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Diffstat (limited to 'BoardOfDirectors/Elections.mdwn')
| -rw-r--r-- | BoardOfDirectors/Elections.mdwn | 5 |
1 files changed, 3 insertions, 2 deletions
diff --git a/BoardOfDirectors/Elections.mdwn b/BoardOfDirectors/Elections.mdwn index 113f0a93..44a35e9e 100644 --- a/BoardOfDirectors/Elections.mdwn +++ b/BoardOfDirectors/Elections.mdwn @@ -52,13 +52,14 @@ There is a limit of no more than two directors affiliated with the same company 8 | Election committee presents results to the current X.Org board for certification 8 | Results published to the membership """]] -1. Create announcement that the election process will begin soon, and send it to the members list <members@x.org> and the development list <xorg@lists.freedesktop.org>. The purpose of this announcement is to have the existing members renew their membership and encourage new members to join that want to vote in the election, and to let everyone know the deadline for new memberships and renewals. +1. Create announcement that the election process will begin soon, and send it to the members list <members@x.org> and the development list <xorg@lists.freedesktop.org>. The purpose of this announcement is to have the existing members renew their membership and encourage new members to join that want to vote in the election, and to let everyone know the deadline for new memberships and renewals. +1. Immediately after the announcement create the new membership period on [[https://members.x.org/]] 1. Create announcement that the nomination period has begun, and send it to the members list <members@x.org> and the development list <xorg@lists.freedesktop.org> when the nomination period begins. The purpose of this email is to solicit nominations, to let people know the people know how the election process works, who the current directors are and who is leaving, how to nominate yourself and/or others, and announce the deadlines for nominations. 1. Send reminders that the election nomination period is in progress at regular intervals -- e.g., 1 week before ending, 3 days before ending, and the last day. Also include a reminder that the renewal and new membership application deadline is approaching. 1. Collect personal statements from potential candidates. Potential candidates are required to send a personal statement to the elections mailing list <elections@x.org> by the deadline. Reminders to the potential candidates are very helpful, and this will also give them the opportunity to update their statement of contribution (from their membership application). 1. Determine if there are enough valid candidates to run the election. After the nomination period deadline passes, the committee should convene to determine if there are enough valid candidates to run the election. If there are not enough candidates, the nomination period should be extended to allow more candidates to be nominated. If there are enough valid candidates, create an announcement with the slate of candidates and attach the personal statements they submitted and their statement of contributions (from their membership application, which can be retrieved from the membership system), and send it to the members list <members@x.org>. 1. Encourage open discussion of issues relevant to the election, the candidates' positions on issues, etc. on the members list. This can be accomplished in the announcement of the slate of candidates or by a separate email to the members list <members@x.org>. -1. Make sure that only the election members have access to the membership system - Remove their "Staff" and "superuser" rights on https://members.x.org/admin/auth/user/ +1. Make sure that only the election members have access to the membership system - Remove their "Staff" and "superuser" rights on [[https://members.x.org/admin/auth/user/]] 1. After the membership renewal deadline has passed, do _not_ approve new memberships/renewals until the election has completed. 1. Create an election poll on the member website from the slate of candidates, and set the start and end times. The voting system works automatically once the poll has been created. 1. Create announcement that the election voting is open and send it to the members list only <members@x.org> on the first day of the election. Include in the announcement voting instructions, and when the election period ends. |