest thing on the agenda though +[12:31:33] <anholt_> ok, replied to the shared runner issue. got to go. +[12:31:41] <Lyude> np thanks! +[12:34:54] <Lyude> I guess I'll go over the rest of the agenda while we wait actually: XDC2022/XDC2023, GSoC/outreachy/EVoC. MIPI alliance and CSI,. On the MIPI alliance and csi: no updates, still need to poke the person who said they'd be willing to help us find contacts for this. XDC2022/XDC2023: no updates, other then coming up with a group to review CFPs +[12:35:45] <Lyude> Oh - also, we had a request from the freedesktop admins to see if we could get a VM for various legacy services. I think we'd likely go about that by poking equinix +[12:37:59] <Lyude> alyssa: regarding your comment, do you think we should approve this draft or? +[12:38:44] <mfilion> I unfortunately need to run. We should definitely try to change the of this meeting again, clearly it doesn't work well if we can only start talking agenda 35 minutes into it. +[12:39:08] <Lyude> yeah :\, I'll send emails again. it's possible that folks are still getting used to the new meeting time +[12:39:16] <Lyude> (emails about changing the time I mean) +[12:39:41] <alyssa> Lyude: I don't know. Probably? I'm just very nervous. +[12:39:53] <mfilion> awesome thks Lyude +[12:41:18] <Lyude> alyssa: fwiw I actually have a lot more experience w/ dealing with folks spamming services, back when I still was an IRC admin on ponychat we had folks try to ddos constantly. the thing really comes down to just playing the arms race until they inevitably get bored and try somewhere else. it's usually not a constant back and forth between trying to stop spammers and spammers fighting +[12:41:20] <Lyude> back +[12:42:29] <Lyude> I guess as well any system is going to have some potential for abuse, it's about trying to minimize it wherever we can +[12:42:40] <alyssa> Lyude: that's fair. I know machines, not humans. +[12:42:49] <alyssa> and I can tell you what the machine's next move would be. +[12:43:00] <alyssa> but these are hoomans we're up against, eh +[12:43:11] <Lyude> oh sorry, I meant to say *a lot more experience then it might seem +[12:43:15] <Lyude> not just *a lot more +[12:43:25] <alyssa> well, they're both accurate :] +[12:44:01] <Lyude> anyway, I guess I can say this approach is approved, although the draft might need a few small changes +[12:44:35] <Lyude> I think since we don't have that many people here we'll just table the VM stuff for legacy services until the next meeting, thanks for coming everyone! +[14:10:46] [disconnected at Wed Jun 22 14:10:46 2022] +"""]] diff --git a/BoardOfDirectors/IrcLogs/2022/07-06.mdwn b/BoardOfDirectors/IrcLogs/2022/07-06.mdwn new file mode 100644 index 00000000..6d9fcc3c --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2022/07-06.mdwn @@ -0,0 +1,126 @@ +[[!format txt """ +[12:13:50] [connected at Wed Jul 6 12:13:50 2022] +[12:13:50] [I have joined #xf-bod] +[12:14:05] <Lyude> there we go :), should be happy now. gimme a sec to type up the agenda +[12:15:36] <Lyude> Hi everyone, time for roll call: alyssa, anholt_, mfilion, rg3igalia, mdnavare (cc tlwoerner ?) +[12:15:52] * rg3igalia waves +[12:16:00] <alyssa> hi hi +[12:16:26] <anholt_> here +[12:16:29] <mfilion> o/ +[12:17:54] <Lyude> Agenda for today: XDC2022 / XDC2023, MIPI alliance and CSI, GSoC/Outreachy/EVoC (if tlwoerner is here) +[12:18:12] <siqueira> Hi, I'll add the report for GSoC today :) +[12:18:26] <Lyude> oh - and getting a VM for legacy services (will need to check whether we went over that last meeting but I don't think we did) +[12:18:29] <Lyude> siqueira: sgtm! +[12:18:37] <anholt_> err, wasn't sfc our main agenda item? +[12:19:04] <Lyude> anholt_: somewhat but I had thought we were doing most of the discussion around that via email unless we had specific points to discuss? +[12:19:49] * Lyude also may have just misunderstood +[12:20:04] * rg3igalia needs to go away for 5 minutes, brb (perfect moment, doh!) +[12:20:13] <anholt_> ok, email works. +[12:21:25] <Lyude> So for MIPI/CSI: no updates for me, dropped the ball on that one since last two weeks were very busy for me but I'll try to get on it this week since things should be calmer now +[12:21:39] <Lyude> siqueira: do you want to go over outreach stuff? +[12:21:50] <siqueira> Sure +[12:22:52] <siqueira> For GSoC, we have three students who have already had tremendous progress. You can see their recent reports aggregated at: https://flusp.ime.usp.br/blogs/ +[12:22:59] * rg3igalia back +[12:23:05] <alyssa> siqueira: woo! +[12:23:09] <siqueira> Their main series are available at: +[12:23:13] <siqueira> https://lore.kernel.org/amd-gfx/20220608010709.272962-1-maira.canal@usp.br/ +[12:23:17] <siqueira> https://lore.kernel.org/dri-devel/20220702131116.457444-1-maira.canal@usp.br/ +[12:23:22] <siqueira> https://patchwork.freedesktop.org/series/105294/ +[12:23:41] <siqueira> They are pushing really hard to enable Kunit in amdgpu drivers and DRM :) +[12:23:47] <Lyude> :D +[12:23:53] <rg3igalia> that's great to hear +[12:23:57] <Lyude> a student after my own heart, love it +[12:24:20] <anholt_> neat! +[12:24:56] <siqueira> This year, I also requested them to write tutorials and blog posts under the FLUSP website (student group) because I want to aggregate content about DRM/AMDGPU/KUNIT/GSOC in an easy way for newcomers to read. +[12:25:06] <alyssa> Exciting :) +[12:25:07] <siqueira> Finally, they submit a talk to XDC and Linux Plumbers +[12:25:14] <siqueira> and I guess that's all :) +[12:25:28] <mfilion> nice update, thanks siqueira! +[12:25:42] <alyssa> GSoC students work as a team now? +[12:25:46] * alyssa OOtL +[12:26:16] <siqueira> Yeah! I decided to make them work as a group to support each other and create a sense of community... +[12:26:17] <Lyude> alyssa: they can I believe, it's just not a default +[12:26:26] <alyssa> nice :-) +[12:26:32] <Lyude> siqueira: oooooh, I didn't realize it was intentional. Nice thinking :) +[12:26:45] <siqueira> Thanks :) +[12:27:49] <Lyude> OK - so for XDC2022/XDC2023 there's a few updates... and something I just noticed that seems rather important +[12:28:12] <Lyude> I was going to mention that the deadline for CFP for x.org was coming soon but I just noticed https://indico.freedesktop.org/event/2/abstracts/ the deadline mentioned here is september 5th +[12:28:30] <rg3igalia> yes, I can explain that +[12:28:47] <mfilion> both Wine & XR have their own deadline +[12:28:51] <Lyude> aaah right +[12:29:02] * Lyude a bit tired right now +[12:29:13] <mfilion> but XDC's has closed (although I still think it should be extended a little) +[12:29:19] <rg3igalia> the deadline was July 4th as in previous years, so when the CfP closed, I reached out to the Wineconf and XR guys +[12:29:38] <Lyude> ok - anyway XDC cfp passed, but I guess the question is if we want to extend it. rg3igalia you said we already have more then we can schedule right? +[12:29:58] <rg3igalia> and the XR guys mentioned they wanted to extend it to Sep 5th, and the Wineconf guys agreed it was a good deadline, so I reopened it with that date +[12:30:08] <alyssa> are we reviewing now? +[12:30:16] <rg3igalia> but I did several changes to make it clear the full slots and half slots for XDC are closed +[12:30:38] <rg3igalia> I'm not opposed to reopening the CfP if you agree we really want that, let me give you the numbers +[12:30:45] <Lyude> alyssa: possibly, I think we're currently figuring out if we want to extend +[12:31:21] <mfilion> 24-25 talks for 19 slots doesn't seem like much of a selection, means only a handful get rejected +[12:31:40] <Lyude> that's pretty normal tbh +[12:31:44] <rg3igalia> at a minimum, we have 24 full-slot proposals, and 9 half-slot proposals, yes +[12:32:01] <Lyude> mfilion: it's actually recent that we even started getting enough talks to reject more then one or two, if even +[12:32:03] <rg3igalia> the typical schedule could contain like 19 full-slots and 5 half-slots +[12:32:21] <alyssa> I am extremely biased, but of the full slots, 9 are Mesa talks, and ideally they'd all be accepted :-) +[12:32:50] <rg3igalia> if we agree to reopen, we should announce it, and set a new deadline, I guess, not too far away in the future +[12:33:28] <mfilion> @lyude still, last year we had 49 total for XDC, this year we have 41 total, which include Wine & XR talks too +[12:33:54] <alyssa> Do we expect that there are talks that have not been submitted yet, but will be submitted and are better than the 19 best talks we have now? +[12:34:03] <alyssa> (talking full slots, sub in the numbers for half.) +[12:34:19] <alyssa> Will there be talks that miss the deadline that are worth booting out the current talks for? +[12:34:44] <alyssa> If we're going to extend just to reject all the new talks, that's not helpful to anyone +[12:34:47] <alyssa> wastes our time and there's +[12:34:52] <alyssa> theirs +[12:34:54] <Lyude> mfilion: yeah but I thought we didn't have extra slots for XDC talks at this point +[12:35:31] <mfilion> isn't the point of a CfP to get the most talks possible to choose from so we can get a quality schedule in the end? +[12:36:11] <mfilion> if everyone is happy with just going with what we have, then ok +[12:36:27] <rg3igalia> of course, the question is if we think we already have a high number of quality proposals, and if there are any important proposals that we have missed +[12:36:40] <rg3igalia> on my side, I think all the "usual suspects" have submitted proposals +[12:36:44] <alyssa> i mean. it's not an amazing line up. but yeah, what important proposals are we missing? +[12:37:21] <alyssa> rg3igalia: I think same here +[12:37:56] <alyssa> er, #15 and #16 seem to be duplicates +[12:38:01] <alyssa> I guess subtract one from all the above numbers +[12:38:21] <rg3igalia> it was submitted for both XDC and FOSS XR +[12:38:27] <alyssa> right I see that now. confusing. +[12:38:33] <Lyude> yeah I think I'm fine with keeping the deadline +[12:38:45] <mfilion> alright. +[12:38:54] <alyssa> anholt_: are you submitting any talks this year? :-p +[12:39:00] <anholt_> nope +[12:39:12] <mfilion> in that case we can finish the schedule this week, shouldn't take more than a day to review 23-24 talks and eliminate 4-5 +[12:39:22] <alyssa> Okay, I take that back +[12:39:28] <alyssa> we're missing an important proposal, extend the deadline! :-p +[12:39:33] <alyssa> ;-P +[12:39:39] <mfilion> what are we missing? +[12:39:40] <Lyude> alyssa: like actually? +[12:40:04] <rg3igalia> is anyone aware of someone who has missed the deadline and would like the deadline extended? +[12:40:31] <Lyude> ahh I think it was a joke +[12:41:11] <alyssa> hm do we have any Intel talks? +[12:41:18] <Lyude> alright, other stuff with XDC2023: there's a meeting right after this board meeting with one of the folks from PEI to discuss their interest in hosting us +[12:42:12] <Lyude> So if anyone wants to join the details should be in email, if they aren't for some reason (p sure I forwarded most of it to the board) let me know and I'll send you the relevant links +[12:42:34] <mfilion> alyssa I don't think I saw any (from intel) +[12:43:43] <Lyude> also, regarding the VM stuff: tl;dr the admins asked if we could look into getting a VM for hosting some of the legacy services, so I guess we should poke equinix and see if they might be able to help out with that? +[12:44:38] <daniels> Equinix is not what we want for that +[12:44:50] <Lyude> daniels: I guess what do you want from our side regarding this? +[12:45:17] <daniels> it can be at PSU, just that the one admin (Tollef) who understands it has no time to do it, and the others have no time to learn it +[12:45:35] <daniels> I donโt know who asked you for what but we canโt run SMTP on Equinix +[12:46:27] <Lyude> I had just kind of assumed equinix for lack of any other suggestion +[12:46:51] <Lyude> daniels: gotcha. I guess that's more on us just trying to find someone who has the time to do it then +[12:47:07] <Lyude> oh also bentiss had been the one who mentioned the VM iirc +[12:47:39] <daniels> fair enough - and yeah new blood would be excellent +[12:50:22] <Lyude> Alright - I think that's pretty much it for this meeting, will probably take a bit to type up meeting notes and end secretary since I'm going right into the PEI meeting in 10 mins. if anyone's attending just a heads up: they're using MS teams so make sure it's working somewhat with your machine beforehand +[12:50:45] <rg3igalia> I won't be attending, but I want to mention a couple of details regarding XDC2022 if possible +[12:51:35] <rg3igalia> so Sam was coordinating the CfP committee last year, IIRC, and he gave me some information about the procedure he followed +[12:52:07] <rg3igalia> there are a couple of details that may be important to do that, I'll send an email regarding what to do next +[12:52:22] <rg3igalia> and also, I think we're too few reviewers +[12:52:38] <rg3igalia> ideally I'd like to have more people from the kernel +[12:52:54] <rg3igalia> was going to ask anholt_ to participate, and/or danvet but he's on holidays +[12:53:17] <rg3igalia> maybe someone with a WSI background as well? daniels maybe? +[12:53:40] <daniels> sure happy to +[12:54:42] <rg3igalia> thanks! +[12:54:51] <mfilion> with daniels reviewing, you're good to go rg3igalia +[12:55:16] <rg3igalia> will wait a bit for anholt_'s reply and will send an email about the review process in a few days to kickstart the process +[12:57:03] <mfilion> sure ok +[12:57:24] <mfilion> just saying, anholt & daniels will very likely have the same exact opinion on which talks to approve lol +[12:57:43] <rg3igalia> :) +"""]] +[16:25:54] [disconnected at Wed Jul 6 16:25:54 2022] diff --git a/BoardOfDirectors/IrcLogs/2022/07-20.mdwn b/BoardOfDirectors/IrcLogs/2022/07-20.mdwn new file mode 100644 index 00000000..e299e30c --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2022/07-20.mdwn @@ -0,0 +1,103 @@ +[[!format txt """ +[12:26:09] [connected at Wed Jul 20 12:26:09 2022] +[12:26:10] [I have joined #xf-bod] +[12:28:47] <Lyude> Hi everyone! So the agenda today: XDC2022/XDC2023, GSoC/Outreachy/EVoC, MIPI alliance and CSI, and vaccination for XDC I guess +[12:29:30] <Lyude> On XDC2022: CFP just finished up today! We got a pretty good number of talks as well +[12:30:19] <Lyude> Regarding XDC2023: me, mfilion and (iirc?) alyssa met with PEI to discuss hosting which went pretty well, I'm quite interested to hear what PEI has to offer +[12:30:41] <Lyude> Gave them some previous year's RFPs as reference also +[12:31:29] <Lyude> tlwoerner, siqueira - either of you around for GSoC/EVoC stuff? +[12:31:43] <siqueira> yes +[12:31:54] <siqueira> I'll give my report for GSoC +[12:33:34] <rg3igalia> regarding XDC 2022 I can talk a bit about the selection process and voting +[12:34:15] <Lyude> rg3igalia: sure, feel free to go after siqueira +[12:34:47] <siqueira> Should I start now? Sorry, Idk the report protocol... +[12:34:52] <Lyude> oh yeah lol, sorry +[12:35:08] <siqueira> Ok, let me start :) +[12:36:20] <siqueira> We are approaching the first evaluation, and I think we are really happy with the student performance. We asked them to update their work, and send new versions of their pathces and start to publish some blog posts +[12:36:31] <siqueira> We will see some of them soon in the freedesktop planet +[12:37:03] <siqueira> They also asked for sponsorship for this year's XDC. +[12:37:21] <alyssa> Woohoo! +[12:38:16] <siqueira> About the sponsorship, we also have a non-gsoc student that is working with the students. I asked her to send an email to the board. +[12:38:24] <Lyude> siqueira: cool! we can vote to approve that once we've got an invoice from them :) +[12:38:31] <Lyude> (I think that's how it works iirc) +[12:39:25] <rg3igalia> I don't know how it works, but I was going to comment a bit about travel sponsorship for XDC +[12:39:25] <siqueira> I guess that's all from my side. Idk if I can vote since I'm not part of the board... +[12:39:49] <Lyude> rg3igalia: sure go ahead. and siqueira sounds good :) +[12:40:10] <rg3igalia> we have 3 cases of travel sponsorship this year +[12:40:45] <rg3igalia> the presenters for the kunit talk have requested sponsorship and I think their numbers are realistic (I don't know if they'd need to be increased given siqueira's comments above) +[12:40:48] <daniels> Lyude: you should probably change the time in secretary bot too :P +[12:41:00] <Lyude> sigh, thought I fixed that already +[12:41:12] <rg3igalia> the request is around ~$9000 +[12:41:50] <Lyude> rg3igalia: how many presenters is this? +[12:41:54] <rg3igalia> or ~3000 in total per speaker +[12:42:04] <Lyude> also cc: anholt +[12:42:17] <rg3igalia> I've already booked my flights and hotel for XDC, their proposal sounds realistic +[12:42:41] <rg3igalia> they've probably received advice from Melissa and/or siqueira on this? +[12:42:45] <Lyude> alright, would probably be good to get that itemized fwiw +[12:43:02] <Lyude> but if they've got the expenses I think we can vote on them now +[12:43:33] <siqueira> rg3igalia yes, we tried to help them with the request. +[12:43:35] <rg3igalia> 1500/2000 for the flight tickets and ~1000 for the hotel, which sounds realistic to me +[12:43:46] <Lyude> ahhh yeah that sounds about right then +[12:43:53] <rg3igalia> and matches my experience, but I'm flying from Europe +[12:44:02] <Lyude> I forgot how much airfare has gone up as well +[12:44:08] <rg3igalia> yes, indeed +[12:44:38] <Lyude> alyssa, danvet, mdnavare, mfilion, who all is available for voting on this? +[12:45:04] <alyssa> I'm sort of here +[12:46:01] <Lyude> we need at least 4 people for quorum though, if we can't get it now then we can vote on it over email +[12:47:02] <Lyude> mhh - I think we should probably just do this over email +[12:47:22] <rg3igalia> ok, we can vote several ones at the same time over email +[12:47:35] <Lyude> Same for the vaccination question since we don't have enough people here +[12:47:42] <Lyude> rg3igalia: sgtm +[12:47:50] <rg3igalia> the second one is a request from kevin brace +[12:48:21] <danvet> Lyude, here-ish now +[12:48:29] * danvet went for dinner instead of bod mtg +[12:48:31] <rg3igalia> it's my understanding travel sponsorship doesn't take into account if the talk is approved or not, likely one of his proposals is going to be accepted but can't be completely sure +[12:48:44] <danvet> +1 on the 9k for 3 people from me +[12:48:52] <alyssa> which talk was that again? +[12:49:07] <rg3igalia> KUnit sorcery and the uncanny nature of FPU in the DRM +[12:49:18] <danvet> alyssa, we extended our travel sponsor program to essential "bother to submit a proposal" +[12:49:49] <danvet> as long as the proposal looks like it's somewhat relevant to the community and they look like they'd benefit from attending we acked +[12:49:59] <danvet> and even with that only got to like 16k grants pre-covid +[12:50:03] <danvet> so pleeeeeenty of budget +[12:50:06] <rg3igalia> anyway, back to kevin brace, he submitted a very detailed and itemized list totalling like $500 that's, to me, totally unrealistic +[12:50:17] <danvet> uh kevin brace +[12:50:28] <rg3igalia> I sgugest we accept it and increase the budget to something like $1000, but dunno +[12:50:31] <Lyude> depends where he lives but yeah +[12:50:33] <danvet> rg3igalia, for a lot of things we decided on lump sump, if they ask for it +[12:50:46] <danvet> rg3igalia, imo 500$ is ok +[12:51:10] <alyssa> oh, it looks like he's also doing a lightning talk +[12:51:18] <danvet> since we run the travel grants on a as-needs basis +[12:51:21] <alyssa> so will be speaking regardless, then +[12:51:24] <danvet> i.e. they get what they ask for :-) +[12:51:42] <rg3igalia> I don't know where he's going to stay for that money, but I can do the sum again just in case I'm misremembering his proposal +[12:51:48] <danvet> some only flights, some include the daily food thing we have with some kind of local col scale +[12:52:25] <danvet> rg3igalia, iirc he was fairly cheap when he asked for travel grant for last physical NA xdc too +[12:52:28] <danvet> and seems to have worked out +[12:53:01] <danvet> btw I need to disappear in a few minutes +[12:53:05] <Lyude> alyssa: would you be up to voting on the covid thing? +[12:53:49] <Lyude> danvet: yeah - we only have 2 things after this, which is MIPI - still need to contact the person sorry, and then requiring vaccination. but if we want we can also just do that over email +[12:54:17] * rg3igalia doing the math again on his proposal, likely to total close to ~600 but it was some weeks ago already +[12:54:31] <danvet> rg3igalia, https://www.x.org/wiki/XorgFoundation/Policies/Reimbursement/ <- in case you werent aware, we pretty much just checked the travel grant request against that +[12:54:42] <rg3igalia> danvet: thanks +[12:54:54] <rg3igalia> so I say we accept his proposal? +[12:55:02] <rg3igalia> +1 from me too +[12:55:02] <danvet> rg3igalia, three's links for per diem lump sum and stuff so it's not too onerous on us +[12:55:06] <Lyude> I'm fine with it, +1 from me +[12:55:06] <danvet> yeah imo too +[12:55:20] <danvet> rg3igalia, maybe if you can send a mail to board@ with all the travel requests and we vote there? +[12:55:25] <danvet> since I need to go now ... +[12:55:33] <Lyude> yeah, probably a good idea +[12:55:47] <rg3igalia> the third one is jakan tegi, he said he would update the travel sponsor requirement, I pinged him but he didn't reply +[12:56:06] <rg3igalia> sorry, jagan teki +[12:56:39] <Lyude> rg3igalia: alright, I'd probably forward that to the board list since we're getting pretty close to the end of the meeting anyway +[12:57:05] <Lyude> sorry y'all for the scheduling mistake on my part today, I think we can call this the end of the meeting though! +[12:57:10] <rg3igalia> and finally just a status update on the voting: thanks everyone for voting on time! +[12:57:26] <Lyude> np! :) +[12:57:39] <rg3igalia> I'll need to run a second round of votes and send my conclusions over email with some suggestions so we can, perhaps with one more week, have a final selection of talks +[12:58:14] <alyssa> +1 to the thing daniels emailed about, btw... +[13:08:08] <danvet> +1 on rg3igalia sending something like that out to nv+amd as paper chair, I think it would be a good message +[13:08:18] <danvet> once we have the program +[14:10:05] <mfilion> oops I logged in earlier today and saw meeting was at 7 pm so thought it had returned to the previous time.... +[14:34:46] * anholt here now +"""]] +[15:45:07] [disconnected at Wed Jul 20 15:45:07 2022] diff --git a/BoardOfDirectors/IrcLogs/2022/08-17.mdwn b/BoardOfDirectors/IrcLogs/2022/08-17.mdwn new file mode 100644 index 00000000..53887fc9 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2022/08-17.mdwn @@ -0,0 +1,88 @@ +[[!format txt """ +[12:03:06] [connected at Wed Aug 17 12:03:06 2022] +[12:03:06] [I have joined #xf-bod] +[12:04:16] * danvet waves +[12:04:17] <Lyude> Thanks secretary! Time for role call, mdnavare_ (also sorry! I didn't see the underscore at the end of your name so you may not have gotten a meeting reminder), rg3igalia, anholt +[12:04:40] <rg3igalia> hi +[12:05:14] <Lyude> woooo we have quorum +[12:06:30] <Lyude> So topics for today: XDC2022/XDC2023, requiring vaccination for covid at XDC, and rg3igalia do we have any travel approval or XDC schedule stuff that needs to be gone over? +[12:07:22] <rg3igalia> all travel sponsoring requests have been approved and the people have been notified, no need to go over any more requests right now +[12:07:58] <danvet> rg3igalia, thx a lot for taking care of that +[12:08:09] <Lyude> yeah thank you :) +[12:08:13] <rg3igalia> re: xdc 2022 we have a preliminar schedule already, but we're still missing confirmation of 3 talks I judged today +[12:08:17] <rg3igalia> np! +[12:08:43] <rg3igalia> we could publish the schedule as soon as they're confirmed +[12:09:08] * Lyude looking at email now +[12:10:24] <Lyude> danvet, mfilion - what are your opinions on the PSR-SU and freesync stuff? +[12:11:09] <rg3igalia> so far those are not needed, but it would be good to have them in mind in case one or two talks are dropped for some reason +[12:11:53] <danvet> freesync stuff? +[12:11:59] <mfilion> haha yeah same question here +[12:12:16] <Lyude> danvet, mfilion: the two XDC talks from AMD that were rejected +[12:12:47] <danvet> Lyude, yeah I'm trying to find some kind of mail or whatever? +[12:12:56] <Lyude> ah one sec, lemme get the subject +[12:12:57] <danvet> or I'm just massively lost? +[12:13:03] <Lyude> Possible XDC 2022 explicit synchronization workshop +[12:13:13] <danvet> like the past few weeks have been a complete mess here, but I'm slowly recovering :-/ +[12:13:48] <danvet> Lyude, isn't that about the sync/fencing talks from bas and james? +[12:13:55] <danvet> that's not the psr/freesync stuff +[12:14:12] <rg3igalia> I don't think mfillion is familiar with that, he's not in the CfP committee :\ +[12:14:15] <danvet> and it looks like we ended up accepting these two to fill free slots, per some mail from rg3igalia I just got +[12:14:18] <Lyude> oh right, sorry lol +[12:14:29] <danvet> I didn't see anything around psr/freesync fly by +[12:14:41] <danvet> rg3igalia, btw maybe cc: board on these for less confusion :-) +[12:14:44] <Lyude> danvet: sorry, it was the two lower links in the email. I just reread it though and realized it was mostly about james and bas +[12:15:15] <Lyude> tbh then I think we can just keep the other talks in mind then if we did it with the nvidia talks +[12:15:26] <rg3igalia> danvet: yeah, I'm only now getting used to CC board just in case for almost everything :) +[12:15:41] <danvet> my take is that this is cfp lead discretion +[12:16:05] <Lyude> alright, sgtm then +[12:16:12] <danvet> like we discussed all the tradeoffs and everything, in the end for finalized program it's imo best if a single head does these last calls +[12:16:28] <mfilion> +1 +[12:16:39] <danvet> like should we add one more half slot or maybe keep some talks open for a bit longer (i.e. not yet reject them) in case we need or whatever +[12:16:52] <danvet> trying to shovel these through full cfp board every time takes forever +[12:17:02] <Lyude> yeah, that makes sense +[12:17:09] <danvet> in the past when I wasnt sure I just wrote up a proposal and ask 1-2 others to ack and done +[12:17:41] <danvet> like also sometimes I picked another talk just to get to a more balanced program that covered every topic that was submitted and things like that +[12:18:14] <Lyude> I think we can just move on to the next topic then: XDC2022/XDC2023 +[12:18:57] <Lyude> Don't think there's really much new to report on here, we got the official proposal for XDC2023 from the one interested party we've been talking to but I haven't had the time to go over it quite yet +[12:19:46] <mfilion> yeah likewise, haven't had a chance to look at what they sent Lyude +[12:20:14] <rg3igalia> what they sent is in the mailing list already? sorry if I missed the email +[12:20:47] <mfilion> not sure, possibly only to Lyude and myself, and then a university also reached out I think +[12:20:52] <Lyude> That just leaves the vaccination stuff: do we want to try requiring that for XDC this year? It kinda feels like a no-brainer to me, and I think just having a simple requirement of one of either online (as in someone just takes their phone out and shows us an online record) or physical vaccine verification +[12:20:59] <Lyude> mfilion: I think the university is with PEI +[12:21:08] <mfilion> yes yes that's what I meant +[12:21:11] <mfilion> both PEI +[12:21:38] <Lyude> rg3igalia: I will double check to make sure they sent it to everyone after the meeting +[12:21:54] <danvet> just discussed the covid measure thing a bit with mfilion, it sounds like osseu+lpc will go with (vax or test) plus masks +[12:22:14] <danvet> which sounds reasonable-ish to me and if we just follow that might be simplest and avoid endless bikesheds +[12:22:23] <rg3igalia> vaccination or masks? I thought we had discussed maybe requiring masks, not 100% sure about vaccination +[12:22:44] <danvet> rg3igalia, (vax or test) plus mask irrespective of the former +[12:22:47] <rg3igalia> ah, ok, thanks +[12:22:51] <Lyude> yeah, masks are always good +[12:22:57] <danvet> seems to be the new consensus or so +[12:23:22] <danvet> did we poke organizers on this already? +[12:23:30] <mfilion> and really, at this point, if you're not vaxxed, why are you traveling overseas? just dumb +[12:23:34] <rg3igalia> +1 on requiring what other conferences are doing +[12:23:54] <Lyude> mfilion: it is dumb yeah, and danvet I will make sure to poke them today +[12:24:00] <mfilion> thanks Lyude +[12:24:03] <Lyude> we may have already but I'm not sure +[12:24:04] <danvet> Lyude, thx! +[12:24:33] <Lyude> anyway, I assume danvet is +1, I'm +1, rg3igalia is +1, mfilion ? +[12:24:39] <mfilion> yep +1 +[12:24:40] <danvet> yeah +[12:24:43] <Lyude> sgtm +[12:24:48] <mfilion> oh while you're at it Lyude, could you also poke them about how many catchbox mics their system can handle? I was going to get two, is that enough? +[12:24:54] <mfilion> I emailed them last week but no reply +[12:25:05] <Lyude> mfilion: sure thing +[12:25:29] <mfilion> registration is quite low, so I don't think we'll need more than one per room +[12:25:57] <Lyude> oh - that's the one thing I forgot meeting wise. tlwoerner, siqueira - anything from GSoC side? +[12:25:58] <mfilion> unless we want one for workshops, but then again, those are tiny rooms, so I don't think we need actual catchboxes for that +[12:26:57] <danvet> mfilion, yeah room mic might be enough for those +[12:27:25] <Lyude> also fwiw: if I don't hear back from gsoc folks in a few minutes I think we can end the meeting +[12:27:31] <danvet> Lyude, oh while you type that mail, we should also ask them whether ccc video team helps with hosting again +[12:27:44] <danvet> and if yes, get them added as supporters on the sponsor page and all that +[12:27:57] <mfilion> good call danvet +[12:30:11] <Lyude> Alright, I think we can end the meeting early. Thanks for coming everyone! +[12:31:49] <mfilion> awesome, thanks all +[12:32:43] <rg3igalia> thanks! +"""]] +[13:08:38] [disconnected at Wed Aug 17 13:08:38 2022] diff --git a/BoardOfDirectors/IrcLogs/2022/08-31.mdwn b/BoardOfDirectors/IrcLogs/2022/08-31.mdwn new file mode 100644 index 00000000..c03cfe2c --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2022/08-31.mdwn @@ -0,0 +1,104 @@ +[[!format txt """ +[12:00:00] [connected at Wed Aug 31 12:00:00 2022] +[12:00:01] [I have joined #xf-bod] +[12:00:56] <Lyude> Hey everyone! Time for role call, alyssa, danvet, mfilion, mdnavare, anholt, rg3igalia_ +[12:01:26] * danvet waves +[12:01:35] <danvet> I'm also concurrently in some intel meeting though :-/ +[12:01:46] <samuelig> hi! +[12:03:06] <alyssa> `Hello hello! +[12:03:24] <Lyude> Hey everyone, so the agenda for today: XDC2022/XDC2023, GSoC, covid requirements, and MIPI alliance (unfortunately no updates, so we'll just skip this one :V) +[12:03:31] <mfilion> o/ +[12:04:46] <Lyude> Not really much to go over this meeting, I guess if I missed anything let me know :) +[12:05:31] <samuelig> I can start with XDC thingy +[12:05:47] <Lyude> samuelig: oh ok! sure :) +[12:05:55] <samuelig> XDC 2022: confirmed all speakers. By the end of the week Ricardo will upload the schedule of the conference. We need to check if there is any speaker who wants to go virtual. +[12:05:58] * Lyude had forgotten you used to handle that lol +[12:06:20] <samuelig> Regarding travel sponsorship, we are still waiting for more info about one request. The rest I think they are all managed (I need to confirm with Ricardo) +[12:06:48] <samuelig> Hard to estimate XDC attendance at this point, but it seems it will be lower than past years. 81 people but for XDC, FOSSXR and WineConf... not only XDC. So it seems we will be fewer than past in-person events... covid perhaps? +[12:07:12] <samuelig> as a reference, we had ~140 ppl in past in-person XDCs +[12:07:45] <samuelig> I hope the number increses in the coming weeks, but the trend doesn't look great +[12:08:00] <samuelig> Regarding organization details, we are helping organizers with things like coffee breaks (because of the attendance estimation) and such. One thing to comment is the usage of mask at the venue and requesting vax certs... +[12:08:04] <samuelig> Oh, I see a point in the agenda about that, we can discuss it later. +[12:08:39] <alyssa> (covid being what it is, a smaller event than usual might not be the worst thing) +[12:08:41] <mfilion> I really doubt we'll be anywhere near 100, quite a few people are planning to watch it online +[12:08:52] <Lyude> mhm, I'm hoping the trend is mostly just from COVID tbh +[12:09:05] <danvet> yeah I expect we'll have in-person/virtual split maybe 50/50 in attendance +[12:09:09] <Lyude> chances are a lot of companies have changed their travel policies as well (I know red hat sure did) +[12:09:09] <mfilion> danvet did you change your mind about attending in person, or will you be staying home? +[12:09:19] <danvet> mfilion, still chicken :-) +[12:09:26] <Lyude> (ironically, for the better for once :) +[12:09:38] <mfilion> alright +[12:10:07] <Lyude> siqueira: if there's anything to go over for GSoC feel free, I think we're near/at the end of that? +[12:10:18] <samuelig> XDC 2023: no Europe based requests. Daniel Vetter will ping usual suspects in Europe to see if somebody can organize it. I am seeing if Igalia can organize it, I will know more in a few days. +[12:11:05] <samuelig> but we will need to extend the RFP for sure +[12:11:11] <samuelig> (deadline is September 1st!) +[12:11:13] <Lyude> ah right, I should ask tpelka about brno again. although it sounded like we might already be hosting a difference conference +[12:11:24] <samuelig> I would say October 1st? and decide during XDC +[12:11:42] <danvet> samuelig, I've just done all the pinging and added more people where I had some ideas +[12:11:50] <samuelig> nice! +[12:11:55] <danvet> I also asked that we're happy to extend +[12:12:15] <danvet> Lyude, I think some dramatic notes so phoronix picks it up might be good too :-) +[12:12:29] <Lyude> danvet: you mean for getting RFPs +[12:12:31] <Lyude> *? +[12:12:33] <danvet> Lyude, yeah +[12:12:36] <Lyude> sgtm +[12:13:01] <Lyude> samuelig: I assume that's it for XDC? +[12:13:05] <samuelig> yup +[12:13:06] <samuelig> that's all +[12:13:10] <alyssa> \o/ +[12:13:38] <alyssa> it feels weird that we might have 3 north american xdc's in a row, after adjusting for covid +[12:14:12] <alyssa> but ... if nobody is interested to host on the other side of the pond, I guess our hands are tied +[12:14:22] <Lyude> So that just leaves the COVID requirements: we definitely caught codeweavers by surprise with the COVID vaccintion requirements, and mainly they were just worried about the logistics regarding being able to enforce it - and also wanted to have more of a chance to provide input +[12:15:02] <mfilion> re: the RFP, I can look at organizing it in the UK too +[12:15:13] <mfilion> really don't think it should be in NA again +[12:15:20] <Lyude> omg i'd be very excited if we had XDC in the UK +[12:15:21] <samuelig> alyssa, I think if 2023 is in NA, 2024 could be in Europe, so we come back to even years at Europe and odd years in NA that we use to have (the pandemic broke that) +[12:15:42] <alyssa> samuelig: Fair enough ^^ +[12:16:03] <alyssa> Lyude: Yeah, I've been thinking more about that +[12:16:07] <mfilion> or we keep going as is samuelig, our turn to keep the even numbers :p +[12:16:36] <samuelig> lol +[12:16:50] <Lyude> anyway, regarding the COVID stuff: I guess we want to rescind that requirement, or do we have any ideas on something that would be more reasonable? +[12:16:52] <alyssa> I think I agree that checking proof of vaccination is going to be a logistic nightmare for no real benefit +[12:17:14] <alyssa> ostensibly, entering the US as a non-US person requires being vaccinated anyway +[12:17:17] * Lyude also doesn't want codeweavers to think we're trying to usurp them with decisions like this, which is fair +[12:17:36] <mfilion> Agree, like I said in my last email, I really don't care at this point about checking vax, if someone wants to travel unvaxxed, that's their problem. +[12:18:11] <samuelig> I agree with alyssa. I think mask enforcing is enough. If codeweaver, who know the venue and such, don't find it feasible to ask for due to the number of entries and such, I prefer to skip it. +[12:18:19] <Lyude> imo, masks at least would be nice because that should be very easy +[12:18:43] <mfilion> right, and all other confs arounds XDC have masks too, so I don't think we should be the rebels here +[12:18:48] <Lyude> anyway, I'm happy to just +1 this. masks should probably be enough, +[12:18:57] <alyssa> Something I meant to ask-- +[12:19:01] <mfilion> even the Khronos F2F two weeks later has masks +[12:19:04] <alyssa> (Well, tried to. SMTP was goofing on me.) +[12:19:21] <alyssa> If we mandate masks, do we exempt speakers while they are actively presenting? +[12:19:33] <Lyude> I'm fine with that imo +[12:19:46] <alyssa> On one hand, that has negative public health implications (and maybe defeats the masking given how much of the conf is presenting...) +[12:19:58] <alyssa> (or maybe it doesn't? maybe that depends on the venue? I ain't a doctor) +[12:20:06] <mfilion> at OSSummit, speakers could remove them +[12:20:42] <alyssa> On the other hand, presenting masked will have accessibility implications, particularly if the audio quality isn't great on the stream +[12:20:52] <alyssa> (it's not like we subtitle talk recordings..) +[12:21:07] <Lyude> alyssa: tbh though the presenter is basically always going to be at a distance from the conference goers anyway, so +[12:21:20] <samuelig> I guess so? they have enough distance and the stage should be big enough. If we want to go the safe route, we can place a CO2 sensor in the stage and only request mask if it is not in the safe area... although probably in that moment we want to renovate the air +[12:21:38] <samuelig> of the whole room +[12:22:04] <alyssa> Lyude: yeah, that's fair.. I don't know what the venue will be like. It would be a heck of a lot easier to social distance at the XDC2018 auditorium than the little XDC2019 room. +[12:22:39] <Lyude> samuelig: tbh we could probably do pretty well with some cori-rosenthal boxes +[12:22:44] <samuelig> but it is a question for codeweavers, we don't know how is the room physically +[12:22:58] <mfilion> at OSSEU in Dublin: "Masks do not need to be worn when in outdoor spaces and while actively eating food and beverage indoors when socially distanced from others. Speakers are not required to wear masks while presenting talks." +[12:23:27] <Lyude> well I'm +1 for this policy for what it's worth +[12:23:33] <samuelig> +1 +[12:23:37] <mfilion> same, +1 +[12:24:15] <Lyude> alyssa: ? +[12:25:02] <alyssa> +1 contingent on codeweavers agreeing, I think +[12:25:22] <Lyude> oh yeah - don't want to make the same mistake and make it clear yeah, this is all contingent on them agreeing +[12:25:38] <Lyude> sgtm then, I think that's actually it for this meeting +[12:25:42] <alyssa> mfilion: that's an interesting question too +[12:25:54] <alyssa> are food/beverage allowed in the talk-presenting room? +[12:26:24] <Lyude> thanks for coming everyone! +[12:27:13] <mfilion> no clue alyssa, I guess it depends on the university's guidelines +[12:27:18] <alyssa> fair enough +[12:27:31] <alyssa> the OSSEU guidelines seem otherwise reasonable I think +[12:29:10] <danvet> sry distracted by the other meeting, +1 on osseu policy contigent on codeweavers and all +[13:05:39] <anholt> +1 for that policy +[13:44:00] <siqueira> Lyude About the GSoC, everything is under control, and we are wrapping out all the final work. This week the students will send a new version of the patchset, and next week they will have a presentation to some AMD folks about the kunit. Everything is on track for their XDC presentation. Finally, one of the students asked me for an extension (I +[13:44:00] <siqueira> don't think it is necessary), and I'll start a conversation with other mentors and with Trevor. Ps.: Sorry for the delay +"""]] +[16:46:08] [disconnected at Wed Aug 31 16:46:08 2022] diff --git a/BoardOfDirectors/IrcLogs/2022/09-14.mdwn b/BoardOfDirectors/IrcLogs/2022/09-14.mdwn new file mode 100644 index 00000000..bc7550b6 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2022/09-14.mdwn @@ -0,0 +1,46 @@ +[[!format txt """ +[11:11:08] [connected at Wed Sep 14 11:11:08 2022] +[11:11:09] [I have joined #xf-bod] +[11:12:45] <Lyude> Hi everyone! Time for rolecall ( samuelig, mdnavare, mfilion, rg3igalia, anholt) +[11:12:59] <mdnavare> Hi All! +[11:13:31] <Lyude> aaa I realized I totally forgot to send out reminders because of the PEI meeting we had immediately before this ._. +[11:14:39] <rg3igalia> was the meeting at 4:00PM UTC or at 3:00PM UTC? +[11:14:58] <Lyude> ._. +[11:15:00] <Lyude> lmao +[11:15:02] <Lyude> I am an hour off +[11:15:19] <rg3igalia> yeah, I mean, I'm here no problem, just wondering for others :D +[11:16:16] <Lyude> yeah we can wait until 12, I will just leave secretary bot running. hopefully it doesn't mind +[11:17:16] <Lyude> mfilion, anholt, guess that's the ~1hr reminder for y'all then +[12:00:55] <alyssa> hello! +[12:01:28] <Lyude> Alright everyone, real rolecall time, anholt, mdnavare, mfilion, rg3igalia, samuelig +[12:02:24] <rg3igalia> hello! +[12:02:32] <rg3igalia> samuelig is not coming today +[12:03:19] <Lyude> ah ok, we just need one other person then (mfilion, mdnavare ?) +[12:06:00] <Lyude> mdnavare: poke? hopefully you're still around +[12:08:50] <mdnavare> Hi All +[12:09:41] <Lyude> oh cool! So the agenda for today is just: XDC 2022/2023, MIPI alliance (no updates unfortunately), and GSoC if siqueira or tlwoerner is around +[12:10:30] <rg3igalia> regarding XDC 2022, the schedule is already up in indico and publicly visible +[12:11:09] <Lyude> and for XDC2023 we just met with PEI today and things went quite well - they seem like they'd be quite capable +[12:11:19] <Lyude> erm, *capable of hosting our conference +[12:11:52] <rg3igalia> for XDC 2023, I have to say Igalia is seriously considering sending a proposal to host it again in A Coruรฑa +[12:12:14] <rg3igalia> we'll have a definitive answer in about a week +[12:12:21] <tlwoerner> who are PEI? +[12:12:32] <Lyude> tlwoerner: prince edwards island in canada +[12:12:50] <rg3igalia> and, if positive, the actual proposal could take a few more weeks to arrive, if that's acceptable +[12:13:05] <tlwoerner> oh really?! (i wouldn't have assumed it was that PEI) +[12:13:32] <Lyude> tlwoerner: yeah, actually the local government reached out to us and asked if we'd be interested. first time we've gotten a proposal that way but it's worked out quite well so far, set us up with a uni and everything +[12:13:58] <Lyude> erm sorry, tourist division, center? unsure what it's called lol +[12:14:47] <Lyude> rg3igalia: and yeah I think we can be flexible with RFPs given the circumstances +[12:14:54] <Lyude> tlwoerner: anything regarding GSoC to go over btw? +[12:15:26] * anholt around for a little bit +[12:15:54] <tlwoerner> GSoC 2022 ends Sep 19 +[12:16:06] <tlwoerner> our final evaluations are done, everyone passed +[12:16:41] <tlwoerner> siqueira and melissa did everything this year (i've been mostly out of the loop) +[12:17:04] <siqueira> Also, the students will attend xdc; please, say hi to them during the event :) +[12:18:24] <Lyude> tlwoerner: nice! I assume that's it then for your report? +[12:18:55] <tlwoerner> yes, thanks (unless siqueira has anything else) +[12:19:11] <siqueira> that's all, thanks +[12:19:55] <Lyude> cool! that's pretty much it for the meeting then, thanks everyone +[14:19:00] <Lyude> tlwoerner: I just realized, before I send out the meeting minutes should I mention the students passing? (if I don't receive a response in a bit I'll just assume it's a no to be safe) +"""]] +[14:28:21] [disconnected at Wed Sep 14 14:28:21 2022] diff --git a/BoardOfDirectors/IrcLogs/2022/10-19.mdwn b/BoardOfDirectors/IrcLogs/2022/10-19.mdwn new file mode 100644 index 00000000..67234f4e --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2022/10-19.mdwn @@ -0,0 +1,215 @@ +[[!format txt """ +[12:07:32] [connected at Wed Oct 19 12:07:32 2022] +[12:07:32] [I have joined #xf-bod] +[12:08:38] <Lyude> Hey everyone! role call time, so far I've already got mfilion, alyssa and rg3igalia +[12:09:47] <samuelig> Hi +[12:09:58] <Lyude> danvet, mdnavare, anholt +[12:10:04] <Lyude> samuelig: oh hey! are you going to be able to attend today +[12:10:41] <danvet> oops sry +[12:10:42] <samuelig> Well that is supposing too much . I will try to participate +[12:10:43] <danvet> around now +[12:10:51] <Lyude> samuelig: ah, no problem either way +[12:12:01] <Lyude> For the agenda today we have: Office elections, XDC2022/XDC2023 (unsure if news on either). Am I missing anything? +[12:13:55] <Lyude> I guess we can go with officer elections, although tbh it seems like anholt and mdnavare are missing +[12:14:14] <alyssa> Regular officer elections or related to SFC? +[12:14:22] <Lyude> alyssa: no just regular office elections +[12:14:24] <alyssa> ack +[12:14:26] <Lyude> *officer +[12:14:34] <danvet> Lyude, I guess also keeping the sfc stuff moving +[12:14:37] <alyssa> I vote anholt for treasurer again, is that a choice? ;) +[12:14:42] <danvet> or are we waiting for another draft from sfc? +[12:14:51] <mdnavare> Hi All joining late +[12:14:55] <mfilion> +1 for anholt/treasurer +[12:14:56] <danvet> alyssa, it's a bit unfriendly in absence +[12:15:03] <alyssa> danvet: that was the ;) yes +[12:15:08] <danvet> unless anholt confirmed to rerun upfront +[12:15:19] <Lyude> danvet: I fell a little bit out of the loop after XDC but I can start taking a look at it again today +[12:15:28] <Lyude> mdnavare: no problem +[12:15:40] <Lyude> i guess we can get secretary out of the way: I'm happy to keep being secretary +[12:15:45] <alyssa> Woop +[12:15:50] <danvet> Lyude, I think if we're close on a good draft it would be good to bake it into a series of commits in a git branch with each commit explaining the reasons +[12:15:58] <danvet> kinda like the comments that have been floating around in the doc +[12:16:05] <Lyude> danvet: sgtm +[12:16:11] <danvet> and then get that checked with sfc and then share with members +[12:16:21] <danvet> at least how we've done it in the past +[12:16:41] <danvet> Lyude, +1 for you being secretary, and thanks a looooooot for all the work you put in +[12:16:55] <mdnavare> yes +1 for Lyude to be our awesome secretary! +[12:17:00] <mfilion> same, +1 +[12:17:07] <samuelig> +1 +[12:17:08] <rg3igalia> +100 +[12:17:13] <alyssa> +1 +[12:17:53] * anholt just showed up +[12:18:26] <anholt> I think I'm up for treasurer through sfc transition, but I really want out +[12:19:54] <alyssa> understandable +[12:20:02] <rg3igalia> Can we vote now for continuation and vote again later after the transition? +[12:20:23] <Lyude> I don't have a problem with that if everyone else is OK with that +[12:20:24] <alyssa> I assumed we'd have to anyway given the roles all change +[12:20:32] <alyssa> with the proposed bylaw anyway +[12:21:09] <danvet> alyssa, it should be roughly the same role under different names +[12:21:30] <alyssa> fair enough +[12:21:31] <danvet> I think with spi we just did a wash-up vote for continuity or something +[12:21:51] <danvet> anyway I'm veeeery happy to have anholt for another year of helping out chasing sponsors +[12:22:02] <danvet> thanks a lot for all your work this year +[12:22:08] <alyssa> ++ <3 +[12:22:21] <mfilion> indeed, thank you anholt!! +[12:23:45] <Lyude> +1 from me +[12:23:59] <danvet> +1 +[12:24:10] <rg3igalia> +1 and thanks, indeed! +[12:25:06] <samuelig> +1. Thanks a lot! +[12:25:27] <alyssa> +100 +[12:25:32] <Lyude> cool! That just leaves XDC2022 (e.g. presentations getting posted for 2022) and XDC2023, do we have any updates on this? +[12:26:18] <mfilion> did you receive any proposals for 2023? +[12:26:38] <samuelig> I working on one. Should be ready at the end of the month +[12:26:55] <Lyude> mfilion: small chance it could still be pending in my email (I'll double check) but I don't think so +[12:27:05] <rg3igalia> Videos have been split by Arek and uploaded to YouTube, I can review if any slides are missing and nag the presenters +[12:27:23] <rg3igalia> Talking about XDC 2022, sorry +[12:27:31] <samuelig> No XDC 2023 proposals received yet. There is another proposal that might send it as well +[12:27:34] <Lyude> that's fine (you probably need to nag me for my slides i haven't uploaded them yet) +[12:27:39] <Lyude> lyude upload your slides +[12:28:38] * alyssa texts lina +[12:28:57] <Lyude> that's pretty much it then unless I missed anything! +[12:29:00] <samuelig> Regarding XDC 2022 streaming stats, we got like 40-60 on average (one talk with 200+ viewers) the first day. The rest of days were like 20-30. I am talking by memory +[12:29:14] <Lyude> oh-sorry samuelig feel free to finish +[12:29:43] <samuelig> Attendance in person, I did a wild calculation. It was like 50-60 ppl +[12:29:58] <samuelig> At any time, first day more +[12:30:05] <mfilion> samuelig at one point we had around 80 in the room +[12:30:16] <mfilion> (on day 1) +[12:30:50] <samuelig> Yup, first day was like that. The 2nd and 3rd in the 50s 60s range +[12:30:55] <mfilion> yep +[12:31:35] <samuelig> In general people was happy with the organization, streaming was fine. No issues to mention in the place +[12:31:44] <samuelig> Great job from organizers! +[12:31:45] <alyssa> samuelig: 200+ was Lina i assume? :p +[12:32:09] <samuelig> Lina and you! Donโt remove credit from you hahaha +[12:32:14] <samuelig> Yes it was that one +[12:32:36] <alyssa> Bah we all know they came for the anime girl, not me :p +[12:32:58] <samuelig> Well and sorcery from youโฆ you never disappoint hahaha +[12:33:11] <alyssa> o:) +[12:33:39] <alyssa> judging by twitter she just fixed glamor on asahi +[12:33:44] <alyssa> very happy i did not have that job +[12:34:04] <mfilion> Streaming was fine but we need to make sure next year we have access to the mic system, so the catchbox mic is connected to the live stream +[12:34:10] <samuelig> For the rest of conferences colocated, I cannot speak. But I think it was a good idea +[12:34:35] <Lyude> mfilion: yeah, next time I might offer to bring an XLR splitter (or any other audio equipment) we need just in case something like that comes up +[12:34:36] <samuelig> mfilion: got it +[12:34:42] <mfilion> Not great not being able to hear questions on the live stream, and not all speakers repeated the questions +[12:35:00] <rg3igalia> +1 on mfillion, but that was the only problem, the rest was really nice +[12:36:22] <alyssa> major thanks to the organizers <3 +[12:36:27] <alyssa> xdc was great we should do it again +[12:36:29] <Lyude> yeah! thanks โฅ +[12:36:29] <alyssa> next year, maybe? :-p +[12:36:34] <Lyude> hehe +[12:36:41] <mfilion> Also, while it was good to combine topics in the program, we should try to spread out some of the "higher level" talks on all days. Most of the deep technical talks were all on Day 2 and 3 (at least that was my impression) +[12:37:01] <Lyude> yeahh that's probably a good point tbh, would keep people from leaving earlier +[12:37:09] <alyssa> mfilion: yeah I mean +[12:37:17] <mfilion> Also, not sure if anyone noticed, but we had zero signage highlighting our sponsors +[12:37:20] <alyssa> NVK was day 1 and that was the only talk that mattered +[12:37:23] <mfilion> Like not one logo whatsoever +[12:37:27] <danvet> mfilion, in the past we put some wild card talks on other days, this year seems to not have worked out so good +[12:37:29] <alyssa> it was a nice change of pace +[12:37:44] <alyssa> refreshingly non-corporate +[12:37:46] <samuelig> Mfilion: I notice that as well +[12:37:54] <danvet> mfilion, yeah the lack of logo on stage was a bit thin +[12:38:03] <Lyude> oh sheesh i didn't even notice that :s +[12:38:09] <danvet> do we need to update the RFP to encourage that more? +[12:38:14] <Lyude> I guess so +[12:38:16] <rg3igalia> Me neither +[12:38:16] <samuelig> I think so +[12:38:17] <daniels> Lyude: (should agenda incorporate the X0rg trademark-infringey person?) +[12:38:18] <mfilion> Yes please +[12:38:24] <samuelig> Will update it tomorrow +[12:38:24] <Lyude> daniels: oh yeah right +[12:38:26] <mfilion> Also - We need to make it absolutely clear to whoever is hosting that THEY are organizing the event +[12:38:33] <danvet> daniels, seems 10 years history, we seem a bit late? +[12:38:36] <danvet> or was it recently renamed +[12:38:38] <alyssa> daniels: oh yeah maybe they want to host xdc2023 in italy then? +[12:38:49] <alyssa> I mean, they already have the signage ready to go, how much work could it be +[12:38:51] <rg3igalia> Were sponsors present in the stream background/borders? +[12:39:00] <danvet> rg3igalia, yeah that was all nice +[12:39:08] <samuelig> rg3igalia: yes +[12:39:09] <mfilion> Yes they showed up in the stream, thankfully +[12:39:22] <rg3igalia> ๐ +[12:39:33] <danvet> mfilion, Lyude I'm editing the RFP rn +[12:39:34] <Lyude> I guess https://github.com/X0rg what do we want to do about this lol +[12:39:55] <samuelig> It using our name and logo +[12:40:10] <Lyude> yeahh, I'm thinking we should just report it +[12:40:23] <samuelig> If that person clone our repos and do shitty stuff, people might think it is official +[12:40:33] <danvet> https://cgit.freedesktop.org/wiki/xorg/commit/Events/RFP.mdwn?id=263b212f0b26f148f1441c2e7fdbb0fa86b65ff9 <- good enough? +[12:40:37] <alyssa> Oh yikes I thought this was about the shopping mall +[12:40:47] <Lyude> alyssa: yeah i thought it might be something like that at first lol +[12:40:55] <alyssa> yes GitHub is a lot more concerning +[12:40:56] <Lyude> the shopping mall is cool though that's just too funny +[12:41:02] <Lyude> this is less funny +[12:41:08] <mfilion> so yeah regarding my comment about hosts knowing they are organizing +[12:41:14] * rg3igalia gotta go pick up kids +[12:41:15] <alyssa> danvet: ack +[12:41:18] <mfilion> On-site the Codeweavers people were a bit surprised that they had to take care of XDC, they thought X.Org was sending people and they were going to focus on WineConf +[12:41:27] <Lyude> I will just go ahead and report it to see what happens +[12:41:29] <samuelig> danvet: ack +[12:41:52] <danvet> mfilion, oh really? +[12:41:54] <mfilion> yep +[12:42:01] <danvet> that's a bit surprising given that ivyl organized a few xdc beforehand +[12:42:07] <samuelig> mfilion: I think the rfp is clear about it +[12:42:14] <mfilion> that comment didn't from ivyl obviously +[12:42:26] <samuelig> Oh, ok +[12:42:26] <mfilion> I don't want to put anyone on the spot +[12:42:46] <daniels> danvet: wayback machine says no later than 2018 +[12:42:51] <Lyude> hm. do we want to do a trademark policy thing or DMCA? it seems like github only gives those two options +[12:42:52] <danvet> mfilion, yeah the RFP is about as clear as it gets +[12:42:56] <mfilion> but still, some said they didn't expect to have too do "this much" for XDC +[12:43:13] <danvet> after the 1st sentence explaining what RFP this is, the 2nd, in BOLD says that Xorg board wont organize shit at all +[12:43:21] <mfilion> right ok, so just an internal comms issue, not on our end +[12:43:39] <mfilion> Oh also +[12:43:41] <danvet> like if someone submitted a bid and failed at reading comprehension on that, I can't help them +[12:43:42] <mfilion> sorry had notes here lol +[12:43:56] <danvet> I mean it sucks and we need to make sure there's no such surprises, but I'm not sure what more we can do +[12:44:02] <mfilion> should we make it clear that the breakout rooms should be as close as possible to the conf room?? +[12:44:07] <mfilion> it was so damn far +[12:44:07] <alyssa> Lyude: trademark, assuming we do hold X.org trademarks? +[12:44:12] <danvet> alyssa, lol +[12:44:15] <alyssa> (I thought we did but I also don't understand all the domain drama) +[12:44:16] <Lyude> alyssa: that's the problem, I'm not sure we do +[12:44:18] <alyssa> right okay +[12:44:20] <danvet> not registered at least afaik +[12:44:26] <Lyude> https://docs.github.com/en/site-policy/content-removal-policies/github-trademark-policy fwiw +[12:44:28] <danvet> but you can still claim unregistered trademark I think +[12:44:48] <Lyude> they do ask for a trademark registration number but I guess we can still try filing a report anyway +[12:45:23] <alyssa> new approach +[12:45:35] <alyssa> snag up fd.o trademarks, rebrand ASAP, and pretend we were never x.org +[12:45:37] <alyssa> /s +[12:45:54] <Lyude> i mean tbh i would like us to move more strongly towards fd.o branding post spi if people are ok with it +[12:46:09] <Lyude> (we do obv. need to hold the trademarks for old stuff though regardless) +[12:46:27] <Lyude> Note: A federal or international trademark registration number is required. If the name you are reporting is not a registered mark (e.g., a government agency or non-profit organization), please let us know: +[12:46:42] <Lyude> ok so it seems like this is the correct route then +[12:47:30] <Lyude> mfilion: and yeah - tbh I think it was probably just an oversight from not having ever hosted 3 cons at once +[12:47:59] <mfilion> which part? +[12:48:04] <mfilion> the breakout room? +[12:48:34] <Lyude> the very far breakout room yeah, sorry I meant oversight as in we might want to add something to the rfp just to make sure +[12:49:21] <mfilion> yeah I think we should +[12:49:29] <mfilion> quite a few people commented on it lol +[12:49:42] <mfilion> I mean it was in another building, two floors down haha +[12:50:00] <Lyude> yeah half the time I even forgot it was there +[12:50:37] <Lyude> I think that's basically it then unless anyone has anything else +[12:50:39] <mfilion> and what about the door being locked all the time, is that worth noting for next year? +[12:50:51] <mfilion> so annoying having to enter a code each time +[12:51:29] <alyssa> I'm of two minds about that +[12:51:36] <danvet> mfilion, so I just got some more private rants from other folks, and it seems like this years "what should we improve for next year" xdc feedback boils down to "make sure the organizers bother to read the RFP" +[12:51:57] <danvet> since there was apparently a _ton_ of stuff that caused surprises, not just the "oops we have to organize this" +[12:52:03] <alyssa> I guess it's not meaningfully more secure but not having random people wander in is nice. +[12:52:05] <mfilion> see lol +[12:52:16] <alyssa> but maybe they wouldn't happen anyway and is just theatre +[12:52:39] <mfilion> haha you mean the boxers? that was something +[12:53:31] <Lyude> I guess next time we accept RFPs it might be worth actually having a meeting with them to make sure that they understand everything in the RFP +[12:53:56] <mfilion> yeah definitely +[12:54:53] <Lyude> I think that's basically it for the meeting then since we're getting close to time, unless I missed anything? +[12:55:40] <mfilion> we didn't talk much about SFC? +[12:56:32] <Lyude> mfilion: is there much to go over? we did go over the basic next steps to keep things moving a bit earlier up +[12:56:44] <mfilion> oh sorry ok, missed that +[12:56:47] <Lyude> haha bp +[12:56:50] <Lyude> *np +[12:57:33] <mfilion> right ok, I guess we're done then lol +[12:57:53] <Lyude> thanks for coming everyone! +[13:00:00] <samuelig> Thanks! +[13:00:37] <alyssa> thank you! +[13:01:46] <danvet> mfilion, samuelig I'll send a mail to board@ about the idea I just shared in private for the RFP +[13:02:13] <mfilion> cool ok +"""]] +[16:46:01] [disconnected at Wed Oct 19 16:46:01 2022] diff --git a/BoardOfDirectors/IrcLogs/2022/11-16.mdwn b/BoardOfDirectors/IrcLogs/2022/11-16.mdwn new file mode 100644 index 00000000..7d7c0a7a --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2022/11-16.mdwn @@ -0,0 +1,179 @@ +[[!format txt """ +[12:02:39] [connected at Wed Nov 16 12:02:39 2022] +[12:02:39] [I have joined #xf-bod] +[12:02:57] <alyssa> (I am here, just joking)\ +[12:04:25] <rg3igalia> I'm here +[12:04:35] <Lyude> Hey everyone! Time for role call: so far I've got alyssa samuelig danvet and rg3igalia +[12:06:00] <Lyude> mfilion, mdnavare - feel free to poke if y'all join in later (or not, totally understandable with the DST mixup ๐ณ +[12:06:41] * danvet waves +[12:07:22] <Lyude> Agenda for today: XDC2022/3, SFC stuff, EVoC (I think), matrix and not-twitter +[12:07:35] <Lyude> samuelig: do you want to start with XDC stuff? +[12:07:44] <samuelig> yes +[12:08:37] <samuelig> XDC 2022: no news. We need to ask for the budget to reimburse money, if I am not wrong +[12:08:52] <samuelig> I mean, ask for expenses +[12:09:13] <samuelig> so they can be deducted from platinum sponsorship +[12:09:39] <Lyude> samuelig: for Codeweavers you mean? +[12:09:43] <samuelig> yup +[12:10:37] <samuelig> XDC 2023: we got one formal proposal for XDC 2023, but not in Europe. As I mentioned some days ago, Igalia is about to send a proposal in Europe, still waiting for the venue to give us an accurate budget, once we get that, it will be submitted. +[12:10:44] <samuelig> hopefully this week +[12:11:07] <samuelig> I don't have news from others preparing a proposal. +[12:11:50] <rg3igalia> One small detail regarding XDC 2022, do we need to approve de expenses from Jagan explicitly after the email discussion? +[12:11:56] <Lyude> (will be back in one sec) +[12:12:11] <samuelig> rg3igalia, yes, we need. +[12:12:18] <samuelig> we will talk about it in a sec +[12:12:20] <samuelig> Regarding the proposal we got, we need time to review, so probably we can schedule an agenda item in next board of directors meeting to discuss it. +[12:13:00] <samuelig> Now, travel expenses, as Ricardo was saying we had one from Jagan. We can vote it here or via email if you don't want to disclose the amount for privacy reasons +[12:13:19] <samuelig> I prefer to do email vote +[12:13:38] <alyssa> email vote is ok +[12:13:49] <rg3igalia> Me too, I can send my vote once I'm in front of my comp +[12:14:27] * anholt here now +[12:14:44] <alyssa> anholt: welcome +[12:14:56] <danvet> samuelig, did we figure out the opens on that? I'm still a bit confused +[12:15:04] <danvet> just to make sure we all agree on what we even vote about +[12:15:16] <Lyude> Back +[12:15:28] <danvet> samuelig, maybe if you could summarize what we include and what's dropped in a board@ private mail? +[12:15:39] <samuelig> I prefer to do it in a private email +[12:15:44] <danvet> it's all a rather decent mess :-/ +[12:15:47] <samuelig> right +[12:15:54] <danvet> yeah not here +[12:16:19] <anholt> I don't remember looping the whole board in on reimbursements in previous years. but it's been a while since doing physical travel reimbursements. +[12:16:38] <danvet> anholt, in the past the recipes matched the requests more or less +[12:16:52] <danvet> so covered with the preapproval +[12:16:54] <danvet> this one is a bit different +[12:17:09] <Lyude> Also anholt should I assume that you'll be asking about the codeweavers expenses that samuelig mentioned earlier? +[12:17:18] <danvet> iirc we had one a few years back too that needed some adjustements +[12:17:37] * alyssa genuinely doesn't understand that email thread and intends to abstain on the vote out of sheer confusion +[12:17:49] <rg3igalia> I think it's fine now but I can send an email with clarifications and start the vote later +[12:18:00] <danvet> rg3igalia, that would be great I think +[12:18:07] <danvet> i.e. seconded or something +[12:19:15] <Lyude> Next topic is SFC stuff, I actually got through most of the by-law changes and pushed them to a branch +[12:19:30] <Lyude> (goes to get link) +[12:20:26] <alyssa> Lyude: Nice work :) +[12:20:30] <Lyude> https://gitlab.freedesktop.org/lyudess/governance-rules-of-the-x-org-foundation/-/blob/master/bylaws.pdf +[12:20:57] <Lyude> the only thing I haven't done is drop The Act yet because I wasn't sure if we decided on that or not +[12:21:23] <Lyude> but it seems like we have (it's not needed and historical junk we've verified) so I'll do that today at some point +[12:22:36] <danvet> ack on mail vote +[12:22:43] <Lyude> The other question is mainly what do we want to call treasurer/secretary, but I think that's pretty much about it. if everyone wants to look over the changes and let me know if they're OK feel free +[12:22:47] <danvet> uh I got confused on scrollback, sry +[12:23:18] <anholt> Lyude: financial liaison seems fine to me. +[12:23:24] <danvet> Lyude, did you see the latest sfc proposal? they have all the things renamed already, so as long as it matches I think we should be good +[12:23:50] <Lyude> I think that's what I used yesterday to encorporate all the changes so most likely, but I'll double check +[12:24:02] <alyssa> Lyude: goverance repo 404s, could you give me access? thanks :) +[12:24:06] <Lyude> ah right +[12:24:10] <samuelig> Lyude, I think we can vote in next board meeting and review it meanwhile. Or vote via email if that's urgent +[12:24:20] <rg3igalia> Financial liaison also sounds good to me and matches the new role +[12:24:43] <danvet> Lyude, or just push a branch to the main one? +[12:24:50] <danvet> not really anything we're hiding in there ... +[12:25:00] <danvet> that way also sfc can check we got everything easily +[12:25:09] <Lyude> ok try now +[12:25:15] <Lyude> danvet: ah right lol +[12:25:23] <alyssa> no dice +[12:25:31] <rg3igalia> I'll be happy to vote over email once the text is final, BTW +[12:25:54] <danvet> Lyude, also thx a lot for doing this +[12:26:05] <Lyude> https://gitlab.freedesktop.org/xorgfoundation/bylaws/-/tree/wip/sfc +[12:26:08] <rg3igalia> What I read so far LGTM +[12:26:11] <Lyude> there we go +[12:26:20] <Lyude> and danvet np +[12:26:38] <danvet> Lyude, maybe do an MR, with that we can do comments more easily I think +[12:26:47] <Lyude> sure thing, will do in just a moment +[12:27:22] <danvet> well can do later so that we can get through the agenda +[12:27:23] <Lyude> next thing is EVoC although I don't think we need to discuss this so much as I just wanted to poke siqueira and tlwoerner: it sounds like karolherbst would like to get a student involved with rusticl work +[12:27:31] <danvet> I need to get back to pear tarte building :-) +[12:27:48] <danvet> yeah on evoc I think we need the proposal and then we approve +[12:28:09] <alyssa> Lyude: the sfconservancy.org link is not clickable in the pdf, mind adding the required \url{} ? +[12:28:12] <alyssa> thanks +[12:28:17] <Lyude> After that: matrix, alyssa brought up that there's been another discord starting that some folks are already using, and to be honest it'd be really good for us to start using something that isn't IRC +[12:28:21] <Lyude> alyssa: gotcha +[12:29:07] <samuelig> I'm happy with IRC. If it is not IRC, I prefer an open-source platform like matrix +[12:29:33] <rg3igalia> Same here +[12:29:38] <Lyude> yeah - I think we'd definitely want some sort of bridge perhaps like what gnome currently has +[12:29:41] <samuelig> or use a IRC bridge in matrix. +[12:29:44] <samuelig> right +[12:29:48] <samuelig> fedora does the same +[12:29:51] <alyssa> samuelig: lot of people are unhappy with IRC (for various reasons) .. replacement seems inevitable tbh +[12:30:01] <alyssa> but yes=ah, open platform is a hard requirement imo +[12:30:14] <samuelig> I am not opposed to that, but I prefer open-source platform. No discord please :) +[12:30:19] <Lyude> tbh my top reason is: I am worried about moderation issues, which IRC is definitely not good at +[12:30:36] <danvet> how much do we need to push this from the board side? +[12:30:43] <danvet> or just encourage volunteers to set up something? +[12:30:57] <danvet> since without more fdo admin volunteers it aint happening +[12:30:58] <alyssa> (matrix, rocket.chat, mattermost, and zulip are in the running) +[12:31:00] <alyssa> all in the running right now +[12:31:08] <Lyude> I would think the latter, or ask SFC if they have any plans for trying to setup hosting for something like this similar to what they'd eventually like to do with hosting other infra +[12:31:15] <anholt> I'm happy with basically whatever with an open platform. +[12:31:18] <anholt> got to run off to next meeting +[12:31:20] <samuelig> good idea, maybe SFC can provide that service +[12:31:22] <Lyude> or instances we might be able to actually just hop onto +[12:31:35] <Lyude> I like what we have with OFTC right now, would be kind of nice if they had a matrix instance as well +[12:31:40] <danvet> samuelig, yeah if we could just get it provided as a service, that would be nice +[12:31:51] <danvet> since it's not a core thing for us like gitlab hosting +[12:32:00] <danvet> iirc zulip does that for foss projects +[12:32:06] <alyssa> danvet: from my perspective it's less about pushing from the board side and more realizing that if ignore this, we'll wake up sometime in 2023 and everybody'll be on discord +[12:32:23] <danvet> alyssa, rocket.chat was iirc the one that's ridiculously small in the free hosted tier +[12:32:35] <danvet> alyssa, well not me +[12:32:36] <alyssa> given the momentum from volunteers\board is there already... it's something that needs to be minimally be on our radar +[12:32:42] <danvet> still banned in their bot detector +[12:33:06] <alyssa> ~~being frivolously banned from discord is a rite of passage~~ +[12:33:10] <danvet> but yeah +[12:33:15] <danvet> I've heard so +[12:33:31] <danvet> Lyude, anything else on the agenda, since we're just chatting here a bit I think +[12:33:33] <Lyude> Anyway - I guess we can start looking into this and people can poke me if they have ideas on who could host it +[12:33:40] <Lyude> danvet: yeah just one last thing, was about to move on to it +[12:33:46] <danvet> yeah just putting it on the minutes is probably good +[12:34:10] <danvet> phoronix should cover it hopefully, if they spot the discord red flag and wave it a bit for clickbait :-) +[12:34:24] <alyssa> danvet: is that a good thing +[12:34:39] <danvet> alyssa, oh just to kick the discussion a bit for what the community wants +[12:34:42] <Lyude> tbh the last agenda item probably doesn't need much voting so you're free to leave early if you want. It's mainly just making sure we have something to have an xorgfoundation twitter-ike account on since twitter is probably dying +[12:34:55] <danvet> for better or worse more members seem to read phoronix than the minutes +[12:35:08] <alyssa> danvet: ahahahaa yes, fair +[12:35:31] <Lyude> samuelig/mfilion, I guess do we have a mastodon or anything like that? +[12:35:39] <danvet> Lyude, is sfc running an mastodon instance for its member projects perhaps? +[12:35:43] <danvet> we could hop on there +[12:35:50] <danvet> since again, fdo admin time is a bit sparse +[12:35:54] <Lyude> danvet: that was one of the things I suggested possibly, I'm not sure if they do but I'll ask +[12:35:56] <danvet> with official project accounts I mean +[12:36:00] <Lyude> and yeah - I definitely don't want fdo people having to host it +[12:36:12] <alyssa> i think karol wanted to a run an fdo instance but idk how serious he was about that lol +[12:36:46] <samuelig> we need to be careful with all the burden we put to our sysadmins for "non-critical" services (I mean, others than gitlab and such) +[12:36:58] <danvet> I think for official accounts we'll have a handful at most (foundation, mesa, wayland maybe) +[12:37:03] <Lyude> samuelig: agreed +[12:37:04] <alyssa> samuelig: +1 +[12:37:06] <danvet> and people can just hang wherever +[12:37:16] <Lyude> also, we're not hosting our own IRC instance so it just feels natural to follow suite like that +[12:37:24] <danvet> samuelig, yeah hence why I want this just as a service provide +[12:37:32] <danvet> this = microblog, chat, ... +[12:37:38] <alyssa> conservancy itself is on a dying mastodon instance +[12:37:40] <alyssa> tbd where they go +[12:37:47] <danvet> with the option that we can do it ourselves as an open thing, worst case +[12:37:53] <samuelig> and also, if we pick one of the public instances, be careful. I heard some ban other instances and we need to check which ones and why +[12:37:58] <Lyude> suit? english weird. anyway so we do actually have mastodon accounts danvet ? +[12:38:00] <danvet> alyssa, not sure they moved yet, but yeah that one is dead +[12:38:20] <rg3igalia> Many people are on the gamesdev.place instance, who runs that? +[12:38:25] <danvet> Lyude, suit? +[12:38:56] <Lyude> danvet: yeah I just said follow suit and didn't know which word to use, either way though don't let us keep you here if you have food stuff to do :P +[12:39:08] <danvet> ah ok +[12:39:23] <danvet> and I don't think we have a mastodon foundation account yet anywhere +[12:39:35] <samuelig> AFAIK, we don't +[12:39:35] <danvet> picking the same as sfc might be a good idea, wherever that's going to be +[12:39:42] <alyssa> danvet: +1 +[12:39:43] <danvet> since mastodon.technology is dead +[12:39:46] <Lyude> agreed +[12:40:21] <Lyude> I can ask SFC about both things I guess :) +[12:40:25] <danvet> Lyude, so yeah if you can send karen/sfc a mail about this +[12:40:27] <alyssa> we (asahi) are on treehouse.systems but that's more due to a personal trust in the admins than much else +[12:40:32] <danvet> hah +[12:40:37] <Lyude> with that, that's pretty much the end of the meeting +[12:40:52] <danvet> cheers +[12:40:59] <samuelig> thanks! +[12:41:05] <danvet> I'll probably take a pic of the tarte and smash it onto my mastodon or so +[12:41:10] <rg3igalia> Thanks! +[12:41:22] <Lyude> alyssa: tbh that's very valid, I've been pretty surprised how much a lot of these instances seem to underestimate CoC time +[12:41:29] <samuelig> danvet, why you don't create an instance called tarte.social? +[12:41:56] <alyssa> Lyude: for both the IRC and the Twitter discussions ... yeah, moderation is the bigger concern for me than raw technical capabilities +[12:42:05] <Lyude> definitely +[12:44:11] <danvet> samuelig, I want to post pics of baking and food +[12:44:25] <danvet> not pics of crashing servers and "oops the UPS didn't quite work as well as I thought" +[12:51:22] <daniels> Lyude: if someone in our community wants to host a Mastodon/Zulip/Matrix/whatever instance, then I see no reason why we shouldn't pull it under our umbrella and just call them admins? +[15:07:27] <Lyude> daniels: If someone actually wants to do it, sure! I just worry about folks getting themselves burned out or signing themselves up for more then they can handle +"""]] +[15:15:41] [disconnected at Wed Nov 16 15:15:41 2022] diff --git a/BoardOfDirectors/IrcLogs/2022/11-30.mdwn b/BoardOfDirectors/IrcLogs/2022/11-30.mdwn new file mode 100644 index 00000000..e90422f0 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2022/11-30.mdwn @@ -0,0 +1,130 @@ +[[!format txt """ +[11:08:46] [connected at Wed Nov 30 11:08:46 2022] +[11:08:47] [I have joined #xf-bod] +[11:09:11] * danvet waves +[11:10:39] <Lyude> hi! updates from my side: I still need to poke SFC about the matrix/mastodon stuff, I meant to do it yesterdy . rest of the agenda: XDC2022/XDC2023, GSoC/outreachy, I think that's it? +[11:10:51] <Lyude> samuelig: do you want to go over XDC? +[11:10:55] <samuelig> yes +[11:11:05] <mfilion> @lyude did you see my comments above re: mastodon? +[11:11:09] <danvet> Lyude, bylaws +[11:11:13] <danvet> maybe +[11:11:40] <danvet> Lyude, oh still missing the MR, so can't really comment on it +[11:11:49] <samuelig> XDC 2022: contacted organizers asking for the final expenses sheet, so we can reimburse the money (deducting it from the platinum sponsorship or whatsoever) they are wokring on it +[11:11:55] <samuelig> so we need to wait +[11:12:08] <Lyude> shit, I will get that fixed right after the meeting. or now if we want +[11:12:17] <Lyude> mfilion: I am not sure I did +[11:12:21] <danvet> Lyude, na later is fine imo +[11:12:30] <mfilion> @lyude scroll up, 17 November +[11:12:59] <Lyude> mfilion: gotcha, that answers one question +[11:13:29] <danvet> mfilion, got domain parked? +[11:13:34] <danvet> or am I on the wrong one +[11:13:44] <rg3igalia> probably on the wrong one +[11:13:44] <mfilion> domain parked? +[11:13:56] <rg3igalia> https://floss.social/explore <-- works for me +[11:14:14] <Lyude> sounds like a very hygenic social network +[11:14:16] <danvet> yeah I went with foss.social :-) +[11:14:27] <mfilion> haha I just clicked on the SFC's mastodon instance, and it says its shutting down imminently... oops +[11:14:44] <mfilion> I'll ping them to ask where they're migrating to +[11:15:26] <danvet> their own private instance +[11:15:35] <danvet> there's some service for that or something +[11:15:46] <alyssa> conservancy's instance was (is?) pleroma +[11:16:21] <danvet> https://social.sfconservancy.org/users/conservancy +[11:16:57] <danvet> apparently hosted by together.party +[11:17:09] <danvet> per sage +[11:17:12] * danvet no idea what that is +[11:17:20] <Lyude> samuelig: btw, anything on XDC2023? +[11:17:39] <samuelig> XDC 2023: we got 2 proposals currently. As we are about to start December, I think we need to vote for the proposals. Of course, I am part of one of the proposals so I will abstain, but I think we are very late already and we decided to give end of october as deadline at XDC 2022, we delay it to get the proposals. I don't think we can delay it too much. +[11:17:41] <mfilion> @danvet this is what's linked on their website: https://mastodon.technology/@conservancy +[11:18:02] <danvet> yeah that one is dead +[11:18:12] <danvet> mastodon.technology is shut down +[11:18:30] <danvet> samuelig, seconding on voting +[11:18:40] <mfilion> I have a third proposal coming soon +[11:18:47] <danvet> anyone who's kinda unsure about 23 still we can help to make a proposal for 25 +[11:19:03] <mfilion> and we're really not that late, LPC hasn't even narrowed down its list of possibly cities yet +[11:19:09] <danvet> mfilion, can we have more details on that? +[11:19:18] <samuelig> mfilion, one of the proposals cannot lock prices more than today +[11:19:19] <mfilion> MBition will be submitting +[11:19:23] <danvet> mfilion, I'd like to start sponsor hunting, it's kinda hard without a location and stuff ... +[11:19:31] <alyssa> who? +[11:19:40] <Lyude> Oh also right, we don't actually have gsoc stuff to go over now that it's over I think +[11:19:44] <mfilion> samuelig the only locked price they can't guarantee is for 2024 +[11:19:49] <Lyude> tlwoerner: unless we have any EVoC stuff? +[11:19:51] <mfilion> so doesn't matter +[11:20:21] <danvet> mfilion, which mbition? google's not helping much and I have no clue +[11:20:46] <danvet> the merc-benz one? +[11:21:34] <samuelig> mfilion, are they going to submit soon? I really think we need to decide for a proposal. I agree with danvet that if they cannot make it, we can tell them to go to 2025 and have a solid proposal for that year +[11:22:02] <samuelig> and it affects sponsors hunt as he said +[11:22:03] <mfilion> danvet https://mbition.io/, with possibly the help of the KDE organizing team +[11:23:25] <Lyude> (anyway, y'all with meetings to go to I think we can call the meeting at this point) +[11:23:44] <danvet> I think we should minimally at least set a deadline for mbition to submit something +[11:23:45] <mfilion> it's a really great opportunity for XDC to get some new faces, worth waiting a bit for them. +[11:23:56] <danvet> or at least pipe up with some mail about who's planning to do something +[11:24:00] <samuelig> how much time they need? +[11:24:01] <mfilion> yes of course, I told them we needed very soon +[11:24:18] <danvet> mfilion, can you drag them onto board@ with that? +[11:24:18] <mfilion> I spoke to them on Monday, should hear back this week +[11:24:45] <mfilion> yes that was my plan with their next reply +[11:25:29] <mfilion> they're really excited about submitting :) +[11:26:33] <danvet> can we also make them excited about 25 or so? +[11:27:10] <danvet> the thing is, we're kinda burning down goodwill with the coruna team if we ask them to jump in with a bid and then ignore them because someone super late rolls around the corner +[11:27:37] <danvet> _after_ we spend months scratching for a bid in every corner +[11:27:40] <danvet> or at least I did +[11:28:12] <Lyude> i should still look into boston for 2024 +[11:28:31] <danvet> we don't have a surplus of xdc organizers, burning them like this is not really great +[11:28:42] <danvet> and we've asked for an early heads up for over half a year +[11:28:49] <danvet> so we can adjust plans and all +[11:29:10] <danvet> or maybe not go into "lets call in all the favors to get an xdc organized" mode +[11:29:32] <mfilion> favors? who called in favors here? I certainly didn't. +[11:30:22] <mfilion> we all agreed we wanted 2023 to be in Europe, I've just been trying to get more than one option in to have a proper vote +[11:30:48] <Lyude> FWIW: I feel like most years even pre-pandemic we many times ended up with a single choice +[11:30:56] <mfilion> red hat are interested in a future edition too, as is arm, so it won't be a problem getting more going forward +[11:30:59] <danvet> yeah we really don't need two +[11:31:16] <danvet> and I did ping everyone we have in the list +[11:31:27] <danvet> mbition wasn't in there, so would have been great you mention this a /tad/ earlier +[11:31:39] <danvet> instead of surprise party +[11:32:11] <danvet> even the bid is a pile of work, so two just means one team has done a pile of work for nothing +[11:32:19] <danvet> much better to queue them in for 2 years later imo +[11:33:13] <mfilion> that's exactly what a RFP is for +[11:33:36] <mfilion> unless we start saying that going forward, we'll automatically accept the first proposal submitted +[11:34:10] <mfilion> we already have two who put in proposals, what's the problem with having a third? +[11:35:14] <danvet> it's just wasting goodwill for nothing +[11:35:35] <danvet> also we made it pretty clear that we want people to pipe up early that they're working on it +[11:38:37] <rg3igalia> hmm, it's not about going with the first proposal, the RFP has a deadline and we're very late already +[11:39:04] <danvet> the other thing is also, PEI isn't workeable for us +[11:39:16] <danvet> they don't have actual organizers, they just collected bids for locations +[11:39:19] <danvet> if I got that thing right +[11:39:27] <danvet> so all PEI gets us is a location, not a conference +[11:39:46] <danvet> since unlike LF/lpc we do not have professional paid conference staff that sorts out everything else +[11:39:56] <danvet> so we had nothing +[11:39:59] <mfilion> LPC is all volunteers +[11:40:09] <mfilion> LF just helps with finances +[11:40:22] <danvet> LF staff runs the location stuff with badges +[11:40:47] <danvet> I mean we can do it with PEI, but then /someone/ needs to step up to volunteer to organize this remotely +[11:40:49] <danvet> which we don't have +[11:41:01] <danvet> volunteers wont magically appear +[11:43:23] <danvet> also the problem isn't really that mbition+kde is submitting +[11:43:37] <danvet> it's that the proposal didn't pop up here or on board@ in any discussion for months +[11:43:47] <danvet> months after the initial deadline where we asked for a headups +[11:44:01] <danvet> but now that we finally have an xdc we need to wait for that mysterious proposal +[11:44:20] <danvet> and that xdc proposal we have now is already burning down a pile of goodwill credits +[11:44:24] <mfilion> yeah because its been hard finding people ready for next year. +[11:44:44] <mfilion> but now we have people lined up for years, so we're looking at 3-4 consecutive XDC's in Europe +[11:45:17] <danvet> I wouldn't be so sure +[11:45:21] <mfilion> I would +[11:45:30] <mfilion> Red Hat are very interested, as is Arm +[11:45:34] <mfilion> both Europe +[11:45:48] <mfilion> just a question of planning ahead with them, but both could make it work +[11:48:31] <daniels> Lyude: I'd like to go back to Boston for sure, but I'm lucky; I can get a visa, whereas quite a few countries just cannot get a US visa +[11:48:51] <Lyude> this is a very fair point +[11:49:34] <danvet> yeah but canada is about as bad I thought last time we looked at at least +[11:49:42] <danvet> because of easy travel between usa and .ca +[11:49:58] <danvet> kinda like visa is all about the same anywhere in europe (i.e. bs for like 2/3rd of the world) +[11:51:38] <Lyude> I wonder what the policy is like in mexico +[11:54:41] <daniels> afaik Canada has just as much annoying bureaucracy, but without the 1.5-5 year waitsfor certain countries +[11:56:03] <mfilion> @daniels for events in Canada it's been relatively good. OSSummit North America is in Vancouver next year because its significantly easier than the US to get visas to attend. +[12:09:40] <alyssa> daniels: "slightly less bad than the US" is our national motto :p +[14:24:07] <Lyude> honestly if we ever needed locations: I mentioned mexico because I know GUADEC has been held there +[14:25:57] <Lyude> hm, looks like it might not be much better there either +[16:25:12] <Lyude> btw samuelig I totally forgot to ask - should we do a vote for the RFP over email? +"""]] +[16:26:59] [disconnected at Wed Nov 30 16:26:59 2022] diff --git a/BoardOfDirectors/IrcLogs/2022/12-14.mdwn b/BoardOfDirectors/IrcLogs/2022/12-14.mdwn new file mode 100644 index 00000000..ea1fb629 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2022/12-14.mdwn @@ -0,0 +1,132 @@ +[[!format txt """ +[11:16:27] [connected at Wed Dec 14 11:16:27 2022] +[11:16:28] [I have joined #xf-bod] +[11:16:40] <danvet> \o/ +[11:16:50] <Lyude> good old /etc/hosts :) +[11:16:56] <danvet> lol +[11:17:56] <alyssa> oh boy +[11:18:18] <Lyude> Anyway, meeting agenda for today - Matrix/Not-twitter - we have the answer to what domain to use so I just need to make the account, and I still need to ask about the matrix stuff (these last two weeks have been a bit chaotic for me). XDC 2022, XDC 2023, and I guess the by-laws if we have anything to go over with those? +[11:18:58] <danvet> well I think we should vote or something and ship this thing +[11:19:16] <danvet> maybe still some time to start contacting sponsors this year, but a bit late +[11:19:19] <alyssa> I vote yes +[11:19:22] <alyssa> what am I voting to? +[11:19:24] <alyssa> :p +[11:19:38] <danvet> at least I think after the heated arguing with mfilion 2 week ago we're sorted I think +[11:20:11] <danvet> xdc23 in la coruna, and then try to get xdc23 with the bid mfilion is working with mbitiion (also in europe but oh well) +[11:20:36] <Lyude> danvet: fine by me, I think I had exactly one more change I'm missing in that document but I've got to look again and see wht it was. I don't think it was anything major though +[11:20:38] <danvet> oh also with the ask to please try to move the date to a better one, if possible +[11:20:50] <mfilion> yes please +[11:21:03] <danvet> Lyude, is this related to xdc? +[11:21:14] <Lyude> danvet: ah sorry, was related to the by-laws +[11:21:19] <Lyude> (I assume that's what you meant by shipping it?) +[11:21:22] <rg3igalia> we've contacted the venue regarding dates but still don't have an answer +[11:21:25] <danvet> Lyude, nah ship xdc +[11:21:29] <Lyude> oooooooh ok +[11:21:37] <Lyude> yes we should definitely do that no argument :) +[11:22:07] <Lyude> Do we want to wait for the dates before doing that or just go ahead and say the dates are TBA? +[11:22:15] <danvet> so summary: xdc23 in la coruna with hopefully fixed dates, xdc24 aiming for mbition and mfilion is on the hook +[11:22:23] <danvet> imo go ahead +[11:22:43] <danvet> but also we're late enough in this year that it kinda doesn't matter for sponsor search +[11:23:02] <danvet> so if every else wants to drag this on for a bit more, *shrug* +[11:23:03] <Lyude> I'm fine with just announcing then :) +[11:23:14] <danvet> Lyude, oh for agenda (and bylaws), need to get the election committee going +[11:23:20] <Lyude> +1 from me, alyssa / mfilion ? +[11:23:24] <rg3igalia> waiting for the dates can take a bit long (maybe we won't have an answer before the end of the year), so I'd advice to go ahead on the vote +[11:23:30] <danvet> usually we kick of the process late in the old year +[11:23:52] <mfilion> what vote rg3igalia? +[11:23:56] <danvet> since it tends to take forever anyway +[11:24:12] <danvet> <danvet> so summary: xdc23 in la coruna with hopefully fixed dates, xdc24 aiming for mbition and mfilion is on the hook <- this is what I proposed we vote on +[11:24:25] <mfilion> well we already voted for xdc23 +[11:24:28] <danvet> and I guess what Lyude seconded +[11:24:32] <danvet> mfilion, did we? +[11:24:33] <mfilion> 5 votes for via email, on a possible 6 +[11:24:35] <rg3igalia> sorry, I meant announcement ๐คฆ +[11:24:39] <Lyude> danvet: gotcha, just send an email to the board about that then. Anyone here want to volunteer while we're meeting? +[11:24:54] <mfilion> and for xdc24, why vote? +[11:25:03] <danvet> oh crap I missed that +[11:25:06] * danvet hides in shame +[11:25:36] <danvet> Lyude, usually it's all directors that dont run for elections +[11:26:32] <Lyude> I'm running in this election so I probably can't do the thing then, I think ... x.org come on don't do the-oh ok you're loading now +[11:26:41] <danvet> so anholt_ mfilion alyssa rg3igalia plus anyone who decides to not rerun +[11:26:48] <danvet> and one of them gets to volunteer for running the show +[11:27:07] <danvet> I'm still planning to re-run, so it's not me :-) +[11:27:08] <Lyude> So it would be me, danvet, mdnavare, and samuelig running +[11:27:31] <danvet> https://www.x.org/wiki/BoardOfDirectors/Elections/ <- Election Process +[11:27:39] <rg3igalia> samuelig is not here, but I think he plans not to re-run, he'll have to confirm +[11:27:39] <danvet> for our gloriously beaurocratic voting process +[11:28:08] <danvet> also since we want to get the bylaws through, election committee really needs to be on top with reminders everywhere +[11:28:13] <danvet> or we wont get quorum +[11:28:18] <danvet> for the bylaw change +[11:29:48] <Lyude> Also, might as well since it's very quick: XDC2022 update from samuelig, nothing really. still waiting to hear back from the venue on the final bill +[11:30:23] <Lyude> XDC2023 stuff we just went over of course +[11:31:20] <Lyude> anyway, anholt_ (feel free to respond later since I assume you're MIA) rg3igalia and alyssa would you be up for being on the election committee? +[11:31:34] <rg3igalia> I would, yes +[11:32:32] <mfilion> I can help too, no idea what's needed though lol +[11:32:53] <Lyude> mfilion: pretty much everything is on the document that danvet linked, I've also done it before so I can always answer questions +[11:33:19] <danvet> the biggest one is calling in favors and nagging people so you have enough candidates +[11:33:36] <danvet> and this year, running a proper soviet voting scheme to get to very high turnout +[11:33:44] <danvet> because otherwise no way we'll get the bylaws through +[11:34:16] <danvet> there's also some hilarious corner cases on the member website +[11:34:31] <danvet> like as soon as you revoke the current membership last year's result page crashes +[11:34:37] <danvet> because the internal validation logic is busted +[11:34:42] <danvet> or at least was, last time I've done it +[11:35:00] <Lyude> oh right, you also can't not vote for someone. usually we've poked mupuf to fix this sort of thing +[11:35:19] <danvet> Lyude, oh we have a evoc request pending that I think is falling through all the cracks? +[11:35:24] <alyssa> Lyude: on paper yes +[11:35:26] <danvet> since no one seems to be tracking these +[11:35:31] <Lyude> danvet: right thank you for reminding me aboutthat +[11:35:55] <Lyude> yeah I'm not really sure what to do about that one, siqueira and tlwoerner do either of you happen to be around atm? +[11:35:55] <alyssa> in practice I'm not sure I have any spare bandwidth between now and April which would make me of dubious use for an election of this importance +[11:35:58] <alyssa> so unsure +[11:36:23] <mupuf> Lyude: ah, right, I should fix this before the next election +[11:36:37] <mfilion> cool ok, I can look at the election stuff with rg3igalia. +[11:36:58] <mfilion> danvet you're much better than I am at finding candidates though lol +[11:37:01] <danvet> mupuf, yeah the "no ranking" and "busted old results" would be nice if you can fix them +[11:37:05] <Lyude> alyssa: tbqh it's pretty low effort, also with mfilion and rg3igalia looking at things it's likely they'd be able to handle a lot of it if you don't end up having time +[11:37:17] <mupuf> danvet: busted old results? +[11:37:19] <alyssa> Lyude: Fair enough. +1 then what the hell +[11:37:19] <danvet> mfilion, oh since I run now I'm kinda biased to not find any :-P +[11:37:24] * anholt_ back now +[11:37:26] <danvet> mupuf, let me check +[11:37:37] <anholt_> I can be on elections committee, but I feel like I'm barely finding time for treasurer so I can't chair. +[11:38:06] <Lyude> danvet: tbh with the EVoC thing I wonder again if we should have a board position for GSoC/EVoC stuff +[11:38:09] <danvet> mupuf, https://members.x.org/ballot/1/admin nice validation splat on this one +[11:38:12] <alyssa> anholt_: this is your regularly scheduled reminder that we are extremely grateful for your treasurer work +[11:38:17] <danvet> Exception Value: +[11:38:17] <danvet> The count of votes cannot be greater than the total amount of votes +[11:38:20] <alyssa> thank you and don't sweat the rest +[11:38:34] <danvet> if you validate this, you need to validate it against the member period that was valid at that time +[11:38:37] <danvet> not the current one +[11:38:48] <mupuf> yeah, pretty sure I did it +[11:38:51] <danvet> so every time we create a new one, most of the old results go boom +[11:39:06] <danvet> at least that's what I suspect is going on, I haven't dug in +[11:39:06] <mupuf> I hope this is that though :D +[11:39:17] <mupuf> as it would be very easy to fix +[11:39:38] <danvet> mupuf, yeah for the most recent election (before the new membership starts) it's all fine&nice +[11:39:51] <tlwoerner> hello. wrt evoc i'll take a look at it. it looks like Karol has agreed to mentor, but they don't have a project/topic and no proposal yet. i can get on it and get them to do those +[11:40:05] <tlwoerner> at that point i guess the bod has to vote and we go from there +[11:40:09] <mupuf> well, that seems suspicious :D You may be right here :) +[11:40:17] <Lyude> tlwoerner: oh awesome thanks! just let us know when we need to vote and I can handle nagging people +[11:40:27] <tlwoerner> Lyude: okay +[11:41:38] <Lyude> I guess that's basically it unless we've got any other stuff w/r/t election to talk about +[11:43:33] <mfilion> are we really going to have a meeting on the 28th? +[11:45:01] <mfilion> I'll be off that week, as is the case for most people here (not much happens between christmas & new year's) +[11:45:26] * rg3igalia tempted to say yes to pull a prank (Dec 28th is "prank day" in Spain) +[11:46:40] <mfilion> lol +[11:46:58] <tlwoerner> rg3igalia: is that instead of, or in addition to, a prank day on April 1? +[11:46:58] <rg3igalia> instead of +[11:46:59] <alyssa> rg3igalia: q malvado :P +[11:47:30] <rg3igalia> more info in the penultimate paragraph here: https://en.wikipedia.org/wiki/Massacre_of_the_Innocents#Feast_day +[11:50:51] <tlwoerner> as i'm not on the board, i don't think i get evoc@ emails, so i missed Antonio's proposal +[12:00:05] <danvet> tlwoerner, hm should probably add you there, that's why we have it .. +[12:00:06] <danvet> if you want +[12:02:22] <danvet> tlwoerner, twoerner at gmail is on there already? +[12:02:29] <danvet> and karolherbst +[12:11:47] * anholt_ votes for no meeting on the 28th +[12:13:22] <tlwoerner> danvet: thanks for looking into it. i'll have to go figure out where that email went +[12:27:04] <danvet> yeah I'm not going to be around on 28th really :-) +[14:52:39] <Lyude> oh right I forgot +[14:52:42] <Lyude> yeah no meeting on the 28th +[14:53:05] <Lyude> ( mfilion anholt_ danvet mdnavare rg3igalia samuelig ) +"""]] +[14:54:07] [disconnected at Wed Dec 14 14:54:07 2022] diff --git a/BoardOfDirectors/IrcLogs/2023/01-11.mdwn b/BoardOfDirectors/IrcLogs/2023/01-11.mdwn new file mode 100644 index 00000000..c0d8fe39 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/01-11.mdwn @@ -0,0 +1,156 @@ +[[!format txt """ +[11:22:01] [connected at Wed Jan 11 11:22:01 2023] +[11:22:01] [I have joined #xf-bod] +[11:22:06] <Lyude> there we go :) +[11:22:17] <danvet> alyssa, brutal +[11:23:01] <Lyude> anyway - so what's the plan with EVoC? +[11:23:26] <Lyude> it sounds like we might want to have someone on the board dedicated to helping out with this sort of thing again +[11:23:33] <Lyude> ( tlwoerner , siqueira ?) +[11:24:38] <danvet> oh for evoc can we just first approve the internship? +[11:24:41] <tlwoerner> hello X bod +[11:24:43] <danvet> we fumbled a bit too hard on that one +[11:24:52] <Lyude> danvet: it hadn't already been? yeah of course +[11:24:56] <danvet> also I figured out why the proposal didn't go through, list had a 40kb message limit +[11:25:03] <Lyude> Oh. +[11:25:06] <Lyude> Well that explains that +[11:25:13] <danvet> Lyude, maybe I missed the vote again, I'm good at these :-/ +[11:25:19] <danvet> but yeah that should be fixed now +[11:25:35] <tlwoerner> danvet: 41kb? +[11:25:46] <danvet> :-) +[11:25:50] <danvet> I set it to unlimited +[11:25:58] <tlwoerner> w00t! +[11:26:02] <danvet> let's rely on all other smtp to filter the obvious issues :-) +[11:26:05] * tlwoerner loves unlimited anything +[11:26:11] <danvet> (I guess fd.o has a server size limit for the worst) +[11:26:37] <danvet> Lyude, but yeah I guess we should vote on this +[11:26:47] <Lyude> yeah I just checked my email and I don't see a vote +[11:26:49] <danvet> apparently student simply worked for free, which isn't great +[11:26:55] <Lyude> no it's not :( +[11:27:13] <Lyude> It's a +1 from me, alyssa mfilion rg3igalia anholt ? +[11:27:16] <danvet> +1 +[11:27:24] <alyssa> this the rusticl one? +[11:27:34] <danvet> antonio something +[11:28:06] <danvet> i.e. yes +[11:28:08] <alyssa> +1 +[11:28:17] <rg3igalia> +1 +[11:28:28] <Lyude> hm. also daniels btw foundation.x.org seems to be down +[11:28:46] <Lyude> oh +[11:28:49] <Lyude> weird nevermind +[11:28:50] <Lyude> seems fine now +[11:28:57] <daniels> glad to be of service :) +[11:29:28] <daniels> but perhaps whilst we're here, a relevant topic is the evergreen 'we need to find more admins with more time / less burnout from having done it for 19 years' one +[11:30:31] <Lyude> I guess that's 4 votes, don't we need 5 though? +[11:30:43] <Lyude> i can probably poke folks for the last vote +[11:30:51] <danvet> Lyude, yours is deciding if we're split +[11:30:59] <Lyude> ah ok, then +1 from me then :P +[11:31:00] <danvet> so 4 including you is enough +[11:31:18] <Lyude> cool then it's approved :), does someone want to let them know +[11:31:36] <Lyude> And daniels - yeah, I'm trying to remember what we came to the conclusion of last year when talking about this with SFC +[11:31:44] <danvet> oh on fdo admins, should probably throw a thank you dinner or something if we haven't done that for 22 already +[11:32:21] <daniels> I'm quite well fed; thanks would be not being pinged about machines being down or networks being rubbish :) +[11:32:27] <Lyude> danvet, alyssa - any chance y'all remember what the answer was on getting a sysadmin? +[11:32:44] <daniels> (unsure if bentiss is malnourished or not) +[11:33:15] <alyssa> Lyude: I think Bradley said SFC may be able to help once we're in-SFC +[11:33:20] <alyssa> but I don't remember the details +[11:33:36] <Lyude> lright. daniels jfyi, that's basically been my big hope for getting more admins +[11:33:58] <daniels> good to know there's a plan :) lmk how I can help as ever +[11:34:13] <Lyude> otherwise i may ask bentiss how kubernetes does things so I can reset stuff sometimes :P +[11:34:15] <Lyude> yeah sure thing +[11:34:48] <Lyude> ok, alyssa, SPDX RFC? +[11:35:08] <alyssa> right +[11:35:34] <alyssa> There's some interest in using SPDX comments in Mesa, in place of the full MIT license boilerplate +[11:36:45] <alyssa> Off the bat I see some benefits (the license copy/paste game has a small but nonzero effect on productivity and willingness to split up source files) and some drawbacks (there are at least 5 distinct MIT licenses in tree and it's unclear if it's kosher to collapse them) +[11:37:17] <alyssa> Furthermore some parts of Mesa have already switched (especially Google's subtrees, e.g. venus) +[11:37:45] <alyssa> So from a consistency POV, it would be nice to figure out if this is something we're comfortable with +[11:38:00] <Lyude> alyssa: do each of the different MIT variants not have their own SPDX tags (? unsure what you would call them) +[11:38:01] <alyssa> I spoke to SFC about this briefly before Christmas, who raised some specific concerns about this +[11:38:48] <alyssa> and asked that we hold off on making any decisions until we can meet with them about this (January 15th was the cited date for when their holiday frenzy ends) +[11:39:13] <danvet> yeah from the kernel discussion there was definitely some annoyed people +[11:39:21] <danvet> who laughed at the legal review work lf has done +[11:39:23] <alyssa> nod +[11:39:27] <danvet> and insisted the full headers be kept +[11:39:29] <danvet> but +[11:39:31] <danvet> a) I have no idea +[11:39:39] <danvet> b) not a lawyer myself +[11:39:46] <danvet> I'm not sure we want to make any recommendation here +[11:39:48] <alyssa> nodyeah +[11:39:50] <alyssa> I don't have a good handle on the issues at play, SFC probably does. +[11:40:00] <danvet> if sfc makes one, I guess we could just point at that as "hey maybe you want to head that" +[11:40:04] <alyssa> *nod* +[11:40:30] <danvet> my personal opinion is a bit that aside from making license compliance scripting easier for big companies I don't see a point +[11:40:41] <danvet> and it still has the issue that if it's wrong, you might have a problem +[11:40:44] <alyssa> nod +[11:40:50] <alyssa> it's the boilerplate that gets me personally +[11:41:00] <danvet> I guess just a nice checkbox for checkbox counting people +[11:41:13] <danvet> yeah that makes sense +[11:41:13] <alyssa> added friction when splitting up files etc +[11:41:30] <danvet> yeah +[11:41:43] <alyssa> there are some short NIR passes where the license header is literally half the file +[11:42:07] <alyssa> having a license identifier instead would be a lot less obnoxious, if there is a kosher way to do it +[11:42:31] <alyssa> (whether SPDX or otherwise) +[11:43:31] <alyssa> anyway, if people agree in principle that this is a useful direction for Mesa (and potentially other fd.o projects, nothing really Mesa specific here) ... then I'd like some non-empty subset of us to meet with SFC later this month to get their takes +[11:43:47] <mfilion> sorry I didn't see the time, for some reason thought the meeting was in 15 minutes. oops. +[11:44:00] <Lyude> (BTW, was afk for a moment because I was going through the board moderation queue. looks like someone from nasa is playing the "supply chain? :3" game +[11:44:12] <alyssa> Lyude: oh you got that email too? :P +[11:44:18] <Lyude> oh other people got it? +[11:44:31] <alyssa> I got one that was addressed to me and anholt, inexplicably +[11:45:00] <alyssa> if people think SPDX is all silly, well, I can drop it. so far have spent a couple hours of preliminary investigation and that's it, I'm not invested in it +[11:45:15] <Lyude> is it actually from nasa? I was going to respond to tell them "no, there's no security benefit in doing that, yes I've seen 'the news', no - people typosquatting on python packages with no proof anyone's actually using them is not evidence of a security risk +[11:45:25] <alyssa> i think so, yes +[11:45:39] <danvet> alyssa, I think it makes sense +[11:45:56] <danvet> I just also think we shouldn't do any recommendations ourselves and on the record offload this all to sfc +[11:46:03] <alyssa> Yeah, that's valid +[11:46:05] <danvet> also I'm happy to sit in there, maybe I learn what the concern is +[11:46:17] <danvet> *in that meeting with sfc I mean +[11:46:35] <Lyude> alyssa: anyway yeah I was going to say leave it to SFC on that one +[11:47:08] <alyssa> Lyude: yep -- RFC here was more about setting up the meeting with SFC (happy to arrange that) since I didn't want to go against the board on this +[11:47:45] <danvet> +1 on that +[11:47:53] <danvet> but I don't think we need a vote really :-) +[11:48:12] <alyssa> (Also don't want to go against SFC, assuming we'll be joining soon. Like, if we switch everything to SPDX, and SFC independently publishes a "Don't Use SPDX" blog post, well, that's not great optics for either of us.) +[11:48:17] <Lyude> alyssa: yeah that's fine with me! do you want to poke karen and ask about it? +[11:48:57] <alyssa> I had discussed this was bradley, was going to poke him after this if people were in favour +[11:49:33] <Lyude> I'd say just go ahead with it +[11:49:49] <alyssa> ac +[11:49:50] <alyssa> k +[11:50:08] <Lyude> I think that's basically it for the meeting everyone +[11:52:03] <danvet> Lyude, elections? +[11:52:26] <danvet> I don't even know whom we volunteered for chair +[11:55:53] <Lyude> oh hfdfd thank you for reminding me +[11:56:04] <Lyude> sorry, I'm very tired today ;_; +[11:56:11] <mfilion> I think rg3igalia for the chair with me helping out? +[11:56:46] <Lyude> danvet: yeah, I am pretty sure we voted on it last time. let me look at the logs +[11:56:51] <Lyude> or did we +[11:57:19] <mfilion> yeah I just scrolled up and re-read the discussion +[11:57:30] <Lyude> Board discussed who will be on the elections committee this year, mfilion and +[11:57:31] <Lyude> Ricardo volunteered +[11:57:43] <danvet> rg3igalia, so updates? +[11:59:00] <danvet> rg3igalia, https://www.x.org/wiki/BoardOfDirectors/Elections/#electionprocess +[11:59:12] <danvet> I guess we'll cover this next time around again? +[11:59:13] <mfilion> probably none, we haven't chatted about it since the last meeting a month ago +[11:59:20] <mfilion> yeah let's do next time +[11:59:34] <mfilion> rg3igalia ping me when you have some time so we can take a look +[11:59:37] <danvet> well should get it going or we'll end up voting in summer or something :-) +[12:04:52] <mfilion> We'll get it going by end of the month +[12:10:54] <tlwoerner> it's too bad i'm not on the board, i wouldn't mind taking the spdx thing on and even generating the patches +[12:11:17] <tlwoerner> switching to spdx tags could be a good way to see what parts of the code are being actively maintained vs otherwise +[12:11:55] <tlwoerner> ask people to switch their code, any code not switched by <date> does on the chopping block? +[12:12:53] <tlwoerner> my understanding is that spdx defines specific strings, one can't simply pick the wording of their choice. choices exist for, say, MIT 3-clause vs MIT 4-clause +[12:13:25] * anholt here now +[12:20:45] <Lyude> also anyone have an issue with me telling this person from nasa "hey we're not a supply chain also requiring contributors identities is bad for these reasons etc.?" +[12:22:03] <danvet> Lyude, imo just drop the license on them or something +[12:22:24] <danvet> the entire "at your own risk and no liability" is kinda meant like it's written +[12:22:45] <danvet> and maybe tell them that if they're using open source, they should have a process somewhere internally to handle these risks +[12:23:20] <danvet> this just looks like a lost employee to me +[12:24:07] <daniels> danvet: I wouldn't drop the license on them, because despite any disclaimer, you are essentially liable for any advice you provide +[12:24:44] <daniels> 'we are not qualified nor compelled to answer these questions, please seek support elsewhere' is the answer you want +[12:25:05] <danvet> ah right +[12:25:33] <danvet> Lyude, ^^ +[12:38:48] <danvet> Lyude, I typed a reply to reine with links +[15:16:57] <danvet> Lyude, tlwoerner who's going to reply to antonion that's it's all approved and apologies for the delay and need to sort out payment with anholt ? +[15:22:45] <tlwoerner> ideally someone from the board? +[15:22:55] <tlwoerner> danvet: ^ +[15:36:13] <Lyude> danvet: I can do it if you need +[15:38:29] <danvet> yeah if you can +[15:38:36] <danvet> otherwise I'll try to not forget tomorrow or so +"""]] +[19:17:45] [disconnected at Wed Jan 11 19:17:45 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/01-25.mdwn b/BoardOfDirectors/IrcLogs/2023/01-25.mdwn new file mode 100644 index 00000000..f952e24c --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/01-25.mdwn @@ -0,0 +1,61 @@ +[[!format txt """ +[11:05:55] [connected at Wed Jan 25 11:05:55 2023] +[11:05:56] [I have joined #xf-bod] +[11:06:06] <alyssa_fruit> Hi secretary +[11:07:44] * danvet waves +[11:08:21] <Lyude> Hi everyone! Agenda for today: SFC (status: working on by-law stuff, should be done today or tomorrow cc: danvet :) , still need to work on matrix/mastodon, and that's it on my side. The rest of the agenda: XDC+WineConf+FOSSXR expenses, elections, hopefully I'm not missing anything but I think that's it? +[11:09:14] <rg3igalia> elections I haven't gotten to it, as mfilion said in the last meeting, we'll start before the end of the month, I'll try to get it started ASAP and sorry for any delays on my side +[11:10:07] <danvet> I think we really should vote the expense stuff one way or another +[11:10:16] <danvet> mfilion, ^^ +[11:10:23] <danvet> or we don't even have enough people yet today? +[11:10:31] <Lyude> we should +[11:10:42] <Lyude> we have about 5 people today +[11:10:48] <danvet> Lyude, also for bylaw pls ping me when you have it since I'm pretty good at ignoring gitlab pings :-/ +[11:10:55] <alyssa_fruit> I'm a fake person +[11:11:00] <Lyude> danvet: it's ok i'm the same way lol, was planning on doing that +[11:12:34] <rg3igalia> also I have a small status update on XDC 2023 +[11:12:49] <Lyude> So we're just voting to approve covering the expenses for the con, 50% XDC FossXR 25% +[11:12:55] <Lyude> ah XDC, that's what I forgot to put on the agenda :) +[11:12:58] <rg3igalia> from samuelig: XDC 2023: we are going to sign the venue contract with the new dates. still pending to create the website and the domain redirection. WIP. +[11:13:10] <rg3igalia> that's all +[11:13:26] <mdnavare> what are the new dates proposed? +[11:13:33] <danvet> Lyude, there's two proposals in the room, need to be clear which one +[11:13:50] <alyssa_fruit> rg3igalia: woohoo! +[11:14:09] <danvet> Lyude, is that the mfilion/codeweavers one? +[11:14:10] * rg3igalia double-checking the dates... +[11:14:25] <danvet> imo that's fine, since I think more arguing is not worth it ... +[11:15:34] <Lyude> danvet: ah yes-that's the one I'm referring to. what was the second proposal, i'm still catching up a bit on my email +[11:15:48] <danvet> well it's both the very first and very last one :-) +[11:15:50] <danvet> but yeah +[11:16:01] <danvet> unfortunately neither samuelig nor mfilion around +[11:16:08] <danvet> imo just vote on that and done +[11:16:21] <rg3igalia> mdnavare: october 16-19 +[11:17:14] <Lyude> danvet: yeah I'm fine with it. +1 from me, danvet rg3igalia alyssa_fruit mdnavare rg3igalia ? +[11:17:19] <alyssa_fruit> A bit cynical but most of the value of XDC comes from people who would presumably choose XDC over $otherconf given a conflict. Not a reason to create a conflict but I'm going to vote yes to whatever gets XDC unblocked. +[11:17:41] <danvet> yeah I think just not arguing is best :-) +[11:17:42] <danvet> +1 +[11:17:56] <alyssa_fruit> Lyude: is this for the xdc2022 bill or the 2023 dates? +[11:18:00] <Lyude> XDC2022 bill +[11:18:04] <alyssa_fruit> Either way +1 +[11:18:10] <rg3igalia> I'm fine with either expenses proposal, and so is samuelig +[11:18:30] <rg3igalia> so whatever you're voting, +1 :) +[11:18:53] <alyssa_fruit> ^^ +[11:19:01] <Lyude> (also brb) +[11:19:54] <danvet> alyssa_fruit, xdc23 we voted (I missed it too) +[11:20:03] <alyssa_fruit> Even better +[11:20:15] <danvet> Lyude, I guess that means mfilion's proposal is approved in his absence +[11:20:40] <mdnavare> For the XDC 2022 bill +1 +[11:20:43] <Lyude> Yeah, I figure they probably don't mind too much though since it's better to just get it approve +[11:21:40] <Lyude> So that's the proposal voted for, rg3igalia what's the XDC update? +[11:21:54] <rg3igalia> what I mentioned above +[11:22:09] <rg3igalia> from samuelig: XDC 2023: we are going to sign the venue contract with the new dates. still pending to create the website and the domain redirection. WIP. +[11:22:46] <alyssa_fruit> ๐ฅณ +[11:22:53] <danvet> yay +[11:23:04] <Lyude> sgtm! +[11:23:32] <Lyude> This will be a pretty quick meeting I think since I'm not sure we had anything else, anything I missed before we end? +[11:24:12] <alyssa_fruit> Nothing from my end +[11:25:48] <Lyude> SGTM then, I think we can end here :) +[11:25:59] <alyssa_fruit> Cheers ๐ฅ +[11:26:45] <rg3igalia> ๐ +"""]] +[16:15:46] [disconnected at Wed Jan 25 16:15:46 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/03-08.mdwn b/BoardOfDirectors/IrcLogs/2023/03-08.mdwn new file mode 100644 index 00000000..227016cc --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/03-08.mdwn @@ -0,0 +1,82 @@ +[[!format txt """ +[11:13:12] [connected at Wed Mar 8 11:13:12 2023] +[11:13:13] [I have joined #xf-bod] +[11:13:47] <Lyude> anholt_, danvet, alyssa, mdnavare, mfilion, rg3igalia, role call +[11:13:54] <danvet> waves +[11:13:58] <danvet> but kinda busy ... +[11:14:00] <rg3igalia> I'm here +[11:15:55] <Lyude> guess we're just waiting for one more person at least +[11:16:19] <danvet> rg3igalia, mfilion https://gitlab.freedesktop.org/xorgfoundation/xorg_membership/-/merge_requests <- you have two merge requests to approve here and check with mupuf whether it works for deploying automatically or anything needed +[11:16:33] <danvet> Lyude, ^^ probably just for the minutes that mupuf fixed these two things +[11:16:45] <alyssa> Lyude: hello +[11:16:48] <danvet> since this is election committee stuff doesn't need the full board :-) +[11:16:52] <Lyude> hey! +[11:16:56] <danvet> also we kinda late with elections :-/ +[11:17:15] <danvet> unless something moved since I last checked +[11:17:32] <Lyude> no we're definitely a bit late, which makes me wonder if we should shift the terms slightly over to account for that +[11:17:36] <rg3igalia> I guess so, since we're in the process of approving membership renewals and receiving candidates +[11:18:00] <rg3igalia> I should send a reminder, BTW +[11:18:32] <Lyude> gotcha, I will send my nomination at some point today btw +[11:18:49] <Lyude> would have done it earlier but I was kinda awol until this week from covid :( +[11:18:55] <rg3igalia> danvet: I asked mupuf earlier this week about how to test the changes, since I'm not qualified to review the code +[11:19:29] <rg3igalia> not sure how to proceed for the MRs otherwise +[11:19:43] <danvet> rg3igalia, oh you started already? wiki is still stuck on 2022 elections and there's no tiemtable there? +[11:19:58] <rg3igalia> then I should update the wiki, I guess +[11:20:08] <rg3igalia> but mails have been out already for a couple of weeks +[11:20:27] <danvet> rg3igalia, I guess the wiki is missing that step and needs to be fixed +[11:20:47] <Lyude> I guess agenda for today: elections stuff (which we're talking about now of course), matrix/not-twitter: I will try to actually get to that this week, and I think we might need to skip XDC updates since I think samuelig is out today +[11:21:17] <rg3igalia> oh, right, I can see I should update the top of https://wiki.freedesktop.org/xorg/BoardOfDirectors/Elections/ with what we've done so far +[11:21:47] <danvet> rg3igalia, essentially it's a) move the last year's link on https://www.x.org/wiki/BoardOfDirectors/Elections/ b) add new page and fill it out with timeline c) link it at the top of Elections/ +[11:22:04] <rg3igalia> gotcha, thanks! +[11:22:08] <danvet> rg3igalia, also need a step before the elections starts to fill in candidate details and what is getting voted on +[11:22:23] <danvet> rg3igalia, at the very bottom there's examples including when we voted on bylaw changes +[11:22:28] <rg3igalia> yes, I see the old page +[11:22:50] * anholt_ here now +[11:23:38] <Lyude> btw, are we missing anything on the agenda? +[11:23:50] <Lyude> if not I think this might end up being a pretty short meeting +[11:23:56] <mupuf> rg3igalia: sorry, forgot to answer. You can deploy the website locally and test, or we deploy it live and you test? I mean, it's not the end of the world if there is a regression before the vote starts +[11:24:19] <alyssa> Lyude: not that i know of, never managed to get in touch with conservancy about SPDX and don't really have the spoons to care either +[11:25:44] <rg3igalia> mupuf: when you say that I can deploy the website locally, you mean in my own laptop, for example? +[11:25:56] <Lyude> I guess that's pretty much it then unless anyone has anything else +[11:27:06] <tlwoerner> for gsoc we have a couple mentors and one student we're working with so far +[11:27:41] <tlwoerner> it looks like emersion is interested in mentoring for columbarium to do a pipewire project +[11:27:42] <Lyude> oh right! thank you for reminding me about that +[11:28:05] <alyssa> (though it did feel weird to tell people to wait on sfc for spdx and then not be able to get in touch with sfc about spdx, which makes me think i've deadlocked this :( ) +[11:28:19] <tlwoerner> however, we need to be careful. gsoc is a program to introduce students to open-source, it's not a program to fund open-source projects +[11:29:01] <tlwoerner> emersion: we need to verify that columbarium is not a significant, non-trivial contributor to open-source already +[11:29:13] <tlwoerner> otherwise we could consider the project for evoc +[11:29:54] <emersion> tlwoerner: i though that policy was gone? +[11:31:54] <tlwoerner> emersion: the change in policy is that a contributor no longer has to be a student at an accredited post-secondary institution +[11:33:16] <tlwoerner> so, in theory, a 50-year-old person who has been a developer their entire lives (or perhaps even just attended a code-camp) could qualify for gsoc provided they've never contributed to open-source before (at least not in a non-trivial way) +[11:34:35] <emersion> tlwoerner: https://summerofcode.withgoogle.com/rules +[11:34:40] <emersion> "be a student or a beginner to open source software development" +[11:34:46] <emersion> the "or" is important here +[11:34:59] <tlwoerner> isn't that what i said? +[11:35:39] <emersion> a student who's a big FOSS contributor *and* a student would qualify, tlwoerner +[11:36:09] <tlwoerner> Google Summer of Code (GSoC) is a program designed to bring new, excited contributors into open source communities, with the hope that they will continue to contribute to open source communities long after their GSoC program ends. +[11:36:10] <emersion> eh, two "student" in here, English is hard +[11:36:38] <emersion> tlwoerner: i'd trust the formal "rules" page more than the marketing stuff +[11:36:47] <tlwoerner> that's from the faq +[11:36:53] <emersion> section 7.1.a is pretty clear +[11:37:12] <tlwoerner> in any case, i can ask for clarification +[11:38:35] <emersion> tlwoerner: do you find the rules ambiguous? +[11:39:18] <emersion> tlwoerner: the 2023 blog post highlights the change: https://opensource.googleblog.com/2023/01/mentor-organization-applications-are-open-for-google-summer-of-code-2023.html +[11:39:33] <emersion> "Our most noted change coming in 2023 is that we are expanding the program to be open to students and to beginners in open source software development." +[11:48:36] <mupuf> rg3igalia: yes. There are no services needed, just python and pip +[11:49:16] <rg3igalia> mupuf: ok, I'll ping you tomorrow if I'm not able to test locally, because likely I'm going to need some handholding +[11:50:23] <mupuf> Sure! +[11:50:42] <rg3igalia> thanks again! +[12:12:07] <mfilion> ugh missed the meeting again. sorry about that. +[12:12:33] <mfilion> fyi DST kicks in here this Saturday, and only starts in two weeks in the EU +[12:14:17] <mfilion> rg3igalia lmk if you need me to review anything once you're done updating +[12:18:29] <alyssa> DST? ugh +[12:18:36] <alyssa> just when i thought i was getting on a sleep schedule :p +[12:46:21] <mdnavare> Hi All, sorry missed the meeting today with lots of keynotes this morning for International Women's Day today +[12:50:34] <alyssa> There's a day just for international women? :-P +[12:51:50] <mdnavare> March 8th - International Women's Day! So at Google its celebrated with talks, keynotes and panels with all Women Leaders here! +[12:51:55] <alyssa> :-D +[12:52:01] <alyssa> just feeling silly :) +[12:52:14] <alyssa> 'grats on the new job, by the way :) +[13:01:41] <mdnavare> Thanks Alyssa! +"""]] +[15:20:13] [disconnected at Wed Mar 8 15:20:13 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/03-22.mdwn b/BoardOfDirectors/IrcLogs/2023/03-22.mdwn new file mode 100644 index 00000000..3cccf6f3 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/03-22.mdwn @@ -0,0 +1,75 @@ +[[!format txt """ +[12:01:21] [connected at Wed Mar 22 12:01:21 2023] +[12:01:21] [I have joined #xf-bod] +[12:03:35] <Lyude> Hi everyone, time for rolecall: anholt_ alyssa mdnavare mfilion rg3igalia samuelig danvet +[12:04:14] <danvet> hi +[12:04:27] <rg3igalia> hi +[12:06:47] <Lyude> hm, folks here? +[12:06:57] <alyssa> hi +[12:09:35] <samuelig> hi +[12:09:47] <danvet> Lyude, admin vote on board@ for agenda +[12:09:53] <danvet> pretty much only needs your reply for confirmation +[12:10:30] <Lyude> Cool, I think that's enough folks as long as we don't have to vote on anything :s. Agenda for today: XDC2022/XDC2023, Matrix and not-twitter I still need to get to, admin vote for board@, do we have GSoC/EVoC stuff tlwoerner ? +[12:11:12] <rg3igalia> I can also provide an update on the elections if you want +[12:11:16] <tlwoerner> Lyude: sure +[12:11:38] <Lyude> rg3igalia: yeah that would definitely be good :) +[12:11:56] <Lyude> samuelig: you can also post the XDC stuff if you want (or I can, up to you) +[12:12:51] <Lyude> tlwoerner: feel free to start btw +[12:13:40] <samuelig> doing it +[12:13:52] <samuelig> XDC 2022: anholt_ asked organizers to fill the reimbursement form in January 30th. But I don't know which is the current status of that. +[12:14:04] <tlwoerner> Lyude: okay, thanks +[12:14:15] <samuelig> XDC 2023: started working in the website. We have now the event created (https://indico.freedesktop.org/event/4/) but still needs to add content to it. Asked for DNS redirection and reset the sponsorbox: https://gitlab.freedesktop.org/freedesktop/freedesktop/-/issues/511 +[12:14:31] <samuelig> The idea is to open the CfP at some moment in April +[12:14:52] <samuelig> XDC 2024: as I am not running for re-election, somebody else needs to take over the task of coordinating the gathering of proposals, pinging people and so on. +[12:15:02] <tlwoerner> potential GSoC contributors have until April 4, 1800UTC, to submit their applications/proposals +[12:16:43] <tlwoerner> I'm currently aware of one student being mentored by Maรญra and group for DRM code coverage, and another proposal for a pipewire project being mentored by Simon Ser +[12:17:39] <tlwoerner> we're running afoul of an out-of-date ideas page, I encourage members to look over the ideas page to make sure it's up-to-date +[12:17:55] <tlwoerner> https://www.x.org/wiki/SummerOfCodeIdeas/ +[12:18:51] <Lyude> samuelig: sgtm +[12:18:54] <tlwoerner> a third person, binhani, is looking at ideas +[12:19:13] <tlwoerner> (that's all for me) +[12:20:05] <rg3igalia> regarding elections and membership renewals, we have 60 members currently (pending to send a couple of reminders this week) +[12:20:09] <Lyude> tlwoerner: cool, thanks for the update! Admin vote for board@ I'll just go over quick for the agenda (responded to it via email just now btw): we voted to approve a new freedesktop.org admin, Peter Hutterer +[12:20:19] <Lyude> oops, sorry you can go rg3igalia :) +[12:20:25] <rg3igalia> and we have 4 candidates so far +[12:20:29] <danvet> Lyude, can you add whot to the wiki too +[12:20:34] <Lyude> danvet: sure thing +[12:20:53] <rg3igalia> a couple of unknown folks: lyude paul and daniel vetter, no idea who they are >:) +[12:20:53] <danvet> https://www.x.org/wiki/XorgFoundation/Policies/Hosting/ +[12:21:02] <danvet> Lyude, thx +[12:22:53] <Lyude> rg3igalia: I guess anything else? +[12:23:01] <rg3igalia> so I was thinking of extendind the nomination period a couple of weeks +[12:23:24] <rg3igalia> sending a new email today for both self-nominations and membership renewals +[12:23:47] <Lyude> yeah that seems fine to me, it almost always ends up taking a few tries to get candidates +[12:23:50] <rg3igalia> I'm not sure it's worth keeping both dates separate as they were now following the process +[12:23:54] <samuelig> rg3igalia, to get a couple more of nominations and have a real election? +[12:24:10] <rg3igalia> exactly +[12:26:10] <Lyude> rg3igalia: I forget, do we need a vote in order to do that btw? +[12:26:18] <Lyude> or I guess that'd be up to the election committee +[12:26:25] <rg3igalia> good question, I didn't check +[12:26:34] <rg3igalia> but we can vote now that we're here and be safe +[12:26:44] <danvet> we generally pushed the entire timeline, but that's up to election committee +[12:27:07] <danvet> elections in April is way too late anyway, so *shrug* +[12:27:32] <rg3igalia> we're roughly on the same timeline as last year :\ +[12:27:39] <danvet> yeah we suck every year +[12:27:42] <rg3igalia> which is not an excuse, I know :D +[12:29:10] <Lyude> well it's a +1 from me, since yeah - it's the same as last year, if I'm still around for election committee next year I'll see if I can get things running on time +[12:29:34] <rg3igalia> +1 from me obviously +[12:30:05] <samuelig> +1 from me but just 2 weeks. I think if there are no more candidates after the end of the period, we can call it a day and just vote +[12:30:17] <rg3igalia> samuelig: agreed +[12:31:09] <rg3igalia> alyssa, danvet are you ok with that? +[12:31:36] <danvet> I'm not on the election committee +[12:32:04] <Lyude> yeah actually remembering now, I think we should be all set because yes - iirc that is up to the election committee +[12:32:12] <Lyude> sorry, brain was blanking for a second heh +[12:32:13] <rg3igalia> ๐ +[12:32:16] <danvet> so this is on rg3igalia alyssa anholt_ and mfilion to decide +[12:32:42] <danvet> unless someone decides to not re-run and join your party :-) +[12:33:52] <Lyude> I think that's it for today then, thanks for coming everyone! +[12:34:08] <samuelig> thanks everybody! +[12:34:57] <danvet> cheers +[12:36:02] <alyssa> rg3igalia: +1 +[12:36:17] <rg3igalia> thanks, bye! +[12:50:57] <mfilion> +1 from me too +[13:30:30] <anholt_> rg3igalia: +1 to extension +"""]] +[16:53:02] [disconnected at Wed Mar 22 16:53:02 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/04-05.mdwn b/BoardOfDirectors/IrcLogs/2023/04-05.mdwn new file mode 100644 index 00000000..4e517ccd --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/04-05.mdwn @@ -0,0 +1,117 @@ +[[!format txt """ +[12:00:05] [connected at Wed Apr 5 12:00:05 2023] +[12:00:05] [I have joined #xf-bod] +[12:01:03] <Lyude> Hi everyone! Time for rolecall - alyssa, danvet, mdnavare, mfilion, rg3igalia, samuelig, anholt +[12:02:08] <danvet> around +[12:02:09] <danvet> ish +[12:02:15] <tlwoerner> hello +[12:02:48] <anholt> here +[12:03:43] <mfilion> o/ +[12:04:37] <mdnavare> Hi all +[12:05:18] <Lyude> Hey everyone! Looks like we've got quorum :3, so the agenda for today: Matrix/not-twitter, XDC2023/XDC2024, GSoC/Outreachy/EVoC, Elections, let me know if I'm missing anything +[12:05:52] <Lyude> Matrix/not-twitter: I will actually like try to get this done this week, I've been putting it off because I've still been kinda busy catching up at work after I got sick but I'm pretty much set there finally. +[12:06:16] <Lyude> tlwoerner: do you want to go into GSoC stuff? +[12:06:27] <tlwoerner> sure +[12:06:34] <tlwoerner> the deadline for contributor proposals closed yesterday +[12:06:41] <tlwoerner> we have 10 proposals (I think that's the most I've ever seen in one season) +[12:06:49] <tlwoerner> 6 are to add unit tests, 5 for the DRM code specifically +[12:07:44] <tlwoerner> 1 for nouveau, 1 for pipewire, gpu vulkan selector tool, and some ci/cd project mupuf is working on +[12:08:34] <alyssa> sorry yes here +[12:08:34] <tlwoerner> we have 7 mentors so far +[12:08:47] <tlwoerner> we could certainly use a couple more ;-) +[12:09:11] <tlwoerner> the mentors have until April 27 to rank the proposals +[12:09:33] <tlwoerner> i would like to have a mailing list to help coordinate the mentors +[12:09:42] <tlwoerner> maybe add the contributors too? not sure +[12:09:52] <tlwoerner> perhaps create an irc channel as well +[12:10:24] <mupuf> 10! Not bad! +[12:10:32] <mfilion> yeah 10 is great +[12:11:31] <tlwoerner> but with only 7 mentors, the outcome won't be to everyone's liking +[12:12:30] <Lyude> tlwoerner: I think the mailing list shouldn't be too hard to do, daniels ^ btw (I will poke whot/bentiss too, since I assume you might be a bit busy for something like that) +[12:12:56] <tlwoerner> Lyude: emersion gave it a poke the other day +[12:13:13] <tlwoerner> i think we're blocked on a name +[12:13:39] <tlwoerner> xorg-mentors sounds good, danvet suggested renaming the evoc@ one that we already have +[12:14:05] <danvet> xorg-mentors sounds good to me +[12:14:06] <tlwoerner> it would be great if i could add/remove people from the list directly +[12:14:23] <danvet> aside from the xorg-mentors@x.org fun +[12:14:28] <Lyude> tlwoerner: that should also be easy to do I think? I am fairly sure you can have a moderation password separately from the ml admin password +[12:15:18] <danvet> Lyude, also I thought emersion is taking care of m-l stuff? +[12:15:24] <Lyude> ah right whoops +[12:15:59] <tlwoerner> emersion is trying to find a mentor for the pipewire project, but no luck so far (that i'm aware) +[12:16:26] <emersion> hm there is already https://lists.x.org/mailman/listinfo/xorg-mentors +[12:16:39] <emersion> from 2005 +[12:16:42] <tlwoerner> lol +[12:18:01] <emersion> also i don't think evoc +[12:18:26] <tlwoerner> ooh! the subscriber list is not behind a password +[12:19:08] <emersion> rightโฆ a "feature" of mailman +[12:19:38] <Lyude> tlwoerner: is that all btw? +[12:20:10] <tlwoerner> Lyude: that's all i have to say, if i could get admin to xorg-mentors that would be great +[12:20:11] <danvet> emersion, could we just forward evoc to xorg-mentors and sunset evoc? +[12:20:21] <danvet> maybe after all current evoc subscribers are shuffled over +[12:20:36] <Lyude> tlwoerner: no problem, I think we can work with emersion to get stuff setup today +[12:20:54] <tlwoerner> great, thanks. +[12:20:57] <Lyude> samuelig: haven't seen you talk yet so I'll skip you for the time being but let me know if you're around for an XDC update +[12:21:42] <Lyude> that just leaves elections, rg3igalia / mfilion ? +[12:21:58] <danvet> oh on xdc rfp for 2024 needs to get going I guess? +[12:23:00] <mfilion> wait what's needed for non-twitter stuff? I missed some of that discussion, what was decided for mastodon? +[12:23:17] <Lyude> mfilion: I just need to decide on an instance and setup an account, that's pretty much it lol +[12:23:33] <mfilion> I'm happy to do it too if you don't have time, I already spent alot of time on it +[12:23:36] <Lyude> we just wanted to get an account on there since Twitter's future is quite uncertain +[12:23:43] <Lyude> mfilion: oh yeah sure, that works for me :) +[12:23:52] <mfilion> haha quite uncertain is almost an understatement :p +[12:24:54] <alyssa> torch the twitter +[12:24:57] * alyssa presses red btuton +[12:25:26] <mfilion> lol +[12:25:52] <danvet> I think twitter's future is quite certain +[12:25:59] <danvet> it will continue to burn until it's gone +[12:26:07] <Lyude> yeah +[12:26:37] <Lyude> btw who is actually on election committee that's handling stuff? +[12:26:46] <Lyude> I know rg3igalia is but it doesn't seem like they're around to give an update +[12:26:55] <danvet> rg3igalia, and mfilion +[12:27:07] <Lyude> mfilion: any updates then? +[12:27:07] <danvet> plus a bunch of people who hopefully ack whatever it is these two are doing :-) +[12:28:04] <mfilion> I spoke with rg3igalia on monday and he was supposed to confirm all the candidates but I haven't seen anything since +[12:28:18] <mfilion> right now it looks like we'll have 8, making it our biggest election yet +[12:28:28] <mfilion> (did not expect that lol) +[12:28:35] <alyssa> oh nice +[12:28:39] <alyssa> did I miss this nomination emails +[12:28:39] <Lyude> woah +[12:28:49] <alyssa> (did they all come in today? :P) +[12:30:16] <mfilion> 3 seeking re-election, 1 who's tried before, 4 newcomers +[12:32:14] <mfilion> re mastodon, any preference for the server? I'm quite happy with floss.social so far (via collabora), and there's already alot of big accounts on it too including gnome, kde, gtk, webkitgtk, fossasia, 9to5linux, etc +[12:32:33] * anholt off to another meeting +[12:33:12] <alyssa> mfilion: migrating instances is easy enough that I'm not worried as long as we reasonably trust the admins to not screw us over +[12:33:25] <Lyude> yeah I think floss.social would work fine for me +[12:34:02] <alyssa> ideally we'd be an @fd.o vanity handle but that probably isn't worth the expense right now +[12:34:17] <Lyude> definitely not, and unfortunately running a mastodon instance isn't a small task +[12:34:26] <alyssa> ? +[12:34:34] <alyssa> $100/yr for someone else to do it :p +[12:34:52] <Lyude> oh that's not terrible, still tho I think we're probably fine just on floss.social +[12:35:24] <mfilion> I've spoken a few times to the admins, and collabora is sponsoring their servers too, so I'm not worried about being screwed over +[12:35:45] <alyssa> \o/ +[12:36:45] <Lyude> I guess that's basically it +[12:37:11] <mfilion> I'll follow up with rg3igalia for the elections but we can basically get it going in the coming week or so +[12:37:19] <Lyude> emersion: do you need anything from our side to get the ML setup for GSoC? +[12:37:22] <Lyude> mfilion: sgtm :) +[12:37:33] <mfilion> do we have wording anywhere regarding the sfc vote? +[12:37:38] <mfilion> or does that need to be written? +[12:37:54] <Lyude> mfilion: I think it probably needs to be written, we do have a summary of all of the changes ready to go though iirc +[12:38:33] <mfilion> ok cool, can you forward me the summary Lyude so its a the top of my inbox please? will write something up with it +[12:38:59] <Lyude> danvet: it was the commit history stuff that you wrote up right? +[12:39:12] <danvet> mfilion, uh the PR has the overview, maybe just copy that over into the 2 questions + do not forget the links +[12:39:21] <Lyude> oh ok :) +[12:39:32] <danvet> I also sent out a mail with the proposed voting text and that's the thing we voted to submit to members +[12:40:01] <mfilion> oh awesome ok, thank you danvet. +[12:40:48] <mfilion> so I guess I don't need to write anything then hehe +[12:42:17] <Lyude> also that's it for the meeting everyone, thanks for coming! +[12:42:57] <mfilion> thanks everyone +[12:48:09] <daniels> List already exists: xorg-mentors +[12:48:09] <daniels> zsh: exit 1 newlist xorg-mentors@lists.x.org +[12:48:09] <daniels> lul +[12:48:39] <Lyude> ah ok lol +[12:48:40] <alyssa> \o/ +[12:51:36] <daniels> Lyude, tlwoerner: you both have the list pw +[12:52:08] <daniels> I cleared out the settings and tried to give you as much of a blank slate as possible since the last admin was @sun.com, but it's yours now so feel free to just do whatever +[12:54:19] <tlwoerner> daniels: perfect, thank you :-) +[13:06:04] <daniels> np! +[13:34:12] [disconnected at Wed Apr 5 13:34:12 2023] +"""]] diff --git a/BoardOfDirectors/IrcLogs/2023/04-19.mdwn b/BoardOfDirectors/IrcLogs/2023/04-19.mdwn new file mode 100644 index 00000000..cabba8e2 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/04-19.mdwn @@ -0,0 +1,195 @@ +[[!format txt """ +[12:01:21] Lyude Hey everyone, time for rolecall! anholt, alyssa, danvet, mdnavare, mfilion, rg3igalia, samuelig +[12:01:25] samuelig \o/ +[12:01:29] danvet around-ish +[12:01:40] mfilion o/ +[12:03:07] rg3igalia On mobile but here +[12:03:31] Lyude So the agenda for today: XDC2022/2023, GSoC, Elections, and matrix (no updates on that though). let me know if I'm missing anything +[12:03:55] mfilion can we add mailing list issue? +[12:03:58] Lyude samuelig/ rg3igalia (since I think I saw you sending out RFCs?) : do you want to go over XDC stuff? +[12:04:00] Lyude mfilion: sure thing +[12:04:01] โ alyssa-igloo (~igloo@7.sub-174-194-133.myvzw.com) has joined #xf-bod +[12:04:07] samuelig yup +[12:04:21] alyssa-igloo Stupid mobile client is stupid. Sorry. Here intermittently +[12:04:25] samuelig XDC 2022: still waiting for reimbursement (maybe anholt can comment better) +[12:04:30] Lyude alyssa-igloo: np! +[12:05:09] samuelig XDC 2023: we sent email opening the registration and CfP. Website is in place and dns redirection too. We need to fix sponsorbox (/cc daniels mupuf) +[12:05:16] samuelig but we are fine +[12:05:43] alyssa-igloo Thanks samuelig ! +[12:05:49] samuelig regarding XDC 2024: we have not sent the RfP email... should I send it as my last duty? Or will be done by my replacement? +[12:06:17] Lyude samuelig: that's totally up to you, I'm sure we'd appreciate it if you could do that :) +[12:06:26] alyssa-igloo was PEI still on the table for that ? +[12:06:32] samuelig alyssa-igloo, yup +[12:06:57] danvet alyssa-igloo, I thought mfilion had the 99% sure bid lined up already? +[12:07:27] samuelig but I guess we prefer to listen to other more community related proposals, like the one mfilion found +[12:08:05] Lyude samuelig: that's all from your side I assume btw? +[12:08:13] mfilion actually a few possibilities now for 2024, need to follow up with them +[12:08:24] samuelig Lyude, yup. +[12:08:30] mdnavare Hi All +[12:08:37] samuelig Lyude, I will send the RfP then +[12:08:53] Lyude samuelig: sgtm, thank you for all of your work over your tenure! +[12:08:55] Lyude hey mdnavare! +[12:09:16] Lyude Alright, next is GSoC. tlwoerner any chance you're around/want to give an update? +[12:09:22] samuelig :) +[12:10:53] โ secretary (~secretary@pool-96-230-190-232.bstnma.fios.verizon.net) has quit (Ping timeout: 480 seconds) +[12:11:05] alyssa-igloo Uh oh +[12:11:21] mdnavare Did we lose the secretary? +[12:11:26] Lyude !? +[12:11:30] mfilion come back secretary, come back +[12:11:59] Lyude that's strange haha, uh, gimme one second to brb and then I will take a look +[12:12:12] rg3igalia The ping timeout means secretary wasn't even listening :) +[12:12:33] Lyude worse comes to worse I always have my own irc log :P +[12:14:56] * Lyude going to kill/restart the bod script real quick, since iirc that's the easiest way to fix this +[12:16:14] โ samuelig_ (~Palaver@cm-81-9-194-81.telecable.es) has joined #xf-bod +[12:16:35] -- Lyude has changed topic for #xf-bod from "Next Meeting: May 03, 04:00 pm UTC https://www.timeanddate.com/worldclock/fixedtime.html?iso=20230503T19&p1=1440" to ""Next Meeting: Apr 19, 04:00 pm UTC https://www.timeanddate.com/worldclock/fixedtime.html?iso=20230419T19&p1=1440"" +[12:16:41] -- Lyude has changed topic for #xf-bod from ""Next Meeting: Apr 19, 04:00 pm UTC https://www.timeanddate.com/worldclock/fixedtime.html?iso=20230419T19&p1=1440"" to "Next Meeting: Apr 19, 04:00 pm UTC https://www.timeanddate.com/worldclock/fixedtime.html?iso=20230419T19&p1=1440" +[12:16:54] โ secretary (~secretary@pool-96-230-190-232.bstnma.fios.verizon.net) has joined #xf-bod +[12:16:54] secretary secretary reporting in +[12:16:54] -- secretary has changed topic for #xf-bod from "Next Meeting: Apr 19, 04:00 pm UTC https://www.timeanddate.com/worldclock/fixedtime.html?iso=20230419T19&p1=1440" to "Next Meeting: May 03, 04:00 pm UTC https://www.timeanddate.com/worldclock/fixedtime.html?iso=20230503T19&p1=1440" + +[12:16:54] [connected at Wed Apr 19 12:16:54 2023] +[12:16:54] [I have joined #xf-bod] +[12:17:08] <Lyude> ok :), and I'll just patch up the IRC logs myself afterwards +[12:17:52] <Lyude> Anyway - no tlwoerner for the time being, that just leaves elections and mailing list issues. rg3igalia, update on the former? +[12:18:18] <rg3igalia> The voting will start on Monday +[12:18:47] <mfilion> Our biggest election to date, with 8 candidates! +[12:19:08] <samuelig_> Really? +[12:19:09] <rg3igalia> Due to the mailing list issue I decided to allow one more week for membership, after polling the elections committee +[12:19:28] <mfilion> samuelig_ yeah, we've never had that many before +[12:19:37] <samuelig_> Nice! +[12:19:41] <Lyude> I wonder what the big jump in candidates is from +[12:19:49] <rg3igalia> But also there were concerns with further delays, so the elections will last one week to end on the agreed date +[12:19:52] <Lyude> but I'm not complaining :), would be good to have some people be able to take on some responsibilities +[12:20:05] <mfilion> samuelig_ 6 in 2022, 7 in 2021, 6 in 2020, 6 in 2019, 6 in 2018, 5 in 2017, 5 in 2016, 6 in 2015, 3 in 2014, 4 in 2013... +[12:20:06] <rg3igalia> Hope it turns out ok +[12:20:32] <mdnavare> Yea thats a big election! +[12:20:52] <mdnavare> wow biggest so far looks like +[12:21:09] <Lyude> btw, I assume that's all for election updates? +[12:21:23] <rg3igalia> Yes, unless someone has any questions +[12:21:24] <mdnavare> Are the emails out for the election vote reminders? +[12:21:43] <rg3igalia> Which reminders? +[12:22:03] <rg3igalia> Reminders will be sent during next week, unless I'm misunderstanding +[12:23:06] <Lyude> mfilion: did you want to go into the mailing list issues btw? +[12:23:42] <mfilion> before I do - somewhat related to the election, but I was wondering if we should discuss that YouTube video? +[12:23:51] <samuelig> Lyude, talk about twitter account and moving to mastodon as well? Lyude I forgot to mention that I will create a mastodon account for XDC +[12:24:33] <samuelig> in the same instance than X.Org's +[12:25:07] <mfilion> samuelig nice. our account request was approved, I just need to update it and "officially" launch it. On my to-do this week. +[12:25:47] <samuelig> I was not aware of the changes in twitter that were mentioned before the meeting, so yeah, I think we should move to mastodon +[12:26:16] <Lyude> mfilion: I thought I saw you post it but I'm having trouble finding the link in my scrollback for some reason, mind linking to the video again? +[12:26:44] <Lyude> samuelig: yeah very much agreed, to be honest too the kind of people we're appealing to for the most part aren't really going to be twitter exclusives +[12:26:56] <mfilion> https://www.youtube.com/watch?v=aWzhrMBN9fo +[12:27:04] <Lyude> thanks! +[12:27:11] <samuelig> Lyude, agreed +[12:27:37] <mfilion> 35K views, so shouldn't be ignored +[12:27:37] <alyssa-igloo> I haven't seen this +[12:27:47] <Lyude> mfilion: ._. uh. yeah this is a weird video +[12:27:47] * rg3igalia has to remember to watch it in full +[12:28:28] <mfilion> It also highlights the need for us to revisit rebranding the foundation, and this video makes it sound like we only take care of x11 and nothign else +[12:28:35] <Lyude> "has a bit of a serious problem, there are simply not enough people who want to run for the board" i mean. if it's a serious problem, it's also one we've had since I joined the board and we seem to be doing pretty alright? +[12:28:43] <Lyude> but yeah, definitely agree +[12:28:52] <mfilion> In any case, they mentioned they might talk about X.Org again after the election, so maybe we wait to see what's said afterwards, and address it then? +[12:28:54] <rg3igalia> We could reach out after the elections, I think it's better to engage than to ignore, and inform people +[12:28:56] <samuelig> well, we have 8 candidates... the biggest ever.... not bad +[12:29:54] <Lyude> mfilion: mh, maybe. I wonder if we should also point out to them that it's kinda par for the course with volunteer foundations. you run into slopes of having difficulty finding candidates, then you mention that somewhere publically and a bunch of candidates come or we manage to nag a couple people into running, etc. +[12:30:08] <Lyude> it's definitely also a branding problem though, yeah +[12:30:15] <mfilion> yeah agreed on both +[12:30:26] <mfilion> I was just wondering when to point this all out, and how +[12:30:31] <Lyude> I would worry that people aren't terribly interested in running something X11 themed vs. what we really do for the most part: which is p much everything in the desktop sphere +[12:30:32] <samuelig> mfilion, I think the branding thing has a point. probably we need to see if there is a better name, now that we are the umbrella of many different projects. Maybe Freedesktop Foundation makes more sense. +[12:30:46] <mfilion> so maybe after the elections are done we can discuss it further? +[12:30:53] <alyssa> samuelig: we've been talking about rebranding to fd.o for a long time, I'm in full favour wiw +[12:31:11] <samuelig> alyssa, and fixes the domain issue as well :) +[12:31:13] <alyssa> I've been on the board a year and I still don't know what the difference between x.org foundation and fd.o is (-: +[12:31:15] <mfilion> we'll for sure have at least one new person on the board after the election so that will bring some new insights +[12:31:23] <Lyude> we should still make sure we have the domain though tbh +[12:31:34] <mfilion> indeed +[12:31:36] <Lyude> or someone else is going to park it if we ever lose it and we are kinda unlikely to get it back being a single letter domain +[12:32:42] <mfilion> what do you mean park it? +[12:32:47] <Lyude> I guess yeah, we can discuss after the election unless anyone else has anything to say about it +[12:32:48] <alyssa> (Did we resolve the twitter thing I think I missed) +[12:32:53] <mfilion> its currently registered to x.org until 2025? +[12:33:11] <samuelig> alyssa, I think we need to wait first to mfilion to announce the mastodon one +[12:33:34] <samuelig> and then we can discuss it internally in the ML or in the next meeting +[12:33:49] <alyssa> OK +[12:33:51] <Lyude> mfilion: yeah-I just talk about it as a little more pressing since, well, eventually it'll roll around to 2025 and if we keep pushing it off we'll have what happened last time :P. but yeah, my thought is if the person who was keeping it registered atm stopped paying for it, which wouldn't be so much of a problem if we're in control of it, it could very possibly get parked on by a +[12:33:53] <Lyude> domain registrar for auctioning +[12:34:37] <mfilion> ahh ok. then yes we should make it a priority to sort out +[12:34:46] <rg3igalia> Can it go on auction or would it be permanently lost due to .org rules? +[12:34:50] <anholt> Lyude: my understanding is that transfer is not possible since single-letter is just grandfathered into the system. still, would be good to sort out. +[12:35:01] <Lyude> anholt: interesting +[12:35:04] <Lyude> rg3igalia: I'm not totally sure +[12:35:07] <samuelig> yeah, I was thinking the same than rg3igalia. It will be lost as one letter domains usually are protected +[12:35:11] <mfilion> yes indeed single letter domains can't be purchased anymore +[12:35:26] <Lyude> woah, collector's domain name huh +[12:35:36] <anholt> like, we're going to need some manual intervention to get it moved to us even. +[12:36:16] <Lyude> anyway, mfilion: do we want to go into the ML issues? +[12:36:17] <mfilion> @lyude like I said earlier today, there's only six... q.com, q.net, i.net, z.com, x.com, & x.org +[12:36:26] <mfilion> yes please! +[12:36:40] <mfilion> how do we avoid the issues again that were pointed out by members this week? +[12:37:00] <mfilion> apparently lots of emails got stuck on gabe.freedesktop.org? +[12:37:20] <rg3igalia> First off is mentioning that in the process wiki, which i forgot to do but will do ASAP +[12:37:46] <samuelig> mfilion, in the past, I was reviewing several MLs' moderation pages and approving/discarding them. I stopped doing so as I was fully overloaded +[12:37:56] <Lyude> mfilion: sigh, apparently so. +[12:38:22] <samuelig> I think we should have either something automatic or have somebody in charge of it as another task. Also, I prefer to have somebody we trust in that case. +[12:38:46] <emersion> MrCooper and I are monitoring a few MLsa +[12:38:48] <emersion> MLs* +[12:38:53] <emersion> dri-devel, wayland-develโฆ +[12:38:59] <Lyude> yeah I try to address that stuff whenever it comes up on my email but every now and then I might be focused enough on work I might not notice. although I thought most of the emails I saw regarding moderation this time were about our own board@, not member lists +[12:39:15] <Lyude> so I guess maybe I'm not on the admin list for affected boards? +[12:39:33] <mfilion> good to know emersion, thank you. +[12:39:34] <emersion> do we have a list of affected MLs? +[12:39:35] <mfilion> so who monitors members@? +[12:40:05] <emersion> alexdeucher@gmail.com, eric@anholt.net +[12:40:17] <emersion> can add more, just tell me +[12:40:23] <Lyude> feel free to add me +[12:40:43] <rg3igalia> I have to drop off from the meeting ๐ +[12:40:44] <emersion> <lyude@redhat.com>? +[12:40:46] <Lyude> I guess we could do most of the board folks if people would be ok with that? but then I know some of y'all just mentioned getting a bit overwhelmed from it +[12:40:48] <mfilion> oh and one that seems to have gotten stuck too was events@ +[12:40:48] <Lyude> emersion: yep! +[12:40:52] <Lyude> rg3igalia: see ya! +[12:41:00] <emersion> done! +[12:41:13] <mfilion> @lyude I was going to say, maybe just add board@ for the main mailing lists? Or is that not possible? +[12:41:34] <mfilion> like members@, events@, those could be moderated by the board? +[12:41:44] <mfilion> or do mods need to be individual emails? +[12:41:52] <Lyude> mfilion: I mean we're usually sending emails from our own emails so I don't know how that would work, I think the other problem might be that mailman starts complaining when you have X number of people on To: +[12:42:08] <mfilion> ahh right +[12:42:20] <Lyude> Actually now that I think about it, I think I remember explicitly having to send emails for elections to only a few ML addresses at a time +[12:42:29] <Lyude> how were they sent out this time? +[12:42:30] <samuelig> well, we will get a fair amount of traffic in board... I prefer to have a separate ML for that like: ml-moderation@.... with the board subscribed +[12:42:31] <mfilion> when I did XDC in 2019 I sent individual emails to avoid that +[12:42:44] <samuelig> board members* +[12:42:44] <mfilion> @lyude they were all sent in one email... :( +[12:43:09] <Lyude> alright, yeah that's probably what happened. sigh, I must have forgotten to update the process with that info +[12:43:16] <mfilion> which is why when Laurent replied about the problem, his reply went to 13 mailing lists +[12:43:38] <Lyude> still though, emersion do you know if there's any way we could solve that as well? it's kinda painful having to send to so many mailing lists iirc +[12:43:55] <Lyude> if not maybe this would be a good time for someone to put together a script to automate doing this correctly +[12:44:10] <emersion> yeah it's super annoying to go and check each and every ML +[12:44:19] <mfilion> haha I can imagine +[12:44:35] * alyssa has to run +[12:44:39] <Lyude> see you later! +[12:44:43] <alyssa> cheers +[12:45:09] <mfilion> so maybe we clarify the communication process, and make sure the mailing lists have up-to-date mods on them? +[12:45:29] <emersion> hm i don't really understand why writing to many MLs would be an issue +[12:45:44] <Lyude> emersion: iirc I think the complaint mailman gives is "too many receipients in the To: field" or something like that +[12:46:02] <emersion> ah, then it's just a setting probably +[12:46:07] <emersion> let's see +[12:46:24] <samuelig> it is, that's why I went through all ml that blocked it (not all have that setting enabled, btw) and accept the email +[12:47:25] <emersion> "Ceiling on acceptable number of recipients for a posting" +[12:47:39] <emersion> in Privacy options > Recipient filters +[12:47:59] <emersion> dri-devel has 100 +[12:48:07] <emersion> the default seems to be 10 +[12:48:51] <Lyude> btw - since this is p much the end of the meeting people can leave if they need to +[12:49:13] <Lyude> emersion: I guess we should just set 100 on all the major MLs then or just set it as the default +[12:49:32] <Lyude> I don't know if I've ever actually seen that option really catch spam anyway, most spam nowadays just has a single address in the To: +[12:51:17] <Lyude> mfilion: btw just a comment from going through the comments section on that video (the most heinous of internet crimesโฆ) - yeah it seems like a lot of people don't really follow what the X.org foundation does :s +[12:52:03] <mfilion> Yep... +[12:52:50] <Lyude> half of the comments are "well wayland isn't ready yet" (also, ???? would love to know things people are still missing). so yeah, we definitely gotta get started on rebranding stuff post-election +[12:53:30] <mfilion> Poor Wayland, so misunderstood hihi +[12:53:34] <Lyude> and also maybe be careful when doing that to also ensure at the same time we clarify "the developers of X.org are not related to the board directors of x.org in the way you think they are" +[12:53:54] <Lyude> since like, we're x.org developers, but I don't think who's on the board really makes much of a difference with it's development :P +[12:54:22] <mfilion> and I'm not even a developer lol +[12:56:09] <Lyude> anyway, gonna continue my morning now since it's post meeting, will finish up the summary and such when I get back as per-usual. emersion let me know if you need anything +[12:56:21] <mfilion> yep same. thanks for looking into the issue emersion +[13:59:09] [disconnected at Wed Apr 19 13:59:09 2023] +"""]] diff --git a/BoardOfDirectors/IrcLogs/2023/05-03.mdwn b/BoardOfDirectors/IrcLogs/2023/05-03.mdwn new file mode 100644 index 00000000..1bb3f7fc --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/05-03.mdwn @@ -0,0 +1,191 @@ +[[!format txt """ +[12:00:26] [connected at Wed May 3 12:00:26 2023] +[12:00:26] [I have joined #xf-bod] +[12:01:05] * danvet waves +[12:01:26] <Lyude> Hey everyone, time for role call! danvet, mdnavare, mfilion, samuelig, rg3igalia, anholt_ +[12:01:41] <mfilion> o/ +[12:02:03] <alyssa-frozen> hi, here maybe intermittently, TBD how cell coverage foes +[12:02:05] <alyssa-frozen> Goes +[12:02:28] <mfilion> haha where are you now alyssa-frozen? +[12:02:39] <alyssa-frozen> frozen in an igloo, apparently +[12:03:05] <mfilion> lol +[12:03:50] * rg3igalia waves +[12:03:55] <Lyude> Hey everyone! We can start (I'll count rg3igalia as here since they said they'd be a few mins late). The agenda for today: Matrix (no updates from my side yet), XDC, GSoC, and elections +[12:03:59] <Lyude> oh hey there they are +[12:04:15] <alyssa-frozen> Were we going to vote on Twitter +[12:04:23] <alyssa-frozen> Lyude: +[12:04:27] <Lyude> Oh right - I will add that to the agenda as well +[12:04:37] <mfilion> do we have quorum?... +[12:04:44] <Lyude> mfilion: yep-5 out of 8 +[12:04:52] <mfilion> phew ok +[12:05:16] <Lyude> (that's also why I do the role calls these days :) +[12:05:36] <mfilion> yeah I thought we were only 4 +[12:05:55] * anholt_ here fora bit +[12:06:02] <Lyude> I wonder if we should skip XDC for this meeting? I know samuelig is stepping down from that and I assume we need to find someone else to start heading that +[12:06:38] <mfilion> he's still organizing it no? I thought he was only stepping down from the board? +[12:07:00] <danvet> I thought rg3igalia took over xdc organizer wrestling already? +[12:07:01] <Lyude> Oh right haha, forgot it was in spain this time +[12:07:11] <samuelig> Sorry, connected via mobile +[12:07:14] <Lyude> and yeah you're right, totally slipped my mind +[12:07:14] <danvet> but yeah maybe let's get at least the election result approval through while we have quorum :-) +[12:07:15] <samuelig> I am organizing it +[12:07:29] <Lyude> mhm, so election results mfilion rg3igalia ? +[12:07:29] <alyssa-frozen> danvet: +1 +[12:07:32] <samuelig> But xdc coordination should be done by somebody else +[12:07:41] <rg3igalia> I haven't taken over yet with all the elections stuff going on, not sure if I'll take over totally :) +[12:08:27] <samuelig> Regarding xdc organization, no news this week +[12:08:37] <samuelig> I need to send the rfp for xdc 2024 yet +[12:08:45] <samuelig> Hopefully tomorrow +[12:09:18] <mfilion> Let's start by sending out the election results, and then next week send the rfp? +[12:09:20] <alyssa-frozen> Thanks for taking care of that samuelig +[12:09:39] <alyssa-frozen> mfilion: ++ +[12:10:12] <samuelig> mfilion: sounds good to me +[12:10:17] <mfilion> cool ok +[12:10:23] <mfilion> rg3igalia are you sharing the results or am i? +[12:10:29] <danvet> do we need to vote here? +[12:10:34] <danvet> mfilion, there's already a mail on board@ +[12:10:36] <danvet> at least for me +[12:10:38] <mfilion> ah cool ok +[12:10:45] <rg3igalia> yes, I sent an email a few hours ago +[12:10:46] <mfilion> I think we need to vote to confirm them +[12:10:50] <Lyude> To certify the results yeah +[12:10:51] <alyssa-frozen> Yea +[12:11:08] <danvet> +1 on approving from me +[12:11:13] <alyssa-frozen> +1 +[12:11:15] <mfilion> +1 here too +[12:11:19] <rg3igalia> +1 from me obviously +[12:11:33] <Lyude> +1 +[12:11:40] <rg3igalia> \o/ +[12:11:43] <mfilion> woo +[12:11:44] <rg3igalia> got us a new board! +[12:11:51] <Lyude> can't believe jeb won all 4 seats, unprecedented +[12:11:51] <mfilion> really really happy about SFC too +[12:11:53] <alyssa-frozen> โจ +[12:12:00] <alyssa-frozen> Jeb? +[12:12:03] <Lyude> hehehehe +[12:12:03] <mfilion> jeb? +[12:12:09] <Lyude> sorry i am joking +[12:12:14] <samuelig> +1 +[12:12:33] <Lyude> anyway that means the election results are certified :), and welcome to the new board members Arkadiusz and Christopher! +[12:12:40] <alyssa-frozen> Welcome!! +[12:12:41] <mfilion> indeed! +[12:12:54] <mfilion> @lyude once results are public, will you be getting in touch with SFC for the next steps? +[12:13:01] <alyssa-frozen> danvet: Lyude: and congrats for sticking around another 2 years ๐ +[12:13:03] <Lyude> mfilion: yep, I can certainly do that +[12:13:15] <mfilion> nice thank you :) +[12:13:22] <mfilion> haha yes kudos danvet +[12:13:29] <alyssa-frozen> ๐๐ +[12:13:50] * rg3igalia gives congraulences to Lyude and danvet +[12:13:54] <danvet> thx +[12:14:03] <rg3igalia> congratulences* +[12:14:27] <Lyude> While we've got quorum, do we want to do the twitter vote as well? i'm also wondering whether we already voted for that on the mailing list +[12:14:34] <Lyude> also thanks y'all! +[12:15:00] <alyssa-frozen> Lyude: also unclear to me if we voted or not +[12:15:13] <danvet> Lyude, we mostly voted, but you didn't ratify it yet as treasurer, plus it should definitely go into minutes that we're moving +[12:15:23] <danvet> need to announce that everywhere we can +[12:15:27] <Lyude> oh i'm treasurer now? neat +[12:15:28] <alyssa-frozen> Also if Christopher and Arkadiusz not being here now affects quorum for further votes +[12:15:29] <Lyude> ;) +[12:15:47] <danvet> Lyude, secretary I mean :-) +[12:16:01] <alyssa-frozen> ๐ชLyude the secretreasurer ๐ช +[12:16:07] <danvet> alyssa-frozen, I think we can fudge quorum until next board meeting or so +[12:16:09] <mfilion> yeah sorry that email discussion about twitter wasn't ideal. my only point is that I wanted us to be strategic about it, and not just kill it instantly. +[12:16:33] <samuelig> But the elections results apply from next meeting on right? +[12:16:39] <Lyude> oh also, it's a +1 from me on the twitter thing haha. and we can discuss that part as well +[12:16:43] <Lyude> samuelig: I believe so yeah +[12:16:44] <danvet> yeah my take is that in practice we tend to suck with more involved plans (like we got sfc approved by the slimmest of margins) +[12:16:53] <danvet> so most likely won't really change much +[12:17:03] <danvet> samuelig, I think so too +[12:17:03] <mfilion> yep, samuelig this is your last one! :'( +[12:17:10] <rg3igalia> samuelig: no you're out sorry lol go home /jk +[12:17:25] * samuelig runs as hell +[12:17:28] <mfilion> haha +[12:17:39] <alyssa-frozen> I've said everything I have to say. As I said to danvet, when the rest of the board has made up its mind and tells me what change of any to do I'll do it. Until then I'm tapping out of discussion because I don't have the energy to fight this and I'm completely baffled it was a fight in the first place. +[12:17:43] <alyssa-frozen> Re Twitter +[12:17:51] <alyssa-frozen> Discuss and vote as you will. +[12:18:42] <rg3igalia> I would simply freeze (not delete) the Twitter account, leave a new pinned tweet indicating we'll post exclusively on Mastodon from now on, or something like that +[12:18:42] <mfilion> I'm totally fine with moving away from Twitter, just think we need to do it gradually. That's all. +[12:19:13] <rg3igalia> that's not very gradual but gives continuation to anyone following us on twitter +[12:19:49] <danvet> rg3igalia, that's what alyssa-frozen proposed? or at least what I understood +[12:20:13] * rg3igalia does not remember, checks email again +[12:20:46] <danvet> we definitely should hog the old twitter handle for as long as possible (the rules seem to be enough in flux that this might not last but oh well) +[12:20:51] <alyssa-frozen> danvet: yes that's what I proposed and which I think passed vote by email +[12:21:43] <samuelig> My minimum would be what rg3igalia said. +1 to move to mastodon. If we do a softer transition like mfilion proposes, I am also fine. To be honest, given our audience, pinned tweet + email announcement + mention it in the reminders for xdc cfp and rfpโฆ at some point it will stick xD +[12:22:10] <Lyude> I think I'm fine with either method. I personally lean towards just freezing it, but that's mostly because I'm always really skeptical of how numbers on sites like twitter actually translate into traffic. also, yeah, I think we're kinda in a community where mastodon isn't so much of a niche thing +[12:23:40] <Lyude> I guess we can do a vote on how to handle it just to make it official, I'll give +1 on rg3igalia's approach +[12:24:06] <rg3igalia> yep, just checked Alyssa's email, I proposed the same she was proposing +[12:24:54] <rg3igalia> the wording of the tweets is ambiguous enough that I think should be fine, "Following recent changes at Twitter..." +[12:24:58] <mfilion> can we copy/paste the proposal here? +[12:25:26] <rg3igalia> from Alyssa's email +[12:25:28] <rg3igalia> 1. Post the messages below to the respective platforms, AND +[12:25:32] <rg3igalia> 2. Fill out the profile on the X.Org Foundation Mastodon account, AND +[12:25:42] <rg3igalia> 3. Stop updating the Twitter account, but retain ownership of the +[12:25:42] <rg3igalia> handle to avoid squatting. +[12:26:00] <rg3igalia> Tweeter: +[12:26:04] <rg3igalia> > Following recent changes at Twitter, the X.Org Foundation is moving to +[12:26:04] <rg3igalia> > Mastodon. Please follow us at https://floss.social/@XorgFoundation for +[12:26:04] <rg3igalia> > the latest in the Linux graphics world and the freedesktop.org +[12:26:04] <rg3igalia> > community. Going forward, we will no longer post to Twitter, so please +[12:26:04] <rg3igalia> > join us on the Fediverse! +[12:26:12] <rg3igalia> sorry, twitter* +[12:26:22] <rg3igalia> Mastodon: +[12:26:26] <rg3igalia> > Hello, world! Following recent changes at Twitter, the new home of the +[12:26:26] <rg3igalia> > X.Org Foundation is here on Mastodon. Please follow for the latest in +[12:26:26] <rg3igalia> > the Linux graphics world and the freedesktop.org community. Going +[12:26:26] <rg3igalia> > forward, we will no longer post to Twitter, but we're so excited to +[12:26:26] <rg3igalia> > join the Fediverse! +[12:26:35] <Lyude> My only comment on that is should we double check this week's twitter rules to make sure they're not still trying to remove accounts that make references to mastodon? +[12:26:43] <Lyude> i know that was definitely a thing for a short while +[12:26:54] <samuelig> They donโt because I have such references for months +[12:26:59] <Lyude> gotcha +[12:27:00] <samuelig> And I was not deleted +[12:27:03] <Lyude> good enough for me then +[12:27:04] <samuelig> Maybe I am too small +[12:27:09] <rg3igalia> not for minor accounts, but they definitely did in some high profile accounts +[12:27:17] <rg3igalia> not sure if there's still that risk +[12:27:33] <Lyude> would make for a fun phoronix article +[12:27:37] <samuelig> I think that if thatโs an issue. It is another reason to move +[12:27:42] <samuelig> Not to stop it +[12:27:43] <Lyude> yeah definitely +[12:27:57] <alyssa-frozen> Lyude: lol +[12:28:02] <rg3igalia> anyway, yes, the problem is we would not be able to retain the account as per point 3 of the proposal +[12:28:18] <samuelig> In that case, I donโt care +[12:28:23] <Lyude> so for the record, who's voting to go with alyssa-frozen / rg3igalia 's approach? +[12:28:34] <Lyude> rg3igalia: tbh based off what samuelig said I think it'll be fine +[12:28:42] <samuelig> +1 +[12:28:45] <rg3igalia> +1 +[12:28:49] <danvet> Lyude, also see board@ +[12:28:52] <danvet> +1 +[12:29:20] <danvet> for anholt_ 's vote if she's gone already +[12:29:20] <alyssa-frozen> (Obviously +1 from me) +[12:30:08] <anholt_> +1 +[12:30:14] <mfilion> -1 from me +[12:30:43] <Lyude> alright, I think we can say it's approved then +[12:31:07] <alyssa-frozen> I'll take care of that probably tonight in that case +[12:31:11] <Lyude> sgtm +[12:31:20] <samuelig> Good +[12:31:31] <samuelig> Ok that is my last vote after 4 years +[12:31:33] <Lyude> I think that's basically it then for this meeting unless I've missed anything :), thank you for coming everyone +[12:31:35] <danvet> maybe put the 6:1 vote result in minutes since it's extremely rare we're not just unanimous +[12:31:39] <alyssa-frozen> Cheers +[12:31:42] <samuelig> Thank you everybody! I enjoyed this a lot! +[12:31:43] <Lyude> danvet: sgtm +[12:31:51] <mfilion> I'm not going to take care of social media going forward, so if anyone wants to do it, please do +[12:31:56] <alyssa-frozen> samuelig: good luck with your furrier ventures +[12:31:59] <alyssa-frozen> Future +[12:32:03] <Lyude> samuelig: thanks for your service! +[12:32:08] <mfilion> thank you for everything samuelig! +[12:32:10] <alyssa-frozen> Also maybe furrier if you have pets +[12:33:07] <samuelig> Hahaha +[12:34:52] <danvet> samuelig, thx a lot! +[12:36:01] <mfilion> so are we done? +[12:36:40] <mfilion> alright I guess so +[12:36:46] <danvet> Lyude, ^^ +[12:44:19] <mfilion> Lyude we need to inform Alan about Twitter too as he was doing alot of the posting & retweeting. +[12:44:40] <mfilion> and then find someone to do the same on Mastodon +[12:45:02] <mfilion> maybe alyssa is up for it +[12:56:05] <rg3igalia> by the way, I'll send the election results tomorrow, it's a bit too late for me here +[13:00:53] <mfilion> cool ok, thanks again! +[15:43:59] danvet is now known as Guest426 +"""]] +[16:25:24] [disconnected at Wed May 3 16:25:24 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/05-17.mdwn b/BoardOfDirectors/IrcLogs/2023/05-17.mdwn new file mode 100644 index 00000000..cb1ea9e3 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/05-17.mdwn @@ -0,0 +1,186 @@ +[[!format txt """ +[12:00:36] [connected at Wed May 17 12:00:36 2023] +[12:00:37] [I have joined #xf-bod] +[12:01:54] <Lyude> Hey everyone! Time for role call (this is just when I check who is and isn't here to make sure we have quorum), anholt_ sima alyssa cmichael rg3igalia +[12:01:59] <anholt_> here +[12:02:03] <cmichael> here +[12:02:06] * rg3igalia waves +[12:02:24] <Lyude> oh and ivyl +[12:02:26] <ivyl> here +[12:02:55] * sima waves +[12:03:17] <sima> but need to head out a bit earlier than the full hour +[12:04:04] <alyssa> hello +[12:04:34] * alyssa has an impressive ability to forget that there is a meeting within seconds of tabbing away +[12:07:16] <Lyude> So first off of course: welcome to our new board members, ivyl and cmichael :) +[12:07:27] <cmichael> Lyude, thank you :) +[12:07:37] <ivyl> hey hi hello +[12:07:44] * sima waves some more +[12:08:08] <Lyude> XDC2022/XDC2023, GSoC/Outreachy/EVoC, SFC, rebranding, matrix, Kevin Brace gitlab issue, board positions +[12:08:23] <Lyude> oh oops sorry, I forgot to type "The agenda today is:" so pretend I typed that :) +[12:08:24] <sima> Lyude, did we do the board access changes for new/outgoing directors already? +[12:08:31] <sima> https://www.x.org/wiki/BoardOfDirectors/Duties/ +[12:08:46] <sima> need to remove everything for mdnavare and samuelig and add cmichael and ivyl everywhere +[12:09:00] <sima> otherwise not much of a new board :-) +[12:09:05] <Lyude> sima: I haven't done anything so unless rg3igalia or mfilion managed to get to it not yet +[12:09:18] <Lyude> happy to do that though :) +[12:09:42] <sima> cmichael, ivyl ^^ pls nag Lyude until you have everything +[12:09:45] <rg3igalia> I think I modified the needed pages, but feel free to ping me if you detect obsolete content that needs changing +[12:09:51] <Lyude> let me just get them added to gitlab real quick at least so they've got access for the gitlab issue for this meeting +[12:10:10] <cmichael> sima, will do +[12:10:13] <ivyl> I use the same nick on gitlab +[12:10:53] <rg3igalia> ah, I see some references to Samuel in the URL above, will update, thanks! +[12:11:09] <sima> Lyude, I'm quickly removing the other two from everywhere to help a bit +[12:11:15] <Lyude> sima: cool, thanks! +[12:11:41] <sima> lol keithp is still on board@ +[12:11:53] <cmichael> I also use the same nick for gitlab +[12:11:54] <sima> and hwentland +[12:11:56] <Lyude> cmichael: I assume you're cpmichael on gitlab/ +[12:12:09] <Lyude> sima: oh oops +[12:12:37] <cmichael> Lyude, well, I have 2 ... +[12:12:51] <cmichael> Lyude, but yes, cpmichael would be fine +[12:13:10] <Lyude> cmichael: alright, I didn't see anything for cmichael but if there's a different account you'd like me to use let me know +[12:13:31] <cmichael> Lyude, cpmichael would be fine +[12:13:53] <Lyude> cool. Alright-you guys should be in the appropriate gitlab group now :) +[12:14:17] <Lyude> rg3igalia: do we have any XDC updates btw? +[12:14:34] <ivyl> thank you :-) +[12:14:45] <sima> board@ also added? +[12:14:57] <rg3igalia> I don't have any right now, but I'll ping Sam this week to talk about it +[12:15:26] <sima> also I guess most critical board duties handover is new folks for the two roles samuelig had +[12:15:41] <Lyude> sima: adding board@ now +[12:15:47] <sima> maybe rg3igalia and/or cmichael since you're heavily involved this year anyway with collabora hosting? +[12:15:54] <alyssa> *igalia +[12:15:54] <alyssa> :p +[12:16:19] <sima> oops +[12:16:23] * sima not awake at all +[12:16:24] <alyssa> potato tomato +[12:16:25] <rg3igalia> yes, that will likely fall on us +[12:16:50] <sima> rg3igalia, cmichael we've split it into 2 roles (plus me doing sponsor hunting) to make it a bit easier +[12:17:02] <sima> I think the split is pretty clean so two should actually be better than 1 +[12:17:27] <Lyude> ivyl: what's your email btw? arek ( a t ) hiler dot eu? +[12:17:36] <ivyl> yes, this one works +[12:18:16] <rg3igalia> I chaired the paper committee last year, will probably do again this year +[12:18:41] <cmichael> happy to help whereever I can +[12:19:03] <sima> https://www.x.org/wiki/BoardOfDirectors/Duties/ should cover most formal things +[12:19:50] <Lyude> Alright, should be added to board@ as well now +[12:20:07] <Lyude> tlwoerner: do we have anything for GSoC today btw? +[12:20:18] <tlwoerner> we requested 8 slots, got 5 +[12:20:34] <tlwoerner> we're in the "community bonding phase" currently +[12:20:48] <tlwoerner> coding to begin May 29 +[12:21:10] <tlwoerner> some mentors would like the board to consider turning one of the turned-down proposals into an evoc +[12:22:48] <sima> tlwoerner, I got a bit confused since some mails seem to have gone to evoc@ instead of xorg-mentors@ +[12:22:57] <Lyude> tlwoerner: which proposal is that btw? (I assume there was an email sent?) +[12:23:12] <sima> do we have a tally without dupes of what mentors think is good so that we can vote on it? +[12:24:16] <anholt_> I'm going to need to head out in 5 min for my next meeting. I've updated the treasurer tickets, Kevin proposal written on that one. +[12:25:07] <tlwoerner> an email was sent to board@ subject:EVoC project - Carlos Eduardo date:May 5 +[12:25:24] <Lyude> anholt_: np +[12:25:32] <cmichael> rg3igalia, wrt xdc, are you aware if sam has already done any of the coordinator tasks for this year ? what may still need to be done ? +[12:25:38] <sima> Lyude, I guess we could vote on that now that everyone has access? +[12:25:44] <tlwoerner> i believe there's just one proposal for consideration +[12:25:46] <sima> https://gitlab.freedesktop.org/xorgfoundation/bod-archive/-/issues/63 +[12:26:15] <Lyude> sima: yep! sorry, was afk for a sec +[12:26:23] <rg3igalia> cmichael: not sure at this moment, sorry +[12:26:41] <alyssa> +1 to whatever anholt says for that ticket +[12:26:46] <Lyude> cmichael, ivyl btw - you guys should be able to find the email on the board@ archive https://foundation.x.org/cgi-bin/mailman/listinfo/board +[12:27:03] <sima> +1 on anholt's proposal too +[12:27:35] <rg3igalia> +1 from me as well +[12:27:40] <ivyl> +1 for resolving the ticket +[12:27:55] <Lyude> +1 from me as well, so we can mark that as resolved :) +[12:28:10] <anholt_> note the discussion question +[12:28:11] <Lyude> next up is voting for the EVoC project, which is also a +1 from me +[12:28:19] <anholt_> https://gitlab.freedesktop.org/xorgfoundation/bod-archive/-/issues/63#note_1912349 +[12:28:30] <anholt_> I'm fine with "we revisit if that happens" +[12:28:46] <sima> anholt_, you'll close it and send the mail to spi so that part's not lost? +[12:28:52] <anholt_> Yeah +[12:29:00] <Lyude> anholt_: yeah, that sounds fine to me as well +[12:29:07] <Lyude> we can only do so much wrangling +[12:29:08] <sima> ok I'll leave it then +[12:29:24] <rg3igalia> who's tbm in that thread, btw? someone from spi? +[12:29:34] <anholt_> rg3igalia: spi treasurer +[12:29:41] <rg3igalia> got it, thanks! +[12:29:57] <sima> +1 on carlos' evoc project +[12:30:31] <ivyl> I'm trying to log to the archive, give me a sec +[12:30:37] <Lyude> np +[12:31:08] <cmichael> +1 on carlos' evoc project +[12:31:09] <alyssa> Lyude: did we already do SFC? +[12:31:24] <rg3igalia> +1 from me on carlos' evoc +[12:31:35] <alyssa> oh we're going out of order because of emma's meeting, nvm +[12:31:54] <sima> btw need to head out soon too, if there's any more voting to do +[12:32:08] <Lyude> alyssa: tbh i'm bad at following the order of agenda items haha, I usually just try to save the most important ones for last (unless they need discussion from people who need to leave earlier) +[12:32:16] <sima> oh for sfc, we need to ask them asap whether they'll accept sponsors for xdc right away or not +[12:32:24] <alyssa> Lyude: fair +[12:32:26] <Lyude> sima: I think we should be fine, we can continue voting on board roles over email +[12:32:49] <sima> Lyude, I'd do that next meeting, so people have some time to ask questions and stuff maybe +[12:32:58] <Lyude> sima: gotcha, sounds good to me +[12:33:21] <ivyl> Lyude: can you forward me the email? rquesting the password to the archive doesn't seem to do anything +[12:33:33] <Lyude> ivyl: weird, yeah I can do that +[12:33:37] <sima> ivyl, the pw should be in the board archive git repo +[12:33:44] <sima> iirc +[12:33:54] <sima> but maybe that needs the gpg keys first +[12:34:04] <Lyude> yeah you need the key to decrypt the secrets in the repo +[12:34:11] <Lyude> i can just forward the email +[12:34:45] <Lyude> ivyl: sent +[12:35:31] <sima> https://gitlab.freedesktop.org/xorgfoundation/bod-archive/ <- this one btw +[12:35:52] <ivyl> Lyude: got it, thanks! +[12:36:15] <ivyl> sima: I'm talking about the personal password that's attached to mail email / list subscription. +[12:37:52] <ivyl> +1 on the evoc project +[12:38:06] <Lyude> cool! We can count that as approved then (cc tlwoerner ) +[12:38:39] <Lyude> I noticed as well we also got some other EVoC requests, which kinda brings me to something I'd like us to do for the board this time around - see if anyone on the board is willing to volunteer to help manage GSoC/EVoC stuff +[12:40:17] <ivyl> what would this entail? +[12:41:05] <sima> chat with tlwoerner I'd say, he's run the show +[12:41:46] <sima> uh just noticed that https://www.x.org/wiki/XorgEVoC/ still has the old mail address, that explains a few things +[12:41:52] <sima> tlwoerner, ok if I fix this ^^ +[12:42:01] <Lyude> (sorry this meeting has been a bit slow, had to get up a few times) +[12:42:17] <sima> also it's been a while since robclark was evoc coordinator, I guess we should just point at the duties page +[12:42:26] <Lyude> yeah I think that's a good idea +[12:42:59] <sima> Lyude, uh can you do or ping me later on because ... gtg now +[12:42:59] <ivyl> (and now I've got the password reminder email for the board archive, looks like mailman was just slow) +[12:43:08] <Lyude> sima: fine with me +[12:43:16] <Lyude> will do it when I get started with work today +[12:44:08] <Lyude> So on the topic of SFC by the way: I will start looking into the next steps for figuring out what we need to do to transition over (p sure some of the instructions are probably already in my email, but I was out last week so I've gotta double check) +[12:44:50] <Lyude> Matrix: no real updates there yet, the todo for this is just finding an instance that we could join that has trustworthy moderation +[12:45:07] <Lyude> (and figuring out IRC bridging, as I assume a lot of people are going to want to be able to stay on IRC) +[12:46:04] <tlwoerner> sima: sure +[12:46:18] <Lyude> On terms of rebranding: unfortunately not much here to update on, since apparently we didn't manage to get the change to the by-laws in regards to voting requirements. although I really wonder if there's anything else we might be able to do +[12:46:41] <Lyude> *on the topic of +[12:46:45] <alyssa> Lyude: SFC will be sending us (board@) an email to schedule a meeting in the next week or so +[12:46:52] <Lyude> alyssa: oh awesome +[12:46:56] <alyssa> (Pono messaged me about this on xmpp) +[12:47:14] <alyssa> currently pending on them figuring out scheduling on their end +[12:47:24] <alyssa> guess I will poke if I don't hear by monday +[12:50:26] <alyssa> Lyude: Re branding.. is there any bylaw reason we couldn't change the fedi to be fd.o-branded with a note somehow "run by the x.org foundation" or whatever? +[12:50:50] <Lyude> Sounds good to me. And I guess since we're voting on board positions next meeting, we can probably save the rest of the discussion until then (unless new board members have any specific questions?) +[12:51:09] <Lyude> alyssa: Oh huh. you know that's not a bad idea +[12:51:38] <ivyl> no questions from me +[12:52:22] <rg3igalia> +1 on rebranding the fediverse account, for what it's worth +[12:52:24] <cmichael> none currently from me; just a note that I will reach out to sam and see where he left of with xdc coordination for this year (to see if there is any help I can provide there) +[12:52:40] <alyssa> rg3igalia: might do that then. Unsure if that warrants a vote. If it does I can wait +[12:53:39] <Lyude> I think we'd just need someone to check the by-laws, maybe get mfilion's take on it since they were the one who came up with the idea +[12:54:04] <alyssa> I'm not attached to it. if people want to do the change lmk and I'll do it. not going to argue about it. +[12:55:14] <Lyude> I think most of us are on the same page about this tbh! I mainly was just curious whether mfilion would have any additional ideas about how we might want to go about doing that. would you be up to looking through the by-laws alyssa btw? +[12:55:42] <alyssa> I guess I can look +[12:56:02] <Lyude> alright, it's fine if you don't end up finding anything specific related to this btw - in which case honestly it's probably a pretty safe decision +[12:56:08] <ivyl> assuming fd.o as the main identity for the public face of x.org sounds great +[12:56:30] <Lyude> ivyl: mhm. the original plan was to just rename the whole foundation, but I think with the current bylaw issues that might take a while to get through +[12:56:35] <Lyude> so this does seem like a pretty good compromise +[12:56:50] <ivyl> yep, and we can try to do a proper rename in the background +[12:56:59] <Lyude> anyway - that's basically it for the meeting unless anyone has anything I missed :), thanks for coming everyone +[12:57:04] <ivyl> I think it makes even more sense now with entities like X Corp in the wild +[12:57:11] <alyssa> lol +[12:57:33] <Lyude> ivyl, cmichael - I will go through and poke you about various additional permissions and stuff you'll need later today (e.g. gpg keys and that sort of thing) +[12:57:49] <ivyl> sounds great, thanks +[12:58:04] <cmichael> Lyude, for me, email would be better as I am about to end my day here so will miss any IRC pokes ;) +[12:58:21] <Lyude> np +[12:58:22] <ivyl> I'm currently in the US so I'll be hanging around +[13:00:47] <rg3igalia> just skimmed through the bylaws and found nothing specific, but I'd vote on that to be safe in the next meeting +[13:04:17] <rg3igalia> "Be responsible for the enhancement of the public image of X.Org;" +[13:04:26] <rg3igalia> "Protect the use of the X.Org name and associated logos;" +[13:05:16] <rg3igalia> 4.14. Voting +[13:05:46] <rg3igalia> Unless otherwise required by these By-laws, questions arising at any meeting of the Board shall be decided +[13:05:46] <rg3igalia> by a majority vote of the full Board of Directors. Each Board member is authorized to exercise one vote. At +[13:05:46] <rg3igalia> all meetings of the Board, a question shall be resolved by poll only if required by the Secretary or requested +[13:05:46] <rg3igalia> by any Board member. +[13:06:09] <rg3igalia> so to be extra-safe, I'd vote +[13:07:05] <rg3igalia> it's the natural choice, after all we decided to have a fedi account in one of the meetings too +[13:45:49] <mfilion> Sorry I missed today's meeting. Looking forward to reading the notes to catch up. +"""]] +[18:30:07] [disconnected at Wed May 17 18:30:07 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/05-31.mdwn b/BoardOfDirectors/IrcLogs/2023/05-31.mdwn new file mode 100644 index 00000000..acb55f0b --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/05-31.mdwn @@ -0,0 +1,86 @@ +[[!format txt """ +[12:00:52] [connected at Wed May 31 12:00:52 2023] +[12:00:52] [I have joined #xf-bod] +[12:02:05] <Lyude> Hi everyone! Time for role call: alyssa, cmichael, ivyl, mfilion, rg3igalia +[12:02:15] <ivyl> heyo +[12:02:16] <cmichael> here +[12:02:16] <Lyude> sima: anholt_ +[12:02:50] <rg3igalia> hi +[12:03:37] <alyssa> hi +[12:04:13] <Lyude> Hi! So the agenda for today: XDC, GSoC/EVoC, SFC, rebranding, matrix (no updates yet), board positions +[12:04:36] <Lyude> rg3igalia: any updates on the XDC side? +[12:05:39] <rg3igalia> no, I wanted to send the request for proposals for XDC 2024, but I wanted to talk to mfilion first as a heads-up, then proceed with other XDC matters after that +[12:06:10] <rg3igalia> no updates regarding XDC 2023 other than I updated the wiki removing Sam and replacing his name with mine +[12:07:28] <Lyude> gotcha. tlwoerner, any updates on GSoC/EVoC stuff? I saw there were some project proposals in my inbox from potential evoc folks +[12:09:31] <anholt_> here briefly +[12:11:42] <Lyude> I guess tlwoerner isn't here atm so we can skip that for the time being, alyssa - heard anything back regarding the SFC stuff? iirc you had said someone had mentioned to you that they'd be scheduling a meeting with us +[12:12:06] <alyssa> no +[12:12:10] <alyssa> and getting a bit frustrated +[12:12:17] <alyssa> this is now the second time they've ghosted me +[12:13:36] <tlwoerner> hi! wrt evoc: i'm only aware of the one proposal on which the board voted last meeting +[12:14:06] <Lyude> tlwoerner: gotcha, I will go through and double check my email after and let you know - I thought I saw someone else as well but maybe I'm misremembering +[12:14:22] <Lyude> alyssa: I can try getting in contact with them this week then +[12:14:33] <tlwoerner> gsoc: coding officially began this past Monday, my role falls to the background. now it's up to the mentors and contributors +[12:15:22] <alyssa> Lyude: sure +[12:16:40] <Lyude> I guess that just leaves rebranding: not sure what there is to say on this atm, I think we need someone to take the helm on this +[12:17:12] <rg3igalia> one question regarding rebranding: it would need another change in the bylaws, right? +[12:17:24] <rg3igalia> and approval from members, etc? +[12:20:04] <Lyude> rg3igalia: rebranding the entire organization would, alyssa had suggested a potential though last meeting that we consider methods that might not need a revote - for instance, focusing a bit more on the freedesktop branding in areas like XDC (think like, FDC sponsored by the X.org foundation). basically things that don't involve literally renaming the foundation +[12:20:12] <Lyude> I think eventually we'd like to do the former though +[12:20:54] <rg3igalia> ok, I think rebranding the social media is interesting +[12:21:59] <Lyude> (will brb) +[12:22:04] <rg3igalia> and not mentioning x.org explicitly in XDC (i.e. not expanding the acronym) is also interesting, but perhaps anything beyond that is not so interesting until we rebrand the org +[12:22:19] <alyssa> I would be very interested in rebranding the fedi as freedesktop.org, with a little note in the bio saying "run by the X.org Foundation" or whatever +[12:22:40] <alyssa> rg3igalia: not expanding the acronym is one way to do it. backronyming is another. +[12:22:55] <alyssa> I don't have any good X backronyms though :D +[12:23:12] <anholt_> I think renaming the public stuff sounds reasonable to me. Renaming the org sounds like a painful exercise with no real gains. +[12:23:17] <Lyude> we could definitely start with the social media if folks are alright with that! +[12:23:25] <ivyl> I think it makes a lot of sense to refocus all the public presence on freedesktop.org. There's enough confusion about X.Org == X Server and X Server only. +[12:24:05] <ivyl> And that would definitely help since fdo is a home to much much more than just X :-) +[12:24:16] <Lyude> yeah definitely, that's the big reason we want to do this +[12:24:24] <rg3igalia> re: rebranding social media: in the last meeting we reviewed if that went against the bylaws or not; I quickly skimmed through them and didn't find any issue about it +[12:24:33] <rg3igalia> we could vote over email and that would get my +1 +[12:25:05] <Lyude> sounds good to me, although I think we've got enough people to vote on it now ( btw cmichael ^ ) +[12:25:19] <rg3igalia> +1 in any case :) +[12:25:24] <alyssa> +1 obviously :p +[12:25:42] <alyssa> [If the resolutioon passes, I'll do the rebrand I guess.] +[12:25:53] <rg3igalia> obviously :P +[12:26:03] <ivyl> +1 +[12:26:21] <cmichael> +1 +[12:26:36] <Lyude> alright, that's approved then :) +[12:26:48] <cmichael> rebranding the social media sounds like a good first step to me +[12:26:55] <anholt_> +1 +[12:27:31] <Lyude> That just leaves the board positions, cmichael and ivyl have you guys decided on what you would be interested in helping out with btw? we currently need someone to head GSoC/EVoC stuff in the future, and also I'm pretty sure anholt_ would very much appreciate someone taking over treasurer work :) +[12:28:05] <ivyl> I can tackle the treasurer work :-) +[12:28:07] <anholt_> I heard ivyl was interested in treasurer, and we talked briefly. I'm not planning on running for reelection, so I think getting a year of overlap there would be great +[12:28:16] <cmichael> I could help with the GsoC/Evoc items. I don't feel comfortable enough to handle treasury yet +[12:28:25] <alyssa> ivyl: our hero +[12:28:41] <Lyude> i was gonna say, thank you a ton ivyl !! that would be a huge help +[12:28:43] <Lyude> cmichael: same to you :) +[12:28:50] <cmichael> Lyude, no worries :) +[12:29:04] <Lyude> tlwoerner: ^ I assume you'll discuss this further with cmichael btw? +[12:29:52] <ivyl> I'm happy to help :D +[12:30:24] * alyssa has to run, but will work on rebranding the social media +[12:30:37] <alyssa> tired: having good boring branding from the start +[12:30:53] <alyssa> wired: having confusing x11 branding, accidentally starting a window system flamewar, rebranding and getting buzz from the rebrand +[12:31:04] <alyssa> hmm no too wordy, will have to workshop it =P +[12:31:09] <Lyude> np! I think that's basically the end of the meeting then :), tlwoerner I guess if you could confirm whenever you get the chance +[12:32:51] <cmichael> alyssa, lol +[12:33:38] <cmichael> tlwoerner, if I am not on IRC (I have a tendency to shutdown the computer when my workday is done), then please feel free to contact me via email with any items that I can help with +[12:40:00] <tlwoerner> cmichael: sounds great! i'm in meetings right now +[13:43:23] <sima> Lyude, oops sorry I mixed up my calendar real bad :-/ +[13:48:58] <Lyude> it's np +[14:09:25] <mfilion> sigh I got caught up in another meeting and missed this one, again... +[14:10:09] <mfilion> I need to adjust my calendar, I had it one hour earlier, came on here and realized it was an hour later +[15:20:35] * alyssa looking for fd.o branding stuff +[15:21:22] <alyssa> wikimedia has it +[15:50:54] <alanc> I think keithp has the originals +[15:51:00] <alyssa> :+1: +[15:51:13] <alyssa> wikimedia has an svg so that did what I needed +[15:51:20] <alyssa> anyway, deed is done, we're now fd.o branded on fedi +[15:51:46] <alyssa> username is still @xorgfoundation since that's more complicated to change +[15:52:13] <alyssa> waffling over paying for a hosted instance at social.freedesktop.org and then we would be social.freedesktop.org/@foundation or something +[15:54:12] <alyssa> ballpark of USD$100/yr which to me feels like a pretty trivial expense +[15:54:56] <alyssa> Possibly something to discuss next meeting +"""]] +[17:55:35] [disconnected at Wed May 31 17:55:35 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/06-28.mdwn b/BoardOfDirectors/IrcLogs/2023/06-28.mdwn new file mode 100644 index 00000000..3c39e56f --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/06-28.mdwn @@ -0,0 +1,99 @@ +[[!format txt """ +[12:02:40] [connected at Wed Jun 28 12:02:40 2023] +[12:02:40] [I have joined #xf-bod] +[12:03:25] <ivyl> nice, now the time looks correct +[12:03:27] <ivyl> thanks +[12:03:45] <cmichael> hi secretary :) +[12:04:52] <Lyude> Hi everyone, time for role call: already got cmichael and ivyl. rg3igalia, mfilion, anholt_, alyssa ? +[12:05:07] <rg3igalia> Here +[12:05:18] <ivyl> present +[12:06:39] <alyssa> hi, sorry +[12:08:07] <Lyude> cool! we've got quorum now :). The agenda for today: XDC updates, GSoC/Outreachy/EVoC, SFC, matrix (no updates here yet), COVID/XDC +[12:08:22] <Lyude> rg3igalia: any updates regarding XDC? +[12:08:46] <rg3igalia> Well, sima sent the requests for sponsorship +[12:09:17] <rg3igalia> We got a few ones already, sponsorbox showing, web updated +[12:09:27] <rg3igalia> Thanks daniels BTW +[12:09:56] <rg3igalia> Sent a request for organization proposals for next year, sent CFP reminder +[12:10:14] <rg3igalia> Got some proposals already, several registrations +[12:10:42] <rg3igalia> Everything looks good so far +[12:11:54] <rg3igalia> When I said we have some proposals already, I meant talk proposals +[12:12:15] <alyssa> Woo! +[12:12:15] <rg3igalia> Any questions? +[12:12:20] <Lyude> cool :) +[12:12:35] <Lyude> was just double checking who would be doing the next update for gsoc stuff +[12:12:38] <ivyl> rg3igalia: sorry for submitting one :-P +[12:12:50] <Lyude> cmichael: any updates on GSoC/EVoC? +[12:13:09] <rg3igalia> ivyl: nothing to regret so far ๐
+[12:13:31] <cmichael> Lyude, not afaik. I was awaiting an email from tlwoerner about GSoc/EVoC to see where/how I could help with the process +[12:13:45] <cmichael> but I've not recieved an email about it :( +[12:13:58] <cmichael> (unless it fell into my spam box and I missed it) +[12:14:33] <Lyude> tlwoerner: ^ any chance you're around? +[12:15:37] <Lyude> cmichael: I would say we should just keep poking them, it might have just slipped their mind +[12:16:08] <cmichael> Lyude, will do +[12:16:09] <Lyude> So updates on the SFC front: we just had a meeting with them last week and we'll be scheduling another one soon :) +[12:17:03] <alyssa> hopefully not on a quebec stat holiday this time ;) +[12:17:42] <Lyude> So I guess that just leaves COVID/XDC, rg3igalia ? +[12:18:32] <rg3igalia> Ok, we need to decide what kind of policy we'd like to have in XDC +[12:19:13] <alyssa> fwiw Canada and the US have both decided that covid doesn't exist anymore or something like that +[12:19:23] <rg3igalia> My proposal has more subtle points than what I'm going to tell you now +[12:19:23] * alyssa grips her kn95 +[12:19:27] <cmichael> alyssa, lol +[12:19:31] <rg3igalia> But the basics are... +[12:20:16] <rg3igalia> Make masking recommended but not mandatory, so that both people who would like to mask and those who don't feel comfortable +[12:20:41] <rg3igalia> To minimize risks, highly recommend using antigen tests every day +[12:20:54] <rg3igalia> The organizers can provide tests for those attending +[12:21:28] <rg3igalia> And if someone tests positive, everybody masks up +[12:21:42] <rg3igalia> Notifying the board/organizers +[12:21:57] <rg3igalia> People with compatible symptoms should mask too +[12:22:05] <rg3igalia> Sounds ok? +[12:22:13] <cmichael> +1 makes sense to me +[12:23:29] <rg3igalia> I can send this kind of policy, detailed, in an email to the board +[12:23:31] <Lyude> I think we should also make sure that we're providing masks as well, hm +[12:23:52] <ivyl> rg3igalia: people with compatible symptoms should now show up at all, no matter if it's covid or flu +[12:23:54] <ivyl> or something else +[12:23:58] <Lyude> also ^ probably that yeah +[12:24:02] <Lyude> better safe then sorry +[12:24:03] <rg3igalia> Lyude: I think that can be done too, I'll ask +[12:24:34] <Lyude> Do we know what cons like linux plumbers con are doing? +[12:24:46] <rg3igalia> ivyl: it can also be allergies or stuff like that, but i get your point +[12:25:17] <rg3igalia> At minimum, masking is needed, and people testing positive should stop showing up +[12:25:46] <alyssa> 16:20 < rg3igalia> Make masking recommended but not mandatory, so that both people who would like to mask and those who don't feel comfortable +[12:25:46] <Lyude> i'm slightly on the fence because tbh, I definitely kinda prefer the mask requirement. but also if we're actually giving people tests at the con that's not that bad of a compromise +[12:25:51] <alyssa> I don't think this really works tbh +[12:26:01] <Lyude> yeah, that's kinda my worry +[12:26:29] <alyssa> in the sense that... the people that who would mask in that scenario will not necessarily be comfortable around unmasked people +[12:26:40] <ivyl> rg3igalia: right, I would prefer a stronger language than "should". For the symptoms you can make an exception for know non-infectious conditions like allergies. +[12:26:51] <rg3igalia> The main point being people are already going to be traveling and I'm places where nobody is masking anymore +[12:27:09] <alyssa> given what I've seen on public transit in Canada and the US where masking is "recommended" ... in 2023 saying "masking recommended" is basically synonymous to not having any policy on masking at all +[12:27:25] <alyssa> that might be the call we want to make, I don't know +[12:27:28] <rg3igalia> So the conference itself is not going to add more significant risk, specially is people test daily +[12:27:41] <rg3igalia> But masks can help if an infection happens +[12:28:28] <rg3igalia> I can send a policy proposal to the board and we can continue discussing there +[12:28:35] <Lyude> yeah, I think that would probably be a good idea +[12:28:42] <alyssa> To be clear -- I don't have a strong opinion right now +[12:29:09] <ivyl> Just to play devil's advocate a little bit - I don't think that's necessarily true. Having a set group of people sitting in one place for a very long time calls for creating a hotspot. Some events like SGDQ still have a strong masking policy. +[12:29:23] <alyssa> I am just observing that "masking recommended" doesn't do what it sounds like +[12:29:33] <alyssa> at least in .ca/.us +[12:29:57] <ivyl> yep, over here it's the same, a very few people opt in +[12:31:06] <rg3igalia> ivyl: I don't disagree with you ๐ +[12:31:58] <Lyude> yeah - I do think we say mask recommended we kinda have to come to terms with the facts folks probably aren't going to wear masks :s. I wonder if there's other ways we can address some of the shortcomings of having masks anyway. I know we mentioned some of the transparent masks last time but I don't think we ever went much further with that, I also wonder if we could have spaces if +[12:32:00] <Lyude> folks want to have discussions without masks (mainly for folks where that would help with understanding the other person) since honestly that was pretty much the only complaint I think +[12:32:40] <rg3igalia> The conference center has a lot of outdoor space +[12:32:51] <rg3igalia> And good ventilation +[12:33:07] <rg3igalia> So if we want to make masks mandatory we could +[12:33:25] <rg3igalia> And people can go outside in breaks and talk without masks +[12:33:45] <rg3igalia> Provided it's not windy and raining ๐
+[12:34:28] <rg3igalia> Anyway, email +[12:34:33] <Lyude> mhm, I think -yeah +[12:34:50] <Lyude> was gnna say let's look over the policy in email, I might still lean towards mandatory masks but I've probably gotta consider it a bit more +[12:35:11] <Lyude> I guess if that's all on the agenda then that's it for the meeting everyone :), thanks for ocming +[12:35:13] <Lyude> *coming +[12:35:24] <alyssa> cheers +[12:35:34] <rg3igalia> ๐ +[12:35:41] <cmichael> cheers +[12:35:46] <ivyl> cya! +[12:38:13] <tlwoerner> cmichael: it's still sitting in my "drafts" folder ;-) +[12:54:43] <cmichael> tlwoerner, ohhh, well that would explain why I never recieved it :) +[13:28:54] <anholt_> sorry, I was on taking the kid to camp today and couldn't join +"""]] +[16:47:45] [disconnected at Wed Jun 28 16:47:45 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/07-12.mdwn b/BoardOfDirectors/IrcLogs/2023/07-12.mdwn new file mode 100644 index 00000000..53dbdf4f --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/07-12.mdwn @@ -0,0 +1,128 @@ +[[!format txt """ +[12:00:46] [connected at Wed Jul 12 12:00:46 2023] +[12:00:46] [I have joined #xf-bod] +[12:02:25] <rg3igalia> I'm here, BTW +[12:02:36] <tlwoerner> o/ +[12:02:39] <ivyl> present +[12:03:08] <Lyude> hi everyone! Gimme one second to get the agenda +[12:04:25] <cmichael> here (well, what's left of my sanity is anyway) ;) +[12:04:40] <Lyude> Ok hi! Agenda for today: XDC updates, no updates on matrix stuff yet, GSoC/Outreachy/EVoC, and SFC - although there's no updates on that either +[12:04:54] <tlwoerner> i guess it's all me then? +[12:05:23] * cmichael wonders how much mail is in tlwoerner 's Draft folder :P +[12:05:52] <tlwoerner> cmichael: i was able to find the time to write the first sentence +[12:06:01] <Lyude> tlwoerner: unless you've talked with cmichael yeah +[12:06:05] <cmichael> tlwoerner, ouch +[12:06:16] <tlwoerner> wrt gsoc... +[12:06:23] <tlwoerner> we are currently in midterm evaluation week +[12:06:29] <tlwoerner> everyone has until friday to submit their midterm evaluations +[12:06:35] <tlwoerner> mentors: 4/5 submitted +[12:06:42] <tlwoerner> contributors: 3/5 submitted +[12:06:49] <tlwoerner> so far mentors have passed 4/5 contributors +[12:08:01] <tlwoerner> i have reached out to all contributors to get their thoughts on how things are going +[12:08:09] <tlwoerner> so far 4/5 have replied to say they're happy and things are going well +[12:09:04] <mfilion> o/ +[12:09:11] <mfilion> sorry I'm late +[12:09:14] <tlwoerner> 1/5 projects had to have its timeline adjusted +[12:09:22] <tlwoerner> unfortunately we missed the cutoff for the midterm, but have moved the final out by 4 weeks +[12:09:32] <tlwoerner> (that's all) +[12:09:50] <Lyude> Alright! sounds good :3 +[12:10:04] <Lyude> rg3igalia: any XDC updates? +[12:10:38] <Lyude> oh so i don't forget in a moment - ivyl, have you had a chance to talk with anholt about treasurer stuff yet? +[12:10:44] <rg3igalia> not many, the CfP closes at the end of the week, but I did want to discuss something after our email exchanges so far regarding COVID policy +[12:10:58] * alyssa here, sorry for delay +[12:11:13] <Lyude> np! +[12:11:26] <rg3igalia> basicaly, to get some progress on that front, I wanted to simply ask if people would like to make masks mandatory or not (if you've decided already) +[12:11:28] <ivyl> Lyude: I've tried. I'm going to move forward on my own now - I'm going to send requests for invoice details to the confirmed sponsors. +[12:11:41] <rg3igalia> if most of you have that clear, I'd like us to vote on that first +[12:12:00] <ivyl> CCing everything to treasurer@foundation.x.org +[12:12:08] <Lyude> rg3igalia: yeah sure, personally I'm +1 on having the masks mandatory again this year I think +[12:12:20] <rg3igalia> knowing we'll be deploying CO2 monitors in the rooms, masks and tests available if the board agrees +[12:12:49] <Lyude> cmichael, alyssa, ivyl, mfilion, ^ think we can get a vote? +[12:13:07] <rg3igalia> I'm OK with not making them mandatory and having a policy that recommends some other measures, through some wording that would be agreed separately +[12:13:12] <alyssa> tbh I'm torn +[12:13:24] <cmichael> also torn here +[12:13:36] <cmichael> I hate wearing them myself, but I understand the reasoning +[12:13:57] <mfilion> I wouldn't make them mandatory +[12:14:30] <ivyl> I don't mind either option as long as we are clear about the policies, as I've already stated in the emails +[12:14:45] <mfilion> we can make them recommended but it's 100% a personal choice at this point +[12:15:48] <mfilion> I just came back from EOSS where we had 1K people, and I saw maybe 2 or 3 with a mask. I don't see why XDC needs to be different. +[12:15:56] <Lyude> do we want to do a vote then? I think it's fine either way as well, so if we want to just vote for the CO2 monitors + tests and such instead +[12:15:59] <rg3igalia> so we could say we have 1 for mandatory, 2 for not mandatory, 1 abtention and 2 undecided +[12:16:13] <mfilion> the monitors are a great idea though, I would for sure use those +[12:16:54] <mfilion> and we can say masks & tests are available for those who need them +[12:16:55] <rg3igalia> and 2 members not present, perhaps we could postpone the vote? +[12:17:15] <cmichael> I'd go with not mandatory (personally) +[12:17:17] <Lyude> rg3igalia: if you'd like I'm alright with that, we could get sima and anholt's vote over email +[12:17:32] <Lyude> so far it seems like we have +3 non mandatory though +[12:18:25] <rg3igalia> Lyude: I'm ok with getting their vote over email +[12:18:37] <Lyude> rg3igalia: sgtm then +[12:18:51] <Lyude> I think that's basically it for today then - it's a p short meeting +[12:18:56] <alyssa> oh-- +[12:18:57] <Lyude> Thanks for coming everyone! +[12:19:04] <Lyude> alyssa: is there something we still have to go over? +[12:19:06] <alyssa> Lyude: after the deadline agenda add? +[12:19:17] <Lyude> alyssa: pardon? +[12:19:25] <alyssa> wanted to give an update on reaching out to non-graphics freedesktop +[12:19:28] <alyssa> the update is there is no update +[12:19:32] <Lyude> ahhh ok +[12:19:45] <alyssa> no responses to the original email, daniels sent a lengthy follow up and no response to that either +[12:19:47] <Lyude> Gotcha, yeah I'll see if I can do some extra poking there as well +[12:19:56] <alyssa> so I'm kinda stuck but maybe other people have other thoughts +[12:20:04] <Lyude> I wonder if we might end up getting better answers at XDC +[12:20:07] <alyssa> plausibly +[12:20:42] <mfilion> alyssa the gstreamer folks aren't interested apparently, what I'm told +[12:20:59] <mfilion> not really surprised though +[12:21:16] <alyssa> I'm not really surprised either but that's already more information than had been communicated to me (-: +[12:21:17] <daniels> Lyude: please do take over if you have the bandwidth and it isn't sidelining more important things +[12:21:39] <Lyude> daniels: I think I should have time :) +[12:22:02] <tlwoerner> anholt: have you had an opportunity to setup the EVoC student with payment details? +[12:22:04] <daniels> I'm not surprised in the context of the last couple of decades of (a light-touch approach|neglect); think it's going to need a more intensive one-to-one approach rather than 20-CC spam +[12:23:13] <alyssa> ~~clearly the answer is BCC~~ delet +[12:23:21] <tlwoerner> lol +[12:25:41] <daniels> Lyude: most of those people won't be at XDC, but if anyone's going to GUADEC, or GSt Conf, or Linux Media Summit, or whatever, then I'm super happy to point you at the right people +[12:25:42] <ivyl> tlwoerner: I think I'll have to do that. I don't see anything on evoc payments in our bug tracker so I'm not sure who to address. Do you mind sending the info to treasurer@foundation.x.org ? +[12:25:49] * tlwoerner guesses alyssa predates the ^H era +[12:26:02] <daniels> just not the energy to go push those conversations myself, because I'm now into year 15 of trying to have quit :) +[12:26:02] <tlwoerner> ivyl: okay, thanks +[12:26:13] <Lyude> daniels: I definitely have coworkers going to guadec at least +[12:26:26] <Lyude> daniels: of course :), always feel free to poke me if you want to offload stuff too +[12:28:22] <daniels> Lyude: the only thing I have left to offload at this point is finding someone else who can do admin; I don't functionally do any of it day to day, but realistically bentiss and myself can't be on holiday at the same time +[12:28:37] <Lyude> daniels: isn't whot now there as well? +[12:29:08] <daniels> if whot has the keys to the k8s kingdom, that wfm :) +[12:30:03] <alyssa> king burnetes +[13:47:13] <sima> Lyude, oops sorry I suck :-/ +[13:47:34] <sima> ivyl, might be good to create a ticket for the evoc internship and maybe a template so we don't quite screw up that much again ... +[13:47:36] <sima> Lyude, ^^ +[13:49:35] <sima> daniels, we did formally add whot to the admin group a few months ago (but failed a few of the paperwork things to actually list whot) +[13:49:46] <sima> iirc bentiss proposed that +[13:50:32] <sima> Lyude, btw did you see my reply to sfc's question? was addressed at you but I figured I can answer too +[13:51:20] <Lyude> sima: not yet, was out yesterday if that's when you sent it? +[13:51:42] <sima> Lyude, almost two weeks ago :-) +[13:51:53] <Lyude> ah whoops, must have missed it +[13:52:00] <sima> well tracy asked you 2 weeks ago, I replied a few days later +[13:52:03] <sima> yeah figured +[13:52:15] <sima> iirc I pinged you, but maybe w/e or somethig +[13:52:40] <Lyude> Gotcha, will def reply today +[13:52:57] <daniels> Lyude: btw this is what I meant about offloading 'go chat to PipeWire about general vibes' not bumping more critical things from your todo :) +[13:54:25] <Lyude> daniels: hehe, gotcha :P. honestly I think it was just that I was on PTO around then so I probably just lost track +[13:55:09] <daniels> Lyude: sorry, that probably seemed way more passive-aggressive than intended! +[13:55:17] <Lyude> oh haha it didn't come across that way :P +[13:55:51] <daniels> just that it would be nice if we could pull fd.o in under ... errr ... fd.o, but given that we've been this way for 19 years now, we can probably glide for a bit longer +[14:06:08] <ivyl> sima: Yup. I'm planning on filing an issue in the tracker. Screw up again? Anything I should learn from? +[14:10:01] <sima> ivyl, for this evoc we didn't tell tlwoerner that we approved and the mentor learned even later +[14:11:04] <sima> so maybe we should have a template with the usual steps, maybe a) do we have a mentor/internship plan b) board vote c) mentor, intern, evoc coordinator informed d) initial payment set up e) mid-term payment f) end-term payment +[14:22:16] <ivyl> sima: do we have templates for the issues already, like the ones you've opened for the sponsors? +[14:24:04] <sima> kv +[14:24:13] <sima> ivyl, nope, I'm just copypasting from last year +[14:24:23] <sima> but yeah might be good to add some standard ones +[14:24:43] <ivyl> ah, cool, I think I can create gitlab issue templates +[14:25:05] <ivyl> I would like to have a few steps added for the typical invoicing of sponsors too, makes it easier for me to track +[14:26:23] <sima> ivyl, ah yeah feel free to edit as you see fit +[15:55:42] <mfilion> https://www.cnn.com/2023/07/12/tech/elon-musk-ai-company/index.html +[15:56:25] <mfilion> Musk has announced his 2nd company named "X", this time, xAI (http://x.ai) +[16:18:46] <sima> tlwoerner, btw have gsoc students submitted their talks? +[16:19:17] <tlwoerner> sima: that's a very good question! i'm ping them about it +[16:19:26] <tlwoerner> oops s/i'm/i'll +[16:20:42] <sima> the lightning talks also dont' really sound like lightning talks in all cases ... +"""]] +[19:07:21] [disconnected at Wed Jul 12 19:07:21 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/07-26.mdwn b/BoardOfDirectors/IrcLogs/2023/07-26.mdwn new file mode 100644 index 00000000..1836de28 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/07-26.mdwn @@ -0,0 +1,86 @@ +[[!format txt """ +[11:59:59] [connected at Wed Jul 26 11:59:59 2023] +[11:59:59] [I have joined #xf-bod] +[12:00:50] <ivyl> present +[12:01:44] * sima waves +[12:02:09] <rg3igalia> hi +[12:02:29] <cmichael> hola +[12:03:04] <Lyude> Hi everyone! The agenda for today is: XDC, Matrix (no updates), GSoC/EVoC, SFC (unsure we have any updates? I need to catch up with my email though), I guess let me know if I missed anything +[12:03:58] <Lyude> rg3igalia: ^ any XDC updates? +[12:04:15] <sima> Lyude, we might need to ping sfc about the agreement to join, we're waiting on them for that, otherwise nothing there I think +[12:04:43] <sima> Lyude, one more sponsor for xdc23 (amd renewed too, yay) +[12:04:53] <rg3igalia> yes, a couple of things: we voted over email and decided to go with a not-mandatory masks policy, so I have pending to send a reworded policy for approval +[12:05:07] <rg3igalia> also, we may want to vote on the foundation paying for masks and antigen tests +[12:05:47] <rg3igalia> and then, the CfP closed, we think we have enough quality talks already so we're reviewing, the deadline is in a couple of days +[12:05:57] <rg3igalia> hopefully we could have a draft schedule for the next meeting +[12:06:12] <sima> wrt expenses, some of the travel request had a bit liberal interpretation of our per diem rules. my understanding is that for food&stuff we pick what what the us gov has per the links, and hotel/airport transfer needs to be actual costs +[12:06:26] <rg3igalia> ah, yes, I have to contact those too, thanks for the reminder! +[12:06:31] <sima> not sure there's more to discuss on that one than what I brought up on board@ already +[12:07:08] <rg3igalia> also thanks sima and ivyl (and anholt) for handling the sponsorship stuff, we got a few ones lined up already +[12:07:14] <sima> rg3igalia, I guess mostly just need to remind people to give us actual hotel/transfer for reimbursement and only the per diem for food +[12:07:33] <sima> plus make sure they pick the right per diem rate :-) +[12:08:13] <Lyude> rg3igalia: sgtm, I'm +1 for having us pay for masks/antigen tests +[12:08:30] <rg3igalia> sima: yes, I'll ping people, and I think jagan has to send the cost breakdown too +[12:08:46] <ivyl> +1 from me too if we vote on masks/tests +[12:08:58] <mfilion> o/ +[12:08:58] <Lyude> sima, cmichael, ivyl, rg3igalia +[12:09:07] <rg3igalia> +1 from me on paying for masks and tests +[12:09:08] <Lyude> rg3igalia: also oops - did we make a spot for the state of the x.org? +[12:09:10] <sima> anyone remember the rough estimates, iirc we had some? +[12:09:25] <rg3igalia> yes, let me dig up the email... +[12:09:47] <ivyl> Lyude: there's a submitted talk for that +[12:09:53] <Lyude> ahh cool +[12:10:01] <cmichael> +1 for masks/tests +[12:10:31] <rg3igalia> around โฌ1500 for masks/tests +[12:10:47] <mfilion> yep agreed to provide masks/tests for those who would like some. +1 +[12:11:17] <sima> ah that's reasonable, +1 +[12:11:27] <sima> rg3igalia, thanks for digging it out again +[12:11:46] <rg3igalia> np! +[12:12:28] <Lyude> Alright, that makes it approved then :) +[12:12:47] <Lyude> tlwoerner, cmichael - any GSoC updates? +[12:12:50] <rg3igalia> also thanks you to everyone who's reviewing or has reviewed proposals so far! +[12:13:34] <cmichael> Lyude, not much afaik +[12:14:23] <cmichael> rg3igalia, any time ;) +[12:15:46] <Lyude> cmichael: so I guess that's it from your side then? +[12:17:19] <cmichael> Lyude, well, I did get the email from trevor and was able to get setup (mailing lists, etc) for GsoC/Evoc admin stuff, but I don't think that's really "news" wrt gsoc updates +[12:18:20] <Lyude> alright, sgtm then. I guess today it's a short meeting then :) +[12:18:24] <Lyude> thanks for coming everyone +[12:18:26] <sima> ivyl, is the payment for the evoc intern happening? +[12:18:31] <tlwoerner> nothing new this week. all midterm evaluations were complete on time, back to coding +[12:18:34] <sima> Lyude, ^^ I think that's the main one really +[12:18:48] <ivyl> sima: still haven't got details on the payment info, I'll ping again +[12:18:48] <sima> since we fumbled that one quite badly already :-( +[12:20:04] <ivyl> bump sent, cced tlwoerner +[12:22:16] * anholt finally sending out treasurer's report. whoops. +[12:23:00] <tlwoerner> ivyl: thanks, got it +[12:28:31] <mfilion> I need to run in a few minutes but one quick (and possibly very unpopular) comment here regarding proposal reviews +[12:28:39] <mfilion> But we should be very careful that XDC doesn't turn into IDC (Igalia Dev Conf), as that's what its starting to look like. +[12:29:52] <ivyl> I think this year may look like that because it's in A Coruรฑa, but I think we have variety. +[12:30:08] <mfilion> @ivyl you might think so +[12:30:15] <mfilion> but we currently have 11 igalia talks +[12:30:50] <mfilion> 11 on 12 submitted +[12:32:09] <mfilion> and really, we shouldn't have 3 people from one company voting for their own talks +[12:32:48] <mfilion> I purposely avoided to get involved in the proposals reviews when I hosted in Montreal, and I wanted to make sure the community had the best possible schedule +[12:32:56] <mfilion> and not just Collabora talks everywhere +[12:33:07] <mfilion> anyway, food for thought, I need to run. +[12:33:14] <rg3igalia> as the head of the committee I'll do my best to keep the conference balanced, as is in the interest of the community +[12:33:58] <sima> rg3igalia, btw what's the deadline for reviewing, since I haven't even started yet :-( +[12:34:26] <mfilion> I know some talks might be a bit out in the left field, but when it's from a company submitting for the first time, we should really consider it more +[12:34:46] <rg3igalia> sima: July 28 (in a couple of days) +[12:35:18] <rg3igalia> I also tried to sign up as many people as possible (10 people) +[12:37:00] <rg3igalia> mfilion: by the way, if you'd like to be part of the review process, let me know, there's still a couple of days to review talks +[12:37:21] <rg3igalia> and I'll probably have to ping people anyway, so it might get slightly delayed +[14:34:35] <alanc> https://www.theregister.com/2023/07/26/twitters_new_logo_meaning/ mentions the X.Org logo (and prior misuse of it) +[14:58:52] <tlwoerner> whoa! is there one evoc or are there two? +[14:59:17] <tlwoerner> my understanding is that there was only 1 evoc (something to do with nouveau) +[15:00:36] <tlwoerner> but now Andrรฉ is emailing about one to do with code coverage of drm tests +[15:00:55] <tlwoerner> does the board recall voting on one or two evoc proposals? +[15:05:48] <ivyl> tlwoerner: oh heck, yes! There's also Andrรฉ's student. There's no issue for me to track it. Can you send me their email and I move forward with the payment? +[15:06:47] <ivyl> found it in the proposal +[15:13:00] <ivyl> tlwoerner: CCed you +[16:40:32] <tlwoerner> yes, looking through the meeting minutes i'm pretty sure the board has only voted/approved 1 EVoC slot +[16:41:37] <tlwoerner> i had not realised until now that there were 2 proposals and told both they were approved (at different times) +[16:46:07] <ivyl> Yeah. We done goofed :-( +[16:46:54] <ivyl> Good news is that I've replied to the Andrรฉ's email. We have more defined process for evoc handling via the issue tracker. Also I've just got the wire transfer details and forwarded it to SPI for processing. +"""]] +[16:52:49] [disconnected at Wed Jul 26 16:52:49 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/08-09.mdwn b/BoardOfDirectors/IrcLogs/2023/08-09.mdwn new file mode 100644 index 00000000..a99b8a0c --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/08-09.mdwn @@ -0,0 +1,43 @@ +[[!format txt """ +[11:59:40] [connected at Wed Aug 9 11:59:40 2023] +[11:59:41] [I have joined #xf-bod] +[12:00:03] <sima> only somewhat around, only agenda I have is to make the spi/tracy intro, but I'll take care of that +[12:00:16] <cmichael> here +[12:00:17] <Lyude> sima: thank you! +[12:00:20] <ivyl> present +[12:00:50] <Lyude> mfilion, anholt, rg3igalia ? +[12:01:15] <anholt> here +[12:02:39] <Lyude> Ah cool! So the agenda today: XDC updates, GSoC/Outreachy/EVoC, matrix (no updates yet, sorry I've been a bit busy!), and SFC stuff +[12:02:47] <Lyude> sima: want to go over your stuff first? +[12:03:27] <sima> Lyude, above was kinda all, helped tracy a bit to assemble the asset list for the sfc paperwork +[12:03:36] <sima> and we got 2 more sponsors for xdc23 +[12:03:53] <sima> and one who declined because "too late" unfortunately, so that's on me :-( +[12:04:18] <Lyude> That's alright, mistakes happen. thanks for all of the great work w/ getting sponsors that you've done so far :) +[12:04:29] <anholt> agreed, thanks for your continuing work on this. +[12:05:09] <Lyude> tlwoerner, rg3igalia - any student related updates? +[12:06:37] <Lyude> oh whoops, wrong person. cmichael I meant +[12:06:44] <cmichael> Lyude, lol, no worries +[12:07:23] <cmichael> Lyude, no specific student updates afaik. We are approaching project wrap up and final evaluation (Aug 21-28) +[12:08:02] <cmichael> Lyude, there was some mails on the list wrt xdc travel sponsorship (from rg3igalia), and I believe a few of us have voted on that already +[12:08:20] <Lyude> cmichael: do we need any more votes on that? +[12:08:37] <cmichael> Lyude, I've only seen 3 votes so far +[12:08:46] <Lyude> gotcha, might as well vote on it now then :) +[12:08:57] <cmichael> myself, rg3igalia, and Arkadiusz Hiler +[12:09:07] <tlwoerner> Lyude: one student went awol after midterms, but they've since come back. will likely need their final date extended +[12:09:25] <Lyude> gotcha, glad to hear they were able to come back :3 +[12:09:26] <tlwoerner> otherwise, everything's okay +[12:10:11] <Lyude> Also cmichael - +1 for the updated expenses, anholt sima ^ ? +[12:10:31] <sima> +1 +[12:10:40] <Lyude> Alright, approved! +[12:11:14] <Lyude> I think that's basically it, very quick meeting today. thanks for coming everyone :) +[12:11:27] <cmichael> no worries :) thanks Lyude +[12:11:52] <ivyl> I have a small update on the EVoC payments. I've initiated SPI process for one of the students and it turns out we need a contract. They are figuring things out on what would be the best kind of contract for such cases. It's moving very slow. +[12:12:11] <ivyl> So EVoC payments this year are extremely late due to this and previous issues. +[12:12:52] <ivyl> I've also got payment details for the second student, but that's also blocked on the whole contract ordeal. +[12:13:29] <ivyl> First student is in the loop, I'll have to update the second one on what's going on. That's it. +[12:13:43] <Lyude> ivyl: yikes, anything we can do to help? or I assume we just need to keep poking SFC +[12:14:20] <ivyl> I don't think so. SPI has to figure out what to do and then contract has to be made. Sucks for students due to all the delays. +[12:14:29] <ivyl> The contract requirement is a new thing and got us by surprise. +[12:32:28] <rg3igalia> sorry, I intended to connect from mobile but somehow the app forgot my credentials and I couldn't connect :( +"""]] +[16:37:29] [disconnected at Wed Aug 9 16:37:29 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/08-23.mdwn b/BoardOfDirectors/IrcLogs/2023/08-23.mdwn new file mode 100644 index 00000000..bdcf52cb --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/08-23.mdwn @@ -0,0 +1,65 @@ +[[!format txt """ +[11:59:44] [connected at Wed Aug 23 11:59:44 2023] +[11:59:44] [I have joined #xf-bod] +[12:00:34] <Lyude> Hey everyone, time for roll call! alyssa, sima, ivyl, anholt, mfilion, rg3igalia +[12:00:43] <ivyl> present(-ish) +[12:00:43] <alyssa> ack +[12:01:02] * sima waves +[12:03:39] <Lyude> Anyone else around? o-o +[12:05:37] <Lyude> I guess we can at least go through the agenda and put any votes to email if we have to - this might end up being somewhat of a short meeting though. Agenda for today: XDC updates, GSoC/Outreachy updates, SFC, Matrix, and CoC training +[12:05:41] <sima> I guess if we don't get quorum need to at least make sure evoc folks are up to date on the paperwork hold up +[12:05:51] <sima> ivyl, tlwoerner ^^ ? +[12:05:52] * anholt here +[12:05:58] <Lyude> oh we got quorum now :) +[12:06:10] <sima> Lyude, evoc for the agenda I guess +[12:06:36] <ivyl> sima: definitely, the spi paperwork fiasco is bad :-( +[12:06:50] <Lyude> ah whoops, meant to type EVoC there as well :P. So no updates for matrix from my side quite yet, regarding SFC: I'm going to do some more poking today, SPI has been very unresponsive here +[12:07:25] <sima> Lyude, I did connect them to spi for the paperwork list, but I think the spi secretary is on vacations or something +[12:07:45] <sima> Lyude, maybe need to make a ticket with spi president for this? not sure whether the secretary was the right one +[12:08:02] <Lyude> sima: yeah maybe, I will definitely try that today as well +[12:08:16] <tlwoerner> i don't have any gsoc/evoc updates. gsoc is ticking along and everything is bogged down wrt evoc +[12:08:18] <sima> iirc you're on that thread with tracy too +[12:08:23] <Lyude> Yep +[12:08:35] <sima> tlwoerner, intern/mentor are aware we're on hold? +[12:09:11] <sima> btw I checked and the last evoc was 2019 and done as an spi expense without any due process/contract +[12:10:55] <Lyude> Do we want to go over the EVoC stuff btw? +[12:12:23] <Lyude> Or is it basically just we're held up +[12:13:11] <ivyl> We are basically held up while SPI figures out how to handle payments and what type of contract would be best. +[12:13:20] <sima> yeah we're just held up, need to make sure everyone knows especially mentor/intern +[12:13:47] <sima> since atm there's no way for us to pay +[12:14:42] <Lyude> eesh, I'm definitely going to up priority (kinda was getting higher priority anyway with XDC getting closer anywayโฆ) with poking them then :s +[12:15:04] <Lyude> This has happened way too many times with SPI +[12:15:07] <ivyl> I've asked them to expedite this, but the response was not very helpful. +[12:15:34] <sima> Lyude, yeah I think more poking is going to be counterproductive +[12:15:42] <Lyude> gotcha +[12:15:47] <sima> Lyude, probably better to make sure sfc knows we do this, and to have a contract ready +[12:16:00] <sima> probably simplest we reuse the outreachy one with payment adjusted for evoc +[12:16:19] <sima> if we can, without the mentor contract, but that's up to sfc +[12:16:37] <sima> Lyude, do you take that task? I'm not sure we made that super clear in all the sfc discussions +[12:17:11] <Lyude> sima: you mean just finding the contract and adjusting for SFC? +[12:17:39] <Lyude> regarding student payments I mean +[12:17:42] <sima> Lyude, making sure sfc knows we do evoc and has "make sure we have evoc contracts" as part of their task list for taking us in +[12:17:52] <sima> or whatever they want to do +[12:17:53] <Lyude> ahh. yeah I can totally do that +[12:18:30] <sima> I think we did talk about the standard conference stuff and they have all that sorted already iirc +[12:21:13] <Lyude> Gotcha. BTW, on other updates: sima reminded me about CoC training. ivyl: we actually have had most of the board members go through this, and I can book an appointment with you through SPI if you'd like and have a date that would work for you ( https://otter.technology/code-of-conduct-training/ is who we go through, and they've got available dates listed there) +[12:21:59] <ivyl> I did the training a few years back. +[12:22:06] <ivyl> X.Org sponsored it +[12:22:10] <sima> hm we seem to forget about this routinely, should I add that to the new director onboarding list? +[12:22:21] <ivyl> but I don't mind taking a refresher +[12:22:21] <Lyude> ivyl: oh! ok haha +[12:22:28] <sima> https://www.x.org/wiki/BoardOfDirectors/Duties/ <- this one here I mean +[12:22:31] <Lyude> yeah that's totally up to you, I can still book an appointment if you want +[12:23:41] <sima> I guess could also put the question of CoC team volunteers into the room +[12:23:45] <ivyl> I think a refresher could be nice. It was many years ago that I went through it. I'll figure out what dates work for me some time next week. +[12:23:54] <sima> also I added a line for that to the Duties wiki page +[12:23:58] <Lyude> ah right - yeah, we need volunteers to help do CoC stuff for XDC +[12:24:13] <Lyude> Would anyone be interested in doing that? +[12:24:18] <sima> Lyude, that too, but usually we figure that out closer to the conference +[12:24:22] <Lyude> ah right haha +[12:24:23] <sima> I meant the fd.o coc team +[12:25:20] <Lyude> I guess that's basically it if we don't have any other topics +[12:26:04] <Lyude> Thanks for coming everyone! +[12:26:53] <ivyl> o/ +"""]] +[15:40:19] [disconnected at Wed Aug 23 15:40:19 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/09-20.mdwn b/BoardOfDirectors/IrcLogs/2023/09-20.mdwn new file mode 100644 index 00000000..d07b2eae --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/09-20.mdwn @@ -0,0 +1,152 @@ +[[!format txt """ +[11:59:55] [connected at Wed Sep 20 11:59:55 2023] +[11:59:56] [I have joined #xf-bod] +[12:00:43] <Lyude> Hey everyone, time for roll call! ivyl, cmichael, rg3igalia, sima, anholt, mfilion +[12:00:46] * sima waves +[12:00:48] <cmichael> here +[12:00:50] <ivyl> present +[12:00:52] <rg3igalia> here +[12:01:55] <Lyude> oh awesome :), we've already got quorum then. I guess the topics for today: no updates w/r/t matrix, XDC stuff (including CoC team iirc?), GSoC/EVoC, and SFC +[12:02:05] <Lyude> rg3igalia: do you want to go over xdc first? +[12:02:27] <rg3igalia> sure +[12:02:46] <rg3igalia> yes, the first point in the CoC committee +[12:03:09] <rg3igalia> normally it's 4 people, I think: 2 from the organizers and 2 from the board +[12:03:30] <rg3igalia> we need volunteers from the board, it's usually something simple +[12:03:44] <sima> doesn't need to be that many, just some attempt at somewhat diverse ... +[12:03:55] <sima> and ideally some folks with experience or the coc training from sage or something +[12:04:28] <alyssa> Lyude: present +[12:04:48] <rg3igalia> right, hopefully we'll have no incidents, but someone needs to be there and have the proper training or having been in other CoC committees and such +[12:05:11] <Lyude> mhm - I can volunteer if no one else does +[12:05:38] <rg3igalia> thanks, ideally we'd need one more person if possible +[12:05:55] * alyssa does not have the proper training and probably isn't in a headspavce where she could do CoC facilitation safely anyway :\ +[12:06:18] <ivyl> I did the training a few years ago +[12:06:39] <ivyl> I do volunteer alongside Lyude +[12:06:57] <rg3igalia> perfect! that's one item crossed from the checklist +[12:07:00] <rg3igalia> thank you both! +[12:07:06] <alyssa> \o/ +[12:07:36] <sima> \\o/ +[12:07:41] <rg3igalia> second: sam will send an email awith some proposal for X.Org to pay for coffee service and a few other items +[12:08:03] <rg3igalia> so be prepared for an email soon and some email discussion +[12:08:27] <rg3igalia> third: covid policy: I sent a proposal, I think cmichael agrees with it, and alyssa replied with +1, but nobody else did +[12:08:36] <cmichael> yes +[12:08:41] <rg3igalia> can we vote on it now? +[12:09:03] <rg3igalia> it has +1 from me too, obviously, not sure if it meets what ivyl was expecting +[12:09:04] <ivyl> +1 from me, fits all the criteria I've asked for +[12:09:08] <rg3igalia> thanks! +[12:09:26] <Lyude> +1 from me as well +[12:09:30] <Lyude> (and yes we can vote on it) +[12:09:30] <cmichael> +1 (just for the record) +[12:10:01] <rg3igalia> those are 5 votes already, if anyone has any issues with the proposed policy or would like some small adjustments, let me know +[12:10:24] <rg3igalia> ok, the schedule has been published already, as you have probably seen +[12:10:50] <rg3igalia> I've had to make some small adjustments post-publication, but if you see an issue, best to let me know as soon as possible +[12:11:12] <rg3igalia> like last year, someone mentioned that the workshops could have been scheduled better to avoid some conflicts and such +[12:11:22] <sima> oh +1 on covid policy, forgot to reply or something +[12:11:51] <rg3igalia> I've tried to make it make sense, please let me know if it looks good to you +[12:12:54] <rg3igalia> then, wild idea for xdc 2023 (not much thought): what if we invite michael from phoronix? +[12:13:18] <rg3igalia> like... paying for the travel expenses, what do you think? +[12:13:51] <Lyude> I think we've talked about this once or twice before iirc? iirc the main concern was more about whether he'd want to be there or not +[12:13:57] <Lyude> personally I don't have any issue with that +[12:14:01] <sima> yeah I remember the same +[12:14:04] <sima> could try again +[12:14:23] <sima> we've a line in our travel grant for press +[12:14:27] <rg3igalia> ok, I could send him an email if everyone agrees +[12:14:34] <cmichael> +1 +[12:14:44] <sima> might also want to double-check with lwn, but I chatted with jake and apparently he's busy, and jon doesn't like to travel that much +[12:14:57] <sima> +1 +[12:15:15] <rg3igalia> +1 from me, then, I can also try to reach jake +[12:15:17] <alyssa> rg3igalia: what's the.. benefit? +[12:15:51] <alyssa> at least to me xdc is more about the hallway track than the talks and that's something for which media attention is ... antithetical, no? +[12:16:03] <rg3igalia> better and more timely reporting about XDC and everything going on there +[12:16:08] <alyssa> not making attendees feel like they're a spectacle in a zoo +[12:16:33] <alyssa> the talks themselves are being livestreamed presumably so reporting that is fine already +[12:17:01] <alyssa> IDK. If media people show up they're not unwelcome, but IDK if it's a great idea to encourage it either? +[12:17:01] <rg3igalia> well, lwn has attended xdc in the past and hopefully nobody felt like being in the spotlight +[12:17:10] <Lyude> alyssa: I mean - linux media folks are fine tbh +[12:17:28] <Lyude> tbh I don't think I have an issue with media in general, it's more about why the media is there :p +[12:17:48] <Lyude> and reporting on stuff we're actually doing at least seems alright to me +[12:17:55] <alyssa> rg3igalia: tbh - the relationship between linux devs and lwn is very different than that with phoronix. +[12:18:24] <rg3igalia> I agree, maybe it's also a good chance to speak 1-to-1 and improve that, dunno +[12:18:47] <alyssa> maybe? the models are so different +[12:19:24] <rg3igalia> like I said, I didn't think too much about this one, just read the news today in his website and thought he might be interested in attending in person +[12:19:37] <Lyude> I don't think it could hurt +[12:20:22] <alyssa> phoronix is high volume press releases and sketchy benchmarks with a loosely moderated forum full of dubious tired takes. lwn is mostly long form journalism and links to original posts with generally measured and moderated forums. there's a reason mesa/linux devs tend to feel differently about the two +[12:20:43] <alyssa> corbet being a kernel maintainer goes a long way for building the trust as well i suppose +[12:21:22] <alyssa> i guess it really is a trust issue for me. +[12:21:59] <ivyl> I second alyssa on that +[12:21:59] <alyssa> lwn has earned my trust and phoronix has lost it and I don't think I'm the only mesa dev at least the feels the same, +[12:22:01] <alyssa> . +[12:22:36] <Lyude> I'm fine with us holding back on that then, I think if we've got any board members uncomfortable with this it's probably a good idea to avoid +[12:22:42] <alyssa> all of that is to say, if Michael showed up at XDC as an attendee, that's his prerogative +[12:23:07] <alyssa> but I don't feel great about us.. +[12:23:09] <rg3igalia> yes, I don't want to stir any pot with this, definitely if a couple of board members strongly disagree with that, I prefer to hold back +[12:23:10] <alyssa> encouraging it +[12:23:16] <alyssa> rh +[12:23:24] <alyssa> rg3igalia: less disagree and more nervous +[12:23:32] <Lyude> that's enough of a reason tbh +[12:23:36] <rg3igalia> I can still reach out to jake from lwn just in case +[12:24:14] <alyssa> enough mesa people have expressed theirs views on phoronix to me that I wouldn't feel good saying nothing here I guess. +[12:24:23] <rg3igalia> and last point from me: xdc 2024 +[12:24:47] <rg3igalia> call for organization proposals is over, and we've only received the PEI one so far +[12:25:11] <rg3igalia> again, I think their proposal is a no-go since they don't actually organize anything, it seems, they just give us access to venues, discounts and everything +[12:25:37] <Lyude> Have we already extended the RFP this year by the way? +[12:25:50] <ivyl> alyssa: I'm not really involved in Mesa and I share the same reservations. You've expressed them better than I've ever could. +[12:25:50] <rg3igalia> unfortunately mark is not here today so and I don't know if he's expecting someone else to submit a proposal +[12:26:07] <rg3igalia> Lyude: afaik no +[12:26:39] <rg3igalia> I think last year he mentioned he could get one or more companies to submit proposals +[12:26:49] <rg3igalia> so I do hope we get some in the end +[12:27:28] <rg3igalia> should we extend the official deadline publicly or should we wait a bit for mark to get back? +[12:28:05] <Lyude> I'd be fine with extending the deadline if other folks are +[12:28:46] <ivyl> +1 since there seem to be interested parties +[12:29:04] <sima> yeah need to extend officially I guess and more actively ask around +[12:29:05] <cmichael> also +1 since it seems we need more options +[12:29:08] <alyssa> +1 +[12:29:13] <sima> so +1 +[12:29:23] <rg3igalia> ok, that's all from me +[12:29:36] <rg3igalia> and also, I need to send the speaker's guide for xdc +[12:29:40] <rg3igalia> that's underway +[12:30:10] <rg3igalia> sorry for monopolizing today's meeting so far :) +[12:30:43] <alyssa> rg3igalia: you're organizing, you've more than earned it! +[12:30:53] <alyssa> thank you for the monopolizing ;) +[12:31:15] <ivyl> indeed! totally expected this close to the actual event, thanks rg3igalia! +[12:32:07] <Lyude> sgtm. I guess with GSoC/EVoC and SFC: I at least thought I managed to make some progress on spi's front but it seems like we still haven't gotten a repsonse from SPI I think? (trying to look up the email thread to double check atm) +[12:32:35] <Lyude> yeah - we still haven't heard back from Michael :\ +[12:33:08] <Lyude> I guess I'll poke on both threads again. i don't know what else we can do w/r/t this :| +[12:33:23] <cmichael> I've not seen a response wrt evoc +[12:33:27] <Lyude> yeah same +[12:33:41] <Lyude> supposedly there was a miscommunication but now it's silent again +[12:34:07] * rg3igalia has forgotten a point about xdc 2023, will talk about it at the end of the meeting +[12:34:08] <sima> Lyude, for the missing spi response I think all tracy wants is the current khronos contract in the latest version spi signed for us +[12:34:17] <Lyude> do we have that somewhere? +[12:34:22] <sima> I think if you just dig that out from archives and send it to tracy it should be good? +[12:34:38] <Lyude> alright, I can definitely get to that today +[12:34:40] <ivyl> Yup. We are also dealing with some sponsors that have more convoluted requirements (WO/PO, signed contracts) and those also seem to not move. +[12:34:59] <Lyude> ivyl: not moving on SPI's front you mean? +[12:34:59] <sima> Lyude, ping me if you don't find it, just running rather low on spoons today +[12:35:00] <ivyl> The simple "just an invoice + wire transfer" is very quick though. +[12:35:55] <ivyl> yes, but I would give them two more weeks +[12:35:58] <sima> Lyude, I mean finding the most recent khronos contract in our archives +[12:36:06] <Lyude> gotcha +[12:36:41] <ivyl> with one I'm not sure if the sponsor reached out to them with the supplier system, they've tried to get us signed up but it's something that SPI handles and AFAIK they already have accounts there +[12:37:22] <sima> ivyl, iirc last years spi's treasurer tallied up all our xdc sponsors per what we had on the website, and then made sure they're all invoiced +[12:37:29] <sima> I guess that hasn't happend (yet)? +[12:41:06] <ivyl> no +[12:41:28] <ivyl> but it's good idea to poke them about it at the start of October +[12:43:32] <Lyude> btw, I guess that's it for the end of the meeting +[12:43:41] <ivyl> thanks! +[12:44:14] <cmichael> ok. thank you ! +[12:44:17] <Lyude> also - I totally forgot to send out the minutes for last meeting so I will make sure to do that today +[12:44:30] <rg3igalia> thanks! +[12:44:33] <cmichael> I think rg3igalia had one more point wrt xdc ?? +[12:44:42] <rg3igalia> scratch that, sorry +[12:44:45] <cmichael> ah ok :) +[12:53:29] * anholt catches up briefly, was deep in some code. +[12:55:26] <alyssa> a good place to be +[12:56:02] <tlwoerner> gsoc: 4/5 projects have completed with PASS +[12:56:22] <tlwoerner> the last project (pipewire) is being submitted this week, to be graded next +[12:56:25] <alyssa> an A- at my alma mater! +[15:31:33] <Lyude> tlwoerner: I sent them a message a week or two ago but I don't have the buffer open anymore, do you remember the irc nick for the mentor for the EVoC student we're currently dealing with regarding the payment snafu? +[15:31:46] <Lyude> (I would like to let them know it finally seems like progress is being made) +[15:38:57] <tlwoerner> Lyude: mariacanal +[15:39:10] <Lyude> gotcha, thanks! +"""]] +[15:43:51] [disconnected at Wed Sep 20 15:43:51 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/10-04.mdwn b/BoardOfDirectors/IrcLogs/2023/10-04.mdwn new file mode 100644 index 00000000..f51476cb --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/10-04.mdwn @@ -0,0 +1,89 @@ +[[!format txt """ +[12:00:31] [connected at Wed Oct 4 12:00:31 2023] +[12:00:31] [I have joined #xf-bod] +[12:01:03] <Lyude> Hi everyone, time for roll call: sima, ivyl, rg3igalia, mfilion, mfilion3, cmichael +[12:01:06] <cmichael> note: I will not be attending next meeting; will be at xdc +[12:01:07] <ivyl> present +[12:01:24] <ivyl> the next meeting is at xdc +[12:01:59] <cmichael> (well, just meant I won't be on irc) +[12:02:25] * sima waves +[12:02:56] * anholt here for a few +[12:03:06] * rg3igalia here +[12:03:58] <mfilion> o/ +[12:04:31] <Lyude> Hey! So we've got quorum :). The topics for today: XDC, GSoC/EVoC, SFC, Matrix (no updates yet) +[12:05:03] <mfilion> cmichael we usually have in-person board meetings at XDC +[12:05:12] <cmichael> mfilion, ahh ok :) +[12:05:16] <mfilion> I assume I'll be the only one attending it virtually though +[12:05:55] <Lyude> I guess on SFC: no updates unfortunately, I tried finding the contract for SFC but unfortunately it seems like we don't have the signed version of the Khronos contract :\ +[12:06:11] <Lyude> (unless we do somewhere, but I certainly couldn't find it) +[12:06:31] <mfilion> so can we get a new one from Khronos? +[12:06:48] <Lyude> we could certainly ask if that'd be acceptable for SFC +[12:07:09] <sima> yeah I think simplest is to just set it all up anew with sfc->khr directly +[12:07:21] <Lyude> I guess we'll just do that then, I can poke them about that asap +[12:07:30] <rg3igalia> +1 +[12:07:31] <mfilion> yeah definitely easier +[12:08:08] <Lyude> sgtm. rg3igalia do we have any XDC updates? +[12:08:12] <sima> I also thought the contract was more so sfc knows what we expect them to pay +[12:08:44] <rg3igalia> not many worth mentioning, just a small comment regarding coffee break sponsorship +[12:08:53] <sima> Lyude, I have one for xdc, well me and ivyl: can you pls ping the qc invoice thread with your secretary powers, and make it clear to spi that they need to get this signed&returned by early next week, or it's too late and so expired? +[12:09:23] <Lyude> yeah I'll definitely do that +[12:09:49] <Lyude> sigh, will be very happy when this sfc stuff goes through so we don't have to keep dealing with them +[12:09:58] <mfilion> indeed... +[12:10:17] <sima> Lyude, thx +[12:10:20] <rg3igalia> reviewing the votes over email about coffee break sponsorship, I think we can only have the morning one, and the continuous service +[12:11:09] <rg3igalia> it's ok, not exactly what I expected, but I'd like to insist once more on the possibility of sponsoring both, just because: dinner is spain is late, so having something to eat in the afternoon helps +[12:11:30] <mfilion> wasn't the 5K for both coffee breaks & continuous service? +[12:11:37] <rg3igalia> and we have a guided tour one of the days, which is also going to end up a bit later than usual +[12:11:54] <rg3igalia> mfilion: it is, but in the email thread most people voted for morning+continuous (~3k) +[12:12:02] <mfilion> oh ok, I must have misunderstood, my vote was for sponsoring everything, breaks & continunous service +[12:12:09] <mfilion> continuous +[12:12:15] <mfilion> so for the 5K +[12:12:16] <rg3igalia> I understood it like that, no problem +[12:12:18] <Lyude> I'm +1 for full services tbh +[12:12:46] <cmichael> also +1 , but I did not vote in the email thread :/ (sorry, got lost in my inbox) +[12:12:56] <rg3igalia> and one other detail is that food from the morning coffee break will not be left on the tables, the tables will be cleaned after both coffee breaks and lunches +[12:13:11] <rg3igalia> so if anybody was expecting to be able to eat leftovers in the afternoon, that won't be possible +[12:13:21] <ivyl> rg3igalia: how late is the dinner? +[12:13:54] <mfilion> so yeah we should sponsor the 5K and not just 3K +[12:14:00] <rg3igalia> in Spain you can always go for tapas, but proper dinner meals typically start at 20:30 or 21 at the earliest +[12:15:20] <ivyl> That's fairly late, indeed. Since you strongly suggest 2 coffee breaks I change my vote to 2 breaks + continuous service :-) +[12:15:34] <anholt> I'm also ok with 2 breaks. +[12:15:54] <mfilion> alright, that's all the votes you need rg3igalia, problem solved :) +[12:15:54] <rg3igalia> I think sponsoring the 2 breaks wins, then +[12:16:11] <rg3igalia> thank you! I think that's the right call +[12:16:23] <sima> sry got distracted mangling my mane, aye from me too on 2 breaks +[12:16:29] <Lyude> yep :) +[12:17:52] <Lyude> I guess do we have any updates on EVoC/GSoC stuff? +[12:18:13] <cmichael> wrt gsoc: we had one evaluation due on Oct 2nd, and it passed +[12:18:40] <cmichael> that was the Videoconvert plugin for PipeWire (from columarbius) +[12:19:07] <cmichael> the next deadline is for Final Evaluations on Nov 14 from all 5 projects +[12:19:28] <cmichael> but seems most of the mentors have already completed them +[12:19:36] <cmichael> I don't see any that are missing final evaluations +[12:19:45] <cmichael> and looks like everything has passed already +[12:21:37] <cmichael> unsure if tlwoerner has more to add ? +[12:22:26] <tlwoerner> yep, everything done for 2023, everyone completed and everyone passed +[12:23:40] <Lyude> cool :), I think that's basically everything then unless I missed something +[12:25:12] <ivyl> I think there are still no new developments around EVoC contracts, right? +[12:25:29] <mfilion> I'm working on getting a proposal for XDC 2024, hoping to have something in the coming weeks (so before the deadline) +[12:25:31] <Lyude> nope :\, I'm going to try poking them again about that a swell +[12:25:34] <Lyude> *as well +[12:26:39] * rg3igalia crosses fingers for mfilion +[12:26:44] <ivyl> Lyude: we have another sponsor that would need a contract that just shared some details on it recently. You should have details in your inbox. +[12:26:57] <ivyl> It would be great if that would also progress... +[12:27:36] <ivyl> It feels like SFC is responsive to the very simple requests for invoices, but as soon as there's any more involvement needed it's radio silence +[12:27:40] <ivyl> blragh +[12:27:42] <ivyl> SPI* +[12:28:32] <Lyude> yeah +[12:28:46] <Lyude> seems like we're having the same experience openwrt did +[12:29:26] <sima> ivyl, the google one is hopefully not that time critical, since they didn't make it a condition to get listed ... +[12:29:36] <ivyl> ah, cool +[12:29:46] <sima> Lyude, ^^ +[12:30:37] <Lyude> gotcha, will poke them as well about that +[12:33:11] <Lyude> I guess that's all for the meeting unless anyone has anything else +[12:34:25] <cmichael> thx all +[12:34:26] <mfilion> alright, thanks everyone! +[12:34:31] * cmichael waves bye +[12:34:42] <rg3igalia> thanks, bye! +[12:35:13] <ivyl> cya o/ +"""]] +[18:44:54] [disconnected at Wed Oct 4 18:44:54 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/10-18.mdwn b/BoardOfDirectors/IrcLogs/2023/10-18.mdwn new file mode 100644 index 00000000..7e252dd5 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/10-18.mdwn @@ -0,0 +1,2 @@ +[[!format txt """ +"""]] diff --git a/BoardOfDirectors/IrcLogs/2023/11-01.mdwn b/BoardOfDirectors/IrcLogs/2023/11-01.mdwn new file mode 100644 index 00000000..b431182f --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/11-01.mdwn @@ -0,0 +1,33 @@ +[[!format txt """ +[11:59:51] [connected at Wed Nov 1 11:59:51 2023] +[11:59:51] [I have joined #xf-bod] +[12:00:49] <Lyude> Hey everyone - time for roll call! cmichael, ivyl, alyssa, anholt_, mfilion, rg3igalia (sima is absent today) +[12:00:55] <ivyl> present o/ +[12:00:55] <cmichael> hello +[12:01:06] <alyssa> hi +[12:01:17] <alyssagloo> Test +[12:01:26] <alyssagloo> OK yes hi present +[12:01:36] <cmichael> there is a bacnk holiday in spain today, so unsure if ricardo will attend or not +[12:01:42] <cmichael> s/bank +[12:03:47] <Lyude> Gotcha. So: agenda for today is XDC (might skip if ricardo isn't here), GSoC, no matrix updates yet. I think that's everything? +[12:04:43] <cmichael> nothing much happening on the GSoC front. Project completion date is coming up on Nov 14th, however all of the projects listed (5 total) have already passed and submitted final evaluations +[12:05:36] <cmichael> GSoC program end date is Nov 17th +[12:07:17] <Lyude> Sounds good! I also just checked to make sure I'm not missing any SFC related stuff, are we just waiting on them at this point? (I need to catch up a bit on my email, reading through threads now) +[12:08:11] <cmichael> I am unsure tbh, but I belive we are waiting on them +[12:08:26] <Lyude> Alright - I can poke them again today and double check +[12:08:51] <Lyude> I think if no one else has anything since ricardo isn't here we probably can just call an early end to the meeting +[12:08:59] <cmichael> there is a current vote happening wrt Karol Herbst for the CoC team ... do we have the necessary votes for that ? +[12:09:14] <Lyude> oh yes - sorry, I didn't mention because we do have the votes for it +[12:09:15] <cmichael> (just asking because I did not vote yet) +[12:09:17] <Lyude> so it's basically already approved +[12:09:21] <cmichael> ok great +[12:09:28] <cmichael> was a +1 from me anyway ;) +[12:09:38] <Lyude> :) +[12:09:48] <ivyl> I'm also catching up, was away for the last week, +1 from me +[12:09:50] <ivyl> not that it matters +[12:10:01] <cmichael> ivyl, same. was on vacation last week +[12:10:01] <Lyude> Anyway-I guess it's a short meeting today! Thanks for coming everyone +[12:10:09] <cmichael> thanks Lyude :) +[12:11:00] <ivyl> thanks :-) +"""]] +[15:02:54] [disconnected at Wed Nov 1 15:02:54 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/11-15.mdwn b/BoardOfDirectors/IrcLogs/2023/11-15.mdwn new file mode 100644 index 00000000..ed21cf32 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/11-15.mdwn @@ -0,0 +1,88 @@ +[[!format txt """ +[11:00:02] [connected at Wed Nov 15 11:00:02 2023] +[11:00:03] [I have joined #xf-bod] +[11:00:30] <Lyude> Hi everyone! Time for role call: anholt_, sima, cmichael, mfilion, alyssa, rg3igalia +[11:00:36] <cmichael> present +[11:00:40] <rg3igalia> o/ +[11:00:41] * sima wave4s +[11:02:09] <alyssagloo> ๐ +[11:02:31] <Lyude> So on the agenda today: XDC, GSoC/EVoC, no updates on matrix, I think that's it? +[11:03:38] <Lyude> rg3igalia: did you want to go over XDC stuff? +[11:04:01] <rg3igalia> yes, thanks +[11:04:26] <rg3igalia> just a couple of things from my side +[11:04:52] <rg3igalia> first, we don't have the invoice from Igalia yet, but as far as I know we're very close to having one so that we can see the final cost +[11:05:48] <rg3igalia> second, we haven't gotten word back from the streaming company about video recordings, which we'll be able to use to split the different talks into individual videos +[11:06:43] <rg3igalia> this way we can have higher quality than just by downloading the existing youtube video and splitting it, and also we want to check if the few missing minutes of audio (in the second day, I think) from the live stream are available in the recording, which is highly likely because I think the problem was only in the streaming part +[11:07:36] <rg3igalia> I also wanted to ask you guys about a possible post-mortem, to see how you think the conference was run and if there's anything that we should take into account for future proposals +[11:08:09] <rg3igalia> and if you've detected if the event was a covid superspreader (I don't think it was, but I don't have enough data to prove it) +[11:08:53] <rg3igalia> that's it for xdc 2023, we can talk later about xdc 2024 +[11:10:05] <alyssagloo> (Among people I know who tested post conference i know of one positive and a handful of negatives. .. probably was some spread but not as bad as I feared going in) +[11:11:56] <rg3igalia> do you know if the timing matches with having caught it during xdc or if it may have been during travel? +[11:12:12] <alyssagloo> unclear +[11:12:51] <alyssagloo> I think they messaged you about it (?) so you may know more than I do at this point +[11:13:20] <rg3igalia> I'll ask my colleagues if it's the same case, thanks! +[11:13:50] <rg3igalia> we got only one report of someone testing positive after the conference +[11:13:54] <sima> rg3igalia, on covid, I think the air was sometimes a bit stale but I didn't have my co2 meter along +[11:14:08] <sima> just fairly well-tuned (with my co2 meter at home) gut feeling +[11:14:13] <sima> otherwise haven't heard anything +[11:14:42] <sima> so kinda wondered whether we should be more transparent there, might also help people to make their informed decision about masking +[11:15:08] <sima> (did do a test myself afterward, was negative) +[11:16:35] <rg3igalia> if we'd like to be more transparent, we should perhaps do an anonymous poll for attendees to report about that +[11:16:52] <rg3igalia> so that we have more exhaustive data +[11:17:27] <sima> rg3igalia, oh I mean with the co2 tracking in various places +[11:17:52] <sima> but yeah anonymous reporting of positive tests might be something to consider, dunno +[11:18:07] <alyssagloo> Possible โfor the case I know of, not sure they would have reported if I didn't ask them to, so I could believe that there are reported positive positive tests after the conference +[11:18:21] <alyssagloo> Unreported +[11:18:25] <sima> not sure how much that'll help, I suspect most misses are because people don't test, so you have to assume that when air quality is crap there's a risk +[11:18:41] <rg3igalia> what do you mean exactly about the co2 tracking? the covid policy mentioned the co2 tracking +[11:19:31] <sima> rg3igalia, maybe it more visible perhaps, with maybe some emoji that goes from "probably fine" to "uh" to "masked" or so +[11:19:36] <sima> just an idea really +[11:19:53] <sima> not sure there's good building code standards for this tbf +[11:21:11] <rg3igalia> ah, understood, you mean having the air quality "measure" publicly displayed while the conference is running +[11:21:58] <rg3igalia> that would be interesting, definitely +[11:22:56] <sima> yup +[11:23:17] <sima> like in the hallway it's probably very fine, but maybe not so much during breaks +[11:23:56] <sima> and masking up when the air is stale also helps against conference flu in general, not just against covid like tests +[11:24:01] <sima> which is kinda nice imo +[11:24:06] <rg3igalia> ๐ +[11:25:23] <rg3igalia> regarding xdc 2024, I have no real news +[11:25:54] <rg3igalia> just waiting for mark to send the promised proposal, although official the extended period was over as of Nov 1st +[11:26:14] <rg3igalia> and one person has asked me about news regarding xdc 2024 via email +[11:26:32] <rg3igalia> because they knew the call for proposals period has ended +[11:26:56] <rg3igalia> I'm wondering if we should extend the proposals period again (the only proposal we have so far is PEI) +[11:27:24] <rg3igalia> to make it publicly known that we're still waiting, since IMHO PEI is a no-go with their proposal +[11:27:33] <rg3igalia> but we could vote on that too :) +[11:27:33] * sima stares at mfilion +[11:27:46] <sima> I think just poking mfilion a bit more should do it +[11:27:59] <rg3igalia> I poked him last week, will do again +[11:28:09] <sima> at least for me we've practically decided anyway, just need to officiate it once we have the details +[11:28:15] <rg3igalia> but the mentions in this channel should be good enough :D +[11:28:17] <sima> and make sure sfc is in the loop on that too +[11:29:26] <Lyude> Do we have any updates regarding GSoC? +[11:29:50] <cmichael> Lyude, not much news there +[11:30:00] <cmichael> the Project completion date was yesterday +[11:30:08] <cmichael> but everything has already passed +[11:30:15] <cmichael> prior to that +[11:30:23] <Lyude> right +[11:30:29] <cmichael> the actual GSoC program end date is the 17th this month +[11:30:56] <cmichael> aside from that, I've not heard much +[11:31:34] <Lyude> Gotcha, I guess unless anyone has anything I missed that's it for the meeting :) +[11:32:06] <Lyude> thanks for coming everyone! +[11:32:15] <cmichael> thank you Lyude +[11:32:21] <sima> Lyude, oh sfc update, they're happy with the khr contract +[11:32:33] <Lyude> oh cool! and thank you for handling that :) +[11:32:36] <sima> I guess we should ping sfc whether they can start the formal onboarding process? +[11:32:43] <sima> could you perhaps do that? +[11:32:48] <Lyude> yeah - sounds like a plan, I'm happy to handle that today +[11:33:04] <sima> I'll also ping (hopefully, assuming enough spoons) whether they're ok with me starting xdc24 sponsor acquisition +[11:33:08] <sima> thx! +[11:34:03] * cmichael gives extra spoons to sima +[11:35:13] <mfilion> sorry I'm super late +[11:37:14] <mfilion> and yes working xdc, visited a place last week, waiting to hear back on others. will do some follow ups today +[11:38:26] <mfilion> I had forgotten to update my agenda with the time change, stupid DST +[11:41:18] <sima> what would we do without that entertainment 2x a year +[11:42:54] <mfilion> haha yeah really +[11:50:03] <alyssagloo> This year I've made the dubious decision of not changing my clock for DST, and continuing to live my life on year-round UTC-4 +[11:50:09] <alyssagloo> ๏ฟผ it's pretty good can recommend ๐ +"""]] +[14:10:32] [disconnected at Wed Nov 15 14:10:32 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/11-29.mdwn b/BoardOfDirectors/IrcLogs/2023/11-29.mdwn new file mode 100644 index 00000000..4dfc8d64 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/11-29.mdwn @@ -0,0 +1,88 @@ +[[!format txt """ +[11:02:39] [connected at Wed Nov 29 11:02:39 2023] +[11:02:40] [I have joined #xf-bod] +[11:03:12] <Lyude> Ok hi everyone, time for roll call! alyssa, sima, rg3igalia, anholt, mfilion +[11:03:14] <mfilion> o/ +[11:03:18] * sima waves +[11:04:20] <rg3igalia> hi +[11:04:33] <Lyude> So agenda for today: no updates on matrix yet, XDC, GSoC/EVoC, SFC, I think that's it? +[11:04:51] <alyssa> hi +[11:04:52] <rg3igalia> sounds good to me +[11:04:55] <Lyude> SFC: I poked them a little bit ago but didn't get a response, tried poking them again yesterday +[11:05:20] <sima> Lyude, Ann from khr seems to be confused, maybe reply that the ping was for sfc not khr? +[11:05:31] <Lyude> Oh oops! yes I will do tat +[11:05:33] <Lyude> *tat +[11:05:35] <Lyude> **that +[11:06:15] <Lyude> rg3igalia: any updates for XDC? +[11:06:37] <rg3igalia> yes, a couple of minor updates and questions +[11:07:12] <rg3igalia> regarding xdc 2023 videos, we have already gotten them from the streaming provider, but we're still working on processing them to properly split them and upload them to youtube +[11:07:36] <rg3igalia> regarding xdc 2024, the new deadline was nov 1st (I checked with Mark if this was ok) and we're almost 1 month over that +[11:08:10] <Lyude> We were waiting on the proposal from mfilion right? +[11:08:16] <mfilion> rg3igalia sent you an email about that a few days ago, did you receive it? +[11:08:16] <rg3igalia> so naturally, PEI people are asking if there's any news, and a few inviduals have also reached out to find out what's up +[11:08:34] <rg3igalia> yeah, I saw your update +[11:09:02] <mfilion> Lyude yes, it's been taking longer than I hope as the University has been dealing with some problems recently, notably multiple protests related to the war... +[11:09:15] <rg3igalia> or I think I did, that you're still working on it and you'd be having a call... this week I guess? +[11:09:24] <mfilion> but things are finally moving, I had a call with them this week +[11:10:08] <mfilion> we're looking at doing gst conf & xdc back to back, with possibly even some overlap so all these fdo people can talk to each other in person +[11:10:32] <Lyude> I assume we need to extend the deadline? +[11:10:49] <rg3igalia> the main doubt I have is if we should reply to PEI saying that we have rejected their proposal so far, and if we should officially extend the deadline, as Lyude was saying +[11:11:09] <rg3igalia> I think we should reply to PEI with the rejection unless people are really convinced that they're a real option +[11:11:12] <Lyude> IMO I think we should - it doesn't sound like we are really in a position that we want to take up PEI on their offer +[11:11:17] <Lyude> yeah +[11:11:34] <Lyude> sima, alyssa - ? +[11:11:38] <rg3igalia> I don't think they are because they don't organize anything locally, they leave that up to others +[11:11:47] <rg3igalia> they only offer venues and such +[11:11:58] <sima> yeah imo PEI is no-go +[11:12:33] <mfilion> also, speaking of next year, I wanted to ask - at last month's meeting we discussed possibly changing the format to have 2 days of talks and 1 day of meetings/workshops/hacking. would we be open to trying that for next year? +[11:12:47] <sima> I guess we could reply to them that we're still looking, but since they don't have an organizer team it's pretty much absolute last resort +[11:13:03] <Lyude> mfilion: I think I would be open to such a change if others are on board +[11:13:41] <sima> mfilion, would it impact room reservations? if not we can decide that later on imo ... +[11:13:48] <alyssa> agree with rg3igalia that PEI isn't really feasible +[11:14:03] <alyssa> given none of us are there +[11:14:08] <rg3igalia> sima: I think that would cause a small headache for them, reserving those dates and talking to venues and hotels, and we should be more direct and tell them that we reject them; I would prefer not to have an onsite XDC than having it at PEI with the current conditions +[11:14:33] <sima> rg3igalia, yeah makes sense, +1 from me to just reject +[11:14:38] <alyssa> +1 +[11:14:49] <sima> I thought they had just a list of options, and not anything reserved yet +[11:14:55] <ivyl> +1 to reject +[11:15:03] <alyssa> mfilion: i'm open to the nwe fomrt +[11:15:06] <alyssa> new format +[11:15:07] <ivyl> I'm interested in trying out the new format. +[11:15:26] <Lyude> mfilion: thoughts on rejection btw? +[11:15:28] <rg3igalia> I'm also interested, I think it would be fine +[11:15:40] <mfilion> @sima yes and no, I can always adjust but if I'm able to get the venue and do back to back confs, having only talks in day 1 & 2 would leave room in the venue on those days for co-locate the gstreamer hackfest at the same time, which could be interesting from a discussions standpoint +[11:16:23] <sima> mfilion, ah yeah if you want to co-locate gstreamer for the hackfest that sounds really good +[11:16:30] <mfilion> an fdo palooza lol +[11:16:38] <mfilion> nice ok +[11:16:53] <sima> I was more thinking if we do the hackfest as xdc only, we'd probably need the big room still just to accommodate everyone, and so wondered why we need to decide now +[11:17:05] <sima> but imo trying this out simply to co-locate with gstreamer is more than reasons enough +[11:18:18] <Lyude> mfilion: poke? +[11:20:05] <mfilion> oh that's what I meant, talks on day 1 & 2, hackfest/meetings/workshops on day 3 +[11:20:21] <mfilion> but during the talks on day 1 & 2, I would have room to host the gstreamer folks +[11:20:39] <mfilion> (and on the two days prior to XDC, they would have their conf) +[11:21:11] <mfilion> so the discussions I have with the venue is to rent it all out for 5 days +[11:23:06] <mfilion> I'm also in talks with the VLC people too, to co-locate VDD with GSt Conf (to bring all the multimedia people together), so its not a simple 5 days lol +[11:24:34] <sima> rg3igalia, btw do we have the xdc23 tally? +[11:24:46] <Lyude> mfilion: sorry to keep poking, did you want to vote +1 on rejecting PEI's proposal? +[11:25:48] <rg3igalia> sima: I think we do, but that's being handled by Sam, he'll get in touch with us +[11:26:30] <mfilion> @lyude I agree with everyone here but didn't know if I should/could vote on it myself, seeing as I'm working on my own proposal? +[11:26:38] <Lyude> oh oops haha +[11:26:42] <Lyude> yes you're right good point +[11:27:34] <Lyude> oh wait i miscounted the +s anyway +[11:27:35] <Lyude> so approved +[11:28:21] <Lyude> I guess that's it for the meeting then unless anyone has anything I missed +[11:28:51] <sima> Lyude, oh for next one maybe, need to get the election committee going and start the process +[11:29:02] <Lyude> oh yep, gotcha +[11:29:08] <sima> ideally we manage to send out the heads-up mail this year still +[11:31:14] <mfilion> once again there's only 4 people who aren't up for election so the committee should be simple to setup +[11:32:06] <rg3igalia> I'll reply to PEI +[11:32:23] <Lyude> thank you! +[11:38:00] <anholt> here now, this start time is incompatible for me. +1 to rejecting PEI, I honestly thought we'd done that a year ago. +[11:41:33] <rg3igalia> we rejected them but they still submitted again +[11:41:52] <rg3igalia> I think we told them to submit a new proposal just in case, but they basically submitted the same +[11:43:15] <rg3igalia> in the email, should I explain the reasons for the rejection? +[11:45:10] <sima> rg3igalia, I'd write a boiler that we looked into finding an organizer team for that location but couldn't, so they're not feeling to bad about us delaying for months +[11:45:21] <sima> *boilerplate +[11:45:33] <rg3igalia> ok, sounds good, thanks! +"""]] +[16:28:06] [disconnected at Wed Nov 29 16:28:06 2023] diff --git a/BoardOfDirectors/IrcLogs/2023/12-13.mdwn b/BoardOfDirectors/IrcLogs/2023/12-13.mdwn new file mode 100644 index 00000000..e76fe214 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2023/12-13.mdwn @@ -0,0 +1,76 @@ +[[!format txt """ +[11:00:43] [connected at Wed Dec 13 11:00:43 2023] +[11:00:43] [I have joined #xf-bod] +[11:00:56] <cmichael> lol +[11:01:42] <Lyude> rg3igalia, ivyl, anholt, sima, mfilion - role call +[11:01:54] * sima waves +[11:02:08] <rg3igalia> hi +[11:02:59] <sima> Lyude, for agenda, need to get the two expense reports approved I guess +[11:04:32] <Lyude> okie! Agenda for today: XDC, expense reports, SFC stuff is probably on hold until next year +[11:04:36] <Lyude> I think that's basically it? +[11:05:30] <rg3igalia> yep, plus a couple of procedural things I'd like to talk about +[11:05:45] <Lyude> we only have 4 people right now as well so we might need to poke someone via email for the last vote on the expense reports +[11:05:50] <Lyude> but yeah rg3igalia do you want to go first? +[11:06:01] <rg3igalia> sure +[11:06:11] <rg3igalia> the tally for xdc 2023 has already been sent by Sam +[11:06:50] <rg3igalia> it amounts to 5547 euros, can we vote to approve that? +[11:07:10] <sima> I thought we pre-approved substantially more, so defo +1 +[11:07:27] <Lyude> yeah - +1 from me, but I think we'll need to poke via email for the last vote +[11:07:27] <rg3igalia> +1 from me of course +[11:07:33] <cmichael> +1 +[11:07:50] <sima> Lyude, that's 4 with your secretary deciding vote that's enough +[11:07:55] <Lyude> oh right oops +[11:08:01] <Lyude> sorry i am still a little sleepy :) +[11:08:10] <sima> rg3igalia, Lyude since ivyl is on vacations iirc can either of you forward this to spi so it's not stuck longer? +[11:08:21] <Lyude> sima: sure thing +[11:08:38] <sima> I guess emma would know too +[11:08:42] <rg3igalia> thanks! +[11:09:09] <rg3igalia> second thing is, I already uploaded the split xdc 2023 videos to a separate playlist in our youtube channel +[11:09:17] <sima> can we also vote on the one travel expense report while we're at it? rg3igalia cmichael does it match roughly what we pre-approved? +[11:09:51] <Lyude> sima: +1 from me +[11:09:52] <rg3igalia> I should ping alyssa to publish that in our mastodon account so people know they're available just in case they're not subscribed +[11:10:02] <sima> that was was stuck in mailing list moderation since nov 9 :-( +[11:10:04] <cmichael> sima, wfm, +1 +[11:10:09] <rg3igalia> let me take a look, I didn't even look at it, yes +[11:10:12] <sima> +1 from me too +[11:10:16] <rg3igalia> that was another thing I wanted to raise +[11:10:35] <sima> Lyude, maybe someone should look at list moderation once in a while ... +[11:11:07] <Lyude> agh, I will definitely try to be on top of it more often, does anyone else also want the password for it? +[11:11:46] <sima> I think I have it, just executive dysfunction or something :-/ +[11:12:03] <sima> rg3igalia, just quickly looked, it's actually a bit below if I read it all right +[11:12:10] <rg3igalia> it's below, indeed +[11:12:20] <rg3igalia> +1 from me +[11:12:37] <cmichael> with GSoC/EVoC finished until next year, I could handle some mailing list moderation duties if desired +[11:12:41] <sima> Lyude, ^^ I guess can you also make sure that one gets forwarded and not stuck another month? +[11:12:43] <Lyude> executive dysfunction squad +[11:12:50] <Lyude> cmichael: that would definitely help! +[11:13:04] <rg3igalia> regarding the mailing list queue, I've set myself a weekly task to unblock stuck messages, but if I'm on vacation it's good that someone else is looking from time to time +[11:13:14] <Lyude> sima: responding to the expense report you mean? +[11:13:15] <rg3igalia> it should be a distributed reponsibility +[11:13:29] <cmichael> Lyude, happy to help :) just shoot me a quick email w/ any details I may need and I'll make it part of a daily routine +[11:13:40] <Lyude> hm, i'l try setting it as weekly for myself too. dunno why I didn't think of that before +[11:13:43] <sima> Lyude, forwarding to spi to make sure it gets paid out +[11:13:50] <Lyude> sima: ah yes gotcha +[11:14:33] <sima> rg3igalia, I guess we should also check whether we got travel expenses from everyone and maybe poke people to make sure it's not stuck? +[11:14:40] <Lyude> cmichael: and np, will do +[11:14:51] <cmichael> Lyude, sounds good :) +[11:14:58] <rg3igalia> sima: sure, I'll do that +[11:15:03] <sima> rg3igalia, thx +[11:15:49] <rg3igalia> also ping regarding the message from matt turner, to which I replied late because it got stuck in the ML +[11:16:00] <rg3igalia> just in case anybody has something worth adding to that thread +[11:16:02] <Lyude> yeah i saw after you responded with it +[11:16:14] <Lyude> spi just very slow and sfc > spi +[11:17:22] <rg3igalia> I don't have anything in my agenda for this week +[11:17:52] <Lyude> i guess that's basically it if we approved all the expenses +[11:18:01] <Lyude> anyone have anything else? +[11:18:40] <cmichael> just Happy Holidays Everyone !! :) +[11:19:15] <Lyude> the x.org foundation requires all of you to have an excellent holiday +[11:19:22] <cmichael> hehehe +[11:19:32] <rg3igalia> same! see you next year (btw I will also be off on the 27th) +[11:19:33] <Lyude> :P, I guess that is it for the meeting everyone. thanks for coming! +[11:20:12] <rg3igalia> ๐ +[11:24:36] <mfilion> man I'm 20 minutes late and meeting already done. sigh, sorry about that. +[11:25:03] <Lyude> np +[11:25:11] <Lyude> wasn't much to discuss anyway +"""]] +[17:30:16] [disconnected at Wed Dec 13 17:30:16 2023] diff --git a/BoardOfDirectors/IrcLogs/2024/01-10.mdwn b/BoardOfDirectors/IrcLogs/2024/01-10.mdwn new file mode 100644 index 00000000..345827df --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2024/01-10.mdwn @@ -0,0 +1,48 @@ +[[!format txt """ +[10:59:58] [connected at Wed Jan 10 10:59:58 2024] +[10:59:58] [I have joined #xf-bod] +[11:00:44] <Lyude> Hey everyone, time for role call! rg3igalia, alyssa, cmichael, ivyl, mfilion (sima will be arriving late) +[11:00:47] <ivyl> present +[11:00:58] <cmichael> here +[11:01:16] <alyssa> here +[11:03:35] <Lyude> hi everyone! So, agenda for today: XDC?, elections, I'd give an update on SFC stuff but I'm still catching up on my email +[11:04:23] <Lyude> I think that's actually about it unless someone knows something I missed +[11:05:12] <cmichael> sounds good +[11:06:18] <rg3igalia> here too +[11:06:20] <Lyude> so regarding elections: the folks available to be on the elections committee are me, sima (I am going to update the BoD list after this it has clearly been a while), cmichael and ivyl +[11:07:22] <cmichael> Lyude, as this is my first year on BoD, what are the duties of those on the elections committee ? +[11:07:25] <Lyude> cmichael and ivyl - I assume you two are alright with helping out? it's usually not much effort +[11:07:47] <ivyl> Lyude: of course +[11:07:51] <cmichael> Lyude, always happy to help where I can +[11:08:25] <Lyude> cmichael: I think we basically just write up reminder emails for like nomination requests, figuring out the election timeline, etc. https://www.x.org/wiki/BoardOfDirectors/Elections/ most of the info is here (and I've done it before myself :) +[11:08:38] <ivyl> FWIW I'm waiting for spring as I'm extremely low on spoons. This winter is very dark here and it's kicking my butt via SAD. +[11:09:08] <Lyude> I totally understand +[11:09:10] <alyssa> :-( +[11:09:18] <Lyude> it's not a whole ton of work so we should be able to handle it +[11:09:32] <cmichael> Lyude, ok, I'll give that a read, thanks :) +[11:12:05] <Lyude> I don't mind being the chair as well btw +[11:12:42] <Lyude> I guess we could probably come up with a timeline this week and maybe have it sent out by friday at the latest? +[11:15:18] <cmichael> seems feasible +[11:16:13] <Lyude> and I assume sima will likely be helping as well +[11:16:37] <Lyude> cmichael: do you want to handle the timeline btw? totally up to you +[11:17:47] <cmichael> Lyude, I can give it a shot +[11:18:23] <Lyude> sgtm, also on the topic of SFC stuff: I will get caught up with any happenings on that this week as well and get the ball rolling there again +[11:18:28] <Lyude> assuming tracy's back from vacation now +[11:19:50] <Lyude> I think that's basically about it? unless anything has anyone else or sima comes back with something +[11:21:57] <cmichael> I'll work on a draft timeline today & tomorrow and send it out for comments +[11:22:01] <Lyude> sgtm +[11:22:57] <mfilion> o/ +[11:23:01] <mfilion> sorry I'm late +[11:23:16] <Lyude> oh hey! right, any xdc updates? +[11:24:25] <mfilion> I have two blocks of dates reserved, just trying to nail down which one it will be. Sent some follow up emails yesterday so hoping to have this sorted very very soon +[11:25:22] <mfilion> last few months were messy at the university and they've been very slow at replying at but at least now I have their proposal and dates blocked, so just a question of confirming +[11:25:42] <Lyude> cool :) +[11:27:18] <alyssa> OOI which uni +[11:42:12] <sima> Lyude, sorry took longer, only now came back +[11:42:38] <Lyude> np! we're going to have an election timeline by friday +[12:35:56] <mfilion> @alyssa same as in 2019, Concordia +[14:53:36] <Lyude> btw sima I assume you're fine being on the elections committee? +[14:54:19] <sima> Lyude, sure +[14:54:24] <Lyude> cool +"""]] +[14:55:01] [disconnected at Wed Jan 10 14:55:01 2024] diff --git a/BoardOfDirectors/IrcLogs/2024/01-24.mdwn b/BoardOfDirectors/IrcLogs/2024/01-24.mdwn new file mode 100644 index 00000000..2f5d9372 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2024/01-24.mdwn @@ -0,0 +1,35 @@ +[[!format txt """ +[11:02:32] [connected at Wed Jan 24 11:02:32 2024] +[11:02:32] [I have joined #xf-bod] +[11:03:09] <Lyude> hey time for role call - alyssa, mfilion, sima, rg3igalia, ivyl +[11:03:15] <mfilion> o/ +[11:03:27] <rg3igalia> here! +[11:04:48] <ivyl> present +[11:05:52] <mfilion> you forgot anholt in the role call no? +[11:07:40] <Lyude> Agenda for today: SPI contracts are unblocked (and I can do the wiki edit that sima mentioned), reimbursement for keithp, SFC, XDC +[11:07:46] <Lyude> mfilion: I don't see them in here +[11:08:32] <mfilion> oh good point +[11:08:41] <mfilion> so I guess we're just 4 for the meeting? +[11:08:44] <Lyude> yep +[11:09:03] <mfilion> alright +[11:10:27] <Lyude> mfilion: so I guess any new updates with the XDC bid? +[11:13:11] <mfilion> no change from last time, I have two sets of dates and trying to make it all work for XDC + GStreamer & VDD but the VDD people have been very unresponsive unfortunately. +[11:13:45] <mfilion> so I'm at the point where I'll probably just have to drop them and confirm for XDC + GStreamer only +[11:14:22] <Lyude> Gotcha +[11:14:55] <Lyude> regarding reimbursement: ivyl do you have that handled (and do we need to vote?) +[11:14:55] <mfilion> both sets of dates are in October, in case I had not mentioned it already +[11:20:32] <Lyude> I guess we can finish the meeting here? seems like ivyl isn't around now either +[11:22:14] <rg3igalia> lets wait a few minutes just in case +[11:24:07] <mfilion> lol +[11:24:11] <Lyude> ok +[11:31:55] <rg3igalia> meh, I guess we've waited long enough for now :D +[11:32:09] <Lyude> yeah :p +[12:10:36] <ivyl> Lyude: sorry, got fiber internet rep interrupting me +[12:11:01] <ivyl> (I'm currently on 5G and desperately need more fiber in my internet diet) +[12:11:32] <ivyl> was supposed to be here hour before the meeting, was over an hour late +[12:53:11] <alanc> I don't know if there's anything the board wants to do beyond a celebratory post, but the X window system turns 40 in June of this year: https://www.talisman.org/x-debut.shtml +[12:54:24] * alanc wonders if that's older than all the current board members +[13:25:18] <alyssa> Lyude: sorry, had an appt +[15:14:20] <Lyude> ivyl: oh btw - are things going through with reimbursing keithp (and do we need a board vote?) +"""]] +[15:17:01] [disconnected at Wed Jan 24 15:17:01 2024] diff --git a/BoardOfDirectors/IrcLogs/2024/02-07.mdwn b/BoardOfDirectors/IrcLogs/2024/02-07.mdwn new file mode 100644 index 00000000..6b6e964e --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2024/02-07.mdwn @@ -0,0 +1,157 @@ +[[!format txt """ +[11:00:47] [connected at Wed Feb 7 11:00:47 2024] +[11:00:47] [I have joined #xf-bod] +[11:00:49] <sima> so you can't do that before you send out the mail +[11:00:50] <cmichael> sima, ok, something must not be correct then because I do not see an admin menu +[11:01:14] <sima> cmichael, did you update admin rights and membership of elections list already to reflect this year's team? +[11:01:28] <sima> you might need to ask someone from last year to do that, or maybe luyde can +[11:01:38] <cmichael> sima, huh ? ... apparently I did not lol +[11:02:02] <sima> cmichael, that's point 1-3 +[11:02:25] <Lyude> hey everyone, role call: alyssa, already got sima and cmichael, anholt, mfilion, rg3igalia, ivyl +[11:02:28] <sima> I guess you jumped right to 4 and got volunteered for chair :-) +[11:02:33] <rg3igalia> I'm here +[11:02:36] * sima waves +[11:02:45] <sima> with dripping hair, but I made it +[11:02:50] <ivyl> present +[11:02:56] <cmichael> sima, yea .. I seem to somehow manage to get volunteered for a lot of things that I've never done before lol +[11:03:52] <mfilion> o/ +[11:04:01] <Lyude> hehe, so agenda for today: XDC, SFC, EVoC, elections +[11:04:28] <sima> cmichael, iirc mfilion was running the show last year, so should have all the leftover keys for you to fix rights +[11:04:42] <Lyude> SFC: currently tracy and karen are both busy, I think Karen is dealing with some family issues and tracy is sick - so it may take a little while for things to move forward +[11:04:48] <sima> Lyude, maybe quick check that everyone is ok with me going ahead for sponsor hunt for xdc24 with spi +[11:05:02] <Lyude> oh yeah, everyone +1 on that? +[11:05:04] <sima> but imo not really another option, I should get started +[11:05:14] <rg3igalia> sima, cmichael: I think it was me mostly, you can dig up the emails; I followed the wiki more or less without issues +[11:05:15] <cmichael> +1 for hunting +[11:05:32] <sima> rg3igalia, yeah wasnt sure +[11:05:47] <rg3igalia> +1 for sponsorship hunting +[11:05:58] <sima> well with spi specifically, just in case there's confusion +[11:06:03] <cmichael> rg3igalia, ok, I likely missed a step somewhere and will look at that after the meeting +[11:06:08] <ivyl> +1 +[11:06:24] <sima> my +1 implied I proposed this ofc +[11:06:56] <Lyude> cool, approved then :) (also +1 from me) +[11:07:08] <rg3igalia> I'm worried that the transition to SFC is taking over a year, but not worried about going with SPI for sponsorship tracking again :) +[11:08:05] <Lyude> rg3igalia: I think things will go a lot faster once sfc folks are back, since we have basically everything else sorted out now +[11:08:15] <mfilion> fingers crossed +[11:08:17] <Lyude> just seems like we had some unlucky timing +[11:09:21] <sima> Lyude, maybe time to ping that thread you started with tracy again? it's been almost 2 weeks since then +[11:09:28] <Lyude> cmichael: regarding elections, I think we'll have to update the schedule once like... i thought I mentioned? I thought I sent an email yesterday but I'm suddenly not seeing it +[11:09:32] <Lyude> sima: I did last week actually +[11:09:36] <Lyude> tht's how I know they're sick :P +[11:09:44] <rg3igalia> Lyude: I saw your email, so you did send it +[11:09:53] <sima> Lyude, that one is already 12 days ago according to my gmail +[11:10:04] <Lyude> ah time flies fast haha, I will poke again then +[11:10:07] <cmichael> Lyude, yes, I saw the email and sent out the notification this morning +[11:10:17] <Lyude> cmichael: ah cool - we should be good then +[11:10:26] <alyssa> Lyude: hi +[11:10:46] <Lyude> cmichael: if you need me to handle any of the other steps btw lemme know +[11:10:46] <cmichael> Lyude, mostly yes .. am just trying to get step #7 sorted out today .. but apparently I missed/skipped something in between +[11:10:55] <cmichael> Lyude, thanks :) +[11:11:43] <cmichael> ahhh I found it +[11:11:48] <cmichael> it's step #3 +[11:11:50] <Lyude> next up is XDC, mfilion did you want to go over that? +[11:11:51] <cmichael> which I can't do +[11:12:21] <Lyude> cmichael: gotcha, I will make sure you've got access after the meeting +[11:12:22] <sima> cmichael, yeah rg3igalia should be able to do that for you +[11:12:31] <cmichael> Lyude, thank you :) +[11:12:38] <Lyude> assuming I can, I think I have access for tht? +[11:12:52] <rg3igalia> I'll look into that after the meeting, cmichael ping me in private to get that sorted out +[11:12:59] <Lyude> that works too +[11:13:00] <cmichael> rg3igalia, ok +[11:13:01] <mfilion> lyude latest on XDC is the email I sent earlier this week, did you receive it? +[11:13:19] <mfilion> sorry not earlier this week but late last week (friday) +[11:13:25] <sima> I dropped a question on that about budget +[11:13:35] <sima> spi doesn't really care, but I think sfc would freak out :-) +[11:13:52] <Lyude> ah i see oops! +1 from me for the XDC schedule, so that should be approved :) +[11:14:16] <sima> plus we had confusion around budget for xdc23 +[11:14:16] <mfilion> yeah I'll get back to you on the amount @sima, wanted to confirm first that everyone was on board with the scheduling first +[11:14:51] <mfilion> I started putting the slides together so we have an official proposal in +[11:15:20] <cmichael> +1 for the xdc dates +[11:15:22] <rg3igalia> we already have 4 +1s on the email thread, plus the one from mfilion himself I assume, so it's already approved? +[11:15:29] <Lyude> yes +[11:16:13] <Lyude> that just leaves EVoC: we need someone to volunteer to handle administrating the program for this year, would be really good if we could have someone from the board do it - would anyone be willing to? +[11:16:46] <sima> mfilion, sounds great +[11:16:58] <mfilion> lyude maybe we should wait until after the elections for that? +[11:17:00] <rg3igalia> one question regarding the schedule, though: about the third day (hackfest), will we move workshop proposals there (or something along those lines), or will we leave it in a complete unconference format with people to organize themselves, or maybe a shared doc somewhere to propose hacking topics... what's your idea? +[11:17:01] <sima> Lyude, do you mean evoc or gsoc? +[11:17:13] <rg3igalia> it will be important for people handling the CfP +[11:17:14] <Lyude> sima: evoc, but also gsoc yeah +[11:17:17] <Lyude> but yeah that's a good point +[11:17:45] <sima> is tlwoerner stepping down? I'm honestly not keeping track of *voc +[11:17:56] <mfilion> rg3igalia I was thinking the 3rd day would be for everything that isn't talks, i.e. workshops, meetings, hacking +[11:18:23] <Lyude> I think they've mostly just been around to help new volunteers out, I don't think they've wanted to handle admining the whole thing themselves (unless I'm misremembering tlwoerner ?) +[11:18:33] <sima> mfilion, probably need closing out lightning talks in the evening that day too or so, at least I like that part of workshop/unconference reporting out to the audience +[11:19:23] <mfilion> oh right good point +[11:19:58] <mfilion> we can have an hour or so recap slot at the end of the day or something like that, for everyone to regroup and summarize the day +[11:20:17] <Lyude> so that would mean we'd have an admin sometime at the start of april, would that be soon enough for gsoc/evoc? +[11:21:21] <sima> Lyude, I lost context a bit ... who's volunteering? +[11:21:34] <rg3igalia> mfilion: sounds good to me, we have to make sure no workshop runs later than 1 hour before the lightning talks slot of that evening, to give people time to prepare slides and present something +[11:21:36] <Lyude> sima: ideally I'd like someone on the board to be able to +[11:21:45] <Lyude> unless we know someone else off board who'd be willing to handle it +[11:21:54] <mfilion> rg3igali +1 +[11:21:58] <Lyude> since we've already got a few folks inquiring about evoc +[11:22:50] <Lyude> (also will brb) +[11:25:27] <mfilion> I have no idea how early we need to start for evoc/gsoc but if April is good enough, then we should wait until after the elections so we have a clear idea of who's available +[11:25:49] <Lyude> back +[11:26:15] <mfilion> I'm going to be too busy organizing the two confs so I won't be able to help for evoc/gsoc (other than promote on social if needed) +[11:26:38] <sima> uh so if we haven't submitted an org application already we've missed gsoc 24 already +[11:26:43] <sima> https://developers.google.com/open-source/gsoc/timeline +[11:26:54] <sima> deadline for that was yesterday +[11:27:08] <Lyude> yeah - I was just about to say +[11:27:16] <Lyude> saw that a moment ago :S +[11:27:42] <sima> and for evoc we iirc have 2 people asking, so either we tell them "no" or we have someone who runs the show +[11:27:58] <Lyude> this is kinda why I want to make sure someone on the board actually has this as their responsibility +[11:28:57] <sima> well you don't have to be on the board, thats why we have the separate lists so that board@ membership isn't required +[11:29:04] <Lyude> mhm fair +[11:29:23] <sima> since past few years the board didn't really do this +[11:29:40] <Lyude> siqueira: ^ am I misremembering that this was someting you said you might be interested in at some point? +[11:29:55] <Lyude> (if you are around, you may not be since you're not on the board and not here for the meeting lol) +[11:31:19] <Lyude> sima: I guess I can talk with siqueira, we could ask tlwoerner but I don't want to make them defacto gsoc/evoc admin since iirc they expressed wanting to hand those responsibilities to someone else. failing that can send out some emails to see if anyone on the list is interested +[11:31:50] <sima> yeah iirc we tried to volunteer cmichael :-) +[11:32:00] <sima> Lyude, otherwise I guess it's once again on hold :-/ +[11:32:15] <sima> Lyude, do we have anything else or can I head of to dry the hair? +[11:32:24] <cmichael> sima, yea .. I seem to somehow manage to get volunteered for a lot of things that I've never done before lol ;) +[11:32:26] <Lyude> having trouble finding volunteers is more or less te reason I was hoping to get board members :P +[11:32:41] <Lyude> sima: I think that's basically it, I'll poke folks today and see +[11:34:31] <Lyude> thanks for coming to the meeting everyone! +[11:34:48] <mfilion> thanks everyone +[11:35:08] <rg3igalia> thanks, bye! +[11:37:24] <cmichael> besides myself, how else was "volunteered" ;) for the election committee ? +[11:37:31] <cmichael> s/who else +[11:37:40] <Lyude> pretty much everyone who isn't running +[11:39:46] <cmichael> trying to filter a list of 1400+ users (in order to adjust/verify permissions) ... everyone who isn't running is a bit vague ;) +[11:40:02] <Lyude> oH! sorry - i meant everyone on the board who isn't running for reelection +[11:40:11] <mfilion> cmichael only you, iyvl, lyude & sima aren't up for election +[11:40:18] <mfilion> oops ivyl +[11:40:31] <sima> plus usually we add anyone who isn't re-running +[11:40:45] <cmichael> mfilion, ok thanks, that helps :) +[11:42:13] <sima> cmichael, btw elections page at the bottom has templates for all the mails +[11:42:30] <mfilion> yes please make sure to use the right templates +[11:42:45] <cmichael> "Make sure that all members of the election committee have access to the membership system" does this mean I need to edit individual permissings on the bottom of the page ?? or is granting "Staff" and "Superuser" enough ? +[11:43:19] <mfilion> ivyl are you available to assist cmichael on the elections? +[11:43:46] <mfilion> the email sent today says memberships need to be renewed by the 26 but right now none of the memberships have expired so no one can actually renew... +[11:44:25] <sima> cmichael, "... by giving them "Staff" and "Superuser" rights on https://members.x.org/admin/auth/user/." +[11:44:29] <cmichael> I did use the email template for the message I sent today +[11:44:50] <cmichael> sima, yea, but is that enough ? or do I need to edit the actual permissions on the bottom of the admin page ? +[11:45:24] <sima> well I dont' have staff access so can't look +[11:45:57] <cmichael> admin site has a section at the bottom to edit individual permissions such as "gui | ballot | Can view ballot" +[11:46:41] <cmichael> sima, you should now :) +[11:46:42] <sima> I don't remember ever having to edit that ... +[11:47:08] <mfilion> cmichael you can also ask rg3igalia, he did all the initial setup last year +[11:48:09] <sima> cmichael, yeah don't touch that, I have no idea what it does +[11:48:30] <sima> just checking the staff/superuser box and unchecking it for everyone who's not on the election committee should be enough +[11:48:32] <cmichael> sima, ahh ok thanks :) I wasn't sure so just wanted to double check +[11:49:16] <sima> cmichael, I guess add something like "Don't touch anything else" to the docs to clarify that? +[11:49:18] <cmichael> only person I can't find (yet) is ivyl +[11:49:25] <sima> no one remembers stuff like this for next time around +[11:49:30] <cmichael> sima, may be helpful for the future +[11:50:00] <sima> cmichael, oh btw there's a nice "Make Admin" button on the members list +[11:50:13] <sima> I think that works too +[11:50:24] <sima> and if it does, maybe update the docs? +[11:50:30] <cmichael> ok, found ivyl and modified +[11:50:32] <sima> also need to click "make user" on those that aren't +[11:52:11] <cmichael> I think that is everyone who needs staff & superuser +[11:55:03] <cmichael> yay, now I have the admin menu on the members page +[11:56:08] <cmichael> going to assume it is safe now to create the new membership period ? +"""]] +[19:23:33] [disconnected at Wed Feb 7 19:23:33 2024] diff --git a/BoardOfDirectors/IrcLogs/2024/02-21.mdwn b/BoardOfDirectors/IrcLogs/2024/02-21.mdwn new file mode 100644 index 00000000..5bea364a --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2024/02-21.mdwn @@ -0,0 +1,49 @@ +[[!format txt """ +[17:05:04] [connected at Wed Feb 21 17:05:04 2024] +[17:05:15] [I have joined #xf-bod] +[17:07:09] <Lyude> ok hi everyone! So the agenda for today should be: trello let me in :( +[17:08:30] <Lyude> we'll do it off memory: XDC stuff, EVoC questions from mariacanal, elections +[17:09:03] <Lyude> mfilion: want to just go over XDC stuff? +[17:09:24] <Lyude> Oh - also add SFC stuff to the agenda, and I should be able to give the update on that +[17:11:50] <Lyude> I guess I will go over the SFC stuff first: so we've got a contract from SFC to look at finally, I just need to do that when I get back from work next week +[17:13:32] <Lyude> nominations end on the 26th and I don't think I see any nominations yet :s +[17:13:50] <Lyude> So we might need to extend the deadline there, which is pretty normal and should be fine +[17:14:01] <rg3igalia> mark has self-nominated IIRC +[17:14:05] <mfilion> XDC I completed some paperwork last week to confirm the room reservation, and now just waiting for contract to communicate dates +[17:14:12] <mfilion> @Lyude I self nominated but got no reply :( +[17:14:32] <alyssa> as I said to sima and mfilion -- I'm not planning to run again because I don't have much bandwidth these days. but if it comes down to "we just need warm bodies to fill the seats", yeah, i'm not going to be the reason the org collapses lol +[17:14:52] <mfilion> I pinged a few other people to run too so hoping to get some names in +[17:15:14] <mfilion> rg3igalia is anyone going to run in your place over at igalia? +[17:15:15] <rg3igalia> I'm not running again either, not sure if I had clarified that before :\ +[17:15:45] <rg3igalia> not that I'm aware +[17:16:02] <rg3igalia> but I haven't asked around, so I don't know the plans +[17:16:04] <Lyude> I will also make sure to start handling a bit more of this stuff when I get back, I was hoping I could offload some of this but yeah +[17:16:10] <Lyude> and alyssa I dont think the org will collapse lol +[17:16:19] <Lyude> having to find volunteers to run is pretty par for the course honestly +[17:16:33] <rg3igalia> indeed +[17:17:27] <Lyude> ok, so evoc questions from mariacanal: +[17:17:48] <Lyude> 06:45 <mairacanal> Could you confirm me which is the status of this student? +[17:17:50] <Lyude> 06:46 <mairacanal> "Finally, I seek clarification regarding my eligibility for the program. As per the criteria stipulated, a student must be "a half-time or more college or university student during, immediately before, or immediately after their EVoC period." Given that I am applying for EVoC immediately following the conclusion of my academic coursework and +[17:17:52] <Lyude> 06:46 <mairacanal> awaiting graduation (which can be confirmed with a letter from my school), I am unsure whether I meet this requirement. I kindly request your guidance in this matter. "wow caramel +[17:18:04] <Lyude> ....sorry that was a message meant for someone else that made it at the end of that +[17:18:23] <Lyude> anyway - does anyone know the answr to this? I think this sort of thing should be fine since I think that kind of stuff is fine for GSoC too? +[17:19:19] <Lyude> honestly I'm like 99% sure it's fine but tlwoerner if you have any idea lemme know +[17:19:34] <Lyude> (also I asked maria to join the #xf-bod channel so that they can more easily ask quetions like that in the future :3 +[17:20:29] <mfilion> yeah sorry I don't know at all, tlwoerner might know though +[17:20:33] <Lyude> mfilion: are there any notable updates on the XDC stuff? +[17:20:49] <mfilion> I replied above, scroll up +[17:21:09] <mfilion> just waiting for contract to communicate dates +[17:21:22] <mfilion> universities are slooow +[17:22:06] <mfilion> but as soon as I have it, I'll finish my proposal & send it in, and we can make the 2024 website and announce the dates +[17:22:56] <mfilion> I miss the days when things didn't take an eternity to get done +[17:22:59] <Lyude> ah alright oops +[17:23:52] <Lyude> I, think that's basically it then unless anyone else has anything for the agenda +[17:25:00] <mfilion> one question - are we sending out more comms soon about membership renewal? +[17:26:26] <rg3igalia> christopher is on holidays this week, but I'll catch up with him when he's back to make sure we get the needed reminders every now and then +[17:27:38] <Lyude> mfilion: not sure +[17:27:45] <Lyude> also sorry I was apparently disconnected from the bouncer for 3 minutes +[17:29:06] <Lyude> and gotcha +[17:29:15] <Lyude> I'm gonna call it for the meeting then, thanks for coming everyone! +[17:29:25] <mfilion> alright, thanks rg3igalia +"""]] +[17:29:35] [disconnected at Wed Feb 21 17:29:35 2024] diff --git a/BoardOfDirectors/IrcLogs/2024/03-20.mdwn b/BoardOfDirectors/IrcLogs/2024/03-20.mdwn new file mode 100644 index 00000000..bafead35 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2024/03-20.mdwn @@ -0,0 +1,32 @@ +[[!format txt """ +[12:00:39] [connected at Wed Mar 20 12:00:39 2024] +[12:00:39] [I have joined #xf-bod] +[12:01:19] <Lyude> time for role call: already have rg3igalia and cmichael. sima, alyssa, mfilion, ivyl (sorry I forgot to ping you D:) +[12:02:37] <alyssa> hello +[12:02:40] <cmichael> here +[12:06:29] <Lyude> Agenda for today: SFC, elections, I don't know if we can do XDC since mfilion isn't here +[12:06:45] <Lyude> For SFC: it seems like we're waiting on a few corrections to the contract from them +[12:06:53] <Lyude> cmichael: anything for elections? +[12:07:26] <cmichael> sent out the email the regarding the 5 nominees we have +[12:07:35] <cmichael> and we are in the "discussion" phase at the moment +[12:08:02] <cmichael> election is planned to start on March 25th +[12:08:41] <Lyude> cool, sounds like things are going :) +[12:09:18] <cmichael> Lyude, yes, things are going. There were a couple bumpbs in the road along the way, but they got sorted out and things seem to be moving forward +[12:09:26] <Lyude> cool +[12:09:52] <Lyude> I guess we can wait a little bit to see if mfilion is able to make it unless we want to call the meeting early? I assume it's sparse attendance today as a result of the DST changes +[12:15:21] <Lyude> I guess that's it for the meeting everyone, thanks for coming +[12:15:33] <cmichael> thanks Lyude +[12:15:37] <ivyl> present +[12:16:01] <Lyude> ivyl: hehe, I think the meeting is basically over at this point unless you've got something else that we should bring up? +[12:16:39] <ivyl> nope, just running late :P +[12:16:46] <Lyude> gotcha :p +[12:47:44] <mfilion> blah sorry I got caught up in another meeting +[12:48:58] <mfilion> @lyude @ivyl don't forget to renew your membership... +[12:49:55] <mfilion> for XDC, I received the signed lease yesterday (finally!), so I have to finish up the proposal & send it in, but it's happening +[13:02:11] <sima> Lyude, oops sorry took longer to get back :-/ +[13:11:09] <sima> Lyude, maybe if you can reply to sfc too with your comments (or just that you didn't spot anything beyond what rg3igalia and me spotted)? +[13:11:33] <sima> just to make sure sfc isn't waiting for more feedback but will work on a new version that we then can ack & sign +[13:24:52] <Lyude> sima: sure thing, will try to get to it today +[13:54:44] <alyssa> mfilion: awesome! +"""]] +[17:03:14] [disconnected at Wed Mar 20 17:03:14 2024] diff --git a/BoardOfDirectors/IrcLogs/2024/04-03.mdwn b/BoardOfDirectors/IrcLogs/2024/04-03.mdwn new file mode 100644 index 00000000..109ac594 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2024/04-03.mdwn @@ -0,0 +1,94 @@ +[[!format txt """ +[12:00:54] [connected at Wed Apr 3 12:00:54 2024] +[12:00:54] [I have joined #xf-bod] +[12:02:02] <Lyude> hey everyone, time for roll call! anholt, alyssa, ivyl, mfilion, sima, rg3igalia +[12:02:08] <ivyl> present +[12:02:10] <rg3igalia> here! +[12:02:12] <sima> aye +[12:02:25] <mfilion> o/ +[12:02:47] <alyssa> hi +[12:03:37] <mfilion> is cmichael joining? +[12:03:57] <Lyude> Agenda for today: SFC stuff (no updates as far as I can tell), XDC, elections +[12:04:02] <Lyude> mfilion: no idea, I don't see them in here +[12:04:09] <rg3igalia> no, he's on holidays +[12:04:31] <Lyude> mfilion: did you want to go over XDC stuff? +[12:04:34] <mfilion> ah ok. so are you the one sending out the reminder this week then rg3igalia? +[12:04:57] <rg3igalia> yes, I'll send one on friday, another one on sunday +[12:05:09] <sima> Lyude, sfc has updates +[12:05:26] <Lyude> oh does it? I checked my email and didn't see anything, I thought we were still waiting on changes from them +[12:05:40] <sima> Lyude, karen sent a new version, I think it's ready for us to all sign it +[12:05:47] <Lyude> ah cool +[12:05:49] <mfilion> nice thanks rg3igalia. glad to see our member numbers went up before the election too +[12:05:55] <rg3igalia> aye, we need to sign I think +[12:06:00] <mfilion> @lyude update for XDC is that lease is signed, now have to get liability insurance, and make deposit for rental +[12:06:07] <Lyude> mfilion: cool! +[12:06:22] <sima> Lyude, that mail was from 23rd Mar +[12:06:32] <sima> in case you can't find it +[12:06:48] <rg3igalia> mfilion: there are 12 more people pending in the queue, but they submitted their membership requests after the election started, so by our process we will not approve them until after the election +[12:06:49] <Lyude> gotcha! found it +[12:06:50] <sima> mfilion, did you sort out the "are we co-located with gstreamr or not" question? +[12:07:19] <mfilion> @sima not yet, emailed them last week but not reply yet. will ping them now +[12:07:28] <Lyude> So I guess do we want to vote on all signing it this meeting then? +[12:07:35] <sima> ivyl, XDC 2023 sponsorship tracking <- from spi, can you double-check and close all the tickets from our side pls? +[12:08:01] <sima> Lyude, imo just need to all sign it, since we need to get all 8 voting is kinda implied +[12:08:09] <rg3igalia> we should sign it asap before there's a new board, or they will have to re-do the document +[12:08:15] <ivyl> sima: yes, I think most of them are already closed as of few weeks ago, but I'll make sure it's all wrapped up +[12:08:18] <sima> unless someone spots another typo or issue, but the revised version looks good to me +[12:08:23] <sima> ivyl, thx +[12:08:24] <mfilion> yeah we shold get it done now +[12:08:29] <sima> rg3igalia, yeah +[12:08:38] <rg3igalia> i took a look and it lgtm as well +[12:08:39] <Lyude> gotcha, I guess we can poke everyone through email then (since some folks aren't here) - I will make sure to sign right after the meeting msyelf +[12:08:48] <sima> kinda wanted to myself before this meeting but got distracted with rust stuff +[12:08:56] <Lyude> sima: any of my rust code? :) +[12:09:05] <sima> Lyude, not yet that far :-/ +[12:09:10] <Lyude> hehe, gotcha +[12:09:11] <rg3igalia> i'll try to get it printed, signed and scanned later today +[12:09:59] <mfilion> can we just sign it electronically? my printer is out of ink here I think +[12:10:07] <Lyude> so: XDC is covered, SFC covered, we've covered just about everything for elections I think? +[12:10:49] <mfilion> did you see the email about the website rewrite proposal? +[12:10:49] * anholt here now +[12:11:23] <Lyude> oh I don't think I did +[12:11:23] <sima> mfilion, I didn't see anything on board@? +[12:11:29] <rg3igalia> i saw it, yes +[12:11:43] <mfilion> @sima sent last wednesday to board@ +[12:11:45] <mfilion> from TheEvilSkeleton <theevilskeleton@riseup.net> +[12:11:53] <Lyude> anholt: I guess ^ if you could read the SFC contract and sign it, we're trying to get it signed by everyone before elections finishes +[12:11:54] <mfilion> I can forward if needed +[12:11:55] <rg3igalia> i unblocked the message from the queue this week, iirc +[12:12:12] <Lyude> found it +[12:12:46] <Lyude> this is a +1 from me for sure, I guess the question then is just how would we get them access to work on this? +[12:13:12] <sima> Lyude, we need to ask spi or sfc for contract and how that should look like +[12:13:21] <sima> can't really say anything before that +[12:13:33] <sima> Lyude, I'd start a thread with sfc I guess? +[12:13:42] <Lyude> sima: you mean for getting the website rewritten? +[12:14:05] <rg3igalia> i abstain on the website rewrite matter since i'm gonna be out in a few days and it means spending money +[12:14:24] <sima> Lyude, yeah, if there's money for work involved our fiscal sponsor needs to approve that +[12:14:27] <sima> like for internships +[12:14:43] <sima> and yeah I've found it meanwhile, not sure why I was blind +[12:14:56] <mfilion> btw for the document to be signed for SFC, is there a final version somewhere? the last one I see has a bunch of edits in it? +[12:15:03] <Lyude> ahhh, I didn't see they mentioned anything like that but I'd still be fine with us starting a thread with them +[12:16:00] <sima> mfilion, oh I asked sfc to gives us a rendered pdf for signing, since here the layout gets thrashed +[12:16:11] <sima> mfilion, maybe ping them on that again since I don't see a reply yet? +[12:16:20] <sima> there's indeed only the odt with edits +[12:16:31] <mfilion> ahh ok I'll ping them now +[12:17:26] <anholt> yeah, hadn't seen a version ready for signing. I'm checked in just enough to have done that if I saw it :) +[12:17:50] <ivyl> sima: closed the last XDC2023 issue, it was paid on March 31st... +[12:19:56] <mfilion> so how do we want to proceed with the website thing? ping SFC first, or reply to the person saying we're interested and we'll get back to them asap? +[12:20:18] <Lyude> yeah, I was wondering if we should just ask them their rates first? +[12:20:52] <mfilion> yeah let's start a thread with them to get more details and then we can discuss again & bring it up with SFC +[12:21:21] <Lyude> is anyone willing to volunteer do that btw? +[12:22:15] <mfilion> I can reply, np +[12:22:52] <Lyude> cool :), I guess if no one else has anything then that's it for the meeting today. just make sure to review/sign the contract, and thanks for coming everyone! +[12:26:04] <mfilion> I've pinged SFC for a pdf, so hopefully we'll get something soon +[12:28:39] <rg3igalia> thanks mfilion! +[12:53:45] mcs is now known as Guest4819 +[13:56:52] <mfilion> sima alyssa Lyude rg3igalia anholt ivyl PDF received from SFC, ready to be signed +[15:45:36] <sima> anholt, how did you sign this without printing&scanning? +[15:46:24] <anholt> sima: Many legal documents I've signed have been fine with just pasting in images in a pdf. +[15:46:50] <anholt> so I opened up in libreoffice draw and pasted in my usual signature png and typed the rest. +[15:47:43] <sima> eh I guess creating a signature png is more work than just printing&taking a picture :-) +[15:51:23] <anholt> yeah, my scanner is super fussy, and photo -> wait for sync to google drive -> download is a pain, so I fight LO draw instead. +[16:18:43] <alyssa> sima: try xournal? +"""]] +[17:47:56] [disconnected at Wed Apr 3 17:47:56 2024] diff --git a/BoardOfDirectors/IrcLogs/2024/04-17.mdwn b/BoardOfDirectors/IrcLogs/2024/04-17.mdwn new file mode 100644 index 00000000..76f3daa4 --- /dev/null +++ b/BoardOfDirectors/IrcLogs/2024/04-17.mdwn @@ -0,0 +1,209 @@ +[[!format txt """ +[11:58:48] [connected at Wed Apr 17 11:58:48 2024] +[11:58:48] [I have joined #xf-bod] +[11:59:18] <ivyl> heyo +[11:59:23] <sima> hi +[11:59:48] <Lyude> hi! time for roll call :) (for new people, that just means saying you're here so I can put down your attendance) +[12:00:08] <emersion> note, i will be on leave next meeting +[12:00:17] <Lyude> gotcha +[12:00:44] <kusma> Hey, I'm Erik Faye-Lund, and I'm present, in case that's unclear :) +[12:01:22] <mfilion> o/ +[12:01:27] <cmichael> here +[12:01:31] <mfilion> nice to meet you kusma :p +[12:01:42] <Lyude> (thank you for the full name haha, I still need to associate everyone's nicks with who they are :P) +[12:02:12] <mfilion> Eighth_Doctor nice to meet you as well. Time to change your handle to "Eighth_BoardMember"? hihi +[12:02:18] <kusma> Yeah, I'm not super active on IRC these days, so I fugured it could be useful ;) +[12:02:30] <Eighth_Doctor> lol +[12:02:47] <emersion> hi all, i'm Simon Ser +[12:03:02] <Eighth_Doctor> Hello all, I'm Neal Gompa. :) +[12:03:04] <mfilion> emersion welcome! +[12:03:10] <sima> emersion, Eighth_Doctor, kusma welcome and thanks for volunteering :-) +[12:03:16] <emersion> ty :) +[12:03:18] <Lyude> So the agenda for today: XDC, SFC (should be pretty brief), and board positions/handovers/etc +[12:03:24] <ivyl> good to have you all on board +[12:03:43] <kusma> Thanks for the welcome, all :) +[12:04:26] <Lyude> (also sorry - was just making sure all the new board folks are here) +[12:04:49] <Lyude> I can start with the SFC stuff - they received all of our signatures (also I did send mine but I forgot to Cc it to the board, so it may have looked like I forgot but I didn't :) +[12:05:14] <Lyude> So I think we're just waiting for them on next steps regarding some of the khronos contract stuff +[12:05:28] <Lyude> mfilion: do you have any update around XDC? +[12:05:33] <mfilion> Really glad that first part is done (the signatures) +[12:05:41] <sima> Lyude, we need to regen the bylaws with an actual date (I guess we can use the date when tracy replied) and push it to the main branch +[12:06:01] <Lyude> sima: gotcha, I assume all the other content in the by-laws is the same +[12:06:03] <Lyude> *? +[12:06:09] <sima> since the changes we voted on are still only sitting in the topic branch +[12:06:19] <sima> Lyude, I think the date was the only one +[12:06:27] <Lyude> gotcha +[12:06:58] <sima> Lyude, git grep PLACEHOLDER +[12:07:09] <mfilion> I just returned from my biggest event of the year so now that the dust is settling I can focus on XDC and get things moving. The GStreamer folks are happy to make an joint announcement so just need to sort that out with them. I think I still have access to the indico instance so should be able to get a new site going soon. Will ping here though if +[12:07:09] <mfilion> any access issues. +[12:07:11] <sima> Lyude, so you're volunteering? +[12:07:25] <Lyude> sima: sure :p, seems easy enough +[12:07:28] <sima> Lyude, thx +[12:07:55] <rg3igalia> regarding XDC, apart from the CfP task handover and such, I'm worried about sponsor hunting, should we have started already? +[12:07:57] <sima> mfilion, with emersion we now have an fdo admin on the board +[12:08:09] <mfilion> oh that's true, niiice +[12:08:19] <sima> rg3igalia, yeah I waited to confirm whether we co-locate with gstreamer, planned to get that going this week +[12:08:22] <Lyude> oh i forgot emersion wasn't on the board. so used to seeing their name with other stuff haha +[12:08:26] <sima> it's again a bit late, but not as late as last year +[12:08:32] <emersion> lol +[12:08:32] <sima> rg3igalia, iow, you'll get mail :-) +[12:08:51] <rg3igalia> sima: hehe, ok :) +[12:09:09] <Lyude> So I guess if that's it for XDC stuff, we can go onto board positions? +[12:09:16] <sima> rg3igalia, Igalia mail is actually the first one sitting in my draft folder ... +[12:09:21] <emersion> i'm interested in helping out with sponser hunting fwiw +[12:09:26] <emersion> sponsor* +[12:09:39] <sima> Lyude, mfilion xdc25 still on track? I'd like us to be less late again going forward ... +[12:09:56] <Lyude> What needs to be handled with that, figuring out RFP and such? +[12:10:19] <sima> emersion, I've cc'ed the entire haggling onto board@, so as soon as you have access to the archives you can see the old threads +[12:10:20] <kusma> What's the dates for this years XDC, BTW? +[12:10:21] <mfilion> @sima yes, Arm are very keen on hosting xdc25, so they're already looking at budget for it. I'll help them with proposal as soon as they get the budget green light. +[12:10:29] <sima> plus we keep track of stuff with gitlab issues a bit +[12:10:30] <emersion> cool +[12:10:47] <sima> mfilion, awesome, just wanted to check it's still all good +[12:11:26] <kusma> mfilion: CAM, TRD or OSL? :) +[12:11:33] <sima> Lyude, we need to fix up everyone new with the stuff here https://www.x.org/wiki/BoardOfDirectors/Duties/ under Administrative Member +[12:11:45] <sima> and then find volunteers for everything rg3igalia has done since he's stepped down +[12:11:54] <mfilion> @kusma UK most likely, tbc +[12:12:03] <sima> plus I guess someone for gsoc/evoc would be great since that's stuck in limbo +[12:12:16] <Lyude> yeah, I haven't heard a whole ton from maira +[12:12:30] <sima> Lyude, maira isn't even officially listed on there ... +[12:13:13] <sima> Lyude, oh just realized, one for the minutes: I recently noticed that keithp and manasi stepped down from coc team, should probably thank them in the minutes or something +[12:13:21] <Lyude> right, I'll get to fixing that after :S. but yes, it would still be good for us to get someone to actually be in charge +[12:13:21] <sima> at least I haven't seen anything fly by, but maybe I missed +[12:13:32] <Lyude> sima: oh! good point, I will do that +[12:13:58] <sima> kusma, emersion, Eighth_Doctor https://www.x.org/wiki/BoardOfDirectors/Duties/ <- pls go through this and nag Lyude or me for access rights or so +[12:14:28] <sima> or maybe just drop your gitlab usernames here so I can start +[12:14:35] <Eighth_Doctor> Conan_Kudo +[12:14:50] <Eighth_Doctor> mmm gpg :/ +[12:14:54] <rg3igalia> apart from XDC CfP, the main tasks I was doing was handling some membership requests and reviewing the board mailing list queue +[12:14:54] <emersion> emersion +[12:14:56] * Eighth_Doctor will need to dig that out +[12:14:56] <kusma> my username is @kusma +[12:15:21] <sima> Lyude, can you do the board@ m-l wrangling? I'm not sure I even have the pw ... +[12:15:30] <Lyude> mhm - We basically need someone to volunteer for XDC Organizer Coordinator, XDC CFP, and EVoC/GSoC administrator +[12:15:39] <kusma> https://kusma.xyz/pgp-public.asc +[12:15:41] <Lyude> and sima sure thing, I think we should have the password in credentials now +[12:16:01] <mfilion> that mailing list queue has been really painful lately +[12:16:12] <emersion> my PGP key is at https://emersion.fr/.well-known/openpgpkey/hu/dj3498u4hyyarh35rkjfnghbjxug6b19 +[12:16:39] <ivyl> rg3igalia: I can take over membership requests +[12:16:42] <mfilion> @lyude we can figure out XDC roles once its all announced & the site published +[12:16:43] <rg3igalia> by the way, I'll stay around for some time in case someone needs advice regarding any of the tasks I was in charge :) +[12:16:49] <Lyude> mfilion: sgtm +[12:16:51] <Lyude> rg3igalia: thank you! +[12:17:06] <mfilion> yes thank you rg3igalia! +[12:17:21] <Lyude> could I get emails as well? preferably over DM since in case bots want to scrape +[12:17:40] <Lyude> oh wait +[12:17:42] <Lyude> i should have them nvm +[12:17:57] <sima> hm I can't nuke old members from the gitlab anymore ... +[12:18:03] <sima> emersion, can you do that with admin powers? +[12:18:11] <emersion> yea +[12:18:17] <sima> https://gitlab.freedesktop.org/xorgfoundation/bod-archive/-/project_members alysse, emma and ricardo would need to be removed +[12:18:29] <rg3igalia> Lyude: yeah see my last email to the newcomers +[12:18:36] <sima> somehow you can only do that if you added them yourself, and well, old danvet is gone :-) +[12:18:39] <Lyude> yeah that's where I got them +[12:19:36] <Lyude> ok - everyone should be subscribed on the mailing list now +[12:19:50] <emersion> done +[12:19:54] <emersion> let me know if i made a mistake +[12:20:00] <Lyude> gonna clear out the old members as well +[12:20:55] <Lyude> ok - should be done +[12:21:26] <Lyude> I will start remembering how to add the gpg credentials to the bod-archive as well +[12:21:41] <anholt> good news is bod-archive has instructions :) +[12:21:47] <sima> ok everyone new should have access to the board gitlab and admin rights on members.x.org now +[12:22:11] <sima> for the board@ archive the credentials are in the gpg section of the gitlab +[12:22:18] <sima> anholt, yeah it's nice :-) +[12:22:35] <Lyude> oh can you just update it from gitlab now? +[12:22:40] <Lyude> I was going to do it from `git crypt` +[12:22:58] <sima> Lyude, the gpg still needs git crypt +[12:23:04] <Lyude> ah gotcha +[12:23:10] <sima> I just handed out access to the repo, since that's private +[12:23:18] <sima> just some parts are extra private +[12:23:34] <sima> Lyude, so you're doing the git crypt stuff? +[12:23:46] <Lyude> sima: yep +[12:23:49] <emersion> sima: hm it seems the new BoD members were added to the gitlab archives project but not the foundaton group +[12:24:09] <emersion> oversight? +[12:24:19] <emersion> (old memebers were in the group) +[12:24:29] <emersion> (group automatically grants access to repo, and potentally more stuff) +[12:24:45] <sima> emersion, oh right that explains why I couldn't nuke them I guess +[12:25:03] <Eighth_Doctor> I wondered what was going on ๐
+[12:25:15] <emersion> want me to mv folks from repo to group? +[12:25:35] <sima> already clicked the buttons +[12:25:38] <emersion> nice +[12:25:56] <Eighth_Doctor> are we supposed to be only guests? +[12:26:08] <sima> and yeah they need to be there, since there's also the repo for the members.x.org website in there as a private thing +[12:26:14] <Eighth_Doctor> doesn't seem like it for old members +[12:26:15] <sima> Eighth_Doctor, nah I just suck today +[12:26:39] <Eighth_Doctor> no worries sima ๐
+[12:26:57] <Lyude> ok, emersion and kusma should both have access to the crypt now +[12:27:27] <Eighth_Doctor> sweet everything looks right now in gitlab +[12:28:07] <sima> emersion, I also removed the additional memberships on the repo so it's not confusing +[12:28:09] <Lyude> Eighth_Doctor: let me know whenever you find your gpg key +[12:28:29] <Eighth_Doctor> will do +[12:28:32] <emersion> sima: good idea, that way these memberships aren't left behind when the term ends +[12:28:52] <emersion> can confirm git-crypt works +[12:28:58] <sima> success! +[12:29:29] <sima> so yeah I guess the only other big thing for handover would be if anyone's up for xdc paper committee running +[12:29:41] <sima> it tends to be a bit of work though +[12:30:02] <sima> and I've done it before, so happy to help if someone volunteers +[12:30:36] <sima> since I think we need to get that going as soon as mfilion has the website ready +[12:32:13] <Lyude> kusma, emersion, Eighth_Doctor - would any of you be interested in that btw? ^ +[12:32:43] <kusma> Sorry, I'm still reading up on what git-crypt is :P +[12:32:50] <Eighth_Doctor> I've never done it before, but I guess I could help out +[12:33:29] <emersion> i already have quite a bit of things on my plate, so i'd prefer to leave it to someone else if possble +[12:33:43] <kusma> I would be happy to help out with the paper committee. But as I never were on a paper committee before, I don't think I would be comfortable chairing it ;) +[12:33:54] <sima> Eighth_Doctor, if you want to look I could give you access to the previous xdc admin pages, so you can look a bit at the stuff there +[12:33:58] * Eighth_Doctor has a lot too, but if he's not doing it alone, he'd be happy to help +[12:34:04] <sima> or ask rg3igalia +[12:34:05] <rg3igalia> I can help and be part of the reviewers, and I have a few tricks up my sleeve regarding creating the schedule, which is one of the final tasks +[12:34:32] <rg3igalia> however, notice this year the schedule would be slightly different due to the conference format change +[12:34:43] <Eighth_Doctor> oh? +[12:34:45] <sima> kusma, yeah chair is mostly about rolling the process, stuff like deciding where to put the cut off, which talks all the include in the "maybe" discussions and all that +[12:34:47] <kusma> what format change? +[12:34:57] <sima> mfilion, your speech please +[12:35:02] <rg3igalia> :D +[12:35:03] <mfilion> 2 days of talks, 1 day hackfest/meetings +[12:35:06] <sima> bit more hackfest approach +[12:35:23] <kusma> Hmm, interesting +[12:35:44] <mfilion> quite a few people asked for that in recent editions +[12:35:52] <kusma> So a bit less talks, and a bit more of the back-row hacking that already happens +[12:36:02] <mfilion> as we ended up having alot of people going in and out of talks to attend meetings +[12:36:03] <mfilion> right +[12:36:24] <sima> kusma, it also helps with the temptation to cram all the talks in instead of selecting +[12:36:39] <mfilion> yep that too +[12:36:40] <ivyl> kusma: it's still 2 days of talks +[12:37:02] <rg3igalia> yes, we'd force ourselves to be way more selective with the talks +[12:37:12] <mfilion> exactly, and be more efficient in our time use +[12:37:45] <kusma> Sounds great :) +[12:37:48] <anholt> more selective in talks feels better to me anyway +[12:38:01] <mfilion> 100% +[12:38:03] <ivyl> I really enjoyed the hackfest at Igalia's HQ last XDC. +[12:39:03] <Lyude> BTW - I think we can call the end of the meeting now (feel free to still talk about CFP stuff, I've just got a meeting to go to at the start of the next hour) +[12:39:26] <mfilion> haha I think we're good for now +[12:39:40] <Eighth_Doctor> sima: sure, I'd be interested in seeing the previous stuff +[12:40:06] <sima> Lyude, oh one think, rg3igalia and me split out the housekeeping part in the duties page, you want to take that over unless someone else volunteers? +[12:40:35] <kusma> OK, then I'm off, catch y'all later +[12:40:55] <anholt> bye! +[12:41:03] <mfilion> thanks everyone +[12:41:10] <kusma> insert wave emoji here +[12:41:11] <ivyl> thanks, cya! +[12:43:06] <Eighth_Doctor> bye y'all ๐ +[12:50:11] <sima> Eighth_Doctor, uh I can't figure out how to get to the indico admin pages anymore +[12:50:17] <sima> rg3igalia, halp ^^ +[12:50:20] <Eighth_Doctor> welp +[12:51:14] <rg3igalia> the admin links have been removed from the indico pages, IIRC +[12:52:33] <rg3igalia> you need to add the /manage/ suffix to the official sites to access it +[12:52:33] <sima> rg3igalia, do you have a link? I think I cleaned my history +[12:52:45] <sima> thx +[12:52:58] <rg3igalia> e.g. https://indico.freedesktop.org/event/4/ <-- add "manage/" there +[12:53:10] <rg3igalia> I think that's what you wanted, probably +[12:53:30] <sima> yup +[12:54:00] <sima> Eighth_Doctor, https://indico.freedesktop.org/event/4/manage/ <- your conference chair person now for xdc23, should give you access to everything, just don't edid stuff :-) +[12:54:32] <sima> mfilion, maybe ping me so I can clone xdc23 for xdc24, if you want that instead of empty conference to start out with +[12:55:52] <sima> ok gtg now +[13:02:45] <emersion> oh btw is alyssa still managing the fdo mastodon account? +[13:17:27] <Lyude> emersion: I belive so +[13:24:05] <emersion> cool, just want to make sure it's not abandonned +[13:26:11] <Lyude> oh wait you mean post board? +[13:26:18] <Lyude> I'm not sure if they'll be maintaining it from now on +[13:27:00] <emersion> yeah i mean now that they're no longer board +"""]] +[13:32:56] [disconnected at Wed Apr 17 13:32:56 2024] |