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+[12:03:06] [connected at Wed Aug 17 12:03:06 2022]
+[12:03:06] [I have joined #xf-bod]
+[12:04:16] * danvet waves
+[12:04:17] <Lyude> Thanks secretary! Time for role call, mdnavare_ (also sorry! I didn't see the underscore at the end of your name so you may not have gotten a meeting reminder), rg3igalia, anholt
+[12:04:40] <rg3igalia> hi
+[12:05:14] <Lyude> woooo we have quorum
+[12:06:30] <Lyude> So topics for today: XDC2022/XDC2023, requiring vaccination for covid at XDC, and rg3igalia do we have any travel approval or XDC schedule stuff that needs to be gone over?
+[12:07:22] <rg3igalia> all travel sponsoring requests have been approved and the people have been notified, no need to go over any more requests right now
+[12:07:58] <danvet> rg3igalia, thx a lot for taking care of that
+[12:08:09] <Lyude> yeah thank you :)
+[12:08:13] <rg3igalia> re: xdc 2022 we have a preliminar schedule already, but we're still missing confirmation of 3 talks I judged today
+[12:08:17] <rg3igalia> np!
+[12:08:43] <rg3igalia> we could publish the schedule as soon as they're confirmed
+[12:09:08] * Lyude looking at email now
+[12:10:24] <Lyude> danvet, mfilion - what are your opinions on the PSR-SU and freesync stuff?
+[12:11:09] <rg3igalia> so far those are not needed, but it would be good to have them in mind in case one or two talks are dropped for some reason
+[12:11:53] <danvet> freesync stuff?
+[12:11:59] <mfilion> haha yeah same question here
+[12:12:16] <Lyude> danvet, mfilion: the two XDC talks from AMD that were rejected
+[12:12:47] <danvet> Lyude, yeah I'm trying to find some kind of mail or whatever?
+[12:12:56] <Lyude> ah one sec, lemme get the subject
+[12:12:57] <danvet> or I'm just massively lost?
+[12:13:03] <Lyude> Possible XDC 2022 explicit synchronization workshop
+[12:13:13] <danvet> like the past few weeks have been a complete mess here, but I'm slowly recovering :-/
+[12:13:48] <danvet> Lyude, isn't that about the sync/fencing talks from bas and james?
+[12:13:55] <danvet> that's not the psr/freesync stuff
+[12:14:12] <rg3igalia> I don't think mfillion is familiar with that, he's not in the CfP committee :\
+[12:14:15] <danvet> and it looks like we ended up accepting these two to fill free slots, per some mail from rg3igalia I just got
+[12:14:18] <Lyude> oh right, sorry lol
+[12:14:29] <danvet> I didn't see anything around psr/freesync fly by
+[12:14:41] <danvet> rg3igalia, btw maybe cc: board on these for less confusion :-)
+[12:14:44] <Lyude> danvet: sorry, it was the two lower links in the email. I just reread it though and realized it was mostly about james and bas
+[12:15:15] <Lyude> tbh then I think we can just keep the other talks in mind then if we did it with the nvidia talks
+[12:15:26] <rg3igalia> danvet: yeah, I'm only now getting used to CC board just in case for almost everything :)
+[12:15:41] <danvet> my take is that this is cfp lead discretion
+[12:16:05] <Lyude> alright, sgtm then
+[12:16:12] <danvet> like we discussed all the tradeoffs and everything, in the end for finalized program it's imo best if a single head does these last calls
+[12:16:28] <mfilion> +1
+[12:16:39] <danvet> like should we add one more half slot or maybe keep some talks open for a bit longer (i.e. not yet reject them) in case we need or whatever
+[12:16:52] <danvet> trying to shovel these through full cfp board every time takes forever
+[12:17:02] <Lyude> yeah, that makes sense
+[12:17:09] <danvet> in the past when I wasnt sure I just wrote up a proposal and ask 1-2 others to ack and done
+[12:17:41] <danvet> like also sometimes I picked another talk just to get to a more balanced program that covered every topic that was submitted and things like that
+[12:18:14] <Lyude> I think we can just move on to the next topic then: XDC2022/XDC2023
+[12:18:57] <Lyude> Don't think there's really much new to report on here, we got the official proposal for XDC2023 from the one interested party we've been talking to but I haven't had the time to go over it quite yet
+[12:19:46] <mfilion> yeah likewise, haven't had a chance to look at what they sent Lyude
+[12:20:14] <rg3igalia> what they sent is in the mailing list already? sorry if I missed the email
+[12:20:47] <mfilion> not sure, possibly only to Lyude and myself, and then a university also reached out I think
+[12:20:52] <Lyude> That just leaves the vaccination stuff: do we want to try requiring that for XDC this year? It kinda feels like a no-brainer to me, and I think just having a simple requirement of one of either online (as in someone just takes their phone out and shows us an online record) or physical vaccine verification
+[12:20:59] <Lyude> mfilion: I think the university is with PEI
+[12:21:08] <mfilion> yes yes that's what I meant
+[12:21:11] <mfilion> both PEI
+[12:21:38] <Lyude> rg3igalia: I will double check to make sure they sent it to everyone after the meeting
+[12:21:54] <danvet> just discussed the covid measure thing a bit with mfilion, it sounds like osseu+lpc will go with (vax or test) plus masks
+[12:22:14] <danvet> which sounds reasonable-ish to me and if we just follow that might be simplest and avoid endless bikesheds
+[12:22:23] <rg3igalia> vaccination or masks? I thought we had discussed maybe requiring masks, not 100% sure about vaccination
+[12:22:44] <danvet> rg3igalia, (vax or test) plus mask irrespective of the former
+[12:22:47] <rg3igalia> ah, ok, thanks
+[12:22:51] <Lyude> yeah, masks are always good
+[12:22:57] <danvet> seems to be the new consensus or so
+[12:23:22] <danvet> did we poke organizers on this already?
+[12:23:30] <mfilion> and really, at this point, if you're not vaxxed, why are you traveling overseas? just dumb
+[12:23:34] <rg3igalia> +1 on requiring what other conferences are doing
+[12:23:54] <Lyude> mfilion: it is dumb yeah, and danvet I will make sure to poke them today
+[12:24:00] <mfilion> thanks Lyude
+[12:24:03] <Lyude> we may have already but I'm not sure
+[12:24:04] <danvet> Lyude, thx!
+[12:24:33] <Lyude> anyway, I assume danvet is +1, I'm +1, rg3igalia is +1, mfilion ?
+[12:24:39] <mfilion> yep +1
+[12:24:40] <danvet> yeah
+[12:24:43] <Lyude> sgtm
+[12:24:48] <mfilion> oh while you're at it Lyude, could you also poke them about how many catchbox mics their system can handle? I was going to get two, is that enough?
+[12:24:54] <mfilion> I emailed them last week but no reply
+[12:25:05] <Lyude> mfilion: sure thing
+[12:25:29] <mfilion> registration is quite low, so I don't think we'll need more than one per room
+[12:25:57] <Lyude> oh - that's the one thing I forgot meeting wise. tlwoerner, siqueira - anything from GSoC side?
+[12:25:58] <mfilion> unless we want one for workshops, but then again, those are tiny rooms, so I don't think we need actual catchboxes for that
+[12:26:57] <danvet> mfilion, yeah room mic might be enough for those
+[12:27:25] <Lyude> also fwiw: if I don't hear back from gsoc folks in a few minutes I think we can end the meeting
+[12:27:31] <danvet> Lyude, oh while you type that mail, we should also ask them whether ccc video team helps with hosting again
+[12:27:44] <danvet> and if yes, get them added as supporters on the sponsor page and all that
+[12:27:57] <mfilion> good call danvet
+[12:30:11] <Lyude> Alright, I think we can end the meeting early. Thanks for coming everyone!
+[12:31:49] <mfilion> awesome, thanks all
+[12:32:43] <rg3igalia> thanks!
+[13:08:38] [disconnected at Wed Aug 17 13:08:38 2022]
diff --git a/BoardOfDirectors/IrcLogs/2022/08-31.mdwn b/BoardOfDirectors/IrcLogs/2022/08-31.mdwn
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+[12:00:00] [connected at Wed Aug 31 12:00:00 2022]
+[12:00:01] [I have joined #xf-bod]
+[12:00:56] <Lyude> Hey everyone! Time for role call, alyssa, danvet, mfilion, mdnavare, anholt, rg3igalia_
+[12:01:26] * danvet waves
+[12:01:35] <danvet> I'm also concurrently in some intel meeting though :-/
+[12:01:46] <samuelig> hi!
+[12:03:06] <alyssa> `Hello hello!
+[12:03:24] <Lyude> Hey everyone, so the agenda for today: XDC2022/XDC2023, GSoC, covid requirements, and MIPI alliance (unfortunately no updates, so we'll just skip this one :V)
+[12:03:31] <mfilion> o/
+[12:04:46] <Lyude> Not really much to go over this meeting, I guess if I missed anything let me know :)
+[12:05:31] <samuelig> I can start with XDC thingy
+[12:05:47] <Lyude> samuelig: oh ok! sure :)
+[12:05:55] <samuelig> XDC 2022: confirmed all speakers. By the end of the week Ricardo will upload the schedule of the conference. We need to check if there is any speaker who wants to go virtual.
+[12:05:58] * Lyude had forgotten you used to handle that lol
+[12:06:20] <samuelig> Regarding travel sponsorship, we are still waiting for more info about one request. The rest I think they are all managed (I need to confirm with Ricardo)
+[12:06:48] <samuelig> Hard to estimate XDC attendance at this point, but it seems it will be lower than past years. 81 people but for XDC, FOSSXR and WineConf... not only XDC. So it seems we will be fewer than past in-person events... covid perhaps?
+[12:07:12] <samuelig> as a reference, we had ~140 ppl in past in-person XDCs
+[12:07:45] <samuelig> I hope the number increses in the coming weeks, but the trend doesn't look great
+[12:08:00] <samuelig> Regarding organization details, we are helping organizers with things like coffee breaks (because of the attendance estimation) and such. One thing to comment is the usage of mask at the venue and requesting vax certs...
+[12:08:04] <samuelig> Oh, I see a point in the agenda about that, we can discuss it later.
+[12:08:39] <alyssa> (covid being what it is, a smaller event than usual might not be the worst thing)
+[12:08:41] <mfilion> I really doubt we'll be anywhere near 100, quite a few people are planning to watch it online
+[12:08:52] <Lyude> mhm, I'm hoping the trend is mostly just from COVID tbh
+[12:09:05] <danvet> yeah I expect we'll have in-person/virtual split maybe 50/50 in attendance
+[12:09:09] <Lyude> chances are a lot of companies have changed their travel policies as well (I know red hat sure did)
+[12:09:09] <mfilion> danvet did you change your mind about attending in person, or will you be staying home?
+[12:09:19] <danvet> mfilion, still chicken :-)
+[12:09:26] <Lyude> (ironically, for the better for once :)
+[12:09:38] <mfilion> alright
+[12:10:07] <Lyude> siqueira: if there's anything to go over for GSoC feel free, I think we're near/at the end of that?
+[12:10:18] <samuelig> XDC 2023: no Europe based requests. Daniel Vetter will ping usual suspects in Europe to see if somebody can organize it. I am seeing if Igalia can organize it, I will know more in a few days.
+[12:11:05] <samuelig> but we will need to extend the RFP for sure
+[12:11:11] <samuelig> (deadline is September 1st!)
+[12:11:13] <Lyude> ah right, I should ask tpelka about brno again. although it sounded like we might already be hosting a difference conference
+[12:11:24] <samuelig> I would say October 1st? and decide during XDC
+[12:11:42] <danvet> samuelig, I've just done all the pinging and added more people where I had some ideas
+[12:11:50] <samuelig> nice!
+[12:11:55] <danvet> I also asked that we're happy to extend
+[12:12:15] <danvet> Lyude, I think some dramatic notes so phoronix picks it up might be good too :-)
+[12:12:29] <Lyude> danvet: you mean for getting RFPs
+[12:12:31] <Lyude> *?
+[12:12:33] <danvet> Lyude, yeah
+[12:12:36] <Lyude> sgtm
+[12:13:01] <Lyude> samuelig: I assume that's it for XDC?
+[12:13:05] <samuelig> yup
+[12:13:06] <samuelig> that's all
+[12:13:10] <alyssa> \o/
+[12:13:38] <alyssa> it feels weird that we might have 3 north american xdc's in a row, after adjusting for covid
+[12:14:12] <alyssa> but ... if nobody is interested to host on the other side of the pond, I guess our hands are tied
+[12:14:22] <Lyude> So that just leaves the COVID requirements: we definitely caught codeweavers by surprise with the COVID vaccintion requirements, and mainly they were just worried about the logistics regarding being able to enforce it - and also wanted to have more of a chance to provide input
+[12:15:02] <mfilion> re: the RFP, I can look at organizing it in the UK too
+[12:15:13] <mfilion> really don't think it should be in NA again
+[12:15:20] <Lyude> omg i'd be very excited if we had XDC in the UK
+[12:15:21] <samuelig> alyssa, I think if 2023 is in NA, 2024 could be in Europe, so we come back to even years at Europe and odd years in NA that we use to have (the pandemic broke that)
+[12:15:42] <alyssa> samuelig: Fair enough ^^
+[12:16:03] <alyssa> Lyude: Yeah, I've been thinking more about that
+[12:16:07] <mfilion> or we keep going as is samuelig, our turn to keep the even numbers :p
+[12:16:36] <samuelig> lol
+[12:16:50] <Lyude> anyway, regarding the COVID stuff: I guess we want to rescind that requirement, or do we have any ideas on something that would be more reasonable?
+[12:16:52] <alyssa> I think I agree that checking proof of vaccination is going to be a logistic nightmare for no real benefit
+[12:17:14] <alyssa> ostensibly, entering the US as a non-US person requires being vaccinated anyway
+[12:17:17] * Lyude also doesn't want codeweavers to think we're trying to usurp them with decisions like this, which is fair
+[12:17:36] <mfilion> Agree, like I said in my last email, I really don't care at this point about checking vax, if someone wants to travel unvaxxed, that's their problem.
+[12:18:11] <samuelig> I agree with alyssa. I think mask enforcing is enough. If codeweaver, who know the venue and such, don't find it feasible to ask for due to the number of entries and such, I prefer to skip it.
+[12:18:19] <Lyude> imo, masks at least would be nice because that should be very easy
+[12:18:43] <mfilion> right, and all other confs arounds XDC have masks too, so I don't think we should be the rebels here
+[12:18:48] <Lyude> anyway, I'm happy to just +1 this. masks should probably be enough,
+[12:18:57] <alyssa> Something I meant to ask--
+[12:19:01] <mfilion> even the Khronos F2F two weeks later has masks
+[12:19:04] <alyssa> (Well, tried to. SMTP was goofing on me.)
+[12:19:21] <alyssa> If we mandate masks, do we exempt speakers while they are actively presenting?
+[12:19:33] <Lyude> I'm fine with that imo
+[12:19:46] <alyssa> On one hand, that has negative public health implications (and maybe defeats the masking given how much of the conf is presenting...)
+[12:19:58] <alyssa> (or maybe it doesn't? maybe that depends on the venue? I ain't a doctor)
+[12:20:06] <mfilion> at OSSummit, speakers could remove them
+[12:20:42] <alyssa> On the other hand, presenting masked will have accessibility implications, particularly if the audio quality isn't great on the stream
+[12:20:52] <alyssa> (it's not like we subtitle talk recordings..)
+[12:21:07] <Lyude> alyssa: tbh though the presenter is basically always going to be at a distance from the conference goers anyway, so
+[12:21:20] <samuelig> I guess so? they have enough distance and the stage should be big enough. If we want to go the safe route, we can place a CO2 sensor in the stage and only request mask if it is not in the safe area... although probably in that moment we want to renovate the air
+[12:21:38] <samuelig> of the whole room
+[12:22:04] <alyssa> Lyude: yeah, that's fair.. I don't know what the venue will be like. It would be a heck of a lot easier to social distance at the XDC2018 auditorium than the little XDC2019 room.
+[12:22:39] <Lyude> samuelig: tbh we could probably do pretty well with some cori-rosenthal boxes
+[12:22:44] <samuelig> but it is a question for codeweavers, we don't know how is the room physically
+[12:22:58] <mfilion> at OSSEU in Dublin: "Masks do not need to be worn when in outdoor spaces and while actively eating food and beverage indoors when socially distanced from others. Speakers are not required to wear masks while presenting talks."
+[12:23:27] <Lyude> well I'm +1 for this policy for what it's worth
+[12:23:33] <samuelig> +1
+[12:23:37] <mfilion> same, +1
+[12:24:15] <Lyude> alyssa: ?
+[12:25:02] <alyssa> +1 contingent on codeweavers agreeing, I think
+[12:25:22] <Lyude> oh yeah - don't want to make the same mistake and make it clear yeah, this is all contingent on them agreeing
+[12:25:38] <Lyude> sgtm then, I think that's actually it for this meeting
+[12:25:42] <alyssa> mfilion: that's an interesting question too
+[12:25:54] <alyssa> are food/beverage allowed in the talk-presenting room?
+[12:26:24] <Lyude> thanks for coming everyone!
+[12:27:13] <mfilion> no clue alyssa, I guess it depends on the university's guidelines
+[12:27:18] <alyssa> fair enough
+[12:27:31] <alyssa> the OSSEU guidelines seem otherwise reasonable I think
+[12:29:10] <danvet> sry distracted by the other meeting, +1 on osseu policy contigent on codeweavers and all
+[13:05:39] <anholt> +1 for that policy
+[13:44:00] <siqueira> Lyude About the GSoC, everything is under control, and we are wrapping out all the final work. This week the students will send a new version of the patchset, and next week they will have a presentation to some AMD folks about the kunit. Everything is on track for their XDC presentation. Finally, one of the students asked me for an extension (I
+[13:44:00] <siqueira> don't think it is necessary), and I'll start a conversation with other mentors and with Trevor. Ps.: Sorry for the delay
+[16:46:08] [disconnected at Wed Aug 31 16:46:08 2022]
diff --git a/BoardOfDirectors/IrcLogs/2022/09-14.mdwn b/BoardOfDirectors/IrcLogs/2022/09-14.mdwn
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+[11:11:08] [connected at Wed Sep 14 11:11:08 2022]
+[11:11:09] [I have joined #xf-bod]
+[11:12:45] <Lyude> Hi everyone! Time for rolecall ( samuelig, mdnavare, mfilion, rg3igalia, anholt)
+[11:12:59] <mdnavare> Hi All!
+[11:13:31] <Lyude> aaa I realized I totally forgot to send out reminders because of the PEI meeting we had immediately before this ._.
+[11:14:39] <rg3igalia> was the meeting at 4:00PM UTC or at 3:00PM UTC?
+[11:14:58] <Lyude> ._.
+[11:15:00] <Lyude> lmao
+[11:15:02] <Lyude> I am an hour off
+[11:15:19] <rg3igalia> yeah, I mean, I'm here no problem, just wondering for others :D
+[11:16:16] <Lyude> yeah we can wait until 12, I will just leave secretary bot running. hopefully it doesn't mind
+[11:17:16] <Lyude> mfilion, anholt, guess that's the ~1hr reminder for y'all then
+[12:00:55] <alyssa> hello!
+[12:01:28] <Lyude> Alright everyone, real rolecall time, anholt, mdnavare, mfilion, rg3igalia, samuelig
+[12:02:24] <rg3igalia> hello!
+[12:02:32] <rg3igalia> samuelig is not coming today
+[12:03:19] <Lyude> ah ok, we just need one other person then (mfilion, mdnavare ?)
+[12:06:00] <Lyude> mdnavare: poke? hopefully you're still around
+[12:08:50] <mdnavare> Hi All
+[12:09:41] <Lyude> oh cool! So the agenda for today is just: XDC 2022/2023, MIPI alliance (no updates unfortunately), and GSoC if siqueira or tlwoerner is around
+[12:10:30] <rg3igalia> regarding XDC 2022, the schedule is already up in indico and publicly visible
+[12:11:09] <Lyude> and for XDC2023 we just met with PEI today and things went quite well - they seem like they'd be quite capable
+[12:11:19] <Lyude> erm, *capable of hosting our conference
+[12:11:52] <rg3igalia> for XDC 2023, I have to say Igalia is seriously considering sending a proposal to host it again in A Coruña
+[12:12:14] <rg3igalia> we'll have a definitive answer in about a week
+[12:12:21] <tlwoerner> who are PEI?
+[12:12:32] <Lyude> tlwoerner: prince edwards island in canada
+[12:12:50] <rg3igalia> and, if positive, the actual proposal could take a few more weeks to arrive, if that's acceptable
+[12:13:05] <tlwoerner> oh really?! (i wouldn't have assumed it was that PEI)
+[12:13:32] <Lyude> tlwoerner: yeah, actually the local government reached out to us and asked if we'd be interested. first time we've gotten a proposal that way but it's worked out quite well so far, set us up with a uni and everything
+[12:13:58] <Lyude> erm sorry, tourist division, center? unsure what it's called lol
+[12:14:47] <Lyude> rg3igalia: and yeah I think we can be flexible with RFPs given the circumstances
+[12:14:54] <Lyude> tlwoerner: anything regarding GSoC to go over btw?
+[12:15:26] * anholt around for a little bit
+[12:15:54] <tlwoerner> GSoC 2022 ends Sep 19
+[12:16:06] <tlwoerner> our final evaluations are done, everyone passed
+[12:16:41] <tlwoerner> siqueira and melissa did everything this year (i've been mostly out of the loop)
+[12:17:04] <siqueira> Also, the students will attend xdc; please, say hi to them during the event :)
+[12:18:24] <Lyude> tlwoerner: nice! I assume that's it then for your report?
+[12:18:55] <tlwoerner> yes, thanks (unless siqueira has anything else)
+[12:19:11] <siqueira> that's all, thanks
+[12:19:55] <Lyude> cool! that's pretty much it for the meeting then, thanks everyone
+[14:19:00] <Lyude> tlwoerner: I just realized, before I send out the meeting minutes should I mention the students passing? (if I don't receive a response in a bit I'll just assume it's a no to be safe)
+[14:28:21] [disconnected at Wed Sep 14 14:28:21 2022]