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-rw-r--r--ATIProprietaryDriver.mdwn39
-rw-r--r--AdamJackson.mdwn111
-rw-r--r--AdvancedTopicsFAQ.mdwn50
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-rw-r--r--BoardOfDirectors/MeetingSummaries/2011.mdwn13
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-rw-r--r--BoardOfDirectors/MeetingSummaries/2013.mdwn12
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-rw-r--r--BrianCameron.mdwn5
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diff --git a/ATIProprietaryDriver.mdwn b/ATIProprietaryDriver.mdwn
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+
+
+## ATI/AMD Closed Source "fglrx" Drivers
+
+Since the Radeon R200 chipset series ATI/AMD is providing its own set of closed source binary only drivers for their hardware. The drivers were originally designed for the FireGL professional graphics adapters but got extended soon for supporting any comparable mainstream board design from ATI Inc. and from third party board vendors.
+
+See also the [[VideoDrivers|VideoDrivers]] page for a list of other drivers for ATI hardware.
+
+
+### Driver Package
+
+The rpm packaged drivers from ATI/AMD do provide those main components:
+
+* readme file or a set of documentation pages
+* DRI compatible driver module for 2D support
+* DRI compatible driver module for OpenGL support
+* kernel module (precompiled binaries plus source/lib for self building)
+Other than that there are those minor components:
+
+* a set of install/uninstall scripts for usage by the rpm packaging
+* a customized x11 configuration tool
+* a binary control panel based upon QT toolkit and its sources
+* sample source for the gamma correction interface
+* sample application for OpenGL pbuffer rendering extension
+The driver is hosted at [[http://www.ati.com|http://www.ati.com]] - go to download, select your board and then the Linux operating system for getting to the matching page. If Linux is not listed for your specific board then that might just be a web update error - you should then try out the drivers for a similar board as there is really only one single driver for all boards.
+
+
+### Status
+
+The driver is relatively mature and does perform quite well for professional OpenGL applications. Some gaming applications do work reasonably nice, some others might still expose some minor or major problems. 2D performance is below of what the open source DRI drivers do provide, but is still acceptable fast for everyday work. The set of drivers still is bound to XFree86 4.0.0 and X.Org 6.7.0, but might get updated to be compatible with the latest X.Org release. Further updates and inclusion of GLSL are expected for one of the very next releases.
+
+The current drivers are for Linux/i386 and Linux/x86_64 (AMD 64bit or Intel EM64T) platforms only, but there were some Linux/ia64 drivers available from the download page of some big OEM vendor.
+
+For more information and discussion on the current driver releases a visit of the [[http://www.rage3d.com|http://www.rage3d.com]] forums is recommended.
+
+
+### Support
+
+Please note that Xorg developers are mostly unable to help with any issues with this driver. For discussions with other users, please use the #ati IRC channel on irc.freenode.net.
diff --git a/AdamJackson.mdwn b/AdamJackson.mdwn
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--- /dev/null
+++ b/AdamJackson.mdwn
@@ -0,0 +1,111 @@
+
+X hacker, for Red Hat and recreationally. [[See elsewhere.|http://freedesktop.org/wiki/AdamJackson]]
+
+
+# Old school 3D hardware
+
+I have something of a rare hardware fetish. The following list of cards I'd like to have at some point is as much for my own benefit as anyone else's. If you have one of these and are willing to part with it, please let me know! Contact info can be found through the link at the top.
+
+Even better, if you have programming information for this hardware, or contact information for the defunct companies, let me know. Even if it's just a definitive "sorry, this never taped out", that's better than nothing.
+
+
+## 3dfx
+
+* Voodoo 5 6000. Sure, why not.
+* Also, just about any sufficiently interesting Quantum3D card is fair game.
+
+## 3dlabs
+
+* Anything newer than what's supported by the gamma(4) driver. I've got a Wildcat VP760. I'm sure there's more than one generation of Wildcat though.
+
+## Ark Logic
+
+* 8100 (Tiger3D) and 8300 (Cougar3D). If they exist.
+
+## ArtX
+
+* Anything! They look like they were in business just long enough to sell some of their own kit before being bought by ATI (ATI paying to have ArtX take over really). I already have a Game``Cube, thanks though.
+
+## ATI
+
+* Rage Fury Maxx. Dual rage128. I have one but I don't think it POSTs anymore.
+
+## Barco
+
+* Did some medical imaging cards, among other things. Some were Number Nine chips with extra output cleverness, but there seem to have been some custom ASICs too.
+* Update, 2008-05-01: I have two now. One's a pair of Cirrus chips behind a PCI bridge. The other is a custom ASIC. The PCI ID is for "Metheus Corporation", who Barco definitely bought. Despite having a ROM, it's not VBE-compliant. And, terrifyingly, the string "Tseng" appears in it. The ASIC name appears to be "Aura", according to the ROM.
+
+## Chromatic Research
+
+* mPact. Actually I have one, don't remember which one though (there's two, according to pci.ids). These were early shader-like hardware, so I would dearly love to find programming information or a competent driver disassembly.
+
+## Diamond
+
+* Various FireGLs. This is a bit misleading since Diamond never did silicon, but wikipedia [[lists|http://en.wikipedia.org/wiki/FireGL#List_of_Cards]] basically four varieties: FireGL 1 - 4 with IBM chips, 1000 through 3000 just boring old Permedias, 4000 is some wacky Mitsubishi chip and 5000 is something totally alien. I'd love to lay hands on a 4000 or 5000, I have examples of the other two varieties.
+
+## Dome
+
+* Same story as Barco, really. Later sold to Planar but still sold under the Dome marque. Not sure any of these were non-#9 chips, to be honest.
+
+## Evans and Sutherland
+
+* Pretty much any REALimage chip. I have a Lightning 1200 and a Tornado 3000. The E&S chips look like they also made their way into Accel``Graphics' Accel``Galaxy and other boards. See also Real``Vision below.
+
+## Intel
+
+* Intel 752 or 754 cards. These are rumored to exist but I've never seen one in the wild. Should be more or less i810 graphics on a card?
+
+## Intergraph
+
+* Don't really know the genealogy here. I have a few cards, need to document them better. These are probably predecessors of the post-glint 3dlabs kit.
+
+## iXMicro
+
+* Anything. I had a Twin Turbo ages ago but gave it away to daniels.
+
+## Matrox
+
+* QID. Pretty sure this is just a Parhelia with two extra output pipes. Almost certainly, pci.ids lists QIDs as variants of other P-series chips. I have a Parhelia and a P650, but it's a little unclear where the register banks for the other two CRTCs on a QID live.
+
+## Neomagic
+
+* Magic``Media 256XL+. The only one with a 3D engine. Almost certainly only to be found in laptops. The OQO model 01 possibly?
+
+## Number Nine
+
+* Imagine 2 (PCI ID 105D:2339)
+* Ticket 2 Ride (PCI ID 105D:493D)
+* Anything done by [[Silicon Spectrum|http://siliconspectrum.com/]].
+
+## NVIDIA
+
+* NV2. Assuming any ever made it outside NVIDIA campus.
+
+## Oak Technology
+
+* Warp 5. If it exists. Wikipedia has a picture of a prototype board.
+
+## RealVision
+
+* Anything. Corporate takeover history leads me to believe they inherited the gfx group from E&S, so these might be related kit. I don't speak Japanese though.
+
+## S3
+
+* Delta``Chrome and Gamma``Chrome. I have a Chrome S27.
+
+## Tech Source
+
+* Raptor 2100T. Yet more ATC hardware.
+
+## Tritech
+
+* Pyramid3D. Eval hardware definitely produced, definitely never shipped to retail.
+
+## Tseng Labs
+
+* ET6300. Again, not sure this ever reached market.
+
+## XGI
+
+* Volari V8 Duo. If it shipped.
+* XP10. \ No newline at end of file
diff --git a/AdvancedTopicsFAQ.mdwn b/AdvancedTopicsFAQ.mdwn
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+
+
+# Advanced Topics
+
+[[!toc ]]
+
+
+## I want to make the mouse cursor invisible
+
+X always must have a cursor. Its appearance depends on the window the cursor is over. You can change the appearance of the root window cursor and make it invisible that way. To make the root window mouse cursor invisible create an empty bitmap file. To do so you can either create a file [[emptyCursor.xbm|emptyCursor.xbm]] with the content:
+[[!format txt """
+#define emptyCursor_width 1
+#define emptyCursor_height 1
+#define emptyCursor_x_hot 0
+#define emptyCursor_y_hot 0
+static unsigned char emptyCursor_bits[] = {
+0x00};
+"""]]
+or you can use the application `bitmap`. Start bitmap, create a new bitmap file with the `File->New` menue, and save it with `File->Save`. Assuming you called the empty bitmap file `emptyCursor.xbm` you can now change the root window cursor with:
+[[!format txt """
+ xsetroot -cursor emptyCursor.xbm emptyCursor.xbm
+"""]]
+NOTE: As mentioned this *only affects the root window cursor*. Modern window managers create their own root window. Its cursor is not affected by this. Also most applications define their own cursors. Moving a cursor over an application will cause its cursor to be displayed if it defines its own cursor. If it doesn't it will inherit the cursor of its parent window.
+
+
+## I want to run the Xserver without a mouse attached, however the Xserver doesn't start without a core input device
+
+
+### Server 1.4 (X11R7.3) and later
+
+The server will start without any devices connected. No core input device is needed anymore, it is automatically allocated. If your server crashes or shows other signs, this is a bug. Please file a bug report.
+
+You may also want to add the following line to the [[ServerFlags|ServerFlags]] section of your xorg.conf file:
+[[!format txt """
+ Option "AllowEmptyInput" "True"
+"""]]
+
+### Earlier versions
+
+X refuses to start if the initialization of the core pointer input driver fails. You can add the line:
+[[!format txt """
+ Option "AllowMouseOpenFail"
+"""]]
+to the `"ServerFlags"` section to prevent this. However the better solution is to use the `void` driver as driver for the mouse input device.
+
+
+
+---
+
+ IDEA: Dual head setup and configuration issues
diff --git a/AdvancedTopicsFAQ/emptyCursor.xpm b/AdvancedTopicsFAQ/emptyCursor.xpm
new file mode 100644
index 00000000..9b330a37
--- /dev/null
+++ b/AdvancedTopicsFAQ/emptyCursor.xpm
@@ -0,0 +1,6 @@
+#define emptyCursor.xpm_width 1
+#define emptyCursor.xpm_height 1
+#define emptyCursor.xpm''x''hot 0
+#define emptyCursor.xpm''y''hot 0
+static unsigned char emptyCursor.xpm_bits[] = {
+0x00};
diff --git a/AlanCoopersmith.mdwn b/AlanCoopersmith.mdwn
new file mode 100644
index 00000000..57526871
--- /dev/null
+++ b/AlanCoopersmith.mdwn
@@ -0,0 +1,16 @@
+
+
+## Alan Coopersmith
+[[!table header="no" class="mointable" data="""
+[[!img http://planet.freedesktop.org/faces/alanc.png] | Release Manager: X11``R6.9, [[7.5|Releases/7.5]], [[7.6|Releases/7.6]], [[7.7|Releases/7.7]]
+X.Org Modular Maintainer: Solaris port, app/xdm, lib/libX11
+Co-lead (with [[MatthieuHerrb|MatthieuHerrb]]) of X.Org [[Security|Development/Security]] Team
+Member, [[X.Org Foundation Board of Directors|BoardOfDirectors]]: 2009 - present
+See also: [[http://people.freedesktop.org/~alanc|http://people.freedesktop.org/~alanc]], [[http://blogs.oracle.com/alanc/|http://blogs.oracle.com/alanc/]]
+"""]]
+
+
+
+---
+
+ [[CategoryHomepage|CategoryHomepage]]
diff --git a/ArchitectureToDo.mdwn b/ArchitectureToDo.mdwn
new file mode 100644
index 00000000..c005ba0e
--- /dev/null
+++ b/ArchitectureToDo.mdwn
@@ -0,0 +1,87 @@
+
+
+# The Grand ToDo List
+
+[[!toc ]]
+
+
+## What is this?
+
+This is a list of fundamental problems standing in the way of a better implementation of the desktop. On-topic items include graphics and input problems and needed features.
+
+To anyone working on these problems, or working on a large problem not listed here: please update this page with comments. It is intended to be a kind of road map, so feel free to comment on what you believe is the preferred solution to a problem.
+
+Non-coding mailing list lurkers are encouraged to update this page if they see a mistake or something that looks out of date. If unsure about a change, put it in italics and put a question mark after it. _(Got that?)_ Someone else will come along and confirm/deny the question.
+
+
+## XAA
+
+_"<ajax> - XAA is totally unsuitable for accelerating modern desktop usage"_
+
+XAA is designed around accelerating the wrong primitives.
+
+Solutions include:
+
+* implementing KAA in Xorg
+* using the Kdrive X server _(has something other than XAA, right?)_
+* using Xgl _(requires [[MesaSolo|MesaSolo]] and friends to be ready)_
+
+## Render Acceleration
+
+_"<ajax> - Render is largely unaccelerated"_
+
+This depends on the XAA problem above. XAA isn't suitable for accelerating render.
+
+Solutions include:
+
+* replacing XAA
+* using Xgl _(see above)_
+_Does/did the proprietary nvidia driver accelerate render? How?_
+
+
+## DRI FBO/pbuffer
+
+_"<ajax> - DRI really needs pbuffers and fbo's"_
+
+Self evident?
+
+_There's interest in getting DRI to transfer textures from one process to another for a "glcompmgr." Related?_
+
+
+## DRI needs a memory manager
+
+_... assume video memory only large enough to store one texture ... _
+
+_<ajax> the first client in general can't assume that its textures are still where it left them. thus we have an sarea. "shared area". when DRI clients dirty some bit of state, they leave a note of what state they touched in the sarea. so our second client would have dirtied the texture state, so the first client knows it needs to push its texture again. now remember we're wanting to share textures between clients. so introduce a third client. 1 and 3 want to share their texture. 1 owns it. 2 runs, evicting the shared texture. 3 goes next, and the texture it wants isn't there anymore. except 3 can't push it, because 3 is trying to pull it from 1. see the problem? 3 never had a copy of this texture. _
+
+_<tjk> sounds like a proper dri memory manager would solve that._
+
+Right now DRI uses some kind of "peer to peer" memory management technique. DRI really needs to start managing video and agp memory for the clients. This would enable passing textures from one client to another without copying and without the possibility of deadlocking.
+
+Additionally this would reduce the complexity of clients.
+
+Presumably, DRIMM would be responsible for moving data between video memory, agp memory, and it's own storage in main memory tying all of the information to the process it belongs to.
+
+_Would this eliminate the need to map video memory into the client's address space? or Would it make it easier to implement memory protection so that one client can't start scribbling on another client's video data just for fun?_
+
+
+## Multiple cursors
+
+_Shared projector systems have serious need for multiple simultaneous streams of input. _
+
+_I recently had a chance to play with the projector table at MERL, and we can expect similar such devices as commercial products over the next couple years; it provides a compelling demonstration of the need. _
+
+* _- Jim_
+Do we handle this with multiple cursors? Or do with handle with by making applications explicitly request input from many cursors?
+
+
+## Configuration format
+
+There has been noise about an elektrified x server and machine vs human readable configuration file format. The x server itself does need a configuration makeover, but by a more general mechanism. [[XHotplugProposal|XHotplugProposal]] would like to do with with some sort of external configuration client. This would enable a legacy X![[OrgConfig|OrgConfig]] client, an elektrified client, a HAL-based client using dbus, etc without introducing dependancies for the X server itself. The other advantage to using a client is hotplug. See the dynamic reconfiguration section above.
+
+
+## X on GL
+
+DRI is being reworked and merged with the linux framebuffer code. [[MesaSolo|MesaSolo]] is being prepared and mode selection code is being rewritten. _(right?)_
+
+Xgl is a proof of concept server, but without the above, it cannot run except inside an ordinary X server. As soon as the above are ready, we will have a legitimate possibility for moving all rendering onto the GL API as a standalone GL X server.
diff --git a/ArchitectureWorkingGroup.mdwn b/ArchitectureWorkingGroup.mdwn
new file mode 100644
index 00000000..0b63eecd
--- /dev/null
+++ b/ArchitectureWorkingGroup.mdwn
@@ -0,0 +1,58 @@
+
+
+# X.Org Foundation Architecture Working Group
+
+The X.Org Foundation Board of Directors recently voted to create an Architecture Working Group to serve as a forum to discuss the technical direction of the X Window System.
+
+The Architecture Working Group intends to represent a variety of interests in X Window System technologies, including traditional Xserver and protocol library developers, toolkit developers, application developers, as well as end-users. As a result, this working group hopes to serve as a forum for a wide variety of discussions related to the X Window System, including (but not limited to) architectural discussions, general technical directions, as well as development processes and procedures.
+
+The goal of the Architecture Working Group is to facilitate discussion and provide a forum to help build consensus in the areas mentioned above. To further this goal, membership is open to all interested participants. In this way, the Architecture Working Group can chart the technical direction of the X Window System, as well as advance its use, maintainability, and improve the scalability of the X.Org Foundation's development efforts.
+
+For those areas that have a more focused scope in influence and/or duration, as well as a critical mass of interested participants, a sub-working group may be created. The Release Wranglers, the [[Testing Working Group|TestGroup]], and the [[Modularization Working Group|ModularizationWorkingGroup]] are examples of existing sub-working groups.
+
+As already noted, membership is open to all interested participants. In an effort to encourage participation from as many of the growing list of X.Org contributors as possible, a new mailing list has been created for this working group. To subscribe, please visit:
+
+ * [[http://lists.x.org/mailman/listinfo/xorg-arch|http://lists.x.org/mailman/listinfo/xorg-arch]]
+
+## Current Projects:
+
+The X Developer's Meeting held in Cambridge in February, 2005, concluded with a discussion of topics of current interest to the X.Org community. In addition, some issues were raised that people felt were good developer-oriented issues for the Architecture Working Group to address via the creation of processes and guidelines to facilitate developers. Some of those areas include:
+
+
+### Development and release
+
+ * Create processes that explain how new code/features get to HEAD
+ * Draft guidelines for committing changes
+ * Understand possible ABI changes and implicit dependencies
+ * Reference bugzilla ID in the commit message
+ * More information in the comments and commit message is better
+ * More atomic commits - don't check 15-20 different things in at one time
+ * Need for an on-going code czar - someone who's authority to remove controversial code (until further discussion) is unquestioned
+ * Which licenses are acceptable for contributions to X.Org projects
+
+### Creation of a documentation project (or even a sub-working group)
+
+ * Convert existing documents to Doc``Book
+ * Get APIs and specifications in one, easy-to-find place
+ * Can vendors contribute internally-generated documentation that has general information
+ * Translate documentation to other languages?
+
+### Other related pages
+
+ * [[ArchitectureToDo|ArchitectureToDo]] contains an initial list of projects
+ * [[http://www.freedesktop.org/wiki/FreedesktopProjects|http://www.freedesktop.org/wiki/FreedesktopProjects]] contains a list of Freedesktop projects
+ * [[XDevConf|http://www.freedesktop.org/wiki/Software_2fXDevConf]] includes the projects discussed at given at the February, 2005, X Developers Meeting in Cambridge.
+ * [[XInputHotplug|XInputHotplug]] is Kristian Hogsberg's project for hotplug of input devices
+ * [[LookingGlassIntegration|LookingGlassIntegration]] describes the Looking Glass functionality and an effort to integrate the Xserver changes into the tree for a future release.
+
+### Sub-working groups
+
+ * Processes/guidelines describing what is needed to create a sub-working group
+If you have ideas for other projects in any of these categories, or if you know of other projects not already listed here, please add them.
+
+
+## FAQ:
+
+A list of some possible questions and answers you may have about the Architecture Working Group can be found at:
+
+ * [[ArchitectureWorkingGroupFAQ|ArchitectureWorkingGroupFAQ]] \ No newline at end of file
diff --git a/ArchitectureWorkingGroupFAQ.mdwn b/ArchitectureWorkingGroupFAQ.mdwn
new file mode 100644
index 00000000..640dd0f6
--- /dev/null
+++ b/ArchitectureWorkingGroupFAQ.mdwn
@@ -0,0 +1,23 @@
+
+
+# Architecture Working Group FAQ
+
+Q: I read the announcement about the creation of the Architecture Working Group within X.Org, but what does this really mean?
+
+A: This change will allow the technical discussions to take place in an open community forum, and it will free the board of directors to concentrate on other organizational and infrastructural issues.
+
+Q: What does this mean for the existing working groups?
+
+A: Three other previously established working groups -- the Release Wranglers, Testing Working Group and Modularization Working Group -- which previously made progress reports to the board of directors will now make their reports directly to the Architecture Working Group.
+
+Q: How is this list/group different from [[xorg@lists.freedesktop.org|mailto:xorg@lists.freedesktop.org]] discussions?
+
+A: The content on [[xorg@lists.freedesktop.org|mailto:xorg@lists.freedesktop.org]] discusses, to a large extent, defects and questions about the X.Org releases. The Architecture Working Group mailing list intends to discuss a wider range of longer-term technical and development issues.
+
+Q: I have a question, but I'm not sure if I should post it to [[xorg@lists.freedesktop.org|mailto:xorg@lists.freedesktop.org]] or to [[xorg-arch@lists.x.org|mailto:xorg-arch@lists.x.org]]. Which list should I use?
+
+A: If in doubt, it is acceptable to start discussions on [[xorg@lists.freedesktop.org|mailto:xorg@lists.freedesktop.org]]. If people feel the topic is better suited for discussion in the Architecture Working Group, the discussion can migrate to [[xorg-arch@lists.x.org|mailto:xorg-arch@lists.x.org]].
+
+Q: What happened to the Architecture Board elected by the members last year?
+
+A: One of the primary reasons for the formation of the X.Org Foundation was to lower barriers to participation in and increase contribution to X Window System technologies. After careful consideration, the X.Org Foundation's Board of Directions determined that the best way to foster open participation in the development of this technology was to move architectural responsibilities away from a small, albeit elected, group to a larger group where all can participate.
diff --git a/ArvindUmrao.mdwn b/ArvindUmrao.mdwn
new file mode 100644
index 00000000..496ee6d9
--- /dev/null
+++ b/ArvindUmrao.mdwn
@@ -0,0 +1,13 @@
+
+
+## Arvind Umrao
+
+Email: [[arvind.umrao@sun.com]]
+
+Helping in fixing Xsun, Xorg and Xnewt for Sparc and Sunray. Devoted good amount of time in graphics domain.
+
+
+
+---
+
+ [[CategoryHomepage|CategoryHomepage]]
diff --git a/BarryScott.mdwn b/BarryScott.mdwn
new file mode 100644
index 00000000..f8b2e53d
--- /dev/null
+++ b/BarryScott.mdwn
@@ -0,0 +1,7 @@
+
+
+## Barry Scott
+
+email: barry.scott atspamfree onelan co uk
+
+I work for [[ONELAN Limited|www.onelan.com]] where we make Digital Signage Players using Linux and Xorg X11.
diff --git a/BartMassey.mdwn b/BartMassey.mdwn
new file mode 100644
index 00000000..0fab557f
--- /dev/null
+++ b/BartMassey.mdwn
@@ -0,0 +1,13 @@
+
+
+## Bart Massey
+
+Email: bart AT SPAMFREE cs DOT pdx DOT edu
+
+Bart Massey is an [[Associate Professor of Computer Science|http://www.cs.pdx.edu/~bart]] at [[Portland State University|http://pdx.edu]] in Portland, Oregon USA, where his research focus is on open source software engineering and open hardware technologies. Bart is the founder and proprietor of [[bart-massey.com LLC|http://bart-massey.com]], and Technologist in Residence at the Oregon [[Open Technology Business Center|http://opentechcenter.com]]. He has been involved with X development and education in various ways since around X11 release 2, and is the lead architect of the [[XCB|http://xcb.freedesktop.org]] library.
+
+
+
+---
+
+ [[CategoryHomepage|CategoryHomepage]]
diff --git a/BernieThompson.mdwn b/BernieThompson.mdwn
new file mode 100644
index 00000000..559de1ac
--- /dev/null
+++ b/BernieThompson.mdwn
@@ -0,0 +1,15 @@
+
+
+## Bernie Thompson
+
+Email: bernie AT SPAMFREE plugable DOT com
+
+* Wrote article for the 1st issue of Linux Journal in 1994 ([[http://www.linuxjournal.com/article/2734|http://www.linuxjournal.com/article/2734]])
+* Worked at Microsoft in the Windows team on Bluetooth, USB, and graphics drivers.
+* Worked at [[DisplayLink|DisplayLink]] on USB graphics adapters
+* Now getting Plugable started - a company producing plug and play devices with open source drivers
+
+
+---
+
+ [[CategoryHomepage|CategoryHomepage]]
diff --git a/BoardOfDirectors.mdwn b/BoardOfDirectors.mdwn
new file mode 100644
index 00000000..4e8a2c43
--- /dev/null
+++ b/BoardOfDirectors.mdwn
@@ -0,0 +1,43 @@
+
+
+# The X.Org Foundation Board of Directors
+
+Also see the [[XorgFoundation|XorgFoundation]] page.
+
+* Contact: board AT foundation DOT x DOT org
+
+### Current Members
+[[!table header="no" class="mointable" data="""
+**Name** | **Affiliation** | **Contact** | **End of term** | **Office**
+ [[Alan Coopersmith|AlanCoopersmith]] | Oracle Corp. | alan.coopersmith AT oracle.com | Q1 2015 |
+ [[Alex Deucher|AlexDeucher]] | AMD | alexdeucher AT gmail DOT com | Q1 2014 |
+ [[Martin Peres|MartinPeres]] | University of Bordeaux - LaBRI | martin.peres AT free DOT fr | Q1 2015 |
+ [[Matt Dew|MattDew]] | Micron | marcoz AT osource DOT org | Q1 2014 |
+ [[Matthias Hopf|MatthiasHopf]] | Georg-Simon-Ohm University | mat AT mshopf DOT de | Q1 2014 |
+ [[Peter Hutterer|PeterHutterer]] | Red Hat | peter.hutterer AT who-t DOT net | Q1 2015 | **Secretary**
+ [[Stuart Kreitman|StuartKreitman]] | Oracle Corp. | stuart.kreitman AT oracle.com | Q1 2015 | **Treasurer**
+ [[Keith Packard|http://keithp.com/]] | Intel | keithp AT keithp DOT com | Q1 2014 |
+"""]]
+
+End of term based on an [[election|BoardOfDirectors/Elections/]] date in the first quarter of each year.
+
+
+### Recent Members
+
+* [[Eric Anholt|EricAnholt]] (Intel) eric AT anholt DOT net (term ended: 2012)
+* [[Bart Massey|BartMassey]] (Portland State University) bart AT cs DOT pdx DOT edu (term ended: 2012)
+* [[Matthieu Herrb|MatthieuHerrb]] (CNRS/LAAS) matthieu DOT herrb AT laas DOT fr (term ended: 2011)
+* [[Donnie Berkholz|DonnieBerkholz]] (Gentoo Linux) dberkholz AT gentoo DOT org (term ended: 2010)
+* [[Adam Jackson|AdamJackson]] (Red Hat, Inc.) ajax AT redhat DOT com (term ended: 2009)
+* [[Daniel Stone|DanielStone]] (Collabora Ltd.) daniel AT fooishbar DOT org (resigned: 2009)
+* [[Carl Worth|CarlWorth]] (Intel) cworth AT cworth DOT org (term ended:2009)
+* [[Egbert Eich|EgbertEich]] (SUSE Linux Products GmbH) eich AT freedesktop DOT org (term ended: 2008)
+The company affiliations are given only for reference. The X.Org Foundation has only personal membership; the Board Members do not represent their employers or affiliations.
+
+Originally, the Board had regular phonemeetings, now the meetings are held on irc. Summaries of these meetings are published at [[MeetingSummaries|BoardOfDirectors/MeetingSummaries]]. These meetings take place fortnightly, on Thursdays at 2pm Pacific Time (22:00 UTC depending on daylight savings time) in the #xf-bod channel on the OFTC network (irc.oftc.net #xf-bod). Please refer to the [[X.Org calendar|https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=Australia/Brisbane]] for the next meeting time (remember to set the TZ). Some logs from these meetings can be found at [[IrcLogs|BoardOfDirectors/IrcLogs]].
+
+The Foundation is operated according to its [[Bylaws|BylawReview]].
+
+---
+
+ [[CategoryCategory|CategoryCategory]]
diff --git a/BoardOfDirectors/Elections.mdwn b/BoardOfDirectors/Elections.mdwn
new file mode 100644
index 00000000..179431c6
--- /dev/null
+++ b/BoardOfDirectors/Elections.mdwn
@@ -0,0 +1,27 @@
+
+The [[X.Org Foundation|XorgFoundation]] holds annual elections for its [[Board of Directors|BoardOfDirectors]]. The full set of election rules is laid out in the [[Bylaws|http://www.x.org/wiki/BylawReview]]. What follows is a brief unofficial summary.
+
+Normally half of the board, 4 of the 8 members, are up for election each year for a two year term. If additional vacancies are present in the board, additional members will be elected to fill the remaining portion of vacated terms.
+
+The [[Members|http://members.x.org/]] of the X.Org Foundation are eligible to vote in elections. [[Membership|Membership]] is open to individuals who have contributed to the X Window System in some way, typically code, documentation or substantive public service.
+
+Votes are collected via a web application on [[http://members.x.org/|http://members.x.org/]] during an announced period. Each voter provides a ranked list of their preferences among the nominated candidates. The results are then tallied using the [[simple Borda Count method|http://en.wikipedia.org/wiki/Borda_count]].
+
+For example, in an election with 6 candidates, the rankings are scored as follows:
+
+* [[!table header="no" class="mointable" data="""
+**rank** | **points**
+ 1 | 6
+ 2 | 5
+ 3 | 4
+ 4 | 3
+ 5 | 2
+ 6 | 1
+ none | 0
+"""]]
+
+Thus, refusing to rank someone denies them any points at all. Of course each rank can be assigned to at most one candidate.
+
+Candidates with the highest point total are elected to the board until all available seats for two-year terms are taken. If any remaining seats are open to fill vacancies, the next highest scoring candidates are elected to those until they are all filled.
+
+There is a limit of no more than two directors affiliated with the same company or institution. Once two seats are filled with affiliates of a given entity, all further candidates from that entity are skipped over in the ranked results list.
diff --git a/BoardOfDirectors/Elections/2010.mdwn b/BoardOfDirectors/Elections/2010.mdwn
new file mode 100644
index 00000000..dd0a1abf
--- /dev/null
+++ b/BoardOfDirectors/Elections/2010.mdwn
@@ -0,0 +1,112 @@
+
+The [[X.Org Foundation|XorgFoundation]] is holding elections for the [[BoardOfDirectors|BoardOfDirectors]]. The [[Elections|BoardOfDirectors/Elections]] overview page describes the voting methods and process. [[Members|Membership]] may vote by logging in to the web app on [[https://members.x.org/|https://members.x.org/]]
+
+For the 2010 elections, the regular 4 seats are open for 2 year terms, and one additional seat is open for a 1 year term to finish the term vacated by Daniel Stone's resignation.
+
+[[!toc ]]
+
+
+## Election Dates
+
+* **Voting opens:** [[Friday, 5 Feb. 2010, 1 am UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=5&year=2010&hour=1&min=0&sec=0&p1=0]]
+* **Voting closes:** [[Thursday, 18 Feb. 2010, 11pm UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=18&year=2010&hour=23&min=0&sec=0&p1=0]]
+
+## Candidates
+
+
+### Eric Anholt
+Current Affiliation
+: Intel
+
+Statement of Contribution
+: My role in X.Org has largely been as a developer, including contributions to the EXA acceleration architecture, RandR 1.2 development, and developing native Intel modesetting.
+
+Personal Statement
+: I got my start in X working on Mesa and 2D drivers back in the early days of DRI, and later moved on to working in the X Server on acceleration architectures. I've since been working at Intel on the X Server, the 2D driver, and the 3D driver and Mesa. On the board this past term, I've primarily contributed by working on minor administration tasks. In particular, I made touchups on the members system (failing at my plan to replace it), and was the point person approving new members as they applied.
+
+
+
+### Alex Deucher
+Current Affiliation
+: AMD
+
+Statement of Contribution
+: I've been working on Xorg video drivers for many years. I now work at AMD supporting the open source driver stack and helping provide chipset documentation for AMD hardware.
+
+Personal Statement
+: The X Window System has interested me since I first saw screen shots of X window managers back in 1997. I got actively involved in X around 2000 and my interest and participation has grown from there. I now work for AMD supporting open source software on AMD graphics hardware. Prior to starting at AMD, I worked in telecom engineering and intellectual property risk management. My current focus has been on 2D and 3D driver support and documentation for AMD hardware. I have previously contributed to a number of other X drivers including drivers for hardware from S3 and Siliconmotion and mentored several Google and Xorg summer of code projects. Sitting on the X.Org Foundation Board of Directors would give me a chance to lend my unique expertise and skill set to the future direction of the X Window System and related technologies. I would like to focus on increasing new user participation and finding solutions to legal obstacles to handling new technologies in the open source X graphics stack.
+
+
+
+### Matthieu Herrb
+Current Affiliation
+: Centre National de la Recherche Scientifique (CNRS)
+
+Statement of Contribution
+: Long time X contributor. Current focus: Security, *BSD support
+
+Personal Statement
+: I'm 46 years old and work for a French research lab in Toulouse, in the south-west of France. I've been contributing to X since the XFree86 2.x era. I'm maintaining the OpenBSD port of X.Org and trying to help other BSD projects to get the support they need too. I've also been handling security issues in X.Org since The X.Org foundation has a very important role to play in education and animation of the community around X.Org, in particular by organizing X developer conferences and providing support for people to participate to these events. As a member of the board I will continue to support these efforts to promote the X technology. I strongly believe that the multi-platform nature of X is one of its key strength and will continue to work with the board to support portability towards a wide range of operating systems, as well as the MIT style licensing of the core X.Org server and libraries.
+
+
+
+### Matthias Hopf
+Current Affiliation
+: SuSE GmbH
+
+Statement of Contribution
+: Working on radeonhd (one of the principal authors), R[67]xx bringup, RandR (1.3, specifically), general Xserver fixes.
+
+Personal Statement
+: I'm active in X development for over 5 years now. For SUSE I'm working on stabilizing the Xserver and drivers to get enterprise quality in our products, upstream I'm trying hard to foster new and fancy developments that do not conflict with backwards compatibility too much. I'm a strong advocate of Google SoC and X.org's participation therein.
+
+
+
+### Stuart Kreitman
+Current Affiliation
+: Sun Microsystems
+
+Statement of Contribution
+:
+Xorg promoter to the Open``Solaris community, hacker, Dev``Conf organizer, board member for several terms.
+
+
+Personal Statement
+: I am current co-treasurer, former board member, early co-architect of the Xorg Foundation and dis-architect of the late X Consortium. My contributions to the Foundation and the Xorg community include Conference organization, donations of funds and equipment from Sun, and education within Sun to promote alignment and transition to a pure-Xorg based product set. My technical interests are in the areas of input handling, thin clients, and large scale multiuser deployments. As of Feb 15, 2010, I will be an employee of Oracle Corporation, advocating for Xorg desktop to a wider but less *nix-centric user community, an uphill task that really needs the support of this Xorg community.
+
+
+
+### David Nicol
+Current Affiliation
+: tipjar LLC
+
+Statement of Contribution
+: Coding since 1980, dot-com since 1996.
+
+Personal Statement
+: If elected to the X.Org foundation Board of Directors, David Nicol will participate in the bi-weekly meetings on IRC and attend the annual face-to-face. David Nicol brings decades of experience as a software consultant, and recent credentials from a top entrepreneurship program, to add value to the organization by verifying that our activities continue to further our mission in an ever-improving way.
+
+
+
+### Keith Packard
+Current Affiliation
+: Intel
+
+Statement of Contribution
+: Have written a bit of X server code over the years, designed and wrote a few extensions that add nice features to the window system.
+
+Personal Statement
+: The X.org board continues to perform an important role in the X community. Over the last couple of years, the primary activities of the board have involved organizing technical conferences and providing funding for developers to attend both those conferences and other important free software conferences around the world. I've been involved in the board since the reformation of the X.org foundation, as treasurer for the whole time and as an intermittent board member. If elected, I will offer my services as treasurer again and work to continue offering opportunities for X developers to meet around the world.
+
+
+
+### Carl Worth
+Current Affiliation
+: Intel
+
+Statement of Contribution
+: I was lured into the world of X by an invitation to implement trapezoid rasterization for the software implementation of Render in the server. From there I moved up the stack implementing the cairo graphics library so there would be an easier way to get interesting graphics in X without coding XRender directly. More recently, I've come back down the stack working to improve the xf86-video-intel drivers so that cairo will be reasonably accelerated.
+
+Personal statement
+: The X Window System has an essential role in an increasing number of mobile and desktop platforms built with Free Software. Of course, the X.Org Foundation has no technical role in the development of the system. But the Foundation does have a unique position to be able to facilitate the workings of the community. Examples of Foundation activities include hosting developers' summits and attracting new developers by funding students. I have contributed time and effort by serving on the X.Org Foundation Board over the past two years and would be happy to contribute similarly in the future.
+
diff --git a/BoardOfDirectors/Elections/2011.mdwn b/BoardOfDirectors/Elections/2011.mdwn
new file mode 100644
index 00000000..b2f7261b
--- /dev/null
+++ b/BoardOfDirectors/Elections/2011.mdwn
@@ -0,0 +1,123 @@
+
+The [[X.Org Foundation|XorgFoundation]] is holding elections for the [[BoardOfDirectors|BoardOfDirectors]]. The [[Elections|BoardOfDirectors/Elections]] overview page describes the voting methods and process. [[Members|Membership]] may vote by logging in to the web app on [[https://members.x.org/|https://members.x.org/]]
+
+For the 2011 elections, the regular 4 seats are open for 2 year terms.
+
+Results of the Candidate Q&A can be found on [[BoardOfDirectors/Elections/2011/qa|BoardOfDirectors/Elections/2011/qa]].
+
+[[!toc ]]
+
+
+## Election Dates
+
+* **Nomination period opens:** [[Tuesday, Jan. 18, 2011, 00:00 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=1&day=18&year=2011&hour=1&min=0&sec=0&p1=0]]
+* **Nomination period closes:** [[Monday, Feb. 07, 2011, 23:59 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=7&year=2011&hour=23&min=59&sec=0&p1=0]]
+* **Publication of candidates:** [[Monday, Feb. 14, 2011|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=14&year=2011&hour=12&min=0&sec=0&p1=0]]
+* **Deadline for X.org membership application and renewals:** [[Friday, Feb. 11, 2011, 23:59 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=11&year=2011&hour=23&min=59&sec=0&p1=0]]
+* **Candidate Q&A begins:** [[Monday, Feb. 14, 2011|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=14&year=2011&hour=12&min=0&sec=0&p1=0]]
+* **Candidate Q&A ends:** [[Monday, Feb. 21, 2011, 23:59 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=21&year=2011&hour=23&min=59&sec=0&p1=0]]
+* **Election period opens:** [[Monday, Feb. 21, 2011, 00:00 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=21&year=2011&hour=0&min=0&sec=0&p1=0]]
+* **Election period closes:** [[Monday, Feb. 28, 2011, 23:59 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=28&year=2011&hour=23&min=59&sec=0&p1=0]]
+
+## Candidates
+
+
+### Eric Anholt
+Current Affiliation
+: Intel
+
+Statement of Contribution
+: My role in X.Org has largely been as a developer, including contributions to the EXA acceleration architecture, RandR 1.2 development, and developing native Intel modesetting.
+
+Personal Statement
+: Eric Anholt has been active in the X community for the last 5 years as an Intel graphics driver developer, and before that as a general DRI driver and FreeBSD DRM hacker. As an X.Org board member, Eric has managed the member application process, done minor system administration on the X.Org server, and passed messages on to the freedesktop.org sysadmin when it has been out of his scope.
+
+
+
+### Alan Coopersmith
+Current Affiliation
+: Oracle
+
+Statement of Contribution
+: X11 R6.9, 7.5, + 7.6 Release Manager, Modularization Task Force + Security Coordination Team, Maintainer of xdm + Solaris/OpenSolaris port of Xorg
+
+Personal Statement
+: I am running for re-election to the X.Org Foundation Board, having served as a member for the past two years, and the Secretary for the past year.
+
+
+: The role of the X.Org Board is to manage the resources of the foundation and use them to support the developers, both current and new. Travel sponsorships for developers and Summer of Code students to come to X.Org conferences have worked well, and the board has also funded some targeted hackfests, and have accepted proposals for a couple more still in the planning stages. The Board should encourage more proposals for other ways to make use of the foundations resources.
+
+
+: When I last ran, I said that members should have greater visibility into the workings of the X.Org Board, including more frequent reports from the board of the tasks it is working on. This has happened over the past two years, with information on board meetings now regularly provided to the members, and should continue.
+
+
+: I am glad to have been able to serve the X.Org membership over these past two years, and appreciate the opportunity to continue to serve.
+
+
+
+### Stuart Kreitman
+Current Affiliation
+: Oracle
+
+Statement of Contribution
+:
+Xorg promoter to the Open Solaris community, hacker, [[DevConf|DevConf]] organizer, board member for several terms
+
+
+Personal Statement
+: As current treasurer and former board member of X.org, I am thankful to be considered for re-election to the board.  I generally attend the bimonthly board meetings already, so this added role would allow us to reach a quorum more often, which would expedite business.
+
+
+: My technical life has included Xorg maintenance and advocacy within my organization and user community (Sun, now Oracle), and occasionally committing resources from that organization for the benefit of the Xorg community.
+
+
+
+### Bart Massey
+Current Affiliation
+: Portland State University
+
+Statement of Contribution
+: I am a member of the X.Org Foundation Board, an Associate Professor of Computer Science at Portland State University, and an X geek with 20 years experience. I'm the architect, advisor, and sometimes implementor to the XCB project, which provides a modern replacement to Xlib. I've also tried to help out with design and algorithms for Xft, Render, Cairo, and various other projects. PSU hosts freedesktop.org's infrastructure, and PSU students have contributed to X in substantial ways. I am currently investigating X in Haskell and GUI toolkit design.
+
+Personal Statement
+: I've had the privilege of serving the X.Org Foundation Board as a Board Member over the last four years, as Secretary for three.
+
+
+: In the last two years, the X.Org Foundation has consolidated many of the gains that we made previously. The Foundation was successful in supporting and encouraging communication in the X community, and in deploying our resources to support X technical development.
+
+
+: We have been working harder to recruit new developers. I recently helped to initiate an effort to collect, reorganize and rationalize X developer documentation. We plan to push forward in the coming year with new developer documents, for which I am organizing a book sprint. I have continued to be involved with the Google / X.Org Summer of Code, and have continued to contribute to various X projects such as XCB that are new-developer friendly.
+
+
+: There's still a lot to do. The end of our interminable corporate and financial reorganization is in sight. We need to understand how the Foundation should support transitions to "post-X.Org" technologies such as Wayland. I'd like to continue with the Board and help with these activities. I humbly ask for your support in doing so.
+
+
+
+### Tiago Vignatti
+Current Affiliation
+: Nokia
+
+Statement of Contribution
+: Following Linux graphics open communities since 2006. My interests are on X Window System development and implementation, processes of open source development, and any other graphics technologies that enable embedded system development.
+
+Personal Statement
+: As a university student, back in 2006, I got involved with X.Org when I started my contribution with X development; the time was great, I was doing it as a hobby and for fun, and I had the pleasure to attend a couple of X conferences.
+
+
+: Nowadays I do the same, but working for Nokia; besides being paid (which is good), the difference now is that I try push the resources of the company to keep the open source implementation of X, in which I believe and think it can be shaped in a beneficial way for everyone, technically and politically speaking.
+
+
+: Also, I believe I can give a step further, using my experience and knowledge to help the Foundation in all the possible ways, attracting more developers and contributors for the development of X. I would be quite happy to do my best for X.Org.
+
+
+
+### Carl Worth
+Current Affiliation
+: Intel
+
+Statement of Contribution
+: I was lured into the world of X by an invitation to implement trapezoid rasterization for the software implementation of Render in the server. From there I moved up the stack implementing the cairo graphics library so there would be an easier way to get interesting graphics in X without coding XRender directly. More recently, I've come back down the stack working to improve the xf86-video-intel drivers so that cairo will be reasonably accelerated.
+
+Personal Statement
+: The X Window System has an essential role in an increasing number of mobile and desktop platforms built with Free Software. Of course, the X.Org Foundation has no technical role in the development of the system. But the foundation does have a unique position to be able to facilitate the workings of the community. Examples of foundation activities include hosting developers' summits and attracting new developers by funding students. I would be happy to contribute of my time and effort to help with these and other appropriate foundation activities.
+
diff --git a/BoardOfDirectors/Elections/2011/qa.mdwn b/BoardOfDirectors/Elections/2011/qa.mdwn
new file mode 100644
index 00000000..3044dc70
--- /dev/null
+++ b/BoardOfDirectors/Elections/2011/qa.mdwn
@@ -0,0 +1,25 @@
+[[!table header="no" class="mointable" data="""
+ | **Eric Anholt** | **Alan Coopersmith** | **Stuart Kreitman** | **Bart Massey** | **Tiago Vignatti** | **Carl Worth**
+ ** 1) In the last year, the membership gained a lot more insight in the activities of the board. What is your opinion on this new-gained transparency? Do you see options for improvement? ** | I'm glad to finally have the transparency we'd agreed we all wanted. In particular, the open IRC meetings have been going well. | Well, it's more work for me, but I think it's been worth it so that members can see what's happening (or in many cases, how little is happening). | | | What happened in the recent past when people started to demand logs and open meetings from X.Org was great and should be always supported. The board reacted relatively quickly which was nice also. As a open organization, the Foundation has to work to improve more this, specially regarding the financial aspects which is being subject of discussions lately. |
+ ** 2) In the past, X.org financials have been dealt with in a less than optimal way, but in the last year a lot of effort has been put into creating solid financial records for the last 5 years, so that incorporation can happen. This work is still underway. What is your opinion about this, where do you see room for improvement? ** | More transparency is good. Everything to do with financials is pain, thuogh, and that's not an reflection of the board as much as the banking system we have. | The work is needed, and good progress is being made. | | | As I elaborated before a bit, this is a must. I believe the current directors made already the necessary effort to dig the past records. At the same time, and obviously, mistaken happened there due not finding all of those, so there is room for improvement. Therefore, all we can do now is to focus on the current and next financial logs and for that not only the directors but also members can help guaranteeing everything is going well. |
+ ** 3) As stated in the X.org Foundation bylaws, only a maximum of 2 of the 8 board seats can be taken by employees of the same company. In the past there was a situation where there were more than two of the same company on the board, after some board member changed affiliation. What is your opinion about this, how would you prefer to resolve such a situation? ** | Just the same as before when it happened: We take the top-ranked candidate for the seat. Alan suggested that we up the number from 2 to 3, so as not to eliminate candidates that care enough to contribute to the board just because they're employed by one of the larger X.Org contributors. I'm neutral on this -- it seems like a good thing to do for the X.Org board, since it doesn't involve itself in technical direction at all, but it means that I would have less excuse for not running at some point. | There's only one way we can resolve such a situation - getting the three members in question together to discuss it, with the simple directive that "Three members enter, two members leave." The bylaws don't allow us to just ignore it. | | | Although is entirely board’s fault, all members must help when the bylaw is not being followed correctly and some aspects are interpreted wrongly. |
+ ** 3b) As a follow-up, do you still think this restriction is relevant, and would you change/remove it in any way?? ** | - | We've been fortunate to never have any serious problems caused here, and the board members have historically done a good job of representing the best interests of the community over their employers, but clauses like this are designed to prevent the worst case, not deal with the normal case. I think it's still useful to have some limit, to avoid the appearance of becoming a non-independent organization (see for instance the recent blogs and stories around the proposed OpenJDK governance). It does unfortunately limit the board membership, which as others have noted, is always a challenge to get enough qualified candidates each election. I do think we should continue the discussion from the last board meeting of re-examining it - possibly raising the limit to 3, which still prevents any one company from stacking the board with enough members to have a majority vote. | | | - |
+ ** 4) What is your opinion about the past and the current X.org board elections. Do you have any suggestions for improvement? ** | The elections system is fine. | They're a pain to organize, which is why the schedule is often missed. | | | Lately the elections have chose candidates with a known background in X.Org community. This is enough to say that the election process works. |
+ ** 5) This years X.org conference was held in Toulouse, France. Did you have the chance to visit this, or any previous conferences? For 2011 one proposal was already made to hold the conference in Chicago. Opinions/Suggestions/Proposals? ** | Couldn't do the last one due to a conflicting event. XDS/XDC have been useful conferences for setting technical direction and improving communication. | Yes, I've been fortunate enough to have my employer send me to all but one of the X.Org conferences. (I missed Cambridge, UK due to schedule clashes.) What city the conference is held in is the least important part of a conference proposal. The far more crucial and much harder part is getting the people to organize it and run it. | | | Conferences have to be hold in countries where is affordable to fly, the bureaucracy with foreigns visiting is okay and where we have a good host setting up the organization. Fortunately I never experienced anyone failing in this last point, but I saw already people not going for conferences because of lack of visa. Although USA is not a visa friendly country, I honestly believe that Michael Larabel can influence this, expediting invitation letters for instance in an eventual Chicago’s conference. Oh, of course that all attendees want also to have fun, which is very important! |
+ ** 6) A big chunk of spending goes to travel sponsorship. When he learned about the practices of the more recent years, the current treasurer voiced that, when the X.org foundation was formed, travel was usually not sponsored for those gainfully employed to work on X.org related topics. What is your opinion on this? ** | It's more important to get our contributors together to talk than to point fingers at their current employers for being cheap. | The economy was better when the X.Org Foundation was formed - as it worsened, we adjusted to deal with it for the benefit of the community. The majority of travel funding still goes to those for whom X is not their full time jobs, especially to students like our GSoC mentorees. | | | Anyone doing any work related with and surrounding X should be eligible. For a conference for instance, we define a given budget based on the donations we get and current available money, and then set priorities to see who deserves it given the involvement of such the person. |
+ ** 7) Now, a topic quite close to the heart of the author of this questionnaire: FOSDEM. 4-5000 free software users and developers over a weekend in winter, join up in the center of Europe. X.org used to have a hugely popular Developers Room there. But the interest from the X.org community has dwindled now. Why do you think this is so? Should this be different? Do you have any suggestions? ** | I was made unwelcome by the organizer of the FOSDEM dev room, and would probably not bother with it again. FOSDEM is an excellent conference, though, which I would attend again. | I believe FOSDEM greatly suffers from being too close in time to linuxconf.au, and that X.Org developers have generally been attending the conference more directly relevant to them, not the one with much wider scope of all open source, and with more limited travel budgets, have an easier time getting funding for LCA than FOSDEM. | | | The interest for X was never that big. Just a few geeks are interested in hacking on drivers or spending hours debugging a complex code of a compositor manager interacting with a X server and its non-trivial window stack. The past experience shown that is not easy to attract developers for X development and very likely a newbie will rather go learn a SDK high level before. X conferences have been very small, with deep and long technical discussions in which several times hardly more than 3 persons in the room can talk about. Although these discussions are good and productive, they also tend to be boring for someone not involved in the subject. One alternative to improve this is to bring the annual conference of X.Org co-located with big events such as FOSDEM. |
+ ** 8) The topics of an X.org trademark and a new X.org logo have been talked about since the formation of the current X.org foundation. Are these really important topics for the X.org board? What is your opinion, do you have any suggestions? ** | No, they are not important topics for the board in my opinion. | Not really. | | | To promote X.Org trademark is for sure very desired by the board. This topic is considered “important” but not “really important”, I would say, so that is the reason why the current directors are not paying much attention at this moment. But then again, this is something that with just a little kick from the board, the members and the community could do the rest of the work. A more proactive director could do this. |
+ ** 9) Coordinating Google Summer of Code is another initiative supported by the X.org board. There have also been follow-up initiatives started by the board. What is your opinion about these initiatives and their results? Any suggestions? ** | They have successfully brought new people into the community. Huge success. | They're working well. | | | I guess it is not fair to myself talk about this because I was one that got leveraged by Summer of Code within X community :) So obviously it is important to ramp up newcomers and the Foundation’s Vacation of Code, although without not being that popular still, was a brilliant initiative from the board. We should advertise it better though. |
+ ** 10) X.org hosting infrastructure has had its hiccups over the past few years. The loss of all users home directories on freedesktop.org and the breach of trust through defamation of a driver repository by former board members come to mind. What is your opinion about the current situation, how would you want to improve it? ** | Things are running fine for a volunteer organization. | I've expressed my opinion clearly on the mailing list many times. | | | The situation is not good. There are room for improvements throughout the whole infrastructure: management of machines, creation and handling of repositories, administration of accounts and all other activities. For the repositories, one problem I noticed is that freedesktopers are not seeing us with good eyes, sometimes even abandoning and going instead for gitorious, linaro.org, google, github and many others. These services mostly have the same interests in open-source and I am sure we could centralize the efforts in one single place, thus reducing the overall maintenance costs. |
+ ** 11) The membership of the X.org foundation is not completely representative with respect to its contributing audience, and it is hard to motivate people to become a member of the X.org foundation. Some people suggest linking commit access with membership. What is your opinion, and do you have any further suggestions? ** | Having been the person approving members since the first elections process I went through as a board member, I feel that representation in the members list is in fine shape. I like the current system because it allows non-developers involvement in the foundation. | I think linking commit access to membership is useful only in that it ties it to the legal agreement in the membership application. I see no benefit to increasing the membership solely for the point of increasing the membership. We get no real benefits from just having a larger number of members on the books. | | | We are doing good already. We are trying to create a culture of development process where the “commit access” is irrelevant. There is one or a few numbers of people only responsible to the final commit; this final commit is based on the reviews that got from the mailing list by any other hacker. It’s truly open and focusing in stability. So, in short, everyone should be able to create repositories at freedesktop, but patches are pushed to repositories upon review only. Membership is a bit different. |
+ ** 12) Are there any topics that were overlooked in this questionnaire? Is there something else that you would like to talk about now and/or work on during your term on the board? ** | - | No. | | | Pretty much covered good points. Thank you for elaborating. |
+ ** 13) What do you think about this questionnaire? Should this initiative be repeated, and do you have any suggestions for such future repeats? ** | - | Way too long. | | | My suggestion is that it should get opened and announced before the elections to all members discuss a bit the best questions. Also, to limit the number of questions would be better. |
+ ** 14) How do you feel about the size of the Xorg board? Should it be changed? ** | 8 is fine. | Seems to work. | | | I don’t have the experience inside the board to tell this, but it seems to be working okay from outside. |
+ ** 15) Some have argued that the current election process is flawed. Do you agree? What do you think is flawed and how can it be improved in the future? ** | Disagree. | Seems to work. | | | It is not flawed. |
+ ** 16) The Xorg Foundation has been working on getting 501(c)3 non-profit status for a while now. Would you be interested in getting involved with this work? ** | It is almost done from my understanding. | All board members already are involved at some level. | | | I am pretty sure there are other directors or even members with more expertize in this kind of paper work, specially the ones living in USA. If needed, I could help of course. |
+ ** 17) It has been brought up in several board meetings that we should donate some money to the SFLC (Software Freedom Law Center) for their help various legal matters. Do you agree with this? ** | We voted on this, it was near consensus including me. | I voted yes. | | | I honestly don’t see much difficulties lately happening where lawyers should be involved. But of course, both X.Org and SFLC are sister organizations and they should help each other anyway. It all depends of the current cash of Foundation. |
+ ** 18) Non-profit corporations have certain requirements with respect to where their funding comes from depending on the type of non-profit they are. Should the Xorg Foundation actively solicit donations from the community to fund it's activities (developer conferences, travel expenses, infrastructure expenses, etc.)? ** | Unless there are legal requirements otherwise, we have had no issues with getting sufficient funding from corporate sponsors and I don't see a reason to change that. | I don't see a need right now. The Foundation still has more money than things to fund with it. | | | Other open-source organizations are doing this repeatedly. We should invest some time on it also. |
+ ** 19) If you agree with the soliciting funding from the community, would you be interested in taking on a role to help reach that end? If so, what ideas do you have for soliciting these donations? If you don't agree, where should the Xorg foundation look to get it's funding? ** | - | The X.Org Foundation seems to be sufficiently funded by corporate donations at this time. | | | Yes, definitely I’m willing to help. Last year, when I was trying to raise up funds from my company, I asked the Board for a formal letter that I could emit asking for budget contribution. There was none. We could start from this idea for instance. |
+ ** 20) With new platforms such as android and programs like wayland, some would say X is becoming less relevant. Do you agree with that statement? Where do you see X going in the future? ** | X is certainly becoming less relevant in terms of linux window system marketshare. I do see X remaining relevant as a linux desktop windowing system for a long time, because it will take a long time for any competitor to catch up to the relevant features X supports. | I see Wayland, like Xgl and similar programs in the past, as being an interesting experiment in future desktop design, and one from which we should be able to learn some things. It's too soon to tell whether it joins Xgl in the experiments that don't work out (but from which we gained valuable insights into what to do instead), or whether it turns into "X12". The X.Org Foundation is not here to promote X11 and the exact current model &amp; implementation at the expense of all other solutions, but to research, develop, and support the window system, and that must include evolving it as necessary. This is why I asked to include Wayland in the projects eligible for the X.Org mentoring in the Google Summer of Code this year. | | | X evolved a lot through the years already with its protocol extensions. Everyone is amazed to see a protocol completing one fourth of century of birthday, where initially was designed for a much simpler environment with different hardware requirements. At the same time, we haven’t been deprecating unused parts of the protocol and this led us to a very big open source implementation that we have nowadays. The productization of it is not practical and the development happens quite slowly. So we have to move on and I guess that is the big technical challenge the board will have to face next. Although the Foundation states explicitly the support for X, it also supports all siblings technologies such as DRI, Mesa, Linux kernel, now Wayland and a dozen of others. So it is important to emphasize that the community remains the same, i.e., of hackers shaping the core of graphics towards a free and open-source desktop experience. |
+ | **Eric Anholt** | **Alan Coopersmith** | **Stuart Kreitman** | **Bart Massey** | **Tiago Vignatti** | **Carl Worth**
+"""]]
diff --git a/BoardOfDirectors/Elections/2012.mdwn b/BoardOfDirectors/Elections/2012.mdwn
new file mode 100644
index 00000000..0e9beb81
--- /dev/null
+++ b/BoardOfDirectors/Elections/2012.mdwn
@@ -0,0 +1,133 @@
+
+The [[X.Org Foundation|XorgFoundation]] is holding elections for the [[Board of Directors|BoardOfDirectors]]. The [[Elections|BoardOfDirectors/Elections]] overview page describes the voting methods and process. [[Members|Membership]] may vote by logging in to the web app on [[https://members.x.org/|https://members.x.org/]]
+
+For the 2012 elections, the regular 4 seats are open for 2 year terms.
+
+[[!toc ]]
+
+
+## Election Dates
+
+* **Nomination period opens:** [[Monday, Jan. 30, 2012, 00:00 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=1&day=30&year=2012&hour=1&min=0&sec=0&p1=0]]
+* **Nomination period closes:** [[Monday, Feb. 13, 2012, 23:59 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=13&year=2012&hour=30&min=59&sec=0&p1=0]]
+* **Deadline for X.org membership application and renewals:** [[Friday, Feb. 24, 2012, 23:59 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=24&year=2012&hour=23&min=59&sec=0&p1=0]]
+* **Publication of candidates, Candidate Q&A begins:** [[Monday, Feb. 27, 2012|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=27&year=2012&hour=12&min=0&sec=0&p1=0]]
+* **Election period opens:** [[Monday, Mar. 5, 2012, 00:00 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=3&day=5&year=2012&hour=0&min=0&sec=0&p1=0]]
+* **Election period closes:** [[Monday, Mar. 12, 2012, 23:59 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=3&day=12&year=2012&hour=23&min=59&sec=0&p1=0]]
+
+## Candidates
+
+
+### Marc Balmer
+Current Affiliation
+: Micro Systems
+
+Statement of Contribution
+: Entrepreneur, Consultant, Software Developer, Teacher; xf86-input-elographics maintainer
+
+Personal Statement
+: First of all, I want to express that I am surprised that I was nominated, it was not myself who nominated me, but the fact alone that someone nominated me means that someone wants me to serve on X.Org's board and I am willing and capable to take the challenge, provided, of course, that enough X.Org members see me as a valuable member of the X.Org board of directors.
+
+
+: I am a Swiss citizen, 44 years old, living in the canton Aargau. I am an entrepreneur, running the software development and consulting firm micro systems, www.msys.ch, successfully for more than twenty years.
+
+
+:
+I am a former lecturor and member of the board of the Hyper``Werk Institute of the Basel University of Applied Science, where I tought general informatics and man/machine interaction.
+
+
+
+: Since many years I give a lecture about "Open Source Software as a Reality in Commercial Software Development" at the University of Basel, which invites me as a long-standing open source defender/user/developer.
+
+
+: In my commercial life I do point of sale systems, for which use X11 on touchscreen systems to interact with the cashier. I am an IBM business partner and my work with X.Org and touchscreens yielded me an IBM 2010 "Newcomer Award". IBM is seeing the potential in X.Org and Open Source, obviously.
+
+
+: I am an active BSD Unix developer, focusing on NetBSD, but with having lots of code in OpenBSD and some in FreeBSD, and with very tight connections to the *BSD development teams in general.
+
+
+: I helped with with making X.Org drivers available and working on various BSD platforms, most notable the AMD Geode on OpenBSD, but also support for various touchscreen drivers.
+
+
+: If I am to be elected to the X.Org board of directors, I will first and of all help my colleagues to get the tasks at hand to be handled. But I will also see my role as a janitor reminding the X.Org community that the world is not only i386 and Linux, but that systems like the *BSD Unixes use and need X11 as well. And that some coordination between X.Org and the BSD's is needed.
+
+
+: As a personal reference I would like to mention Matthieu Herrb, who is currently serving on board, and who knows my past in BSD and X.Org quite well.
+
+
+
+### Alex Deucher
+Current Affiliation
+: AMD
+
+Statement of Contribution
+: I've been working on Xorg video drivers for many years. I now work at AMD supporting the open source driver stack and helping provide chipset documentation for AMD hardware.
+
+Personal Statement
+: The X Window System has interested me since I first saw screen shots of X window managers back in 1997. I got actively involved in X around 2000 and my interest and participation has grown from there. I now work for AMD supporting open source software on AMD graphics hardware. Prior to starting at AMD, I worked in telecom engineering and intellectual property risk management. My current focus has been on 2D and 3D driver support and documentation for AMD hardware. I have previously contributed to a number of other X drivers including drivers for hardware from S3 and Siliconmotion and mentored several Google and Xorg summer of code projects.
+
+
+: I joined the X.Org Foundation Board of Directors in 2009. During my time on the board, I spearheaded the 501(c)3 non-profit application, handled our Delaware tax filings, and was the election chair for the 2010 Board election. I would like to continue my work on the board: see the 501(c)3 process finished, encourage more projects like the Xorg Endless Vacation of Code, and perhaps even organize an Xorg Developers conference.
+
+
+
+### Matt Dew
+Current Affiliation
+: Micron
+
+Statement of Contribution
+: I do the work that noone else wants to do, like cleaning up documentation. I care about the project and want to see it become better, not just go into a holding pattern until Wayland takes over.
+
+
+: I also am involved with GSoC and EVoC trying to bring in new, young blood into X.org.
+
+Personal Statement
+:
+Although I have followed X.org activity for almost 10 yrs now, I have only been contributing to X.org for 2 years. However I really want to help the project overall. As my coding skills are rudimentary compared to fulltime coders and I'm not lucky enough to be employed to work on X, I contribute the best way I feel I can; by working on the not-so-sexy aspects of X.org, like documentation, whenever I can. For the past 2 years I've been working on cleaning up the in-tree documentation, starting with converting 40 documents (>2000 pgs) from various formats like Framemaker and groff into one common format, docbook. Last summer I started getting involved with GSoc and EVoC trying to get students involved in X.org.
+
+
+
+: I've recently taken over the EVoC duties from Bart Massey. In doing so, I've started pinging the local Unis to drum up interest among the bright students. I would very much like to see more public noise around the project and to generate interest amongst the bright recent college grads. If I were elected to the board, I would try to help move the project in that direction.
+
+
+: Humble thanks for your consideration.
+
+
+
+### Matthias Hopf
+Current Affiliation
+: Georg-Simon-Ohm-University
+
+Statement of Contribution
+: Working on radeonhd (one of the principal authors), R[67]xx bringup, RandR (1.3, specifically), general Xserver fixes.
+
+Personal Statement
+: I'm active in X development since 2005. Being one of the principal authors of radeonhd, I helped jump-starting development for modern ATI (now AMD) graphics chips, and did major work for the 3D bringup of this chipset family. For SUSE I was mainly working on stabilizing the Xserver and drivers to get enterprise quality in our products, upstream I'm trying hard to foster new and fancy developments that do not conflict with backwards compatibility too much. I strongly believe that the notion of Open Source software does not only have to be reflected by licenses, but also by communication structures. The board irc logs, published on the freedesktop wiki, are one fine example for open communication. I'm also a strong advocate of Google SoC and X.org's participation therein.
+
+
+: In September 2011 I changed my profession and I'm now lecturing and researching at the Georg-Simon-Ohm University of Applied Science in Nuremberg, Germany. My lectures will have a strong focus on Open Source technologies, and of course I'm promoting the use of Linux or Un*x-alike operating systems including the X11 technologies amongst our students.
+
+
+
+### Jeremy Huddleston
+Current Affiliation
+: Apple Inc
+
+Statement of Contribution
+: My role within X.org has primarily been that of developer and release manager. I am the principle maintainer of the XQuartz Project, and by extension the XQuartz DDX within xorg-server, the AppleWM protocol, and quartz-wm. In recent cycles, I have been the release manager for the stable branches of xorg-server.
+
+Personal Statement
+: I am honored to be nominated for a position on the X.org Board of Directors. I have enjoyed working with the community as a developer and maintainer of the stable branch of the X.org server and would be delighted to serve on the board. As a board member, I would love to be more involved with Summer of Code. SoC offers us a great opportunity to bring in new talent and support students in their own personal development. Our involvement with SoC has been quite beneficial, but we have room to improve. We can do a better job at matching students with mentors/support, and we need to improve the publication of results for the SoC projects. As a board member, I would like to address these concerns and work with the community to make our SoC involvement even better than it currently is. Thank you for your consideration.
+
+
+
+### Keith Packard
+Current Affiliation
+: Intel
+
+Statement of Contribution
+: Have written a bit of X server code over the years, designed and wrote a few extensions that add nice features to the window system.
+
+Personal Statement
+: The X.org board continues to perform an important role in the X community. Over the last couple of years, the primary activities of the board have involved organizing technical conferences and providing funding for developers to attend both those conferences and other important free software conferences around the world. I've been involved in the board since the reformation of the X.org foundation as treasurer or as a board member. If elected, I will work to continue offering opportunities for X developers to meet around the world.
+
diff --git a/BoardOfDirectors/Elections/2013.mdwn b/BoardOfDirectors/Elections/2013.mdwn
new file mode 100644
index 00000000..bea1a05f
--- /dev/null
+++ b/BoardOfDirectors/Elections/2013.mdwn
@@ -0,0 +1,72 @@
+
+The [[X.Org Foundation|XorgFoundation]] is holding elections for the [[Board of Directors|BoardOfDirectors]]. The [[Elections|BoardOfDirectors/Elections]] overview page describes the voting methods and process. [[Members|Membership]] may vote by logging in to the web app on [[https://members.x.org/|https://members.x.org/]]
+
+For the 2013 elections, the regular 4 seats are open for 2 year terms.
+
+[[!toc ]]
+
+
+## Election Dates
+
+* **Nomination period opens:** [[Monday, Feb. 11, 2013, 00:00 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=2&day=11&year=2013&hour=1&min=0&sec=0&p1=0]]
+* **Nomination period closes:** [[Sunday, Mar. 10, 2013, 23:59 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=3&day=10&year=2013&hour=30&min=59&sec=0&p1=0]] (extended due to mis-emailing)
+* **Deadline for X.org membership application and renewals:** [[Friday, Mar. 15, 2013, 23:59 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=3&day=15&year=2013&hour=23&min=59&sec=0&p1=0]]
+* **Publication of candidates, Candidate Q&A begins:** [[Monday, Mar. 11, 2013|http://www.timeanddate.com/worldclock/fixedtime.html?month=3&day=11&year=2013&hour=12&min=0&sec=0&p1=0]]
+* **Election period opens:** [[Monday, Mar. 18, 2013, 00:00 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=3&day=18&year=2013&hour=0&min=0&sec=0&p1=0]]
+* **Election period closes:** [[Sunday, Apr. 7, 2013, 23:59 UTC|http://www.timeanddate.com/worldclock/fixedtime.html?month=4&day=7&year=2013&hour=23&min=59&sec=0&p1=0]]
+
+## Candidates
+
+Please note that even though we only have 4 candidates for the 4 seats, we still need a ballot for verification that enough members find the selection acceptable.
+
+
+### Alan Coopersmith
+Current Affiliation
+: Oracle
+
+Statement of Contribution
+: X11 R6.9, 7.5, + 7.6 Release Manager, Modularization Task Force + Security Coordination Team, Maintainer of xdm + Solaris/OpenSolaris port of Xorg
+
+Personal Statement
+: I am running for re-election to the X.Org Foundation Board, having served as a member for the past four years, including two years as a secretary. The role of the X.Org Board is to manage the resources of the foundation and use them to support the developers, both current and new. Travel sponsorships for developers and Summer of Code students to come to X.Org conferences have worked well, as did last year's EVoC program for student mentorship, so the board now needs to begin work on finding ways to replenish its funds so it can continue to fund these programs. I am glad to have been able to serve the X.Org membership over these past four years, and am willing to continue to serve, should you choose to elect me.
+
+
+
+### Martin Peres
+Current Affiliation
+: University of Bordeaux - LaBRI
+
+Statement of Contribution
+: I am originally a system security engineer but I am currently furthering my studies by doing a Ph.D. at LaBRI, a research center in Bordeaux. My Ph.D. thesis is about power consumption and security in Wireless Networks.
+My involvement in X.org really started in 2010 by mainly working on power and thermal management in the reverse-engineered NVidia driver (Nouveau). However, I have also decided to help improving communication relative to the Nouveau driver and the whole graphics stack. The communication is either aimed towards developers or the end-users. All my presentations are available here: [[http://phd.mupuf.org/publication/categories/x-org/|http://phd.mupuf.org/publication/categories/x-org/]]
+
+
+Personal Statement
+: I introduced myself to the X.org community because I wanted to make my radeon card work. After sticking to the proprietary driver for a bit, I checked out radeon and fell in love with open graphics-driver development. However, the lack of communication and documentation was daunting and I didn't feel like I could be of any help. After a year or so, I finally got involved but I feel like it took me around 1.5 years to really get up to speed. Knowing how hard it is to get involved, I've been trying to lower the entry barrier by communicating towards potential new comers through presentations about the graphics stack at my university or user-oriented Linux conferences. I also try to improve communication around the Nouveau project towards both the end-users and developers of other components. I have also been involved in the EVoC program as a mentor and I am willing to keep on being one. I have been in contact with the board of directors mostly because of the EVoC program and have been following (silently) most of their meetings on IRC. If elected, I will work harder on documentation and getting new talents to X.org.
+
+
+
+### Peter Hutterer
+Current affiliation
+: Red Hat
+
+Statement of contribution
+: XServer input maintainer, maintainer for most of the input drivers including evdev and synaptics. Co-maintainer for the out-of-tree wacom driver.
+
+Personal Statement
+: I got involved with X.Org during around 6 years ago. I've focused on the input subsystem, adding the odd feature here and there (device properties, MPX, multitouch) and maintaining the various drivers. Now I spend most of my time on maintenance. Despite the buzz around newer technologies, X will stay with us for a long time yet, and the developers will likely be involved with multiple projects. As a member of the board I will aim to ensure that the developers have the full support of the Foundation across the multiple communities.
+
+
+
+### Stuart Kreitman
+Current Affiliation
+: Oracle
+
+Statement of Contribution
+:
+Xorg promoter to the Open Solaris community, hacker, [[DevConf|DevConf]] organizer, board member for several terms. Most recently liasoned with SFLC to complete the application for 501(c)3 status, Treasurer.
+
+
+Personal Statement
+: As longterm treasurer and current board member of X.org, I attend the bimonthly meetings and fulfill the two functions. This past year I liasoned with SFLC to complete the filing for the 501(c)3 application, which we have been granted. I'm thankful be a part of X.org and help in any way I can. My technical life includes Xorg server and kernel driver work, and advocacy within Oracle and its user community. Occasionally I get to commit Oracle resources for the benefit of the Xorg community.
+
diff --git a/BoardOfDirectors/IrcLogs.mdwn b/BoardOfDirectors/IrcLogs.mdwn
new file mode 100644
index 00000000..7f07fa2e
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs.mdwn
@@ -0,0 +1,106 @@
+
+IRC logs of [[BoardOfDirectors|BoardOfDirectors]] Meetings on channel #xf-bod on the oftc irc network.
+
+Meetings are held every second Tuesday.
+
+
+## 2010
+
+* [[Feb. 16|BoardOfDirectors/IrcLogs/2010/02-16]]
+* [[Mar. 2|BoardOfDirectors/IrcLogs/2010/03-02]]
+* [[Mar. 16|BoardOfDirectors/IrcLogs/2010/03-16]]
+* [[Mar. 30|BoardOfDirectors/IrcLogs/2010/03-30]]
+* [[Apr. 13|BoardOfDirectors/IrcLogs/2010/04-13]]
+* [[Apr. 27|BoardOfDirectors/IrcLogs/2010/04-27]]
+* [[May. 11|BoardOfDirectors/IrcLogs/2010/05-11]]
+* [[May. 25|BoardOfDirectors/IrcLogs/2010/05-25]]
+* [[Jun. 8|BoardOfDirectors/IrcLogs/2010/06-08]]
+* [[Jun. 22|BoardOfDirectors/IrcLogs/2010/06-22]]
+* [[Jul. 6|BoardOfDirectors/IrcLogs/2010/07-06]]
+* [[Jul. 20|BoardOfDirectors/IrcLogs/2010/07-20]]
+* Aug. 3 - Meeting was canceled
+* [[Aug. 17|BoardOfDirectors/IrcLogs/2010/08-17]]
+* [[Aug. 31|BoardOfDirectors/IrcLogs/2010/08-31]]
+* Sep. 17 - Meeting was held live during [[XDS 2010|Events/XDS2010]]
+* [[Sep. 28|BoardOfDirectors/IrcLogs/2010/09-28]]
+* [[Oct. 11|BoardOfDirectors/IrcLogs/2010/10-11]] - Meeting moved to Monday from now on, same time
+* [[Oct. 25|BoardOfDirectors/IrcLogs/2010/10-25]]
+* [[Nov. 8|BoardOfDirectors/IrcLogs/2010/11-08]]
+* [[Nov. 22|BoardOfDirectors/IrcLogs/2010/11-22]]
+* [[Dec. 6|BoardOfDirectors/IrcLogs/2010/12-06]]
+* [[Dec. 20|BoardOfDirectors/IrcLogs/2010/12-20]]
+
+## 2011
+
+* [[Jan. 3|BoardOfDirectors/IrcLogs/2011/01-03]]
+* Jan. 17 - Meeting was canceled (Martin Luther King, Jr. day)
+* [[Jan. 31|BoardOfDirectors/IrcLogs/2011/01-31]]
+* [[Feb. 14|BoardOfDirectors/IrcLogs/2011/02-14]]
+* [[Feb. 28|BoardOfDirectors/IrcLogs/2011/02-28]]
+* [[Mar. 14|BoardOfDirectors/IrcLogs/2011/03-14]]
+* [[Mar. 28|BoardOfDirectors/IrcLogs/2011/03-28]]
+* [[Apr. 11|BoardOfDirectors/IrcLogs/2011/04-11]]
+* [[Apr. 28|BoardOfDirectors/IrcLogs/2011/04-28]] - Meeting moved to Thursday from now on, same time
+* [[May. 12|BoardOfDirectors/IrcLogs/2011/05-12]]
+* [[May. 26|BoardOfDirectors/IrcLogs/2011/05-26]]
+* [[Jun. 09|BoardOfDirectors/IrcLogs/2011/06-09]]
+* [[Jun. 23|BoardOfDirectors/IrcLogs/2011/06-23]]
+* [[Jul. 7|BoardOfDirectors/IrcLogs/2011/07-07]]
+* [[Jul. 21|BoardOfDirectors/IrcLogs/2011/07-21]]
+* [[Aug. 4|BoardOfDirectors/IrcLogs/2011/08-04]]
+* [[Aug. 18|BoardOfDirectors/IrcLogs/2011/08-18]]
+* [[Sep. 1|BoardOfDirectors/IrcLogs/2011/09-01]]
+* Sep. 14 - Meeting was held live during [[XDC 2011|Events/XDC2011]]
+* Sep. 29 - Meeting was canceled
+* [[Oct. 13|BoardOfDirectors/IrcLogs/2011/10-13]]
+* [[Oct. 27|BoardOfDirectors/IrcLogs/2011/10-27]]
+* [[Nov. 10|BoardOfDirectors/IrcLogs/2011/11-10]]
+* Nov. 24 - Meeting was canceled (Thanksgiving)
+* [[Dec. 8|BoardOfDirectors/IrcLogs/2011/12-08]]
+* Dec. 22 - Meeting was canceled (X-mas)
+
+## 2012
+
+* [[Jan. 5|BoardOfDirectors/IrcLogs/2012/01-05]]
+* [[Jan. 19|BoardOfDirectors/IrcLogs/2012/01-19]]
+* [[Feb. 2|BoardOfDirectors/IrcLogs/2012/02-02]]
+* [[Feb. 16|BoardOfDirectors/IrcLogs/2012/02-16]]
+* [[Mar. 1|BoardOfDirectors/IrcLogs/2012/03-01]]
+* [[Mar. 15|BoardOfDirectors/IrcLogs/2012/03-15]]
+* [[Mar. 29|BoardOfDirectors/IrcLogs/2012/03-29]]
+* [[Apr. 12|BoardOfDirectors/IrcLogs/2012/04-12]]
+* [[Apr. 26|BoardOfDirectors/IrcLogs/2012/04-26]]
+* [[May. 10|BoardOfDirectors/IrcLogs/2012/05-10]]
+* [[May. 24|BoardOfDirectors/IrcLogs/2012/05-24]]
+* [[Jun. 07|BoardOfDirectors/IrcLogs/2012/06-07]]
+* [[Jun. 21|BoardOfDirectors/IrcLogs/2012/06-21]]
+* [[Jul. 05|BoardOfDirectors/IrcLogs/2012/07-05]]
+* [[Jul. 19|BoardOfDirectors/IrcLogs/2012/07-19]]
+* [[Aug. 02|BoardOfDirectors/IrcLogs/2012/08-02]]
+* [[Aug. 16|BoardOfDirectors/IrcLogs/2012/08-16]]
+* [[Aug. 30|BoardOfDirectors/IrcLogs/2012/08-30]]
+* Sep. 13 - Meeting was canceled (XDC)
+* Sep. 19 - Meeting was held live during [[XDC 2012|Events/XDC2012]]
+* [[Oct. 4|BoardOfDirectors/IrcLogs/2012/10-04]]
+* [[Oct. 18|BoardOfDirectors/IrcLogs/2012/10-18]]
+* [[Nov. 1|BoardOfDirectors/IrcLogs/2012/11-01]]
+* [[Nov. 15|BoardOfDirectors/IrcLogs/2012/11-15]]
+* [[Nov. 29|BoardOfDirectors/IrcLogs/2012/11-29]]
+* [[Dec. 13|BoardOfDirectors/IrcLogs/2012/12-13]]
+* Dec. 27 - Meeting was canceled (X-mas holidays)
+
+## 2013
+
+* [[Jan. 10|BoardOfDirectors/IrcLogs/2013/01-10]]
+* [[Jan. 24|BoardOfDirectors/IrcLogs/2013/01-24]]
+* [[Feb. 7|BoardOfDirectors/IrcLogs/2013/02-07]]
+* [[Feb. 21|BoardOfDirectors/IrcLogs/2013/02-21]]
+* [[Mar. 7|BoardOfDirectors/IrcLogs/2013/03-07]]
+* [[Mar. 21|BoardOfDirectors/IrcLogs/2013/03-21]]
+* [[Apr. 4|BoardOfDirectors/IrcLogs/2013/04-04]]
+* [[Apr. 18|BoardOfDirectors/IrcLogs/2013/04-18]]
+* [[May. 2|BoardOfDirectors/IrcLogs/2013/05-02]]
+* [[May. 16|BoardOfDirectors/IrcLogs/2013/05-16]]
+* [[May. 30|BoardOfDirectors/IrcLogs/2013/05-30]]
+* [[Jun. 13|BoardOfDirectors/IrcLogs/2013/06-13]]
+* [[Jun. 27|BoardOfDirectors/IrcLogs/2013/06-27]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/02-16.mdwn b/BoardOfDirectors/IrcLogs/2010/02-16.mdwn
new file mode 100644
index 00000000..938f999d
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/02-16.mdwn
@@ -0,0 +1,53 @@
+
+
+[[!format txt """
+<alanc> wow, an audience today
+<Bart_Massey> Greetings all! Yeah, visitors. Welcome!
+<mherrb> hi
+<anholt> (here)
+<ajax> hello
+<Bart_Massey> So, this is the last meeting before we change out part of the Board. To any of you who turn out to be outgoing, let me once again say thanks hugely for your service. Greatly appreciated.
+<Bart_Massey> I think there's not too much meeting to be had today, actually. My only agenda items for this meeting are a couple of election-related ones.
+<Bart_Massey> First off, I am about halfway through preparing the minutes from the last year or more for posting. I should finish tonight.
+<hankswap> hi i'm the audience
+<Bart_Massey> Hi hankswap!
+<Bart_Massey> I am hoping to post to members.x.org; after reviewing the minutes so far I think there are legal details and other things that I would be uncomfortable sharing with random scammers and spammers. :-)
+<Bart_Massey> So two questions: is the rest of the Board good with this, and can someone take care of the technical details?
+<ajax> sounds fine to me. what technical details are you thinking of?
+<Bart_Massey> Figuring out how to get the stuff onto members.x.org :-)
+<Bart_Massey> I was hoping I could just email someone a tarball...
+<anholt> Bart_Massey: is it just a pile of text or html?
+<mherrb> I'm ok with that, but can't help with the technical stuff.
+<Bart_Massey> anholt: just textfiles
+<Bart_Massey> anholt: probably about 35 of them.
+<Bart_Massey> actually, more. close to 50
+<anholt> Bart_Massey: I can drop them on the server easily
+<Bart_Massey> anholt: thanks much
+<Bart_Massey> mherrb: Thanks much for posting the XDS announcement! Is all good on that front?
+<anholt> hmm. but integrating them into the login system would require writing php
+<mherrb> yes, although I don't have much to do for now. room is booked and I'm getting in touch with local people to help...
+<Bart_Massey> anholt: this is what i feared
+<Bart_Massey> mherrb: Great. Let us know what we can do.
+<Bart_Massey> anholt: Is the members.x.org auth system just Apache basic or digest auth with an htpasswd file?
+<anholt> Bart_Massey: hahaha
+<anholt> (it's worse)
+<mherrb> Get Peter Hutterer to come. The people at ENAC working on multitouch really hope to meet him...
+<Bart_Massey> anholt: A man can dream, can't he? :-)
+<anholt> maybe we should review on board@ and see how much would be questionable for openly publishing.
+<Bart_Massey> mherrb: We can bug Peter for you. :-) Send him an email and Cc the Board and we'll chime in.
+<Bart_Massey> anholt: That's what I was hoping to avoid. I can do expurgated minutes, but I'm hoping we can give members the unexpurgated ones in any case.
+<anholt> I fear that if it comes down to "wait for anholt to write php for viewing minutes", nobody will ever get to view minutes.
+<Bart_Massey> anholt: Understood. We'll think of something else.
+<Bart_Massey> I guess we could just post the password for viewing the minutes on members without any new PHP. :-)
+<anholt> Bart_Massey: oh, that's way easier.
+<anholt> yes.
+<Bart_Massey> OK, we'll do that for now.
+<anholt> I can sign up for getting that going.
+<Bart_Massey> OK, I think I'm good. Anyone have anything else?
+<ajax> not i
+<Bart_Massey> Move to adjourn
+<mherrb> nor do i
+<alanc> not me
+<mherrb> bye
+<Bart_Massey> Bye all!
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/03-02.mdwn b/BoardOfDirectors/IrcLogs/2010/03-02.mdwn
new file mode 100644
index 00000000..cff8bc36
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/03-02.mdwn
@@ -0,0 +1,219 @@
+
+Date is 2010-03-02, times are UTC+01.
+[[!format txt """
+22:56 <alanc> good afternoon
+22:57 <+mherrb> a bit later in the afternoon here, but yes, good afternoon.
+22:57 <+Bart_Massey> Greetings!
+22:57 <+daniels> 'evening all
+22:58 <+daniels> just hanging the washing up, brb
+22:58 -!- Bart_Massey changed the topic of #xf-bod to: X.Org Foundation Board: just hanging the washing up
+22:59 <@daniels> just missing mhopf
+22:59 <+alanc> speaking of operator status: Bart_Massey - did you ever file the freenode registration form for the xorg channels, or should I go ahead and do that, since I'd volunteered to be their contact anyway?
+22:59 <+agd5f_> hi
+23:00 <libv> daniels: you mean emmes i guess :)
+23:00 <+Bart_Massey> alanc: I was assuming you were doing it. :-)
+23:00 <+emmes> yep, I'm here
+23:00 <+Bart_Massey> Please do, my apologies.
+23:00 <+alanc> okay, somehow I thought you were doing it as secretary, must have misremembered - I'll take care of it then
+23:01 <+Bart_Massey> alanc: More likely my bad, but moot now. Maybe especially moot in a few minutes. :-)
+23:01 <+Bart_Massey> OK, shall we get started?
+23:01 <+agd5f_> sure
+23:01 <+emmes> ga
+23:02 <+Bart_Massey> OK, I think the first order of business is to (1) thank the outgoing Board members profusely for their service, and (2) to welcome the incoming Board members.
+23:02 <+Bart_Massey> In particular, let me remind the outgoing folks that they cannot escape that easily. :-)
+23:03 <+Bart_Massey> We will continue to call on you for service, and sincerely hope each and every one of you will return to the Board in the future.
+23:04 <+Bart_Massey> Do any of the outgoing Board have anything that should be on the agenda? In particular, is there stuff we need to know or think about that I likely have forgotten?
+23:04 <@daniels> libv: oh, hah. dberkholz, then.
+23:04 <+emmes> Bart_Massey: Maybe minutes. I would volunteer for that.
+23:05 <+Bart_Massey> emmes: Is this Matthias?
+23:05 <@daniels> Bart_Massey: not that i can think of, but just ftr, if you guys need anything done with expo or whatever, give myself or tollef a shout. i've set him with root on expo as discussed on the list.
+23:05 <+emmes> yep :)
+23:05 <+Bart_Massey> daniels: Thanks huge!
+23:05 <+daniels> no wuckers
+23:05 <+Bart_Massey> emmes: Then we'll take that up in a bit.
+23:05 <+Bart_Massey> Anyone else?
+23:06 <+Bart_Massey> OK. Then I think that the next order of business is for the Board to elect a Secretary and Treasurer.
+23:06 <+Bart_Massey> As you may know, I'm stepping down as Secretary after this meeting, so I won't be nominable.
+23:06 <+Bart_Massey> I'd like to nominate Alan Coopersmith as the new Secretary.
+23:07 <+agd5f_> seconded
+23:07 <+alanc> I'm willing to accept the nomination
+23:07 <+Bart_Massey> alanc: Thanks huge.
+23:07 <+anholt> excellent
+23:07 <+daniels> :)
+23:07 <+emmes> very fine with me. thanks Alan!
+23:07 <+Bart_Massey> Discussion?
+23:07 <+mherrb> +1 for alan
+23:08 <+Bart_Massey> In accordance with the Board tradition, can I get a +1 0 or -1 from each non-outgoing Board member?
+23:08 <+agd5f_> +1
+23:08 * Bart_Massey notes that mherrb saw it coming
+23:08 <+emmes> +1
+23:08 <+daniels> while i'm entirely non-voting here, just as long as whoever does it has enough time to get minutes out in a timely fashion and is prepared to organise the wiki etc
+23:09 <+anholt> +1
+23:09 <+Bart_Massey> daniels: Or is willing to make sure that someone else does. For example, Alan may want to ask Matthias for help with the minutes, since he was foolish enough to volunteer :-)
+23:10 <+Bart_Massey> I'm +1.
+23:10 <+Bart_Massey> I think we need a roll call, sadly.
+23:10 <+alanc> time is fungible and can be acquired as needed
+23:10 <+Bart_Massey> keithp: you there?
+23:10 <+daniels> Bart_Massey: indeed
+23:10 <+alanc> I guess I need to +1 then
+23:10 <+Bart_Massey> anholt:?
+23:10 <+anholt> Bart_Massey: replied above
+23:11 <+Bart_Massey> oops
+23:11 <+emmes> we're +6 now
+23:11 <+Bart_Massey> OK, then the motion is carried.
+23:12 <+Bart_Massey> Next, I'd like to nominate Stuart Kreitman for Treasurer.
+23:12 <+Bart_Massey> Stuart has been helping manage the banking and finances for some time now.
+23:12 <+Bart_Massey> Both Stuart and Keith have expressed themselves comfortable with this arrangement.
+23:12 <+keithp> I'm here, just late as usual
+23:13 <+Bart_Massey> keithp: cool
+23:13 <+Bart_Massey> As you may recall, there's a tradition of not necessarily having the Treasurer be a Board member.
+23:13 <+emmes> I just wanted to ask ;)
+23:13 <+daniels> (noting that keithp was the treasurer last year while not being on the board)
+23:14 <+Bart_Massey> In any case, Stuart was 1 Borda Point short of being elected this time around. :-)
+23:14 <+Bart_Massey> Any second?
+23:14 <+mherrb> +1
+23:14 <+emmes> +1
+23:14 <+agd5f_> +1
+23:14 <+Bart_Massey> I'll take mherrb as second.
+23:14 <+Bart_Massey> +1
+23:14 <+Bart_Massey> keithp: ?
+23:14 <+alanc> +1
+23:14 <+anholt> +1
+23:15 <+Bart_Massey> The motion is carried.
+23:15 <+keithp> +1
+23:15 <+Bart_Massey> Good.
+23:15 * keithp is not used to voting anymore
+23:15 * Bart_Massey grins
+23:16 <+Bart_Massey> We also have a tradition of keeping these meetings as short as feasible. I have just a couple of agenda items and we'll call it good.
+23:16 <+emmes> +1 ;)
+23:16 <+Bart_Massey> First, I wanted to recap a little bit of where we are as a Board for the new members.
+23:16 <+Bart_Massey> Perhaps the most pressing item this year is to complete the never-ending "bank transition" and "corporate transition" bullet items.
+23:17 <+Bart_Massey> If somebody wants to take the lead on this, that would be really good.
+23:17 <+daniels> lolz
+23:17 <+daniels> i believe it'll be completed shortly after xkb2 ;)
+23:17 <+keithp> daniels: we should race
+23:17 <+Bart_Massey> daniels: But we have some vague idea of how to do xkb2. I think it will take longer.
+23:17 <+agd5f_> I'm willing to help
+23:18 <+daniels> keithp: loser buys dinner.
+23:18 <+keithp> daniels: ok, you're on
+23:18 <+Bart_Massey> We also have some concerns we've been discussing around trademarks and logos and stuff that need to get resolved.
+23:18 <+agd5f_> on the corporate transition that is. not touching xkb2 ;)
+23:19 <+Bart_Massey> There has been some talk of trying to review and potentially revise the Bylaws; it's been a while, and there are some places where they have diverged a bit from practice.
+23:19 <+Bart_Massey> I don't think it's urgent, and it might best wait another year.
+23:19 <+mherrb> As an european I'm mostly out of this bank/corporate things. I can't do much unless we want to set up some legal entity in .eu too.
+23:19 <+daniels> agd5f_: hah. best of luck.
+23:19 <+keithp> daniels: unisa actually found the first check in may and cashed it
+23:19 <+daniels> mherrb: i think that'd be more trouble than it's worth
+23:19 <+Bart_Massey> mherrb: Yeah, this is basically an American job, I'm afraid.
+23:19 <+keithp> daniels: so, while they were asking for a second check, they found and cashed the first one
+23:19 <+Bart_Massey> keithp: Awesome.
+23:20 <+keithp> Bart_Massey: lolz all round
+23:20 <+daniels> Bart_Massey: is there anything in the bylaws in particualr?
+23:20 <whot> unisa at its best
+23:20 <+Bart_Massey> daniels: Yes, but I'd hate to try it off the top of my head. Things about timing and membership, mostly, IIRC.
+23:21 <+Bart_Massey> Infrastructure and system administration is an ongoing concern. We've made some progress but there's still a lot to think about.
+23:22 <+keithp> daniels: for the record, the unisa check was posted 2009-5-28 for $1920.00
+23:22 <+daniels> as for infrastructure, as i said, we'll try to actually get things sorted. do you guys have any requirements beyond an actually functioning (sorry) board wiki?
+23:22 <+Bart_Massey> That brings me to a piece of new business: there's been some discussion this week of X.Org mirrors, and how they might be handled going forward.
+23:22 <+Bart_Massey> daniels: I think we just want to make sure there's adequate sysadmin and related people, and to rationalize our machine infrastructure as much as possible.
+23:23 <+keithp> oh, can't post the actual bank statements as someone could easily construct a check from that and extract all of our money
+23:23 <+emmes> keithp: what was the unisa about (i probably only don't remember the abbrev)?
+23:23 <+keithp> emmes: whot came to an event while he was a student; the university of south australia paid for his travel and X.org re-imbursed them for it
+23:24 <+anholt> Bart_Massey: adequate sysadmin is covered now I think.
+23:24 <+Bart_Massey> anholt: awesome
+23:24 <+anholt> we do need a new members system still
+23:24 * Bart_Massey thanks anholt for the reminder
+23:24 <+keithp> emmes: unisa 'lost' the check for five months and started asking anyone they could find in Australia about it, including Daniels and whot
+23:24 <+alanc> I'd still like to see the Sun-donated machines someday used for something, even if it's just running a couple tinderboxes
+23:24 <+daniels> Bart_Massey: nod. tollef is handling fd.o entirely adeptly, partly due to being paid to do it by the wonderful people at collabora ltd, and x.org is a doddle in comparison.
+23:24 <+daniels> anholt: want us to get that sorted?
+23:24 <+emmes> keithp: thnx
+23:24 <+daniels> alanc: indeed
+23:25 <+anholt> daniels: if tollef has time? yes. a thousand times yes.
+23:25 <+keithp> alanc: I'd love to find a way to get those machines moved to someplace cheaper
+23:25 <+Bart_Massey> Yes, I think we all would like to see a replacement for members.x.org. And if we're going to do it, it needs to be sooner rather than later, so that it can be solidified before the next Board election
+23:25 <+daniels> ok, i'll chat to tollef about it. feel free to kick me if i appear to have forgotten about it within the next couple of weeks.
+23:26 <+Bart_Massey> Does anybody want to talk about mirrors today, or shall we save it for next meeting? It's arguably not pressing.
+23:26 <+anholt> Bart_Massey: as far as I can tell, the mirrors task is "update the wiki to say that you can feel free to mirror and it's a wiki so you don't need to bother us."
+23:27 <+Bart_Massey> anholt: Yes. I and I think others have some minor concerns about this.
+23:27 <+daniels> for those not on the board list ... someone pointed out that we still have xf_mirrors@x.org or something ridiculous where people have to ask for permission to mirror.
+23:27 <+daniels> so we'd like to make it clear that it's a free-for-all, but also maintain a list of reputable sites we know aren't messing around with the tarballs.
+23:27 <+emmes> i don't think the mit license
+23:27 <+mherrb> I just think that we should check the listed mirrors from time to time and remove stale ones.
+23:27 <+daniels> which would presumably include polling to make sure they're still alive, still carrying the latest content, and that it's unadulterated.
+23:28 <+Bart_Massey> Besides which, we're in a situation for the following scenario, which we may or may not care about: someone deliberately sticks a mirror with malware in it up on the "official" wiki.
+23:28 <+emmes> i don't think the mit license "allows" us to require people to ask us for mirroring
+23:28 <+emmes> so this should be moot
+23:28 <+Bart_Massey> emmes: absolutely not, but we can require them to ask to be put on some official web page.
+23:28 <+Bart_Massey> I'm not saying we want to, but we could.
+23:28 <+daniels> emmes: it's not about restricting redistribution at all -- which would obviously be beyond stupid -- but about the list of mirrors we maintain.
+23:28 <+alanc> they don't have to ask permission to mirror, just to be listed with our recommended mirrors
+23:29 <+keithp> heh. at least everyone agrees about that :-)
+23:29 <+daniels> \o/
+23:29 <+Bart_Massey> So do folks think we should do anything about this, or just back away slowly?
+23:29 <+emmes> about malware: we could disallow mirroring of .md5 files. just a thought, would need more brainstorming.
+23:29 <+Bart_Massey> I guess I mildly think we ought to do something about it.
+23:30 <+Bart_Massey> emmes: I don't think most people check md5 files. I know I should but don't.
+23:30 <+anholt> I'd suggest that distributions tracking our set of source mirrors and doing verification of tarballs fetched from them (i.e. freebsd) are probably doing a better job of checking for adulteration of tarballs than we would do.
+23:30 <+mherrb> emmes: I think the pgp signed announcement with md5 are good enough to prevent tempering.
+23:30 <+daniels> we could have a list of md5 + sha1 + sha256 sums, gpg-signed, and say 'if you really want to be paranoid, verify this'.
+23:30 <+daniels> mherrb: tbh it's mildly pointless given that all the keys are untrusted anyway
+23:31 <+emmes> mherrb: hm. agreed. this is at least as good as my thinking.
+23:31 <+Bart_Massey> I guess all I'd really want to verify on an "official" mirror list is that the entity mirroring actually exists and will take responsibility for their mirror. This latter is hard, though.
+23:32 <+daniels> Bart_Massey: i guess just ping now and then to check that they're carrying the latest bits, which can be automated.
+23:32 <+Bart_Massey> The alternative is to stick a nice solid disclaimer on the wiki mirror list that can't be erased, saying "don't believe this".
+23:32 <+Bart_Massey> daniels: it would help some, but if they get broken into between audits...
+23:32 <+daniels> Bart_Massey: in that case, why the list ...
+23:32 <+daniels> Bart_Massey: meh. what can you do.
+23:32 <+Bart_Massey> daniels: just informational at that point.
+23:33 <+Bart_Massey> anyway, we don't have to solve this today. please think about what you'd like, and email the board list if you have some great insight.
+23:33 <+Bart_Massey> Any other business?
+23:33 <+alanc> fd.org & x.org seem to have enough bandwidth that mirrors are just to reduce latency for people on far parts of the globe, not to reduce our network load
+23:33 <+Bart_Massey> alanc: I agree
+23:34 <+Bart_Massey> In some ways, public mirrors are an anachronism.
+23:34 <+Bart_Massey> Oh, I remember one more piece of business.
+23:34 <+Bart_Massey> Meeting time. When do we want to meet next?
+23:34 <+alanc> they are very useful for users behind national firewalls, like the PRC though
+23:34 <+Bart_Massey> alanc: agreed
+23:35 <+Bart_Massey> I think there's some sentiment toward moving the meeting earlier in the day.
+23:35 <+Bart_Massey> Does moving it four hours earlier, to 10:00 Pacific, work for everyone?
+23:35 <+emmes> i'm perfectly fine with the current time.
+23:36 <+alanc> the board seems to be less geographically spread this year, which should allow more flexibility
+23:36 <+Bart_Massey> emmes: Well, you're the one most negatively affected by it :-)
+23:36 <+emmes> no, it fits me fine.
+23:36 <+agd5f_> either time is fine with me
+23:36 <+Bart_Massey> So if no one has any objection, we'll avoid confusion by not changing it.
+23:36 <+emmes> allows me to go to the cinema before ;-)
+23:36 <+mherrb> In practice me too. moving 4 hours earlier would be 19:00 here,
+23:36 <+daniels> alanc: .au ftl
+23:36 <+Bart_Massey> mherrb: oops, sorry
+23:36 <+mherrb> and I'm more likely to be busy at 19:00 than at 23:00
+23:37 <+Bart_Massey> OK, let's leave it right where it is, then. I'll see all y'all in two weeks?
+23:37 <+emmes> right
+23:37 <+agd5f_> sounds good
+23:37 <+mherrb> ok
+23:37 <+alanc> works for me
+23:37 <+emmes> alanc: how about minutes? should we take this offline?
+23:37 <+keithp> as long as bart wakes me up each week, it works for me
+23:38 <+alanc> Bart_Massey: you doing minutes for today as outgoing secretary? or should emmes & I work this out?
+23:38 <+Bart_Massey> Thanks all! Alan, I'll let you worry about logging and minutes from here on out (with emmes help). Thanks huge once again!
+23:38 <+Bart_Massey> alanc: I've got a log if you want it. You folks can do minutes.
+23:38 <+emmes> i'm loggin anyways
+23:38 <+Bart_Massey> OK, then.
+23:38 <+alanc> it's all in my scrollback log too, thanks - we'll make sure they get done
+23:39 <+Bart_Massey> keithp: You can notify Stuart.
+23:39 <+Bart_Massey> Thanks much all!
+23:39 <+daniels> alanc: don't get it out too quickly, principle of least surprise and all that
+23:39 <+emmes> ok, thanks, Bart, for being the secretary so long
+23:39 <+daniels> indeed!
+23:39 <+Bart_Massey> Quite happy to do it. Thanks for putting up with me for so long!
+23:40 <+daniels> thanks bart & comiserations alanc
+23:40 <+alanc> yes, thanks Bart
+23:40 <+emmes> thanks, Ajax, Daniel, and Carl for working in the board. Much appreciated!
+23:40 <+Bart_Massey> +100
+23:40 <+ajax> kein problem
+23:40 <+mherrb> yes. Thanks to all, sincerly.
+23:41 <+Bart_Massey> Bye!
+23:41 <+agd5f_> yeah, thanks!
+23:43 <+daniels> best of luck kids :)
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/03-16.mdwn b/BoardOfDirectors/IrcLogs/2010/03-16.mdwn
new file mode 100644
index 00000000..95a44c72
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/03-16.mdwn
@@ -0,0 +1,183 @@
+
+Date is 2010-03-16, times are UTC+01.
+
+Due to some antispam rules the word g*old has not been allowed to be posted, and has been changed in the log accordingly.
+[[!format txt """
+21:59 <+alanc> good afternoon (or evening as the case may be)
+21:59 <dberkholz> hi
+22:00 <agd5f> hi
+22:00 <+mherrb> hi
+22:00 <stukreit> hi
+22:01 <+Bart_Massey> keithp: ping?
+22:01 <+alanc> so it looks like we're just short keithp (who is in channel but quiet) and anholt (who connected & dropped a few minutes ago)
+22:01 <+Bart_Massey> I'll bug them by phone now and see what's up, I guess.
+22:02 <dberkholz> keith was active 10-15 minutes ago
+22:03 <+Bart_Massey> Can't raise either; they're probably in the same Intel mtg. :-)
+22:04 <+alanc> well, 6 of us seems good enough to get started then
+22:04 <+Bart_Massey> OK!
+22:04 <+emmes> alanc: I gues agd5f should have +v as well ;)
+22:05 <+alanc> I tried to do that, but can't since I'm not an op - need to figure out how to do that
+22:05 <+Bart_Massey> Just got a text from Keith; they are indeed in a meeting.
+22:05 <+emmes> right...
+22:06 <+alanc> I guess we can't ask keith how he's doing on the action of transferring the treasurer docs to stukreit then
+22:06 <dberkholz> hmm, i can probably fix the irc issues, i'm one of the channel masters
+22:06 <+Bart_Massey> Only by email, I guess. :-( He may show up in a bit.
+22:06 <stukreit> all I can say is its not complete.
+22:06 <+alanc> the other action I had noted from the last meeting was the #xorg* freenode registration - I've submitted that, it's in their queue now, which they warn may take weeks to process
+22:07 <+keithp> I'm here, but the network at this hotel is 'suboptimal'
+22:07 <+Bart_Massey> Thanks alanc!
+22:07 <agd5f> what's the status on the 501 transition? is there anything I can do to help?
+22:07 <+Bart_Massey> keithp: Oh yeah, you're in Skandahoovia this week.
+22:07 <+keithp> Bart_Massey: no, actually pdx, norway next week
+22:07 <+Bart_Massey> keithp: Yeah, but Skamania, no?
+22:08 <+Bart_Massey> I've notified SFLC that Alan is now the Secretary, and so they're changing the legal contact to him, I think.
+22:08 <+keithp> Bart_Massey: skamania last week
+22:08 <+Bart_Massey> (re Board transition)
+22:08 <+Bart_Massey> keithp: Ah
+22:08 <+keithp> Bart_Massey: hilton towers today and tomorrow :-)
+22:08 <+Bart_Massey> (er 501 transition)
+22:09 <dberkholz> any chanop can voice people via 'query chanserv voice #xf-bod nick'
+22:09 <+agd5f> llc to non-profit
+22:10 <+Bart_Massey> I don't even know what voicing does
+22:10 <+Bart_Massey> agd5f: Yes. alanc is now in charge. :-)
+22:10 <+emmes> nothing, as long as this is not moderated
+22:10 <+alanc> in xchat it gives us little g*old markers by our names 8-)
+22:10 <+emmes> aaaah :-)))
+22:10 <+alanc> Bart_Massey: we'll have to talk sometime about what I need to do for that then
+22:10 <+Bart_Massey> Ah, *that's* what my little g*old marker means :-)
+22:11 <+agd5f> :)
+22:11 <+Bart_Massey> alanc: Yeah, give me a call on my cellphone or drop me some email whenever.
+22:11 <+Bart_Massey> I think the main holdup at this point is getting the treasurer transfer complete and getting some financial documents together that SFLC needs.
+22:12 <+alanc> keithp: any word on the treasurer handoff?
+22:12 <+Bart_Massey> We've already dissolved the LLC and registered the 501 in Delaware.
+22:12 <+agd5f> alanc: if you need a hand with anything let me know. I'm happy to help
+22:12 <+Bart_Massey> We just need to finish our IRS nonprofit status paperwork.
+22:13 <+Bart_Massey> query chanserv voice #xf-bod stukreit
+22:14 <+Bart_Massey> Oops
+22:14 <+keithp> alanc: Stuart is up in Tahoe this week, but I think we're in good shape there
+22:14 <+keithp> he's got a checkbook, I think the only requirement is that he have access to our monthly statements until we find a new bank
+22:14 <+mherrb> ~.
+22:15 <stukreit> I'm here. And I have pdf's of the statements going back aways
+22:15 <+mherrb> oops. sorry
+22:15 <+alanc> okay - and one of you will work out the paperwork needed for the 501(c) transition?
+22:15 <+dberkholz> Bart_Massey: you need a / in front of that. =)
+22:16 <stukreit> I have no view into this 501(c) action
+22:16 <+Bart_Massey> dberkholz: inferred. of course i couldn't make that work either. what a klutz. :-)
+22:17 <+Bart_Massey> stukreit: SFLC has helped us through the whole 501(c)3 process, except they need some sort of records from I think the last two years of our finances, and a projection going forward. Keithp knows the details.
+22:18 <+Bart_Massey> Once they have this, they can do the final filing so that we are officially 501(c)3
+22:19 <+alanc> so under new business, we need to form our election committee - congratulations to agd5f, mherrb, emmes, keithp - you've got a bit under a year to organize next years election!
+22:19 <+mherrb> heh :)
+22:19 <+agd5f> :)
+22:19 <+alanc> there's a page in the board private wiki with the details of what you need to do
+22:20 <+stukreit> keithp: are you interested in handing this off sooner or later? (compound question)
+22:20 <+agd5f> how to you access the board wiki?
+22:20 <+emmes> omg ;)
+22:21 <+alanc> I think I mailed the link to board mailing list last week - you do need the .htaccess stuff set up on expo - daniels or anholt should be able to help with that
+22:22 <+agd5f> I've got the link, but I wasn't sure where the htaccess stuff needed to be changed
+22:22 <+agd5f> and no one replied to me :/
+22:23 <+alanc> yeah, I was hoping someone else would remember better than I did
+22:24 <+anholt> afaik all info needed is on the wiki, but it's 500ing on me.
+22:25 <+alanc> yeah, it's giving me "Internal Server Error" too - have to poke at the admins I guess
+22:25 <+agd5f> er... I need access to actually see the wiki
+22:25 <+anholt> but browsing around expo suggests /srv/bod.x.org/moin/htpasswd
+22:26 <+keithp> stukreit: I'd love some help if you're up for it
+22:26 <+agd5f> anholt: thanks
+22:27 <+anholt> so dump bits in your homedir and I'll drop them in I guess?
+22:28 <+stukreit> keithp: I can follow instructions (but I prefer guessing away)
+22:29 <+keithp> stukreit: I'm not sure how precise the directions are, but I'll see what I've got
+22:29 <+stukreit> keithp: sounds like a start
+22:30 <+agd5f> anholt: it's in my ~/.htpasswd
+22:30 <+anholt> done
+22:30 <+agd5f> sweet
+22:30 <+agd5f> thanks
+22:32 <+keithp> stukreit: the note from Karen that I have is that we're responsible for filling out form 1023
+22:32 <+keithp> I fear any form identified with four digits
+22:33 <+stukreit> keithp: then fear must an everpresent part of your life
+22:34 <+alanc> sorry, got interrupted, the other two items I had noted for today's agenda were Google Summer of Code and whot's XDS 2010 travel request
+22:34 <+keithp> nah; I've got an accountant for most of those forms
+22:34 <+stukreit> I guess its off to forms.irs.gov then
+22:34 <+alanc> not sure there's anything we need to do for GSoC other than to heartily thank marcheu for taking the reigns from Bart to drive our application this year
+22:35 <+keithp> +1
+22:35 <+Bart_Massey> alanc: indeed
+22:35 <+agd5f> yes
+22:35 <+mherrb> +1
+22:35 <+emmes> yep, thanks Marcheu
+22:35 <+keithp> I'd like to move to fund whot's travel to XDS
+22:35 <+agd5f> +1
+22:35 <+agd5f> er seconded
+22:35 <+dberkholz> +1
+22:35 <+mherrb> +
+22:35 <+Bart_Massey> +1
+22:35 <+emmes> +1
+22:35 <+alanc> +1
+22:35 <+anholt> +1
+22:36 <+Bart_Massey> Proviso that he has to give a talk, though
+22:36 <+Bart_Massey> (I think he would anyhow. :-)
+22:36 <+keithp> we can hardly stop him at most conferences
+22:36 <+mherrb> The people in TLS working on multitouch are really looking forward to meet him
+22:36 <+alanc> for the record we should probably state that we're approving funding at the level he quoted for airfare, plus a reasonable lodging stipend
+22:37 <+Bart_Massey> +1
+22:38 <+mherrb> agreed.
+22:38 <+keithp> alanc: agreed
+22:38 <+emmes> +1
+22:38 * keithp also needs multitouch
+22:38 <+Bart_Massey> I
+22:38 <+alanc> looks like the airfare should be around $2300 USD, and whatever mherrb said rooms near the venue go for
+22:39 <+Bart_Massey> er, I've got to go give an exam. Need me for anything else?
+22:39 <+emmes> phew. pretty hefty. but so be it.
+22:39 <+alanc> I'm out of agenda items for today
+22:39 <+mherrb> the rates are between 60 and 100 EUR (90-150 USD)
+22:39 <+alanc> it is pretty much the opposite side of the world
+22:39 <+Bart_Massey> emmes: I looked. Intl airfare right now is insane.
+22:39 <+emmes> right...
+22:40 <+agd5f> seems reasonable
+22:40 <+Bart_Massey> Bye all!
+22:40 <+alanc> so assume $3000 would cover airfare plus 4 nights ?
+22:41 <+stukreit> um, ground transport and food?
+22:41 <+agd5f> alanc: yeah, I think so
+22:41 <+emmes> i think local transport and food should be personal expenses
+22:42 <+agd5f> emmes: me too
+22:42 <+emmes> except for that we probably have a social event ;-)
+22:43 <+mherrb> I'm trying to find local sponsors for a social event. If it fails I'll either ask here or find something cheap:)
+22:43 <+alanc> okay, I'll record we approved a budget of $3000, and can adjust later if necessary, but at least he can reserve his plane tickets now before prices climb higher
+22:43 <+stukreit> well, if on a payroll I would expect it, but I'm in favor of rules to protect our budget
+22:43 <+dberkholz> might be worth asking various attendees companies to sponsor a meal each.
+22:44 <+alanc> there's often people at these conferences traveling on corporate expense willing to pick up a few less fortunate attendees on their expense accounts
+22:44 <+mherrb> to protect our budget I can also ask the people from ENAC if they'd have some money to contribute to Peter's travel.
+22:44 <+stukreit> I wish I could offer rides on Larry's trimeran, but I don't see it happening
+22:45 <+alanc> previous management never blinked when I had a couple guests on my dinner bills, have to find out about new management
+22:46 <+keithp> mherrb: I'm also looking for sponsorship at Intel, will let the board know when I get a firm answer
+22:46 <+mherrb> ENAC is the school and lab for air trafic controllers in .fr. They should have some money.
+22:46 <+agd5f> yeah, I think AMD would probably sponsor something. won't hurt to ask anyway
+22:46 <+emmes> mherrb: same for me. given that France is cheaper for us, I'll probably be able to convince SuSE. But you never know.
+22:48 <+mherrb> hmm I'll have to send an email to stephane chatty early tomorrow about this, before he learns that from posted irc logs :)
+22:48 <+alanc> mherrb: you'll work that out with whot? I don't mind if we're flying him in to have him spend an extra day in town talking to them if he wants to, since it helps evangelize our technology
+22:48 <+alanc> anything else before we call the meeting to a close?
+22:49 <+emmes> BTW - I haven't really noticed whot's request (have a large mail backlog ATM) - I thought he is working for RedHat now. So they're tight with travel budget as well?
+22:49 <+anholt> emmes: always have been
+22:49 <+mherrb> yes I'll figure out somthing.
+22:49 <+emmes> sigh :-(
+22:50 <+mherrb> (sorry crossing an area with weak 3G signal)
+22:50 <+stukreit> so now we're paying travel for people with real(tm) jobs?
+22:50 <+alanc> most corporations are a bit tighter on travel budget right now - we picked up at least one corporate developer for Portland in 2009
+22:51 <+anholt> stukreit: yes, and we have done so in the past.
+22:52 <+emmes> Maybe that should be part of our sponsorship scheme, when we restart that - asking companies for travel budget
+22:52 <+emmes> I mean, travel budget for their own people...
+22:52 -!- whot [~phuttere@66.187.239.10] has joined #xf-bod
+22:53 <+alanc> sure, now he shows up, after we spend 10 minutes using his name in vain...
+22:53 <+alanc> 8-)
+22:54 <+emmes> whot: you probably want to read http://www.x.org/wiki/BoardOfDirectors/IrcLogs/2010/03-16 as soon as it's filled with content :)
+22:54 <whot> oh, crud. I'm too late. thanks
+22:54 <+mherrb> US DST is playing games with meeting times
+22:54 <+emmes> whot, daylight saving time in US now.
+22:54 <+alanc> whot: we agreed to pay for your trip, in exchange for selling you as an indentured servant to the French Air Traffic Control people mherrb knows there
+22:55 <whot> hehe. sounds good. thank you
+22:55 <+emmes> alanc: I think we're finally done now.
+22:55 <+stukreit> I want the people to travel, but I also want to know the managemenet has received a request, and knows that they are benefiting from our nonprofit
+22:56 <+stukreit> you can close now if you ant to
+22:57 <+keithp> I move to adjourn
+22:57 <+anholt> second
+22:57 <+agd5f> +1
+22:57 <+keithp> ttyl
+22:57 <+alanc> meeting adjourned - thanks all
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/03-30.mdwn b/BoardOfDirectors/IrcLogs/2010/03-30.mdwn
new file mode 100644
index 00000000..33ddf781
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/03-30.mdwn
@@ -0,0 +1,126 @@
+
+Date is 2010-03-30, times are UTC+02.
+[[!format txt """
+22:59 <alanc> good afternoon/evening
+23:00 <+agd5f> hey alanc
+23:00 <+agd5f> motion to change the bod meetings to freenode?
+23:00 <+mherrb> hi
+23:01 <alanc> maybe once bart or keithp are around we can ask why oftc
+23:01 <+keithp> agd5f: oftc and freenode are fairly equivalent?
+23:02 <+agd5f> keithp: yeah. just another server to log into for one thing. and considering all the other xorg stuff is on freenode...
+23:03 <+keithp> agd5f: we've got the channel all configured here; moving would be a bit of work
+23:03 * keithp ends up on five irc networks...
+23:08 <+agd5f> no biggie. mostly just curious as to why it was on oftc
+23:08 <+mherrb> user certificate auth is nice here. dunno if freenode provides this.
+23:09 -!- Bart_Massey [bart@barton.cs.pdx.edu] has joined #xf-bod
+23:09 <alanc> so we're just short anholt and bart?
+23:09 <+Bart_Massey> Apologies for my lateness; got sidetracked
+23:09 <libv> if emmes didn't excuse himself, i can give him a quick call
+23:10 <+Bart_Massey> Did I miss anything important?
+23:11 <alanc> Bart_Massey: not yet, just a question about why oftc when the other Xorg channels are on freenode
+23:11 <libv> did emmes excuse himself?
+23:11 <+Bart_Massey> alanc: What was the answer? :-)
+23:11 <alanc> libv: I did not see one
+23:11 <libv> ok, calling, he's undoubtedly behind his pc anyway
+23:11 <alanc> "Ask Bart, maybe he remembers"
+23:12 <+Bart_Massey> :-)
+23:12 <+Bart_Massey> I didn't set it up; my vague recollection is just that we were concerned about the reliability and privacy of freenode, and th
+ought oftc might do better.
+23:12 <alanc> I tried sending out minutes & agenda to board & members mailing list yesterday, but never saw it go through - but my mail is a bit we
+ird given the transition right now
+23:13 <libv> hrm, he's not answering his cell... well, i am not going to go over and throw a brick through his window.
+23:13 <+Bart_Massey> Haven't seen it, but my email often gets delayed substantially. Wouldn't think moving a little text over the Internets would
+be that hard, but apparently it's awful difficult. :-)
+23:13 <alanc> (my sun.com mail server was deactivated over the weekend and all my mail is forwarded to the oracle.com server now, so I'm working th
+rough updating mailing list subscriptions & such to avoid getting caught in moderation)
+23:13 <+mherrb> I didn't receive anything from you.
+23:14 <alanc> I didn't see it in the members archives either
+23:14 <alanc> oh well - it basically said today was meeting day, but I didn't have anything specific for the agenda
+23:14 <+Bart_Massey> I've got a couple of items.
+23:15 <alanc> I think the official GSoC acceptance notice came after last Board meeting - we're in, developers who can help mentor should contact m
+archeu, students should read the wiki page on applications & ideas
+23:15 <alanc> okay Bart, you have the floor...
+23:15 <+Bart_Massey> I've been working with a new volunteer named Matt Dew who's been really helpful looking into a couple of long-standing issues
+already...
+23:16 <alanc> oh, and the summary of last meeting is posted to http://www.x.org/wiki/BoardOfDirectors/MeetingSummaries/2010/03-16
+23:16 <+Bart_Massey> First, it looks like it will be something like $750 to register the name X.Org as a US Trademark. I would recommend that we d
+o this, just to prevent some idiot doing it instead and us having to deal with it. But it's a lot of money.
+23:16 -!- stukreit [~skk@brm-ea-fw-nat.Sun.COM] has joined #xf-bod
+23:17 -!- dberkholz|mob [~dberkholz@64.134.173.139] has joined #xf-bod
+23:18 <+Bart_Massey> Thoughts?
+23:18 <alanc> $750 doesn't sound that huge - 1/4 of what we approved last time for one person to go to XDS2010
+23:18 <dberkholz|mob> Sorry I'm late
+23:18 <+agd5f> seems fine to me. I figured it would be more than that
+23:18 <alanc> presumably the $750 is one time, not annual, right?
+23:18 <+Bart_Massey> So Matt isn't willing to do the application---it must be done online. We may want to get an attorney to do it.
+23:18 <+Bart_Massey> alanc: Yes, one-time fee.
+23:19 <alanc> is that something SLFC would help with?
+23:19 <+Bart_Massey> I would think so.
+23:19 <+Bart_Massey> You should ask them; they will want to talk to you anyhow, as the new Secretary.
+23:19 <+Bart_Massey> I ratted you out and told them you were the new legal contact recently. :-)
+23:19 * alanc writes a note to get the SLFC contact information from Bart...
+23:19 <+Bart_Massey> Just drop me some email and I'll reply with the right contact.
+23:20 <+Bart_Massey> Second, Matt looked into getting our x.org domain name technical and admin contacts reassigned.
+23:20 <+Bart_Massey> He's sent a bunch of email to Internic with little luck.
+23:21 <+Bart_Massey> Right now he's waiting for a response from Leon Shiman, the current tech / admin contact.
+23:21 <+Bart_Massey> If he doesn't get one soon, someone on the Board is probably going to have to step in.
+23:21 <+Bart_Massey> Internic wants all kinds of hard-to-get stuff, such as "previous and current month's utility bill with org name on it" :-)
+23:22 <+Bart_Massey> Anybody want to work with Matt on this?
+23:22 <alanc> "We don't pay for power, we just siphon it from MIT & PSU"
+23:22 <+Bart_Massey> alanc: indeed :-)
+23:23 <+keithp> We do have bills from MIT
+23:23 <+keithp> lots of those :-)
+23:23 <+Bart_Massey> keithp: They might be sufficient. I don't know. :-)
+23:23 <+agd5f> I can work on it
+23:23 <+Bart_Massey> agd5f: Thanks huge.
+23:24 <+Bart_Massey> Third, Matt has been poking at the amorphous issue of librarianing X documents.
+23:24 <+Bart_Massey> He (and I) would like to see a central, managed document repo of some kind in the X.Org space (beyond the fine wiki).
+23:24 <alanc> always a huge task
+23:24 <+Bart_Massey> alanc: Indeed. Anyone have thoughts or suggestions that might be helpful?
+23:25 <dberkholz|mob> What are the requirement?
+23:25 <alanc> I know the job I did on the 7.5 release docs was incomplete, but it was more than we'd done since 7.2 or so - we've got way too many
+different formats of specification documents
+23:26 <+Bart_Massey> We have a lot of formats, and a lot of documents aren't really exactly officially X.Org, or are not stashed with the X.Org stu
+ff
+23:26 <alanc> and making the top-level index for them was mostly manual
+23:26 <+Bart_Massey> The thing that brought this up was the Gettys "deprecation" document, which is why Matt contacted me in the first place.
+23:26 <alanc> I did see someone started wikifying that one
+23:27 <+Bart_Massey> Which is good. I guess one question is whether the long term strategy should be to get everything onto the wiki?
+23:27 <+agd5f> is the wiki backed up?
+23:27 <+mherrb> spec documents cannot get wikified, unless you mark them readonly
+23:27 <+Bart_Massey> As well as anything is, I think. :-(
+23:28 <+mherrb> but then you've problems to update them again.
+23:28 <+Bart_Massey> mherrb: If they are available from a well-known place, an abstract and link on the wiki should be sufficient, I think.
+23:28 <+Bart_Massey> agd5f: As well backed-up as anything, I think. We should check that the backups are working right now by asking for a restore
+.
+23:28 <+mherrb> yes the wiki is useful to create the indexes for documents stored elsewhere.
+23:29 <+mherrb> if there are not too many of this I think it's enough.
+23:29 <+mherrb> otherwise a more sophisticated software may be needed.
+23:29 <+Bart_Massey> Someone should bug someone at sitewranglers to work with the PSU CAT on checking the bakcup state.
+23:29 <alanc> job for tollef?
+23:30 <+keithp> I haven't heard anything for a while; I should see if things are OK
+23:30 <+keithp> alanc: I should probably introduce them
+23:32 <+Bart_Massey> Fourth, we've talked a little about doing some kind of alternative to EVoC for non-students.
+23:33 <+Bart_Massey> Basically a volunteer mentoring thing, unpaid, in the style of the stuff the Linux kernel does sometimes.
+23:33 <+Bart_Massey> Anybody got any thoughts on that?
+23:33 <+Bart_Massey> The idea, of course, is to try to help some developers over the horrible awful X learning curve...
+23:35 <dberkholz|mob> essentially pairing new contributors with mentors? Don't think it needs to be very formal, but a good idea
+23:35 <+mherrb> do we have volunteers for this?
+23:35 <+Bart_Massey> Fifth, I've talked with Matt about coming to XDS. It's not clear he's available, but I'm assuming we could help with travel i
+f he did.
+23:35 <+Bart_Massey> Yes, lining up volunteers would be the key. Only needs to be formal to the extent that there's a well-defined way for people
+to get started / paired up.
+23:36 <+Bart_Massey> I think Matt could give a "getting started with X.Org" talk that would be +1 insightful.
+23:36 <+mherrb> I got a request from someone needing help last friday. his company is even willing to pay consultancy fees
+23:36 <+mherrb> but I didn't really know who to forward the request to.
+23:37 <+mherrb> Some of you got it...
+23:39 <+Bart_Massey> So I think that's my stuff. I yield the floor. :-)
+23:41 <alanc> anyone have anything else, or are we ready to call it a day?
+23:42 <+Bart_Massey> I'm good
+23:42 <+mherrb> nothing else here.
+23:42 <dberkholz|mob> nope
+23:42 <+agd5f> nothing here
+23:43 <alanc> okay, I move to adjourn
+23:43 <+Bart_Massey> seconded
+23:43 <alanc> see you in two weeks
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/04-13.mdwn b/BoardOfDirectors/IrcLogs/2010/04-13.mdwn
new file mode 100644
index 00000000..30f56857
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/04-13.mdwn
@@ -0,0 +1,110 @@
+
+Date is 2010-04-13, times are UTC+02.
+[[!format txt """
+22:55 <alanc> Good afternoon. Meeting should begin in about 5 minutes
+22:56 <+mherrb> Hi
+23:01 <+emmes> heho
+23:01 <marcheu> hmm, we have 3 Soc slots :(
+23:02 <alanc> seems to be around the typical number - I think we usually have 3-4 slots for 10-12 applicants
+23:03 <marcheu> alanc: usually 4-5
+23:03 <+Bart_Massey> Minute or two late; sorry.
+23:03 <alanc> okay, was about to say Bart might remember better how many GSoC slots we had in the past
+23:03 <+Bart_Massey> It has varied widely.
+23:03 <+Bart_Massey> Sometimes just two or three. Sometimes as many as 7?
+23:04 <+Bart_Massey> Do we know what we've got this year yet?
+23:04 <marcheu> nope, we had 4/5/2/4
+23:04 <marcheu> this year we're at 3
+23:04 <+Bart_Massey> OK, you knew the answer :-)
+23:04 <dberkholz> hi there
+23:04 <marcheu> hopefully we get a 4th in the process
+23:05 <alanc> did anyone get the mail I sent yesterday to board & members with the pointer to the summary of last meeting and reminder for today?
+23:05 <dberkholz> gentoo may or may not have some extra slottage it could slide toward xorg
+23:05 <+mherrb> alanc: no I didn't get it afaict.
+23:05 <dberkholz> let me know how many projects xorg can't live without
+23:05 <dberkholz> alanc: no, i didn't get it. i just saw you link it on irc
+23:05 <alanc> I seem to be unable to send to those lists or receive mail from it since my address changed - haven't been getting notices that they'
+re stuck in the moderation queues either
+23:06 <agd5f> alanc: I don't recall seeing it
+23:06 <alanc> guess I'll poke the sitewranglers later
+23:07 <alanc> I didn't make any progress on my action of talking to the lawyers (or talking to Bart to get their contact info) - I don't see any ot
+her outstanding actions from the last meeting
+23:08 <agd5f> well, we can always do evoc for good applicants beyond 3
+23:08 <marcheu> agd5f: yup, but I'll ask for additional slots first. you can ask to be put on the waiting line so I'll do that
+23:09 <agd5f> I'd like to finalize who we want as our new tech and admin contacts for x.org
+23:09 <agd5f> domain stuff
+23:10 <+Bart_Massey> Sorry, AFK. Yes, EVoC is a fine backup. PSU may have slots for you too; it looks like we may get more than we really need if
+ all goes well.
+23:10 <marcheu> Bart_Massey: you cannot transfer from an org to another directly though
+23:10 <+Bart_Massey> agd5f I *think* we want SFLC for admin. Technical matters less, because the admin can change it, I think.
+23:11 <dberkholz> marcheu: in my experience, you can tell google where you want extra slots to go and they will respect it
+23:11 <+Bart_Massey> marcheu: No, but if we ask nicely in the past they've always said yes. :-)
+23:11 <agd5f> Matt suggested SFLC for the admin contact. is there a person we want or a generic address? as for the tech contact, is sitewrangers
+@freedesktop.org appropriate or do we want a specific person?
+23:11 <+Bart_Massey> agd5f: Generic would be best. I think they'll want a tech contact physical address, so I don't know how to do sitewranglers.
+23:12 <agd5f> Bart_Massey: maybe the hosting address?
+23:12 <alanc> do we still have a PO Box in portland?
+23:12 <+Bart_Massey> agd5f: If they will surely forward our physical mail.
+23:12 <+Bart_Massey> alanc: I don't think so. keithp?
+23:13 <alanc> hrm, http://www.x.org/wiki/XorgFoundation lists one as our contact address
+23:13 * Bart_Massey s/surely/reliably/ :-(
+23:13 <+mherrb> afaict the dns stuff is hosted on expo. someone with root on expo should be tech c.
+23:13 <+keithp> alanc: our PO box expired; we hadn't received any mail there for over a year
+23:13 <+keithp> so I didn't renew it. I didn't realize it was listed as a contact address
+23:13 <+Bart_Massey> mherrb: For sure. It would be nice to have a role rather than an individual, though.
+23:13 <alanc> I think the root on expo has a high overlap with sitewranglers
+23:13 <+Bart_Massey> keithp: I don't think it is right now.
+23:14 <alanc> we can remove it from the wiki page easily
+23:14 <+keithp> alanc: probably a good idea
+23:14 <alanc> Done
+23:14 <+Bart_Massey> I forget why we don't just hire a mail-forwarding agent?
+23:14 <alanc> http://www.x.org/wiki/XorgFoundation?action=diff
+23:15 <+Bart_Massey> It seems ideal for us...
+23:16 <dberkholz> there's a startup headquartered in portland that will open and scan all your mail
+23:16 <dberkholz> or forward it, if desired
+23:17 <+Bart_Massey> Yes, Earth-Class Mail
+23:17 <+Bart_Massey> I know the owner pretty well...
+23:17 <+Bart_Massey> Their plan is to use robots, but I think right now they just hire people. :-)
+23:18 <+Bart_Massey> But I was thinking just a Mailboxes-etc type place that would give us a PO Box and throw everything in a big mailing envelope
+once in a while and mail it to Alan's house.
+23:20 <alanc> if we actually got mail, that would seem reasonable, and better able to cope with the secretary changing every year or two
+23:21 <agd5f> seems like a good plan
+23:21 <alanc> so going back to the original question: did we decide on who the domain contacts should be? sitewranglers@fd.o for admin?
+23:21 <+Bart_Massey> No, sflc for admin
+23:21 <+Bart_Massey> sitewranglers for tech
+23:22 <+mherrb> if you look at fd.o they have generic fd.o LLC for both admin and thec
+23:22 <+Bart_Massey> Get a PO box to give as a physical addr f
+23:22 <+Bart_Massey> or sitewranglers
+23:22 <agd5f> so for sflc, what email should we use?
+23:22 <alanc> right, I was thinking sysadmin, meant tech
+23:22 <+Bart_Massey> agd5f: Their office, presumably
+23:22 <+Bart_Massey> Ask them.
+23:23 <alanc> freedesktop.org whois gives a paper mail address for them of 7615 SW 59th Ave, Portland, OR - wonder who that actually is
+23:23 <+Bart_Massey> :-)
+23:23 <agd5f> ok. will do. I just wanted to make sure there wasn't someone there that we are currently working with that we wanted to use
+23:23 <+Bart_Massey> Talk to Karen Sandler
+23:24 <+Bart_Massey> She's our contact person at SFLC.
+23:24 <+Bart_Massey> She will tell you what to do, I think.
+23:24 <agd5f> Bart_Massey: Can you email me her contact info?
+23:24 <+Bart_Massey> Working.
+23:25 <+Bart_Massey> agd5f: Now I just need *your* contact info and I'm set. :-)
+23:25 <+Bart_Massey> Just a sec.
+23:27 <+Bart_Massey> OK. Anything else today?
+23:27 <alanc> The one piece of news I have to report is that I've been informed Hideki Hiura passed away last week. Most of you probably don't re
+member him, but he was one of the original Xlib Input Method framework authors for X11R6, and one of the founders/chairs of openi18n.org/li18nux.or
+g with the FSG.
+23:28 <+Bart_Massey> How sad. Can you send condolences someplace appropriate on behalf of the Board?
+23:28 <alanc> I have e-mail for his wife I can send a note to
+23:29 <+emmes> Yes, I think that would be appropriate.
+23:29 <+mherrb> sure.
+23:29 <agd5f> yes
+23:29 <dberkholz> it would be really nice to send a physical card
+23:29 <+Bart_Massey> Thanks!
+23:30 <+Bart_Massey> Move to adjourn
+23:30 <agd5f> seconded
+23:30 <+keithp> ta ta
+23:30 <+Bart_Massey> alanc: ?
+23:31 <alanc> sounds like we're adjourned to me
+23:31 <+Bart_Massey> Thanks all!
+23:31 <+emmes> nothing from my side
+23:31 <alanc> I've got that all the members except anholt were in attendance
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/04-27.mdwn b/BoardOfDirectors/IrcLogs/2010/04-27.mdwn
new file mode 100644
index 00000000..c1f0dab9
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/04-27.mdwn
@@ -0,0 +1,76 @@
+
+Date is 2010-04-27, times are UTC+02.
+[[!format txt """
+23:00 <alanc> good afternoon
+23:00 <+Bart_Massey> Greetings!
+23:00 <alanc> sorry for not sending out a reminder this week
+23:01 <+emmes_> np
+23:01 <+Bart_Massey> np; calendars work
+23:02 <+dberkholz> hi
+23:02 <alanc> heh - my phone, oracle & google calendars have now all beeped at me to remind me it's meeting time - 3 reminders is usually enough to get my attention, but not always...
+23:03 <agd5f> my google calender only reminds me when it feels like it...
+23:04 <+Bart_Massey> calendar is not google's finest hour. what's the agenda for today?
+23:04 <alanc> umm, I didn't have much - hopefully by now everyone saw marcheu's announcement of our 5 Summer of Code students
+23:04 <+Bart_Massey> great news. i'm sure they'll all do well.
+23:05 <agd5f> yeah, it's a good set of projects I think
+23:05 <+dberkholz> everything worked out pretty well there. i think that's about as many that were really good
+23:05 <alanc> and as I just did on #xorg-devel, hopefully you all will be reminding any students who didn't make Google's cut but you think still have good proposals about http://www.x.org/wiki/XorgEVoC
+23:06 <+emmes> any news from the students so far already? except for the one that contacted xorg in advance?
+23:06 <alanc> (I didn't see the other proposals this year, so don't know about the ones that weren't selected)
+23:06 <+dberkholz> the others would probably need to spend some time reworking their proposals to be good enough
+23:07 <+emmes> a few were pretty bad, but the 5 students selected were all well above par.
+23:07 <+dberkholz> i haven't really checked to see whether they're all posting to the mailing lists yet
+23:08 <alanc> I certainly recognized Matt Turner's name from many xorg-devel patch threads already
+23:08 <agd5f> and tom has been asking a lot of questions as well
+23:08 <+emmes> right
+23:08 <marcheu> emmes: I'm not sure about all of them, I plan to touch base with them when google publishes their email addresses...
+23:08 <marcheu> or through their mentors
+23:09 <alanc> though it seems not all of the projects are in the typical xorg-devel coverage, but dri-devel or mesa-dev instead
+23:09 <+emmes> marcheu: thanks a lot for your work there!
+23:09 <+Bart_Massey> indeed!
+23:09 <alanc> oh, and xcb of course
+23:09 <marcheu> sure np
+23:09 <alanc> yes, thanks much marcheu
+23:09 <marcheu> alanc: yes there is a serious mesa/dri bias this year indeed
+23:09 <+emmes> ;)
+23:10 <+dberkholz> marcheu: all of them have posted to the xorg lists except igor, who's already got repos on fd.o
+23:10 <marcheu> we had 7 proposals on mesa/dri out of 10
+23:10 <+dberkholz> so we should definitely be able to contact them at any point
+23:11 <marcheu> dberkholz: yes, but I still want to touch base to make sure mentor/students connexions exist :)
+23:11 <alanc> which is fine - the layers of our stack are certainly well-intermingled, and since Google prefers dealing with one umbrella organization over having to deal with separate entries from X.Org proper, Mesa, DRI, & XCB, anything that helps them help us seems like a win
+23:11 <marcheu> connections even
+23:11 <+dberkholz> marcheu: sure. my points were that 1) we have their email addresses, because they're on the lists; and 2) they're already participating in the community to some extent
+23:12 <marcheu> yes, personnally that's why I ranked these guys higher...
+23:13 <+dberkholz> anything else gsoc-related we need to talk about?
+23:14 <+emmes> marcheu: given the experience with my last student this is *the* most important attribute :-/
+23:14 <alanc> it's a bit soon now, but mentors should remember that we'd pay for successful GSoC students to come join us in Toulouse in September to present on how they spent their Summer of Code
+23:15 <alanc> which also reminds me I saw mherrb added hotel information to the XDS wiki page
+23:15 <+dberkholz> probably means they should start applying for passports about the time the summer starts.
+23:15 <marcheu> alanc: should we mention this to students already?
+23:15 <marcheu> i.e. is that a firm commitment
+23:16 <alanc> we've traditionally done it, but I don't think it's a firm commitment until we get and vote on each individual request
+23:16 <marcheu> right
+23:16 <marcheu> let me know when you can say for sure :)
+23:16 <+Bart_Massey> we have a firm commitment to consider their request :-)
+23:17 <+Bart_Massey> as dberkholz said, they might want to do some preliminary planning now
+23:17 <marcheu> okay I will use maybes
+23:17 <+dberkholz> if they want to come, have them put in a funding request to the board, and we can vote on it pretty much anytime
+23:18 <+Bart_Massey> I'd suggest not until after midterms
+23:18 <+Bart_Massey> We want to see that they'll have something to contribute
+23:18 <marcheu> yes I agree here
+23:18 <+dberkholz> sure, that's reasonable
+23:19 <+dberkholz> marcheu: all of them will get accounts on fd.o to put up personal repos, right?
+23:19 <marcheu> dberkholz: yeah I'll ask that + blog on planet.fd.o
+23:19 <+Bart_Massey> Cool. We good for today?
+23:20 <alanc> they should just have to file the account request bug, and their mentors should be able to give the required +1 from an existing project member
+23:20 <alanc> I've got nothing else - does anyone else?
+23:20 <marcheu> alanc: well with git they can have personal repos even, they don't need project access
+23:20 <alanc> (btw, thanks to Tollef for getting foundation.x.org mail unstuck)
+23:21 <alanc> marcheu: right, but I thought to even get an account they had to have an existing project member vouch for them
+23:21 <marcheu> ah. I suppose they can be all nouveau devs if need be :p
+23:21 <agd5f> update on the x.org domain stuff. no response yet from leon or karen. that's it
+23:21 <alanc> though we could just tell sitewranglers that we pre-approve accounts for anyone on the SoC list, though maybe not write access to any repos
+23:22 <alanc> to any master/non-personal repos that is
+23:22 <marcheu> alanc: that's the default situation, when you're not in any group. doesn't sound like an issue to me
+23:29 <alanc> I think we're adjuourned for the day - thanks for coming all
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/05-11.mdwn b/BoardOfDirectors/IrcLogs/2010/05-11.mdwn
new file mode 100644
index 00000000..dd10a190
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/05-11.mdwn
@@ -0,0 +1,48 @@
+
+Date is 2010-05-11, times are UTC+02.
+[[!format txt """
+23:06 <alanc> so I don't have anything noted for today's agenda - there's probably some things we need to get back to that were caught in the e-mail backlog on foundation.x.org that finally cleared a couple weeks ago, but the only recent e-mail I saw was the student asking about EVoC, which Alex answered
+23:07 <+Bart_Massey> OK. We probably need to push on the Never-Ending Corporate Transition again at some point soon.
+23:07 <+Bart_Massey> Did we finally sort out what we wanted to do about trademarks?
+23:08 <alanc> yeah, I need to get the paperwork/details I need to deal with on the transition one of these days
+23:08 <+Bart_Massey> Yes, I think I have some of it, cworth has some, and keith has some. Sigh.
+23:08 <+Bart_Massey> Maybe Karen Sandler has all of it, though.
+23:09 <+Bart_Massey> I'd suggest you start by just contacting Karen and finding out where we are and what still needs to be done.
+23:09 <+Bart_Massey> She would probably like to meet you anyway.
+23:10 <alanc> okay, can you send me her contact info?
+23:10 <+Bart_Massey> How do I work this IRC thing anyhow? Is there a better way to get a prviate channel than DCC chat?
+23:11 <+emmes> Bart_Massey: /q or /msg
+23:11 * Bart_Massey s/prviate/private/
+23:11 <alanc> the last notes I have on trademarks were that someone (Matt Dew maybe?) was going to ask SFLC for advice, but that we were in favor of spending $750 to register in the US at least
+23:11 <alanc> http://www.x.org/wiki/BoardOfDirectors/MeetingSummaries/2010/03-30
+23:11 <+Bart_Massey> emmes: thanks
+23:11 <agd5f> sorry I'm late
+23:11 <+Bart_Massey> alanc: ok; I think you are in touch with Matt on this one
+23:12 <alanc> am I? I thought you were
+23:12 <+Bart_Massey> alanc: I am also, but I thought you and he were working on it now. :-)
+23:12 <+Bart_Massey> Anyway, let's the three of us get some email going on this. It can't be that hard.
+23:14 <agd5f> karen emailed keith and I last week. We need to get out 1023 form in. I volunteered to fill out the 1023 irs form, but I may need some help with some of the info. Also we need an address.
+23:14 <agd5f> s/out/our/
+23:15 <+Bart_Massey> agd5f Is it OK with Karen if we use SFLC as our address for this for now?
+23:15 <agd5f> Bart_Massey: I'll ask her
+23:18 <+Bart_Massey> move to adjourn
+23:18 <agd5f> also, one more item on my list. We had a evoc request
+23:19 <+Bart_Massey> i'm way behind on my email from being out of town for a week
+23:19 <+Bart_Massey> what was the request?
+23:19 <agd5f> joshua clayton, one of the gsoc applicants that didn't make it
+23:20 <agd5f> prime (multi-gpu power saving stuff)
+23:20 <+Bart_Massey> I think we should probably discuss this privately?
+23:20 <agd5f> I told him to submit his request to the board
+23:20 <agd5f> sure
+23:20 <alanc> I hadn't seen a formal proposal from him yet, just the request for info
+23:21 <+Bart_Massey> maybe there's nothing to discuss until we have a formal request?
+23:21 <+Bart_Massey> or application or whatever we're calling it?
+23:21 <agd5f> yeah
+23:21 <+Bart_Massey> OK, that's easy :-)
+23:22 <+emmes> i would say so. if he won't file a formal request i'd rather think it's doubtfull that he would finish his work...
+23:22 <+Bart_Massey> :-)
+23:22 <agd5f> sounds good
+23:22 <+emmes> also: less work for us :-P
+23:23 <+Bart_Massey> renew motion to adjourn
+23:23 <alanc> seconded
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/05-25.mdwn b/BoardOfDirectors/IrcLogs/2010/05-25.mdwn
new file mode 100644
index 00000000..f00e5f18
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/05-25.mdwn
@@ -0,0 +1,80 @@
+
+Date is 2010-05-25, times are UTC+02.
+[[!format txt """
+23:04 <+mherrb> hi
+23:04 <alanc> hello
+23:04 <alanc> sorry, forgot to mail out meeting reminder
+23:05 <+Bart_Massey> Greetings all; sorry I'm late
+23:06 <+Bart_Massey> Apparently not the latest :-)
+23:06 <agd5f> hello
+23:06 <alanc> that's 4
+23:07 <alanc> does anyone have any items for today's agenda?
+23:08 <alanc> I got the information from Matt on his trademark research, still need to contact SFLC for the next steps
+23:08 <+mherrb> I'd like to talk a bit about xds2010 budget.
+23:08 <agd5f> I'm attempting to fill out the 1023 form, but may need a hand
+23:09 <agd5f> should I just email the board ml?
+23:10 <+Bart_Massey> agd5f: Here would be fine. What do you need?
+23:10 <agd5f> hold on. let me open up the form
+23:11 <+Bart_Massey> mherrb: what's up with XDS2010 budget?
+23:11 <agd5f> who do we want as the authorized representative?
+23:11 <+Bart_Massey> agd5f: Ideally SFLC, IMHO
+23:12 <+Bart_Massey> That way we have some continuity
+23:12 <agd5f> ok
+23:12 <+mherrb> I got only negative replies from my attempts to find local funding for the social event.
+23:12 <+mherrb> so I'd like to know how much we're prepared to spend on this.
+23:12 <+Bart_Massey> mherrb: Contact keithp re Intel
+23:12 <agd5f> what's our Employee Identification number and the official org name
+23:12 <+Bart_Massey> If that falls through, there's other orgs we can bug
+23:13 <+mherrb> since the Euro is sinking down, it's getting cheaper every day, but still..
+23:13 <+Bart_Massey> agd5f: I have the document with all that information...somewhere. Drop me some email and I'll send you a scan.
+23:13 <agd5f> Bart_Massey: cool
+23:13 <keithp> yoiks!
+23:13 <+Bart_Massey> keithp!
+23:13 <keithp> agd5f: X.Org EIN: 98-0436689
+23:14 <keithp> and the official name is X.Org Foundation LLC
+23:14 <agd5f> mherrb: AMD can probably cover a social event. at least last time I asked
+23:14 <agd5f> keithp: thanks
+23:14 <+Bart_Massey> I'm not sure there's a "." in the official name; IIRC the paperwork we filed wouldn't allow it
+23:14 <alanc> is the LLC name still valid?
+23:14 <keithp> alanc: sadly, yes
+23:14 <+Bart_Massey> No, I don't think so
+23:15 <+Bart_Massey> I mean, you may know better than me, but...
+23:15 <keithp> Bart_Massey: we don't have another name yet
+23:15 <+Bart_Massey> IIRC when we filed the paperwork with IRS we changed it
+23:15 <+Bart_Massey> keithp: Now I'm quite confused. :-)
+23:16 * Bart_Massey thinks X.Org needs a more complicated legal status
+23:16 <+mherrb> agd5f: do you need some cost estimates to ask again?
+23:16 * Bart_Massey is sure we haven't made it to 11 yet
+23:16 <agd5f> mherrb: I got tentative approval for sponsoring a happy hour. what did you have in mind?
+23:16 <+Bart_Massey> We do have a Delaware Corp now, I'm pretty sure.
+23:17 <alanc> must be getting near the 11th incarnation, there's been what, the MIT Consortium, the X Consoritium, the Open Group, the old X.Org...
+23:17 * Bart_Massey can't remember them all
+23:17 <+Bart_Massey> XFree86...
+23:17 <agd5f> what month does our accounting end and what was the date xorg was formed?
+23:18 <+mherrb> I had a dinner in a restaurant in mind. That would be around EUR 30 /pers including drinks.
+23:18 <+Bart_Massey> agd5f: The Delaware Corp or something else?
+23:18 <alanc> didn't we form the 501(c) in Portland at XDS last fall?
+23:18 <agd5f> mherrb: if you can get me rough numbers, I'll ask
+23:19 <alanc> we had the ritual reading of the arcane scrolls of incorporation and all that there at least
+23:19 <agd5f> Bart_Massey: the organization applying for 501(c)(3)
+23:19 <+Bart_Massey> agd5f: Like I say, I have all the documents we filed; drop me some email and I'll reply with a giant attachment
+23:19 <+mherrb> the rough number is that EUR 30/pers we currently have 22 person registered. I hope we get up to 40 or so.
+23:19 <agd5f> Bart_Massey: cool. will do
+23:20 <+Bart_Massey> I'll cc alanc so that he has them too
+23:20 <alanc> thanks
+23:20 <+mherrb> I also plan to send a reminder with a call for talks; the program is still empty.
+23:21 <+Bart_Massey> Of course it is---it's more than a week before the event :-)
+23:22 <+mherrb> and if people already have setup travel plans (flights numbers an so on) tell me when you arrive / leave.
+23:22 <agd5f> mherrb: I'll ask. do you think we can get a fixed rate at a restaurant? costs can get out of control very easily with food and drink
+23:23 <+mherrb> yes if we go as a 40 or so group I'll negiate something with a pre-arranged price.
+23:24 <+mherrb> negociate even.
+23:24 <+mherrb> otherwise it's a nightmare.
+23:24 <agd5f> mherrb: ok, cool
+23:24 * Bart_Massey realizes negotiate is a good spelling word
+23:26 <+Bart_Massey> move to adjourn
+23:27 <alanc> seconded
+23:28 <agd5f> +1
+23:28 <agd5f> mherrb: if you can send me some estimates, I'll see what I can come up with
+23:28 <+Bart_Massey> Talk to y'all in a couple of weeks!
+23:28 <+mherrb> ok.
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/06-08.mdwn b/BoardOfDirectors/IrcLogs/2010/06-08.mdwn
new file mode 100644
index 00000000..409ac064
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/06-08.mdwn
@@ -0,0 +1,137 @@
+
+Date is 2010-06-08, times are UTC+02.
+[[!format txt """
+23:02 <alanc> good afternoon
+23:03 <+Bart_Massey> Greetings.
+23:03 <+Bart_Massey> Apologies for my lateness; previous meeting ran a bit long.
+23:03 <alanc> the only thing I have for today's agenda is offering congratulations to dberkholz if he's around
+23:04 <alanc> though I suspect there's XDS business to discuss, and maybe Form 1023/501(c)(3) progress?
+23:04 <+Bart_Massey> Regardless, and for the minutes, congratulations! On... ?
+23:05 <alanc> the release of his latest medical experiment...
+23:05 <+Bart_Massey> Oh. Nice!
+23:05 <alanc> "Max William, born May 25, 8 lbs 11 oz and 22" long"
+23:05 <alanc> 8-)
+23:05 <+Bart_Massey> Wow. Yes, big congratulations.
+23:06 <alanc> http://dev.gentoo.org/~dberkholz/personal/pics/max.jpg
+23:06 <+Bart_Massey> Is Stewart and/or Keithp here?
+23:06 <+Bart_Massey> Pretty, pretty baby.
+23:06 <+dberkholz> i'm here
+23:06 <+Bart_Massey> Er, Stuart
+23:06 <+dberkholz> thanks
+23:06 <+Bart_Massey> dberkholz: Holding up OK?
+23:07 <agd5f> hey, sorry I'm late
+23:07 <+dberkholz> things are settling down enough that i can think straight again, although i'll probably be sleep-deprived for at least another couple months
+23:07 <+mherrb> dberkholz: congratulations.
+23:08 <+dberkholz> alanc: may 24 actually; just took me a while to get to twitter =)
+23:08 <+Bart_Massey> dberkholz: oh well, at least we geeks are no strangers to low-sleep. :-)
+23:08 <+anholt> keithp is off at a conference today, unlikely to be here I'd guess.
+23:08 <agd5f> alanc: I'll send you what I have so far for the 1023 irs forms if you want to see it. maybe you have some ideas
+23:09 <alanc> dberkholz: what? you had something better to do? 8-)
+23:09 <stukreit> bart: a question for me?
+23:10 <+Bart_Massey> stukreit: Yeah, wondering how the financial records are doing; are you getting everything from Keithp that you need?
+23:10 <+Bart_Massey> I ask because presumably this is part of what is needed to complete the other stuff.
+23:11 <+Bart_Massey> IIRC we need a financial report and financial projection; nothing fancy, but at least a modest one.
+23:11 <stukreit> I do have a pile of data from keith
+23:12 <agd5f> I wrote a list of the remaining things I need for the 1023 form in addition to the financial records
+23:12 <agd5f> 1. month our accounting period ends
+23:12 <agd5f> 2. phone number? SFLC's number?
+23:12 <agd5f> 3. Are we an LLC or a corporation?
+23:12 <agd5f> 4. copy of the bylaws
+23:12 <agd5f> 5. names, titles, mailing addresses of officers, directors, trustees
+23:12 <agd5f> -- Does this include the board?
+23:12 <agd5f> 6. conflict of interest policy?
+23:12 <agd5f> 7. Successor to another org?
+23:12 <agd5f> 8. list of fund-raising activities
+23:12 <agd5f> 9. list of xorg copyrights, trademarks, patents, etc.
+23:12 <agd5f> 10. types of contributions we accept (land, IP, etc.)
+23:12 <agd5f> 11. do we plan to fund organizations in addition to individuals
+23:12 <agd5f> 12. financial info
+23:13 <stukreit> I do not have a defined deliverable. Is there an old example of these things from this or another small organization?
+23:14 <agd5f> stukreit: http://www.irs.gov/pub/irs-pdf/f1023.pdf
+23:14 <agd5f> although I don't know of an example
+23:14 <+Bart_Massey> No, I think we've never done them before. Karen at SFLC described it as something simple; just a half-page accounting of how we've spent our money in the past n years (3, I think?) and a plan for how we will spend it in the next m years (2, I think?)
+23:14 <+Bart_Massey> You should talk to Karen and/or agd5f to figure out the details.
+23:15 <stukreit> Is Karen approachable for this basic kind of question?
+23:15 <+Bart_Massey> AFAIK
+23:15 <stukreit> So I guess you're saying I should meet with agd5f offline..
+23:16 <agd5f> stukreit: I'll forward you what I have so far
+23:17 <+Bart_Massey> Our Bylaws require an annual Treasurer Report in any case. :-)
+23:17 <stukreit> ok. as a status report, its "nothing to report". as an action item, I have: "talk with agd5f, then with Karen"
+23:17 <+Bart_Massey> Perfect.
+23:17 <agd5f> Bart_Massey: where can I find a copy of the bylaws?
+23:18 <agd5f> all I could find on the x.org wiki was proposed changes
+23:18 <stukreit> bart: would you set a delivery date for this?
+23:18 <alanc> http://www.x.org/wiki/BoardOfDirectors has a link to the Bylaws
+23:18 <+Bart_Massey> stukreit: I'd be more comfortable with alanc doing it as Secretary.
+23:18 <+Bart_Massey> Ultimately, he's the lead on this, I think.
+23:19 <stukreit> yeah, but he can do me direct bodily harm. I'd rather it was someone far away ;-)
+23:19 <agd5f> we have to file some sort of tax thing in delaware
+23:19 <+Bart_Massey> :-)
+23:19 <alanc> locking you in your office until it's done is indirect bodily harm, not direct...
+23:20 <+Bart_Massey> Somebody needs to update the Bylaws page on the wiki to reflect that we've been operating under those Bylaws for several years now.
+23:20 <stukreit> I see you've read the new employee handbook carefully
+23:20 <+Bart_Massey> agd5f: what do we need for that?
+23:20 <agd5f> if we don't pay by march 1, 2011, we lose our corporation
+23:20 <agd5f> pay whatever taxes we owe I guess
+23:20 <+Bart_Massey> agd5f: Well then. Let's pay.
+23:21 <alanc> Bart_Massey: I guess I should do that as Secretary - I'll add it to my todo list
+23:21 <+Bart_Massey> agd5f: AFAIK, as a 501(c)3 we don't owe any, but it would be good to know.
+23:21 <+Bart_Massey> alanc: Thanks
+23:22 <agd5f> Bart_Massey: we aren't a 5013c yet until we finish the 1023 right?
+23:22 <alanc> I noticed it before, but didn't make a note of it and forgot
+23:22 <+Bart_Massey> agd5f: It beats me. Talk to Karen.
+23:22 <+Bart_Massey> In any case, our total income is tiny, so I doubt we would owe much.
+23:23 <agd5f> If you guys want to look over the stuff I just forwarded and fill in any info you may have, I can talk to Karen and organize a call or something
+23:24 <agd5f> stukreit: we should talk first I guess to sort out the financials
+23:24 <stukreit> ok. any chance you can get a better scan of the delaware notice you just sent us?
+23:25 <agd5f> stukreit: I got that from bart
+23:25 <agd5f> Bart_Massey: do you have an original?
+23:25 <+Bart_Massey> Somewhere
+23:25 <agd5f> or just that scan?
+23:26 <stukreit> and who is Ian Sullivan?
+23:26 <+Bart_Massey> Beats me
+23:26 <agd5f> someone at SFLC apparently
+23:26 <stukreit> Let's put that on the list to ask Karen. He might be knowledgable
+23:26 <+Bart_Massey> What's the problem with the scan?
+23:27 <stukreit> just whining about it. I'll blow it up a bit
+23:27 <marcheu> Ian Sullivan is one of the SFLC guys, he was one of the guys I talked to about nouveau I think
+23:28 <stukreit> Well, we need a definition or boilerplate of a "delaware annual franchise tax report". Was one ever made before?
+23:29 <agd5f> don't know
+23:29 <+Bart_Massey> I doubt it
+23:29 <+mherrb> the bod wiki on expo is giving me an internal server error. There's definatly something wrong with this machine.
+23:30 <stukreit> would it be crazy to ask Ian Sullivan what the heck that is?
+23:31 <+Bart_Massey> Not at all
+23:31 <agd5f> stukreit: I guess we should email Karen and Ian with what we have and try and get this sorted out
+23:31 <alanc> expo's disk is 96% full, but I have no idea what we'd clear
+23:31 <+Bart_Massey> agd5f: Agree completely
+23:31 <stukreit> I think i've asked enough dumb questions for today. I'll catch up with agd later, you guys can move on with your agenda
+23:31 <+Bart_Massey> alanc: We can buy more disk for it if we need to
+23:32 <+mherrb> alanc: don't clean the previous years financial reports :)
+23:32 <alanc> looks like it's running with something like 2 8gb disks
+23:32 <+Bart_Massey> lol that would be easy to not do
+23:33 <+Bart_Massey> Cool. 16GB!!! That's *huge*!
+23:33 <+Bart_Massey> We should retire the box, I guess; I think keithp has the plan for replacing it, no?
+23:33 <alanc> my phone has twice that 8-)
+23:34 <agd5f> weren't there some v40z's floating around unused for a while?
+23:34 <stukreit> at mit
+23:34 <agd5f> althugh those are pretty old at this point
+23:34 <+mherrb> about xds: I tried to mail out the english version of the short presentation of the event with sponsoring opportunities I originally did in french to seek local sponsors. it bounced at agd5f@gmail.com and got stuck on expo.
+23:34 <agd5f> ah
+23:34 <agd5f> mherrb: it's alexdeucher @ gmail
+23:35 <+mherrb> yes. it bounced because of the pdf attachment apparently.
+23:36 <+anholt> Bart_Massey: keithp and tollef have been poking around for $ for new machines, I know, but not succeeding so far.
+23:36 <stukreit> agd: they're old if you have something better, but I don't anticipate more hardware from oracle in the forseeable future
+23:37 <alanc> last plan I remember discussing for the v40z's was using them as tinderbox clients
+23:37 <agd5f> stukreit: they are probably more than enough for what we need
+23:37 <stukreit> how about the plan being to get someone nearby to commit to going over there and racking them?
+23:38 <alanc> ajax is the closest to them
+23:39 <alanc> I can get mail through to alanc@foundation.x.org but haven't seen board mail go through
+23:42 <alanc> so does anyone have anything else to discuss today, or are we ready to adjourn?
+23:43 <+Bart_Massey> move to adjourn
+23:43 <+emmes> +1
+23:44 <agd5f> +1
+23:44 <+mherrb> adjourn. I'm tring to get my data sent by pigeons.
+23:44 <alanc> thanks everyone
+23:44 <+Bart_Massey> !
+23:44 <alanc> meeting adjourned
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/06-22.mdwn b/BoardOfDirectors/IrcLogs/2010/06-22.mdwn
new file mode 100644
index 00000000..4e9f146e
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/06-22.mdwn
@@ -0,0 +1,48 @@
+
+Date is 2010-06-22, times are UTC+02.
+[[!format txt """
+23:03 <alanc> I'm trying to remember what we have for today's agenda
+23:03 <alanc> any updates on the 501(3)c paperwork progress?
+23:04 <agd5f> alanc: not yet
+23:05 <alanc> and I saw the review on the list of mherrb's request for XDS corporate sponsorships
+23:07 <+mherrb> I sent an updated version. did you guys get it?
+23:07 <alanc> anything else people have to bring up today?
+23:07 <+emmes> mherrb: if it was on the same day, yes.
+23:07 <+mherrb> yes it was the same day or the day after, depending on time zones.
+23:08 <alanc> I saw the one with the updates after dberkholz's review
+23:08 <+mherrb> there was only one update from me so its the one :)
+23:09 <alanc> looked fine to me
+23:10 <+emmes> looked pretty good after the review. it was definitely a good change to embedd the main purpose in the title area
+23:10 <+mherrb> feel free to send to your management or other potential sponsors then :)
+23:10 <+emmes> i'll see Markus Rex on the weekend, i'll check how the financial situation is then. Don't have too high hopes, though.
+23:11 <+mherrb> I don't, seen the poor (==0) result I got so far locally.
+23:11 * alanc will pass it up the chain here
+23:12 <agd5f> mherrb: I'll run in by the amd folks
+23:12 <+emmes> i'll first have to check whether there's funding for me going to xds. In that kind of situation we are :-/
+23:16 <alanc> sorry for being completely out of it today, and not having minutes of last meeting to feed into this meeting's agenda
+23:16 <+Bart_Massey> 'scool
+23:17 <+emmes> agd5f: what is currently halting us in the 501(3)c? Just being curious...
+23:19 <agd5f> emmes: finding the info needed to fill out the form. I'll be sending a list of questions to the board this week
+23:19 <alanc> if you need more help from Stuart, his office is about twenty yards down the hall from mine, so I can go ping him anytime
+23:20 <+emmes> np, as I said, just being curious. And I'll probably won't be much help here (don't know much about American laws, and too little about board history as well :-] )
+23:20 <agd5f> alanc: cool. we talked last week and filled in a lot of the details. we also need to organize the financial info for the form
+23:21 <+Bart_Massey> I'll help how I can, but we really need to involve Karen / SFC; have we got the tax stuff we need for this year done yet?
+23:23 <agd5f> not yet as far as I know. stuart and keith were going to look into the financial stuff. I've got a list that should cover what we need, I'll sent it out today or tomorrow. Once I've filled in what I can I'll send everything to Karen
+23:24 <+Bart_Massey> Cool. Karen sounded a little frustrated in her last email. :-)
+23:25 <agd5f> Bart_Massey, keithp: is Karen ok with lots of questions? I've been trying to gather as much info as I can before going to her. I don't really have a sense of how much they do vs. us
+23:25 <+Bart_Massey> If it were me, I'd send her questions until she asked me to stop. :-)
+23:26 <+Bart_Massey> She's really friendly, and I think her big concern is that we're ignoring our responsibilities; more questions would be helpful there.
+23:26 <+Bart_Massey> As far as distribution of responsibilities, we need to do the actual paperwork and stuff, but they need to tell us what to do.
+23:27 <+Bart_Massey> They help lots of folks like us, so I'd think they are used to these questions.
+23:28 <+Bart_Massey> Are we good for now?
+23:29 <+emmes> nothing from my side
+23:29 <alanc> anything else for today or are we ready to adjourn?
+23:29 <agd5f> I think so. I'm sending the questions to the board. if you know any answers, please reply
+23:29 <+Bart_Massey> Thanks all!
+23:29 -!- Bart_Massey [bart@barton.cs.pdx.edu] has quit Quit: Leaving
+23:29 <+emmes> alanc: adjourn +1
+23:30 <alanc> and I think Bart just voted the same
+23:30 <+emmes> :-P
+23:30 <alanc> see you all in two weeks!
+23:30 <+mherrb> +1 good bye.
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/07-06.mdwn b/BoardOfDirectors/IrcLogs/2010/07-06.mdwn
new file mode 100644
index 00000000..42e02318
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/07-06.mdwn
@@ -0,0 +1,66 @@
+
+Date is 2010-07-06, times are UTC+02.
+[[!format txt """
+23:01 <jammcq> I'd just like to find out the status of the xorg corp status. as far as I know, my name "James McQuillan" is listed on the registration of the corporation
+23:01 <jammcq> dberkholz|mob: howdie
+23:02 <dberkholz|mob> hi there
+23:03 <alanc> hello
+23:03 <+Bart_Massey> Hi all!
+23:03 <agd5f> As far as I know we are a delaware corp already. I'm in the process of completing the 501(c)3 irs forms
+23:03 <jammcq> Bart_Massey: hey, long time,no see
+23:03 <alanc> but jammcq is probably on the registration of the previous LLC incarnation
+23:03 <+Bart_Massey> jammcq: Good to talk to you again!
+23:03 <+anholt> agd5f: excellent!
+23:04 <jammcq> Bart_Massey: yeah, just checking on the corp status
+23:04 <+Bart_Massey> sigh
+23:04 <jammcq> wondering if i'm still listed as the sole member of the corporation
+23:05 <+Bart_Massey> beats me
+23:05 <jammcq> heh
+23:05 <+Bart_Massey> I never really understood the old corp at all; I thought we finally dissolved it?
+23:06 <jammcq> I dunno. there was some paperwork that I sent in many months ago, that was supposed to help transfer the old corp to the new corp. I just never heard if that happened
+23:06 <agd5f> jammcq: you're listed as the incorporator and the directors shall be picked by bylaws. no idea on pre-delaware stuff
+23:06 <+Bart_Massey> I remember going to some trouble to get everybody's sigs
+23:06 <+Bart_Massey> Yeah, I think we're good; being the "incorporator" doesn't really matter to anything, and there's been elections
+23:07 <jammcq> agd5f: so me being the "incorporator", just wonder if that leaves me liable for anything that the corporation does
+23:07 <agd5f> jammcq: no idea. I'll ask Karen tomorrow
+23:07 <jammcq> ah, thanks
+23:07 <+Bart_Massey> I don't believe so. You can email Karen Sandler and ask her if you are concerned.
+23:07 <+Bart_Massey> agd5f: Thanks!
+23:07 <agd5f> I've set up a call with karen tomorrow if anyone has anything they want me to ask about
+23:08 <jammcq> agd5f: if you could let me know at jam@Ltsp.org, that'd be great
+23:08 <agd5f> jammcq: will do.
+23:08 <alanc> anything else to mention on the 501(3)c status while we're on the topic?
+23:09 <+Bart_Massey> Is our honored Treasurer here?
+23:09 <agd5f> keithp: any news on the financial info from you or stuart?
+23:09 <alanc> doesn't seem to be, I can walk down the hall and poke him
+23:10 <+Bart_Massey> I think that Stuart needs to produce (w/ keithp's help) the reports needed for 501(3)c ASAP; Karen seemed to be getting unhappy about this.
+23:10 <+Bart_Massey> I feel bad that I let it sit for so long...
+23:10 <+Bart_Massey> We need to figure out whether we need to pay taxes this year, so make sure to ask Karen about that
+23:11 <alanc> Stuart can't come to the meeting right now, said he had no update to pass along
+23:11 <+Bart_Massey> 'k
+23:11 <agd5f> Bart_Massey: already on the list
+23:13 <alanc> our other main topic of discussion recently has been XDS, but I guess if mherrb isn't coming today, there won't be much to say thre
+23:15 <ajax> if anyone's looking for a windmill to tilt at, it would be kind of pleasant if someone could talk to The Open Group about the license on XTS5
+23:15 <ajax> right now it's classic Artistic, which is a little murky, enough so that Fedora won't distribute code under it
+23:15 <+Bart_Massey> ajax: Do tell...
+23:16 <alanc> I've actually been meaning to ask them about cleaning up the license on all the old code they own to the current MIT template, to reduce a bunch of crud
+23:16 <+Bart_Massey> Makes sense
+23:16 <ajax> Clarified Artistic or Artistic 2.0 would be much improved
+23:16 <+Bart_Massey> But MIT would be best, no?
+23:16 <ajax> *shrug*
+23:16 <alanc> (not at all motivated of course by my need to gather all the license info for our packages for Oracle's lawyers to review)
+23:16 <ajax> OSI-approved is all the higher of a bar i care about
+23:17 <+Bart_Massey> Fair enough
+23:17 <alanc> do we have a contact at TOG? I remember Howard coming to XDC in Boston, but he was leaving them
+23:17 <alanc> Andrew Josey is the only other person there I remember dealing with
+23:17 <ajax> i don't know how much of it they can actually relicense, i think i saw several other companies' copyrights on the code
+23:18 <ajax> and it's certainly not the end of the world if it can't be fixed
+23:18 <alanc> I guess I can sign up for asking them about both at once
+23:18 <+Bart_Massey> I think they contracted for XTS, so that copyright should be owned by TOG unless they transferred it to us?
+23:19 <ajax> i don't think they transferred it to us.
+23:20 <+Bart_Massey> 'k
+23:23 <alanc> so anything else to discuss today?
+23:24 <+Bart_Massey> I'm good
+23:24 <agd5f> nothing else here
+23:25 <+Bart_Massey> move to adjourn
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/07-20.mdwn b/BoardOfDirectors/IrcLogs/2010/07-20.mdwn
new file mode 100644
index 00000000..24873623
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/07-20.mdwn
@@ -0,0 +1,111 @@
+
+Date is 2010-07-20, times are UTC+02.
+[[!format txt """
+22:59 <alanc> good afternoon
+23:00 <alanc> hopefully people's calendars reminded them of the meeting since I failed to
+23:00 <+mherrb> I'm there. Hi.
+23:00 <+emmes> heho.
+23:01 <agd5f> hello
+23:02 <dberkholz|mob> Hi
+23:02 <+anholt> hi
+23:02 <agd5f> thanks everyone for getting me your bios and addresses.
+23:04 <+emmes> np. thanks for compiling everything into the documents for the transition.
+23:04 <alanc> so you're making progress on the 501(c)3 stuff with Karen?
+23:04 <agd5f> the 1023 is just about done. Karen sent me a draft on Friday. She's at OSCON this week, but we are meeting again next week to finish it
+23:05 <agd5f> the delaware franchise this is also done, I just need to clarify one last thing and find out where to send the check
+23:06 <dberkholz|mob> very cool
+23:07 <agd5f> and finally, I think we may owe a lot of back taxes on the old xorg llc. SLFC is looking into it
+23:08 <alanc> ouch
+23:09 <agd5f> that's about it on my end
+23:10 <+mherrb> about xds. any news wrt sponsors?
+23:10 <agd5f> mherrb: I'm waiting to hear back
+23:11 <alanc> I need to poke now that the people I need to ask are back from vacation
+23:11 <+mherrb> And if there are no sponsors, should we cancel the social event, ask participants to pay, or have the foundation pay for it?
+23:11 <+emmes> no chance from our side, at least ATM. This might have to be discussed in higher places, though.
+23:12 <+emmes> i wouldn
+23:12 <+emmes> i wouldn't cancel it. how much are we talking about?
+23:13 <+mherrb> about EUR 1500 for 50 persons.
+23:13 <+mherrb> but currently only 33 registrations (including 19 'tentatives')
+23:13 <alanc> we should ask SFLC if there's any restrictions we have to be careful about on paying for stuff like that once we get 501(3)c status
+23:13 <+mherrb> so it may be less.
+23:13 <+emmes> maybe we should think supporting students or others who cannot afford it. but the exact qualifications would remain fuzzy. which isn't good.
+23:14 <agd5f> keithp: btw, one last thing on the 1023, for the financial stuff let me know if you want to schedule a call with Karen. Stuart wasn't sure what he needed to provide when I talked to him last.
+23:14 <agd5f> Karen can probably walk you through it
+23:14 <dberkholz|mob> can just trust people to be honest about needing help...
+23:16 <keithp> agd5f: yeah, I should have time this week and next to get to that
+23:16 <agd5f> BTW, don't tell people their donations are tax deductible yet until we are a 501c3. I changed the verbiage on the wiki already
+23:16 <alanc> donations? people make those?
+23:16 <agd5f> alanc: not that I know of, but we were saying they were on the wiki
+23:16 <+emmes> dberkholz|mob: for amounts like this it's probably ok. i would have headaches if it's about larger sums, but we're already sponsoring travel. so it seems ok.
+23:21 <alanc> so is there anything else to discuss? you should have seen in e-mail my progress on the license investigations, and it sounded like we all agreed in e-mail to support jg's request for space to store the old Consortium archives
+23:23 <agd5f> yes, I think we should provide the space for jg, backed up if possible
+23:23 <+anholt> I assume expo is backed up?
+23:23 <+mherrb> agreed
+23:23 <+emmes> I think backup is a must for these data.
+23:23 <alanc> not sure if it is backed up
+23:23 <agd5f> I would guess not
+23:24 <+anholt> I see ~jg/Archive/ on it, 500MB, looks like he got started.
+23:24 <alanc> is mithrandir admin'ing expo now as well as the fd.o machines? Would he know the backup status?
+23:24 <+anholt> pinging
+23:25 <alanc> I know he's helped with the x.org mailing lists, but not sure if that's all on expo or fd.o
+23:25 <agd5f> John Jendro said it wasn't on his list
+23:26 <+anholt> says he's admin, thinks it's backed up, and keithp would have restore-fu.
+23:26 <keithp> news to me
+23:27 <+emmes> that sounds a bit... too scary for me.
+23:28 <+mherrb> if possible get details on the procedure, and try to restore something...
+23:28 <alanc> yeah, it's not on the PSU list since it's at MIT
+23:29 <alanc> it sounded like we could pay MIT to back it up, which would be a reasonable use of our funds
+23:29 * dberkholz|mob agreed
+23:30 <agd5f> agreed
+23:30 <+mherrb> +1
+23:30 <+emmes> +1
+23:31 <+emmes> assuming that backup at MIT is not unreasonably expensive
+23:31 <alanc> do we have anyone who is still in contact with MIT folks for the hosting? I assume someone like Leon originally set that up
+23:32 <alanc> or do we just volunteer ajax since he's closest, even though he's not on the board anymore?
+23:33 <+mherrb> didn't ajax have physical access there?
+23:34 <alanc> I thought so
+23:34 <agd5f> does anyone know the deal with MIT? Do we pay them for ping, power, and pipe?
+23:35 <alanc> keithp should know if we've been sending them checks
+23:35 <keithp> yes, we pay them every year
+23:35 <keithp> quite a bit too, $2500 iirc
+23:37 <+mherrb> hopefully there are invoices somewhere, with some details. Who has them?
+23:39 <agd5f> maybe ajax knows someone there who knows about the services offered
+23:39 <keithp> I have the invoices and have paid the checks
+23:39 <keithp> just not right at hand
+23:39 <alanc> do the invoices mention backup services?
+23:39 <keithp> no
+23:39 <keithp> just space, power and bandwidth
+23:42 <alanc> so does someone want to volunteer for the AI to chase this down and find out what it takes/costs to get backups done if they're not being done?
+23:44 <agd5f> I'll do it if someone can provide with a contact of some sort
+23:46 <+mherrb> "someone" should be keithp or ajax no?
+23:47 <agd5f> yeah, unless someone else knows
+23:47 <keithp> One fears what it will cost though; we're paying a mint for rack space
+23:48 <agd5f> we could ask if the rates have dropped as well
+23:48 <agd5f> renegotiate our contract
+23:48 <alanc> or if it's still worth maintaining two sites - I understand historical ties to MIT, but we've really not utilized that well
+23:49 <agd5f> consolidating to pdx is fine with me
+23:50 <keithp> alanc: the issue is that the machines at MIT were not donated to X.org, but rather to MIT
+23:50 <keithp> although, I expect we could ask for them back and expect to receive them
+23:51 <alanc> at this point, I doubt they have much value to anyone - all the machines there are 5-6 years old now aren't they?
+23:52 <keithp> indeed
+23:52 <keithp> I'm working to replace a similar aged stack at PSU
+23:53 <+emmes> i think having a single site is ok nowadays. with git there is not a chance of catastrophic data loss. except for the wiki, i guess.
+23:53 <alanc> for software distribution we have more than enough mirrors run by other people
+23:54 <agd5f> or copy the data to fdo and let MIT have them. less machines to maintain
+23:55 <alanc> I don't think we're doing any actual replication between the PSU & MIT machines - more of running different services with different account sets
+23:56 <+emmes> then it's actually worse to have two sites - increases the number of single points of failure.
+23:59 <+mherrb> so back to original point, have fd.o machines enough space to host jg's data?
+[...] 2 security related comments deleted
+00:01 <alanc> ...
+00:04 <+mherrb> ...
+00:05 <alanc> I don't think we need to worry about exact implementation now, and we've gone past our hour
+00:05 <alanc> shall we think about this some more and discuss further in two weeks?
+00:07 <+mherrb> sounds reasonable, since we miss some precise information to conclude now.
+00:07 <agd5f> sounds good
+00:07 <+emmes> as this is important that's a good idea.
+00:07 <alanc> anything else for today, or shall we adjourn?
+00:07 <+emmes> adjourn, from my side
+00:07 <agd5f> +1
+00:07 <+mherrb> +1
+00:09 <alanc> thanks for coming all - I'll try to send out minutes sooner this time to remind us about this tabled topic
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/08-17.mdwn b/BoardOfDirectors/IrcLogs/2010/08-17.mdwn
new file mode 100644
index 00000000..40af4bf5
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/08-17.mdwn
@@ -0,0 +1,179 @@
+
+Date is 2010-08-17, times are UTC+02.
+[[!format txt """
+23:03 <mattst88> (someone ping me when it's an appropriate time to pose a question to the board)
+23:03 <+dberkholz> hi
+23:04 <+emmes> mattst88: ping
+23:04 <agd5f> mattst88: go ahead
+23:04 <+mherrb> jokes apart, if you tell me when you arrive and feel you need a bit of assistance on arrival, I'm planning to be available all of the day before.
+23:04 <+emmes> I would say, time is appropriate as it gets
+23:04 <mattst88> I wanted to ask this after I'd completed my GSoC, else it would be a bit inappropriate:
+23:04 <+emmes> mherrb: noted :-) and appriciated :-)
+23:05 <mattst88> I boughht 60~65 dollars worth of video cards for the project, and Ian suggested that the Foundation might reimburse me for this.
+23:05 <mattst88> IIRC he mentioned it to Keith and Bart, but I haven't pursued this any further in a few months.
+23:06 <+emmes> mattst88: what was your GSoC again? Sorry, Alzheimer...
+23:06 <mattst88> KMS for glint, and documenting the process for writing a KMS driver.
+23:07 <+emmes> yep, I think I remember now.
+23:07 <alanc> $65 sounds well within the foundation's budget, especially if someone filled out the paperwork to get our $500 mentoring fee from GSoC
+23:08 <mattst88> OK, great. I think I should send documentation of all this to board@.
+23:08 <mattst88> Is there anything else I should do?
+23:08 <alanc> do the board members want to vote now or wait until he sends the details?
+23:09 <alanc> (I don't see bart in channel - are keithp & anholt actually here?)
+23:09 <+anholt> yeah
+23:09 <+emmes> if he passed GSoC I'm fine with it anyhow :-)
+23:09 <mattst88> emmes, yep, I'm in good shape. :)
+23:09 <+anholt> agreed on "sounds like a good idea", just a bit of notes on what you purchased in an email would probably be good.
+23:10 <+dberkholz> i'm fine with approving it now. if you have receipts, those might be useful to have
+23:10 <+mherrb> I'm ok on the principle. Just check the details to make sure it's really video cards :)
+23:10 <mattst88> dberkholz, yes, of course. I'll send those along.
+23:10 <alanc> I vote +1 for reimbursing approx. $65 worth of video cards
+23:10 <+dberkholz> we may eventually need that kind of documentation for audits
+23:10 <+anholt> +1
+23:10 <agd5f> +1
+23:10 <+dberkholz> +1
+23:10 <+emmes> +1, agreeing on docs
+23:10 <+mherrb> +1
+23:11 <+Bart_Massey> Apologies for my extreme lateness.
+23:11 <alanc> so mattst88 please send details to board@foundation and cc stuart.kreitman@oracle.com (our treasurer) to get the reimbursement
+23:12 <mattst88> OK, will do so. Thanks!
+23:12 <alanc> and we'll work out via e-mail what sort of reciepts are needed for our records
+23:12 <+dberkholz> Bart_Massey: we just voted to reimburse mattst88 for $65 of video cards he bought for gsoc.
+23:12 <+Bart_Massey> Excellent
+23:12 <+Bart_Massey> +1
+23:13 <agd5f> not much new on the 501c3 side. apparently mail was broken for ~2 weeks, so if the board could review my email and give me their opinions on the questions, I'll take that back to Karen. thanks to those who already replied
+23:13 <+dberkholz> i'm in agreement on accepting copyright/TM. not sure on the tradeoffs of public vs private.
+23:14 <alanc> so as long as we're spending money, I think we have 4 requests for XDS travel sponsorship
+23:14 <+mherrb> (plus the one of Peter that we already accepted)
+23:15 <agd5f> dberkholz: you generally want to be public, but that has some requirements you have to meet over the following 5 years
+23:16 <+mherrb> and Jeremy Huddlestone (sp?) from apple asked me details, saying Apple won't pay for him. But I saw him remove his name from the attendees wiki today. I don't know what's up.
+23:16 <alanc> plus one offer from Intel to provide funding for travel
+23:16 <+dberkholz> agd5f: yeah, i recall one of the bsd's having serious issues with too much money coming from a small number of sources
+23:17 <+dberkholz> not sure whether we would be affected by that too
+23:17 <agd5f> some kind of 30/10 rule with regard to donations over the next 5 years. If we don't meet the requirements we become a private charity, so no big deal
+23:17 <+dberkholz> does that mean we lose tax deductibility?
+23:17 <agd5f> no
+23:17 <agd5f> just slightly stricter regulation in some regards. I don't remember all the details
+23:18 <+emmes> regarding travel sponsorship I guess we should fund anyone who's willing to do a talk. Opinions?
+23:18 <+Bart_Massey> Up to the limits of our funding I think that's right
+23:18 <agd5f> sounds good to me
+23:18 <+Bart_Massey> Assuming we'd have any interest in the talk
+23:18 <+emmes> that goes without saying :-)
+23:18 <+Bart_Massey> I mean, vendor commercials don't count, for example
+23:19 <+Bart_Massey> BTW, I'm planning to apply for some funding as well in the next day or two.
+23:19 <alanc> or people we think should be present for some of the discussions/BoFs
+23:19 <+emmes> right
+23:19 <+Bart_Massey> Better to handle me via email, though, I think.
+23:19 <+Bart_Massey> I've got a talk. :-)
+23:20 <alanc> for instance, the OpenBSD DRI developer would be good for the proposed BoF on DRI/KMS for non-Linux platforms
+23:20 <+Bart_Massey> Sure.
+23:21 <alanc> all 3 requests/4 people I saw come in during yesterday's resumption of email delivery seemed reasonable to me
+23:21 <+Bart_Massey> Me too.
+23:21 <agd5f> me too
+23:21 <+mherrb> and mee too.
+23:22 <alanc> now if we could only get mail delivery to be reliable
+23:22 <+Bart_Massey> Tolef thinks he has that under control now. Hope he's right.
+23:22 <+Bart_Massey> Mailman wedges all the time for everyone; just need a plan for noticing and/or unwedging it
+23:23 <alanc> does anyone want to discuss more or vote on the requests separately, or just go ahead and vote now on approving the travel funding for Matt, Jamey, Josh & Owain?
+23:23 <+Bart_Massey> I move we approve all the requests
+23:24 <+mherrb> agreed
+23:24 <+emmes> +1
+23:24 <agd5f> +1
+23:24 <alanc> +1
+23:25 <+mherrb> +1
+23:25 <alanc> looks like that's about $3k USD for the 3 that gave estimates, plus an unknown amount for Matt to travel from the US
+23:25 <+anholt> +1
+23:25 <+Bart_Massey> Matt may actually still be in China; don't know yet.
+23:25 <+Bart_Massey> Can't remember
+23:26 <alanc> ah, well, then about the same distance the other way around
+23:26 <+mherrb> alanc a bit more for owain: he only gave me an estimate for the train. have to add 2 or 3 hotel nights.
+23:27 <+Bart_Massey> Anyway, call it $5K for the lot; that still leaves plenty of headroom on Intel's generous donation.
+23:27 <alanc> still, leaves most of Intel's offer left to cover additional requests (Jeremy?) or the social event
+23:27 <+Bart_Massey> Don't y'all wish we were still doing two of these per year? :-)
+23:28 <alanc> sure, approving spending other people's money is no sweat at all
+23:28 <alanc> the organizing bits, well, we all owe mherrb much gratitude since that's the hard work
+23:29 <+Bart_Massey> Indeed. thank you mherrb!
+23:29 <+Bart_Massey> And yes, the organizing and planning was what I was commenting on. :-)
+23:30 <alanc> anything else for XDS we need to discuss today? we should all be there in a month
+23:30 <+emmes> any time table yet?
+23:30 <+Bart_Massey> Want to talk about X.Org logo copyright?
+23:30 <+Bart_Massey> Oh, sorry, XDS.
+23:30 <+emmes> saturday could prove difficult for me, if we plan any bod meeting...
+23:31 <alanc> last I looked at the schedule it was very light - need to encourage more people to put down topics/talks
+23:31 <+emmes> so chances are we do the bod meeting thu or fri evening, correct?
+23:32 <alanc> I will be in transit during our normally scheduled board meeting on 9/14 - I assumed that would be replaced with an in person "Chat with the Board" session during one of the conference days
+23:32 <+emmes> sounds reasonable
+23:32 <alanc> or maybe I'll already be in Toulouse by then, the time zones are confusing me
+23:33 <+emmes> it's 11pm-12pm. if that helps :P
+23:33 <+mherrb> emmes: one evening for the social event, the other for a board meeting.
+23:34 <+mherrb> alanc: generally travelling from us->europe you loose one day.
+23:34 <+emmes> mherrb: sounds good!
+23:35 <+mherrb> I will probably set the day of the social event next week (the people are on vacation now)
+23:36 <alanc> ah right, I will be airborne over the US at 2pm Tuesday, arrive in Toulouse at 14:30 Wed
+23:38 <agd5f> I'll be on a plane as well tuesday
+23:38 <agd5f> arriving at 8:15 wed
+23:38 <agd5f> er 11:30 rather
+23:39 <+emmes> I'll arrive pretty damn late in the evening on wed. 11pm.
+23:40 <+emmes> mherrb: any ideas whether the bus to midtown is still running that late?
+23:40 <+mherrb> yes, it runs up to the last plane
+23:41 <+mherrb> the last one leaves at 0:15am. so you have some margin for plane delays
+23:41 <agd5f> what hotels are people staying at?
+23:41 <agd5f> still need to book mine
+23:42 <+Bart_Massey> Not to derail the meeting, but I've got grades due in a couple of hours. Any chance we could get the other stuff done first?
+23:42 <agd5f> Bart_Massey: sure. what else on the agenda?
+23:42 <+emmes> rt_Massey: do you know the status of our logo? appart from that we have the copyright?
+23:42 <alanc> okay - X.Org logo copyright/trademark?
+23:42 <+mherrb> Irecommend the Albert 1er hotel if possible.
+23:43 <+Bart_Massey> I think even the copyright is mildly dicey given the bad records we have from TOG.
+23:43 <+Bart_Massey> Our best plan, far and away, is probably to get a new logo that is less ugly and that we unarguably own, and trademark it.
+23:43 <alanc> and would it cover the original logo with just the X or the version we have on the website now with the added loop?
+23:44 <+Bart_Massey> If we run a contest, we can do the logo for less than $500
+23:44 <+Bart_Massey> The old MIT X logo is probably hopeless at this point; I don't think we have any control over it
+23:44 <alanc> http://www.nettv.tv.br/images/stories/logo.gif is a nicer rendering of it than ours though
+23:44 <+Bart_Massey> It will probably be another $300-$500 to get all the trademark reg stuff done, unless SFLC will do it for free.
+23:44 <+Bart_Massey> alanc: Indeed :-)
+23:44 <+Bart_Massey> It's still an ugly logo
+23:45 <agd5f> there's still the trademark application and maintenance fees
+23:45 <+Bart_Massey> Yes, the fees are a couple of hundred dollars IIRC, plus something like $50 / year.
+23:46 <+Bart_Massey> The principal barrier here is finding someone to run all this, I think. I am *not* volunteering. :-)
+23:47 <+Bart_Massey> BTW, that brings up an old, old agenda item. We had voted a long time ago to donate some money to SFLC based on their help to date. We should revisit that and actually do it this time. :-)
+23:47 <agd5f> indeed. I very much agree with that
+23:48 <+emmes> that must have been before my time. not that I'm against it ;)
+23:48 <alanc> it doesn't necessarily need to be a board member, we could put out to the community to ask for volunteers for organizing a logo replacement
+23:48 <+Bart_Massey> alanc: excellent point. someone put a note to the xorg list.
+23:49 <alanc> yeah, I don't remember discussing an SFLC donation, but would approve of one
+23:49 <+Bart_Massey> i don't think many of you were on the Board at that time. :-)
+23:49 <alanc> I can send a note to the list to ask for volunteers when I do the minutes
+23:50 <+Bart_Massey> I was thinking O($7500), but some other Members thought O($5000) was sufficient. What do other folks think of amounts?
+23:50 <+Bart_Massey> alanc: thanks
+23:51 <alanc> agd5f is probably in the best position to know how much time they've put in to helping on the 501(c)3 stuff for us
+23:51 <+emmes> I can't tell until there is *some* list of things they helped us with. I understand they help Alex with the 501 stuff.
+23:51 <+Bart_Massey> Remember, it's been 3+ years. :-0
+23:51 <agd5f> they were also involved in the switch from llc to non-profit
+23:52 <+Bart_Massey> Indeed
+23:53 <+emmes> Right. Just asking because $5000 and up isn't exactly nothing. I know lawers can be expensive, though.
+23:54 <+Bart_Massey> Conservatively they've put in 30-40 hours on us. At a typical $400/hour, that's 12-16K. So we're really just doing a courtesy donation here in any case.
+23:55 <alanc> $7500 seems reasonable to me
+23:55 <+Bart_Massey> From talking to Karen, I think $5K-$10K would be in line with what other organizations that have used their services have donated.
+23:55 <alanc> though we probably ought to get a treasurer's report soon (maybe by XDS?) to find out how much money we still have to spend
+23:56 <+Bart_Massey> That would be the awesome
+23:56 <+emmes> as this isn't exactly pressing, that sounds like a good idea to have first.
+23:56 * Bart_Massey notes that xchat won't let him type t e h as one word
+23:56 <+emmes> (first this means the donation)
+23:56 <+Bart_Massey> emmes: i suppose. but I'd hate to drop it for two years again. let's make sure to deal with it at XDS
+23:57 <+dberkholz> fwiw, we don't need to register a trademark to own it
+23:57 <+emmes> :-]
+23:57 <+dberkholz> trademarks are "earned" by simply using them
+23:57 <+anholt> Bart_Massey: settings -> advanced -> auto replace to fix that.
+23:57 <agd5f> we also have the $25 delaware franchise fee and ~$2000 in old llc taxes and fees
+23:57 <alanc> okay, so we'll table the SFLC donation for now
+23:57 <+Bart_Massey> dberkholz: it's complicated. much more complicated than copyright law. you are unlikely to want to bring legal action without a registered mark
+23:57 <+Bart_Massey> anholt: thanks!
+23:58 <alanc> and given our hour is up, I guess we'll wait until next time to discuss more about the MIT-hosted machines and if they're still worth the expense of hosting there
+23:58 * Bart_Massey is bemused that teh->the is the sole auto-replacement
+23:58 <+Bart_Massey> alanc: fair enough
+23:58 <+Bart_Massey> Thanks all! Move to adjourn
+23:59 <+emmes> +1
+23:59 <agd5f> +1
+23:59 <alanc> +1
+23:59 <alanc> thanks for coming everyone
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/08-31.mdwn b/BoardOfDirectors/IrcLogs/2010/08-31.mdwn
new file mode 100644
index 00000000..a8160fef
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/08-31.mdwn
@@ -0,0 +1,46 @@
+
+Date is 2010-08-31, times are UTC+02
+[[!format txt """
+23:01 <alanc> good afternoon
+23:01 <agd5f> hello
+23:01 <+mherrb> hi
+23:01 <+keithp> hello
+23:03 <+keithp> bart is away today; anyone else have an agenda?
+23:04 <alanc> I thought mherrb had sent some mail about XDS
+23:04 <agd5f> nothing new here
+23:04 <+mherrb> yes about the program
+23:05 <agd5f> keithp: did you get my email about the delaware franchise tax?
+23:05 <+keithp> agd5f: yes
+23:05 <agd5f> ok. cool
+23:05 <alanc> not sure when Stuart's meeting with Karen is this week, haven't heard any updates from him on the 501(3)c stuff
+23:05 <alanc> but then, he's in New York
+23:05 <+keithp> alanc: also hoping to hear that Stuart has gotten an invoice to intel for the XDS funding
+23:06 <+keithp> mherrb: I've secured US$15k for the event for travel sponsorship; it sounds like we'll have enough left from that for the social event too?
+23:06 <alanc> I'll ask him when he get's back
+23:07 <+keithp> alanc: needs to be in by Friday or we don't get any...
+23:07 <+keithp> welcome to end-of-the-quarter finances
+23:07 <alanc> I think he's back before then - was in NY to drop off a kid at college
+23:07 <+keithp> what fun
+23:08 <+mherrb> yes I havent counted exactly but I thing there should be some money left for the dinner.
+23:08 <alanc> I think we allocated around $4-5k for the 4 travel sponsorships we approved last week
+23:09 <alanc> last meeting rather
+23:09 <agd5f> mherrb: I asked about funding the dinner too, but doesn't look like it's gonna happen
+23:09 <+mherrb> If I'm not mistaken Mikhail Gusarov was the only one to ask after what we approved, and he cancelled his request (unfortunatly)
+23:09 <+keithp> no time to get a visa, it seems
+23:10 <+dberkholz> just wanted to pop my head in ...
+23:10 <+mherrb> it's partly my fault he sent me a personal e-mail while I was on vacation to get an invitation letter, but I didn't see it until last week, drawned in the middle of spam.
+23:10 <+mherrb> so I sent him the letter too late.
+23:12 <+mherrb> I'm a bit scared by the number of last minute registrations. As soon as I know more about the replacement room, I'll close the registration I think.
+23:13 <alanc> now if we could only get as many last minute offers of content for the program
+23:13 <+mherrb> I asked the people at Enac (benjamin tissoire and his boss stephane chatty) to present what they do in flight control UI with Xorg.
+23:14 <+mherrb> they agreed. But it's still undecided if they bring a demo or if we take the metro to go visit their lab.
+23:17 <+mherrb> if the latter, we can go there by the end of the afternoon on thursday (after the break) for example.
+23:18 <alanc> a mid-conference field trip could be fun
+23:19 <alanc> is there anything else the board needs to decide before the conference begins? (this is our last meeting until then)
+23:19 <+mherrb> No I think that's all for now.
+23:20 <alanc> anything else for the agenda, or are we done?
+23:20 <+anholt> nothing here. enjoy the vacation^Wmeeting.
+23:21 <agd5f> nothing else from me
+23:23 <alanc> I move to adjourn then
+23:23 <alanc> and hope to see most of you in Toulouse in 2 weeks
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/09-28.mdwn b/BoardOfDirectors/IrcLogs/2010/09-28.mdwn
new file mode 100644
index 00000000..5921a615
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/09-28.mdwn
@@ -0,0 +1,54 @@
+
+Date is 2010-09-28, times are UTC+02
+[[!format txt """
+23:08 <alanc> so first we have meeting times - will same time on Monday work for everyone?
+23:08 <agd5f> works for me
+23:08 <+dberkholz> yep, as mentioned
+23:08 <+mherrb> for me too
+23:09 <+anholt> wfm
+23:09 <alanc> mhopf said on list it would work for him after this week
+23:10 <alanc> okay, so next meeting will be Monday, Oct 11 @ 2pm Pacific
+23:11 <alanc> it also looked like everyone who responded on list agreed with the proposal to remove the instructions on the wiki telling mirrors to contact us - any objections?
+23:11 <+mherrb> can you also update the google cal?
+23:11 <+anholt> looks like the mirrors question is resolved and the wiki just says "it's a wiki, add your mirror if you want."
+23:11 <alanc> mherrb: sure
+23:11 <agd5f> alanc: no objections here
+23:11 <+mherrb> none here
+23:12 <alanc> great, we'll check that off as done then
+23:13 <alanc> from my agenda that leaves elections - its getting near the time when the election committee should be starting to draw up the calendar for the end of year elections
+23:14 <alanc> since the election committee automatically consists of the members who just got elected and thus can't be running again, that would be agd5f, mherrb, mhopf, & keithp
+23:14 <+anholt> is the private bod website 500ing for everyone else? it's got the info an election committee needs.
+23:16 <+mherrb> i can't test right now.
+23:17 <+mherrb> not the right laptop with stored ids :(
+23:20 <alanc> I'm still trying to find the mail where I have the info for it stored, since I only go there twice a year
+23:20 <+dberkholz> same
+23:21 <+anholt> https://members.x.org/bod/ and I'm pinging mithrandir
+23:21 <+anholt> some moin hilarity.
+23:21 <alanc> Internal Server Error
+23:21 <+dberkholz> yep, error here
+23:22 <alanc> https://foundation.x.org/bod/ElectionCommittee is the link I had
+23:24 <alanc> okay, well, we've reminded the election committee and hopefully the site will be fixed soon so they can see the instructions for the next steps
+23:24 <alanc> anything else to discuss today? any news on 501(c)3 status?
+23:25 <agd5f> no. I need to follow up with stuart and karen
+23:25 <alanc> I trust all the people who needed to be paid for XDS have been, or will start complaining to us soon (I have seen mail about getting the check to Matt for his travel, but Stuart & Keith are working that out)
+23:26 <+mherrb> I sent my check to my bank yeststerday
+23:27 <alanc> and of course, once again, much thanks to mherrb for a conference well organized
+23:28 <alanc> oh, now that stukreit is here - what was the bill we discussed during XDS? something like $25 for Delaware annual corporation fee?
+23:29 <agd5f> yeah
+23:29 <alanc> everyone present at XDS was in favor of paying it
+23:29 <agd5f> karen still needs the financial info as well for the 501c3 forms
+23:30 <alanc> unless anyone here wishes to object, I'll record that we approved the Delaware fee and let agd5f send the details to stukreit to get a check written
+23:31 <stukreit> ok. just so you know. I write a check, send it to Keith, then he signs it and we send it on
+23:31 <stukreit> I have the ptr from agd5f on the delaware details
+23:33 <agd5f> stukreit: if the form has timed out, I have the info saved and can fill it out again
+23:33 <stukreit> I want to update the financial info with the checks from xds2010 before sending it to Karen
+23:33 <agd5f> makes sense
+23:33 <stukreit> a*f: it's staying put
+23:34 <stukreit> keith: do you think I have to resend you a check for Matt Dew?
+23:38 <alanc> keithp hasn't been responding - seems to be away from his keyboard
+23:39 <alanc> stukreit: thanks for the report you provided for us to give at XDS btw, helped with the discussion about the board & spending money
+23:39 <stukreit> sure, I should do more of that
+23:44 <alanc> anything else for today's agenda, or shall we call it done?
+23:45 <agd5f> nothing else from me
+23:46 <alanc> I move to adjourn then
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/10-11.mdwn b/BoardOfDirectors/IrcLogs/2010/10-11.mdwn
new file mode 100644
index 00000000..4c91e679
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/10-11.mdwn
@@ -0,0 +1,62 @@
+
+Date is 2010-10-11, times are UTC+02
+[[!format txt """
+23:00 <alanc> Good afternoon/evening
+23:00 <agd5f> hello
+23:00 <+dberkholz> yep
+23:05 <+dberkholz> Bart_Massey: did you get stephane's email about gsoc vendor info?
+23:05 <+Bart_Massey> Yes, albeit later than I should have. I responded.
+23:05 <alanc> hmm, looks like https://foundation.x.org/bod/ElectionCommittee is still broken
+23:06 <+dberkholz> ah, must've been in the past couple of days.
+23:06 <+Bart_Massey> indeed
+23:09 <alanc> so we still seem to be missing anholt, keithp, emmes, and mherrb
+23:10 <+anholt> here
+23:11 <keithp> I'm here as well
+23:11 <alanc> since the board wiki is still down, I assume the election committee hasn't been able to do much since last meeting
+23:12 <agd5f> yup
+23:13 <alanc> Stuart says he has nothing to report from treasurer status beyond what he already sent in e-mail (new check for Matt sent to Keith for co-signing) - did anyone want to discuss the mail he forwarded about a donation policy?
+23:13 <alanc> do we need to explicitly state that money doesn't buy any promises before we start accepting donations to the 501(c)3?
+23:13 <+dberkholz> i agree with the impression alanc got from them
+23:14 <+Bart_Massey> I just got a phone call and have a family emergency. Have to go now---sorry.
+23:14 <+dberkholz> yeah, i'm pretty sure you are right about that. otherwise it doesn't count as donation anymore but as other income
+23:14 <alanc> we have linked to donors before, but I think that was out of gratitude, not a condition of the donation
+23:15 <+anholt> while we try to get expo up again, I can fwd the 2009 process text to the committee if that would help.
+23:15 <agd5f> anholt: yes please
+23:16 <alanc> if I remember right, this should be around the time they're thinking about the schedule and making sure the membership process stuff is working for new members to sign up before the elections
+23:16 <+anholt> we have 0 apps in the queue at the moment, last app was a month ago or so.
+23:17 <+anholt> who was the committee this year?
+23:17 <+anholt> meh, I'll just forward to board@
+23:17 <alanc> agd5f, mherrb, mhopf, & keithp should be this years committee, since they're most recently elected
+23:17 <alanc> but board works too
+23:18 <keithp> no reason to not use the board list; the only interesting piece is who gets the 'write enable' bits
+23:18 * keithp has been hacking on SIMD hardware a bit too much
+23:21 <+anholt> done.
+23:21 <alanc> agd5f: any 501(c)3 news?
+23:22 <agd5f> alanc: just waitig for stuart to update the financial numbers post-XDS
+23:23 <alanc> okay, I'll remind him
+23:23 <agd5f> thanks
+23:24 <alanc> just saw dberkholz's comment about professional designers not liking the "do work for a small chance of getting paid" systems, which I can understand
+23:25 <alanc> (and actually saw a well written blog on over the weekend from a designer responding to GAP's logo design "contest" that expressed similar feelings)
+23:26 <alanc> so if we go forward with the contest, we'll probably get more students & amateurs than professionals
+23:26 <+dberkholz> my guess is that we'd get better quality from free vs small amount of money
+23:27 <+dberkholz> people are willing to give away things they wouldn't sell for a pittance
+23:27 <agd5f> yeah, I agree. it's the "fame" reward
+23:34 <alanc> so do we want to keep up the idea of a contest but without a cash prize?
+23:34 <+dberkholz> the only trick will be reaching the right audience.
+23:35 * anholt feels entirely neutral about the logo change plan.
+23:35 <+dberkholz> we'll just have to re-submit the original logo as an option, so if none of them beat it, they don't get adopted
+23:36 <agd5f> sounds fine to me.
+23:38 <+dberkholz> i'm not deeply passionate about getting a new logo but i'm ok with it
+23:40 <keithp> yeah, the existing logo is lame, but I doubt we'll get anything substantially better...
+23:41 <agd5f> should we just work on gettig the current one properly registered?
+23:43 <alanc> doesn't seem like anyone is all that passionate about a new logo - marcoz (aka Matt Dew) was the only one interested in figuring out how we move forward with organizing a replacement
+23:44 <marcoz> i'm just volunteering to do the grunt work. either way (keep the existing or look for new) is fine by me.
+23:45 <+dberkholz> sounds like we should just stick with what we've got, until people feel more enthusiastic about changing it
+23:45 <marcoz> it would be nice to have some colors in the logo that we could use in the rest of the site. color coordination as it were.
+23:47 <+dberkholz> i need to run in a few minutes. is there anything besides this we need to get through today?
+23:48 <alanc> I don't have anything else for the agenda -does anyone else?
+23:48 <agd5f> nothing here
+23:50 <alanc> I move to adjourn then
+23:50 <keithp> second
+23:51 <alanc> see you all in two weeks then
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/10-25.mdwn b/BoardOfDirectors/IrcLogs/2010/10-25.mdwn
new file mode 100644
index 00000000..b6a60e98
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/10-25.mdwn
@@ -0,0 +1,151 @@
+
+Date is 2010-10-25, times are UTC+02
+[[!format txt """
+23:07 <alanc> so I didn't have a whole lot for today's agenda - I mailed out about the google winter program for high school kids, and there's the usual status updates on 501(c)3 & election committee
+23:07 <alanc> did anyone have thoughts on the Google Code-In? desire to volunteer to organize us for it?
+23:08 <+emmes> I'd also like to ask whether anybody has reviewed Michael's proposal for XDC 2011
+23:08 <+Bart_Massey> Code-In?
+23:08 <+emmes> SoC in small ;-)
+23:09 <+Bart_Massey> Haven't seen it yet. Michael? Where?
+23:09 <alanc> Bart_Massey: Google's "junior summer of code" program for 13-18 year olds running November-January
+23:09 <alanc> instead of 3-month long projects, they do a bunch of short tasks, like write a man page or fix a bug
+23:09 <+Bart_Massey> Huge thanks to Stephane for running GSoC 2010. Very nice job.
+23:09 <+Bart_Massey> Right, this is the former ghop
+23:10 <+emmes> "fix a bug" is probably too hefty in Xorg for most bugs that are still open...
+23:10 <dberkholz|mob> They can be different difficulty levels...
+23:10 <+Bart_Massey> "write a test" would be nice
+23:10 <alanc> http://foundation.x.org/pipermail/members/2010-October/000600.html is the mail I sent to board & members last night with links
+23:11 <agd5f> it seems like a good idea, but I won't have time to run it. I'm happy to help mentor though
+23:11 <alanc> there's probably some easy bugs in the client side that students could fix - certainly a lot of the deep server bugs would be too hard
+23:11 <dberkholz|mob> I could run it if others could come up with tasks and mentor
+23:12 <alanc> I can help come up with some tasks
+23:12 <alanc> I think Friday is the deadline to apply to google though
+23:13 <+emmes> i would help mentoring, but ATM I don't have many ideas about tasks. Though I'll be nowhere near any computer for nov 30 to dec 14.
+23:13 <dberkholz|mob> Yep
+23:14 <dberkholz|mob> I don't have the dates handy...
+23:14 <+Bart_Massey> Sorry
+23:14 <alanc> I would think mentoring for this is different than summer of code, since it'
+23:14 <alanc> s not a single project the whole time
+23:15 <agd5f> I have a few ideas that wouldn't be too hard
+23:15 <alanc> and given the holidays at that time of year, we'd probably want people who are around at different times - I can help with that too
+23:15 <agd5f> exposing kms connector attributes via sysfs
+23:15 <agd5f> not exactly xorg though
+23:15 <+emmes> +1 +1
+23:16 <alanc> we've always considered Mesa, DRI & xcb to be part of the X.Org family for Summer of Code
+23:16 <+emmes> i guess drm related stuff is xorg-ish enough to be supported
+23:16 <alanc> Google prefers a larger umbrella project over having 4 different organizations to manage
+23:18 <alanc> so it sounds like we're generally agreed it's a good thing to do, and dberkholz will submit our application for it
+23:18 <alanc> should we submit project ideas to the thread I sent to xorg-devel?
+23:19 <agd5f> maybe a wiki page and email out the wiki link
+23:20 <+Bart_Massey> ...\
+23:21 <alanc> I can start a wiki page and send it out
+23:22 <agd5f> alanc: thanks!
+23:22 <+Bart_Massey> I'd like to do a Book Sprint before XDC 2011 to produce an X.Org New Developer Guide.
+23:22 <+Bart_Massey> It would probably require a bit of funding from X.Org, and definitely participation from some clueful people.
+23:23 <alanc> before as in same place, just the previous days?
+23:23 <+Bart_Massey> Yes
+23:23 <dberkholz|mob> sounds great to me
+23:23 <+Bart_Massey> 2 or 3 days
+23:23 <+Bart_Massey> depending on how much time people can spare
+23:24 <agd5f> Bart_Massey: sounds like a good idea
+23:24 <alanc> yeah, sounds good to me too
+23:24 <+Bart_Massey> 7 of us wrote 18K words at Google last week in two 8-hour days.
+23:24 <+Bart_Massey> So it seems to scale pretty well once you get the hang of it. :-)
+23:24 <+Bart_Massey> Cool. We'll plan on it, and I'll announce it once we have XDC 2011 nailed down.
+23:25 <+Bart_Massey> Elections?
+23:28 <+Bart_Massey> ping?
+23:28 <agd5f> I guess we gotta get them nailed down
+23:28 <alanc> the wiki is up and running now, and anholt mailed out the task list as well
+23:28 <agd5f> the elections that is
+23:28 <agd5f> How do we want to break up the tasks?
+23:29 <alanc> figuring out the schedule would be good to plan around the holidays
+23:30 <+Bart_Massey> Any other business?
+23:30 <+emmes> I noted that I apparently don't have access to the bod wiki - Eric has the necessary information in the meantime.
+23:31 <+emmes> Thanks to him for kicking us in the right direction :-)
+23:31 <agd5f> I'll send out an initial break down to those of us on the election committee and we we can discuss and divide tasks
+23:31 <alanc> any update on 501(c)3?
+23:31 <agd5f> alanc: still waiting on feedback from stuart
+23:32 <alanc> and emmes raised the issue of the XDC 2011 proposal Michael Larabel mailed the board right after XDS2010, which probably no one read since it was a glossy pdf thingy
+23:32 <alanc> http://www.michaellarabel.com/misc/xds-chicago-proposal.pdf
+23:33 <+emmes> it looks actually pretty solid.
+23:33 <+emmes> to me, that is.
+23:34 <+emmes> question is whether we want the press organize our main event.
+23:34 <+Bart_Massey> I think we'd need a concrete date and venue before we could really answer, but I think it looks promising enough.
+23:34 <+emmes> as long as it's clear that Phoronix doesn't have any exlusitivity rights (not that other press organs ever showed much interest) I wouldn't have any issues with that, though.
+23:34 <+Bart_Massey> Basically "organize" here means make sure that space is available
+23:35 <+emmes> right.
+23:35 <+Bart_Massey> We get full control over who we invite and accept, what content we have, etc
+23:35 <+Bart_Massey> (We learned that lesson in Ottawa a few years back. :-)
+23:35 <+emmes> you gotta tell me over a beer some day ;)
+23:36 <+Bart_Massey> Definitely :-0
+23:36 <alanc> it also misses part of the point of tiago's proposal, which was the timing to coincide with the Mobile Linux conference there - both for increasing participation from people who would go to one or the other, but not make two trips, and to reduce the costs for people who would go to both
+23:36 <+Bart_Massey> I've heard...erm...rumors that Tiago's proposal is not a going concern any longer?
+23:36 <agd5f> true. Plus, IMHO, a XDC in south america would be cool
+23:37 <alanc> (not that I know how many people other than Tiago & his compatriots in Nokia would be going to both)
+23:37 <+emmes> still I'm not confident that Tiago will manage the conference too well. He didn't even made it to his own talk :-/
+23:37 <+emmes> i agree that it would be cool, though. for europeans the travel cost isn't vastly different anyway.
+23:38 <alanc> organizing a conference on another continent can't be an easy task
+23:38 <+emmes> so as always - we have pros and cons
+23:38 <alanc> though I think he said he could get help from Nokia local people in Brazil
+23:38 <+Bart_Massey> I'm good with whatever folks want to do. I'm kind of thinking Keithp should be part of the conversation; he has a lot of experience doing this kind of thing.
+23:39 <+keithp> what's that?
+23:39 <+emmes> I just suggest that we all at least check the pdf from Michael, after he has already put some efforts in it. It's an easy read anyway.
+23:39 <+Bart_Massey> keithp: Chicago or Brazil or other for XDC 2011?
+23:39 <+keithp> Unless we've got more feet on the ground than tiago, I'd say brazil is not a great plan
+23:39 <+Bart_Massey> I just read Michael's proposal. He obviously put a lot of work into it.
+23:39 <agd5f> I'm happy where ever we end up as long as someone wants to put in the organizing effort
+23:40 <+keithp> weird having Michael organize our event, but frankly, better him than me
+23:40 <+keithp> he's definitely contributing to X.org with all of his press coverage
+23:40 <+Bart_Massey> I think Michael's title would be "local arrangements chair", which is pretty standard for conference organizing
+23:40 <+emmes> Bart_Massey: He told me that it wasn't too bad. He wrote it in one of the XDS nights. Apparently he's pretty good at wording...
+23:41 <+emmes> keithp: agreed
+23:42 <+emmes> we don't have to get to a conclusion right away. but we also should think about the timing - another of Michael's proposal (which I found great!) was to invite the google SoC students to present their work on the conference. maybe even mandatory.
+23:42 <+Bart_Massey> Anyway, I'd like to make a decision as soon as possible so I can start organizing the book sprint. Let's try to see how far we can get with this next meeting?
+23:43 <+emmes> Bart_Massey: I think nobody was against the book sprint?
+23:43 <+keithp> Have we posted sufficient requests to the list asking for hosting volunteers?
+23:44 <alanc> I don't think we've posted any
+23:44 <+Bart_Massey> emmes: I want to invite people ASAP so that they get it on their calendars. The people we need are busy busy.
+23:45 <+emmes> right ;-)
+23:45 <marcheu> book sprint?
+23:46 <+Bart_Massey> We're going to write an X.Org New Developer Guide next year. :-)
+23:46 <marcheu> ah, maybe I could interest you in something I've done then
+23:46 <+Bart_Massey> Whatcha got?
+23:47 <marcheu> a 65-something page manuscript on that I think
+23:47 <+Bart_Massey> nice
+23:48 <+Bart_Massey> Please email it to me at bart.massey@gmail.com, and we'll talk offline about how it fits.
+23:48 <marcheu> been doing that thing for a year or so
+23:48 <+Bart_Massey> Where do you find time for this? Wow.
+23:48 <marcheu> yeah sure, I intend to put it online when it's done
+23:48 <marcheu> but maybe we could collaborate on it instead
+23:48 <+Bart_Massey> If you want collaborators we can arrange that.
+23:49 <marcheu> sounds like it would be a good base to bootstrap such a project
+23:49 <agd5f> sounds good
+23:49 <+Bart_Massey> Awesome, actually.
+23:49 <marcheu> the exact topic is "linux graphics drivers" though, not just X.Org :)
+23:49 <+Bart_Massey> Perfect.
+23:49 <+Bart_Massey> We will fill in the rest
+23:50 <+Bart_Massey> Having a first draft of the biggest section is a terrific start
+23:50 <marcheu> gimme 5 second, I'll compile a pdf and put it online
+23:51 <+Bart_Massey> Thanks huge.
+23:52 <alanc> marcheu: btw, if you missed the previous book sprint discussion, you might have missed the bits scrolled even further back: "Huge thanks to Stephane for running GSoC 2010. Very nice job."
+23:52 <marcheu> people.freedesktop.org/~marcheu/linuxgraphicsdrivers.pdf
+23:52 <marcheu> alanc: nope I've got it, thanks :)
+23:52 <+Bart_Massey> alanc: Thanks.
+23:52 <+Bart_Massey> marcheu: Indeed!
+23:53 <alanc> anything else for today, or are we ready to call it done?
+23:53 <+Bart_Massey> Such a relief for me to not have to do anything. :-)
+23:53 <+Bart_Massey> I'm good.
+23:54 <+anholt> sorry, fell off wireless and didn't notice :/
+23:54 <+Bart_Massey> marcheu: Sweet book!
+23:55 <agd5f> nothing else from me
+23:55 <+Bart_Massey> I will read it carefully, and maybe even I will understand some things now. :-)
+23:55 <marcheu> yeah a lot of work went into it, but it's not yet halfway there :(
+23:55 <+Bart_Massey> That's the beauty of the book sprint approach; we can accelerate it enormously
+23:55 <marcheu> yup
+23:56 <marcheu> sorry, I have to take off now
+23:56 <alanc> wasn't matttst also working on KMS docs?
+23:56 <alanc> or docs on writing a KMS driver that is
+23:57 <+Bart_Massey> I have to go also. Thanks all!
+23:57 <alanc> I move to adjourn since everyone is leaving
+00:33 <alanc> http://www.x.org/wiki/GoogleCodeInIdeas created
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/11-08.mdwn b/BoardOfDirectors/IrcLogs/2010/11-08.mdwn
new file mode 100644
index 00000000..52309444
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/11-08.mdwn
@@ -0,0 +1,68 @@
+
+Date is 2010-11-08, times are UTC+01
+[[!format txt """
+23:00 <+Bart_Massey> Howdy all!
+23:00 <alanc> Good afternoon
+23:01 <alanc> sorry for not sending the reminder earlier, given the time change confusion
+23:01 <+Bart_Massey> :-)
+23:01 <+Bart_Massey> Think the time change will get all the Europeans?
+23:01 <+Bart_Massey> Or are we meeting an hour later?
+23:01 <alanc> emmes was asking an hour ago why we hadn't started yet
+23:01 <+Bart_Massey> :-)
+23:01 <dberkholz|mob> hi
+23:03 <+Bart_Massey> dberkholz: Hi!
+23:03 <+emmes> yeah, i just forgot that we've got winter time as well already ;-]
+23:03 <+emmes> so it's actually 11pm as usual.
+23:04 <+Bart_Massey> :-)
+23:06 <+Bart_Massey> Well, looks like 5 of us?
+23:06 <alanc> so if anholt, agd5f, and keithp are here (haven't seen them say anything yet), then we seem to just be missing mherrb
+23:06 <+anholt> hopefully I won't crash again.
+23:07 <+Bart_Massey> anholt: Hi!
+23:07 <agd5f> i'm here
+23:07 <alanc> hopefully everyone saw dberkholz's update by e-mail on our non-acceptance to the Google winter of high school students program
+23:07 <+Bart_Massey> Yeah. Sad, given that Google was pretty excited about getting applicants. Oh well.
+23:08 <+Bart_Massey> From our point of view, I suspect we dodged a lot of hard work.
+23:08 <dberkholz|mob> still too bad. I would've liked to pick up a new contributor or few.
+23:09 <+Bart_Massey> Indeed.
+23:09 <+emmes> i also think nobody knew that only that few applicants would be accepted
+23:09 <+Bart_Massey> Definitely.
+23:09 <dberkholz|mob> yeah, I had no idea they were taking less than 1 for every 7 in GSoC
+23:09 <alanc> it's the first time they've done this in a while, so I don't think anyone knew what to expect - hopefully like Summer of Code they'll expand once both Google and the orgs figure out what works
+23:10 <+Bart_Massey> I think they've done it every year; they just renamed it this year.
+23:10 <dberkholz|mob> just once before
+23:10 <+Bart_Massey> It was the Google Highly Open Participation Contest last year.
+23:10 <alanc> I thought that was a couple years ago
+23:13 <+Bart_Massey> I think they ran it last year.
+23:13 <+Bart_Massey> I talked to Carol about it.
+23:13 <alanc> in any case, we did get some ideas that new contributors can start on, even if they're not high school students getting google t-shirts & money
+23:14 <+Bart_Massey> Yeah, the problem with paying HS students is that you run into horrible regs. Google gets around this by making it a "contest".
+23:15 <alanc> yeah, wouldn't want to have to figure out child labor laws in all the different states, much less all the countries of the world
+23:16 <+Bart_Massey> So, any other business?
+23:19 <alanc> any update on 501(c)3?
+23:19 <alanc> or the election committee?
+23:20 <stukreit> hello port 999
+23:20 <stukreit> 9
+23:20 <alanc> greetings Mr. Treasurer - any report for us?
+23:21 <stukreit> yeah, I'm trying to collect a bunch of checks and found that I have a lot of nte (not to exceed's)
+23:21 <stukreit> guess I have to get some mail from keith, may have it buried somewhere
+23:22 <stukreit> I also got a debit mastercard from hsbc. But I thought I was getting a crypto key
+23:23 <alanc> I suppose that could be handy for avoiding check cashing fees when hosting out-of-country events like the XDS dinner
+23:23 <agd5f> alanc: no news on 501c3 from me. I emailed a proposed plan to the election committee after the last meeting, but no one responded
+23:23 <stukreit> that's about it. I have the checkbook with me today, planning on sase'ing the tax payment
+23:23 <agd5f> stukreit: any news on 501c3?
+23:24 <stukreit> haven't spoken to karen
+23:24 <agd5f> stukreit: how about the delaware franchise fee?
+23:25 <stukreit> yeah, that one. I'm prepping it now to send to keith
+23:28 <alanc> I'm out of items on my list for the agenda
+23:28 <+Bart_Massey> Cool! Move to adjourn.
+23:29 <agd5f> anyone from the election committee, please reply to my email about the election plan
+23:30 <+emmes> ok
+23:30 <agd5f> The dates will obviously slide from my original proposal, since it's past already
+23:31 <agd5f> unless someone sends an updated proposal, I'll send out an updated one later in the week
+23:33 <agd5f> same proposal, new dates
+23:34 <agd5f> does starting in January work?
+23:38 <+emmes> good for me. almost no more vacation ;)
+23:39 <+Bart_Massey> Got to go, y'all. See you in a couple of weeks!
+23:40 <alanc> never saw a second on the motion to adjourn, but I guess we're done now
+23:42 <alanc> thanks everyone
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/11-22.mdwn b/BoardOfDirectors/IrcLogs/2010/11-22.mdwn
new file mode 100644
index 00000000..8a706bff
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/11-22.mdwn
@@ -0,0 +1,36 @@
+
+Date is 2010-11-22, times are UTC+01
+[[!format txt """
+22:59 <alanc> good afternoon
+23:00 <+emmes> agd5f: sorry for still not having looked into your election proposal mail - I was in Taipei all of last week
+23:02 <+mherrb> is it the same as what you put on the wiki earlier today?
+23:02 <agd5f> I updated the schedule on the wiki
+23:03 <alanc> looks like bart & dberkholz are missing (as expected for bart), keithp & anholt logged in but still silent, everyone else accounted for
+23:06 <alanc> anything else to discuss on elections?
+23:06 <+anholt> I'm here.
+23:06 <alanc> any reports from our treasurer or on the 501(c)3 status?
+23:09 <stukreit> yes, alex and I were talking briefly.
+23:09 <stukreit> basically, I sent the last rollup of expenditures to Keith. Would like to get a confirmation from him that its complete.
+23:10 <stukreit> and I sent him the $25 check for delaware to co-sign
+23:10 <stukreit> With his conf. I would then send the rollup to Karen, and he sends the check to Delaware.
+23:11 <stukreit> so we're on the virge of just-do-it.
+23:11 <alanc> good, sounds like progress
+23:14 <alanc> anything else we need to discuss, or is this going to be a short meeting?
+23:14 <alanc> I haven't seen any further discussion on XDC locations/timing for 2011
+23:15 <agd5f> I sent out another email about the election schedule to those on the election board. please let me know if the proposed schedule works
+23:15 <stukreit> how about the fosdem/X event. Is that of interest?
+23:16 <+mherrb> I think it's too late, we didn't get a dev room for this year.
+23:16 <+mherrb> I will very probably be there if people want to have a beer though
+23:17 <+mherrb> for 2012 if we want a room again we'll need to have a program ready by oct 2011.
+23:17 <+mherrb> libv can correct me if I'm wrong.
+23:17 <alanc> which I guess means someone willing to put in a fair bit of time to organize it
+23:18 <stukreit> I see the last deadline was oct 16 '10
+23:18 <+mherrb> to harass people to give a title and a summart of possible talks.
+23:18 <+mherrb> which is also the problem with XDS programs :)
+23:21 <+mherrb> if the book programs goes well, one could imagine a Xserver programming course / lab at fosdem 2012
+23:24 <alanc> sounds like we've run out of things to discuss today - hopefully by next meeting we'll have an election calendar to look at
+23:25 <alanc> shall we call ourselves done?
+23:25 <agd5f> +1
+23:25 <+mherrb> +1
+23:26 <alanc> thanks for coming all
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/12-06.mdwn b/BoardOfDirectors/IrcLogs/2010/12-06.mdwn
new file mode 100644
index 00000000..dc46ce85
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/12-06.mdwn
@@ -0,0 +1,89 @@
+
+
+[[!format txt """
+<alanc> good afternoon
+<alanc> Matthias sent mail last week saying he'd be unavailable today due to vacation
+<agd5f> hello
+<alanc> hmm, seem to be missing anholt, bart, and keith (assuming dberkholz is here, just quiet)
+<dberkholz> here!
+<dberkholz> not even mobile for once
+<alanc> oh, I guess keithp is in channel too
+<alanc> agd5f: any election or 501(c)3 update to get us started with?
+<alanc> or any treasurer report from stukreit ?
+<stukreit> I don't think I have any thing to do on that
+<agd5f> alanc: the delaware franchise fee requires an ACH transfer or credit card. any objections to me paying with my card and xorg reimbursing me?
+<stukreit> or.. $0 in, $0 out
+<agd5f> I believe the fee is like $25
+<alanc> right, I thought stuart already sent on a check for that
+<stukreit> alanc: As treasurer, I recommend this, we don't have a good way to send money out
+<alanc> I have no objection to that
+<stukreit> I did, but it apparently didn't get past keith
+<stukreit> I would like to put an issue on the agenda:
+<agd5f> alanc: they don't take checks. just ACH transfers and credit cards. At least there doesn't seem to be any easy way to pay via check
+<alanc> stukreit: didn't you get a debit card on the X.Org account you could use for that?
+<stukreit> let me read it- I have it here
+<stukreit> well, it's a mastercard debit card.
+<stukreit> Can you use that over the phone?
+<agd5f> stukreit: if you have the financial data together for the 1023 form, we should ping Karen
+<alanc> in any case, the board approved the $25 dollars for the Delaware fee, as long as the money leaves our bank account and gets credited to our fees due in delaware, whatever path it takes to get there is an implementation detail I'm happy to leave to you & stuart to work it
+<stukreit> Was the unformatted stuff I emailed sufficient?
+<alanc> work out even
+<agd5f> stukreit: I don't remember seeing that. we need like 4-5 years of history for the form
+<stukreit> I'll have to dig thru my email. Does anyone here remember getting these reports from me?
+<agd5f> best bet would probably be to forward what you have to Karen and cc me. And she what else she thinks we need
+<stukreit> alanc: Perhaps this meeting ought to have a more affirmative roll call
+<alanc> stukreit: you mean besides the board members just saying some variant of "hello" at the beggining?
+<stukreit> agd5k: ok, will have to search. fyi the firefox I'm running is awefull at search, I'd prefer to do it from my home mac.
+<agd5f> stukreit: that's fine
+<stukreit> you have a hello from mherrb, agd5f, dberkholtz, alanc, stukreit.
+<alanc> yes, and no response from keithp - the other members aren't in the channel at all
+<stukreit> sigh, I guess we don't have enough going on.
+<agd5f> as to the elections, only mherrb replied to my proposal. Did everyone else on the election committee get it?
+<mherrb> since the 2 other members aren't there, don't expect an answer now
+<alanc> yeah, other 2 members would be keithp & emmes
+<alanc> matthias didn't say how long he would be on vacation, just that he wasn't planning on being near a net connection today
+<agd5f> yeah. it'd be nice if they could respond at some point. I've already sent two proposals over the last 2 months, but only mherrb has responded. If you are reading the minutes, the proposed changes are on the election wiki on the board site
+<alanc> stukreit: you started saying earlier you wanted to add an item to the agenda - did we cover it already or did you still have something?
+<stukreit> It was about the Intel donation. I've tried a few times including phone messages to the Intel person to get confirmation of the funds
+<stukreit> I guess I should spend my time working on HSBC to get the security dongle/web access that they promised me months ago
+<alanc> the $15k for the XDS2010? would be helpful if keithp was watching this channel
+<stukreit> yes
+<stukreit> that one
+<stukreit> We got as far as them handing me off to their 3rd party bill paying contractor. I really need to bang on HSBC to get web access.
+<alanc> okay, so now that I think we've got everything else out of the way, do we want to discuss the repository vandalism that filled the lists since our last meeting?
+<mherrb> at some point we should clarify the hosting of the project x.org vs freedesktop.org and so on. but it's difficult without someone really committed to take care of this.
+<dberkholz> what clarification is required?
+<dberkholz> my understanding of the current status is that fd.o provides hosting for some of the x.org services, and there is some overlap between fd.o administrators and x.org contributors
+<alanc> the fd.o admins have also taken over administration of the x.org machines as well I believe
+<mherrb> yes. I think this could be stated on the wiki somewhere, may be with some contact information.
+<agd5f> not to change the subject, but we really need a postal address for xorg. Something we need to look into at some point. getting a new PO box or some such.
+<alanc> I ping tollef now when I see that my board meeting minutes/reminders haven't gone out because mailman has failed again on expo.x.org
+<mherrb> there is also still the question of the cost of hosting machines at mit, at least I still don't know how much we're paying and what services we get in exchange.
+<alanc> so at some level, the misuse of root on freedesktop.org to disable the commit notifications temporarily is a matter for freedesktop.org to handle, and I believe that currently, fd.o doesn't really have a well-defined governance model, just keithp as occasional ringleader when a figurehead is needed
+<dberkholz> maybe it's just me but i tend to see it as an abuse in both roles, fd.o and x.org
+<alanc> certainly they took actions as X.org developers that reflected badly on the project and were intended to (and succeeded at) causing turmoil with other developers
+<stukreit> Re. MIT Hosting: we paid them $3000 on 3/10/2010
+<alanc> I believe we have one active machine and two gathering dust there
+<stukreit> pretty steep cost for that amount of utility.
+<alanc> so the question for the board then is if there's any action we should be considering taking - there were some suggestions about transparency and such, though I'm not sure if investigations into compromise/vandalism happen enough to need a formal policy
+<mherrb> I was not necessarly thinking of a formal policy. Just trying to honestly describe the non-formal situation and who's doing what.
+<dberkholz> that said, is the board even able to take action beyond a note of censure or recommendation?
+<alanc> we could also consider something along the lines of a code of conduct (like Ubuntu & other projects have) or a statement of respect (like Jono Bacon's recent efforts) to formalize that trying to piss off other developers is not something developers should do
+<alanc> in terms of the specific case, the board can't really dole out punishments - we can expel members, but the death penalty for vandalism seems extreme, and that just keeps them from voting, not participating
+<alanc> as far as I know, the board has never gotten involved before in deciding who can and can't have direct git commit access, which is about the only thing we could take away now that they voluntarily gave up root
+<mherrb> in this case I don't think any more punishment is needed, but we need to have something in place for the future.
+<mherrb> as far as I know, anyone with xorg membership can commit to any of the repositories. Even if git makes recovery possible, brute force vandalism can make it a pita.
+<mherrb> and without a minimal rule that legitimates closing the account, whoever decides to close it can be in trouble
+<alanc> commit access is regulated by the xorg group on freedesktop.org - I don't think there's any connection to membership in the X.Org Foundation
+<mherrb> Yes, sure. the question is more if this group needs to be more formal or not, including its relation with the foundation.
+<alanc> but since our hour is almost up, and we're missing almost half the board, perhaps this is where we table this for further thought on what to do better in the future
+<stukreit> Suggestion: Assign one person the Access Czar, so that if something wierd happens, that person can act without getting a chorus of who the F. are you?
+<alanc> that might be useful anyway, since we also have a bunch of account requests waiting for someone to ack, and no one taking responsibility for them
+<alanc> anything else before we adjourn for the day?
+<agd5f> problem is not all project on fd.o are directly related to X. but it would probably make sense for X projects
+<alanc> right, I was thinking of for handling access to the xorg group (in the /etc/group or LDAP sense), not access to the machines overall
+<mherrb> lets continue this discussion in a next meeting. May be it can also be discussed during the election's campaign...
+<alanc> okay
+<alanc> thanks for coming everyone, see you all in two weeks
+<mherrb> Zzz time here. bye.
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2010/12-20.mdwn b/BoardOfDirectors/IrcLogs/2010/12-20.mdwn
new file mode 100644
index 00000000..c7f26c9e
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2010/12-20.mdwn
@@ -0,0 +1,152 @@
+
+Date is 2010-12-20, times are UTC+01
+[[!format txt """
+23:03 <alanc> are we getting closer to having an election calendar?
+23:03 <alanc> looks like the elections@x.org mailing list got updated today
+23:03 <stukreit> hi
+23:04 <+Bart_Massey> Sorry I'm late
+23:04 <keithp> bart isn't proud -- chatzilla
+23:04 <+emmes> yeah
+23:04 <+Bart_Massey> seems to work
+23:04 <+Bart_Massey> :-)\
+23:05 <+emmes> i mailed to it and daniel noted that he probably shouldn't get the mail ;-)
+23:05 <keithp> heh
+23:05 <alanc> but at least you got his attention to update it
+23:05 <agd5f> keithp: if you are cool with the schedule I sent out, we're ready to go I think
+23:07 <agd5f> election-wise
+23:07 <keithp> argh. my wiki passwd appears broken
+23:10 <keithp> agd5f: schedule looks fine to me
+23:10 <agd5f> cool. then were set I think.
+23:11 <keithp> excellent!
+23:11 <alanc> apologies, I don't have much of an agenda put together today - mostly been concentrating on getting the 7.6 katamari finished (everything's posted to the website, just need long enough between meetings today to write up and send out the announcement)
+23:11 <keithp> alanc: the number of commits you've done in the last week...
+23:12 <+emmes> agd5f: yeah, looks good.
+23:12 <+emmes> i'll try to understand the mysql setup then for dealing with the poll
+23:12 <alanc> from what I remember doing it last year it wasn't that hard, but the web ui sucks
+23:13 <+emmes> :]
+23:13 <+emmes> i have yet to actually find it ;-)
+23:13 <agd5f> emmes: cool. thanks. I volunteer to chair the committee and send out the announcements. If there is any task anyone else on the election committee wants let me know
+23:15 <+mherrb> I can help proof-reading announcement and such but not much more.
+23:15 <agd5f> sounds good
+23:16 <+mherrb> Last time I tried to get more people become members by spamming active contributors who were not already members wasn't really successful.
+23:16 <+mherrb> So I don't think it's worth to renew the effort.
+23:17 <alanc> btw, since I missed even informal roll call - are anholt & dberkholz actually here?
+23:17 <agd5f> mherrb: yeah, I think a reminder to xorg ML is enough
+23:18 <agd5f> stukreit: any news on the financial info? If you want to forward what you have to karen and cc me, that would be a good start. IIRC, there's some time period you have to apply for 501c3 status after incorporating and if you miss it, the IRC does not look kindly upon it
+23:18 <alanc> I have been wondering since our discussion last time if we want to restrict git commit access to members, so we have at least the illusion of a legal agreement in place with committers, even if it isn't much more than a best effort at not contributing encumbered/third-party IP without permission
+23:18 <agd5f> s/IRC/IRS/
+23:18 <stukreit> hah
+23:19 <keithp> alanc: git commit restrictions would mean having an assigned maintainer for everything
+23:19 <stukreit> I'll forward you the short status.
+23:20 <alanc> keithp: not necessarily - could still have just as many committers as today, just change the requirements to get commit access from provide keys + get ack to provide keys, get ack, and submit membership form
+23:21 <agd5f> stukreit: thanks
+23:21 <agd5f> Also, karen strongly recommends we get a postal address for xorg. A PO box would do. thoughts?
+23:22 <stukreit> I have no idea. How much responsibility does this entail?
+23:22 <keithp> agd5f: I tried a PO box for a while; it timed out...
+23:23 <keithp> stukreit: you have to actually go to the post office on a regular basis
+23:23 <keithp> some kind of forwarding service wouldn't suck
+23:23 <stukreit> who does that anymore? ebay-people?
+23:23 <+Bart_Massey> little mall shops
+23:23 <+Bart_Massey> names like "mailboxes etc"
+23:23 <stukreit> perhaps there's a non-post-office, non-PO box service that does just as nicely.
+23:24 <keithp> yeah, would be worth a small amount of money for that
+23:24 <agd5f> maybe fedex/kinkos/mailboxes etc has something like that
+23:25 <stukreit> the idea being a very lightweight, low-traffic service
+23:26 <keithp> yeah, we could pay for 1st class postage for anything delivered
+23:26 <alanc> at least in the short term, I suppose having it come to the same zip code as the current treasurer & secretary both work in would make sense, but a forwarding service would allow it to change every term if needed
+23:26 <agd5f> anyone want to research that?
+23:26 <stukreit> i
+23:26 <stukreit> I'm doing it. looking at fedex etc
+23:26 <keithp> stukreit: tnx!
+23:26 <stukreit> you're off the hook!
+23:27 <keithp> My plan didn't work out so well anyway
+23:28 <stukreit> keithp: one of these days I'm going to get a solid committment from hsbc to get me online access, I may need you to respond to them.
+23:28 <stukreit> did you ever get a security device?
+23:28 <keithp> stukreit: yes, I have one
+23:29 <keithp> let me know if there's anything I can do to make that work for you
+23:29 <stukreit> so, um, you could grab the detailed 5 years of statements that agd says Karen needs?
+23:29 <keithp> nope
+23:29 <stukreit> :-(
+23:30 <keithp> the on-line system provides only 1 year
+23:30 <keithp> and I've got all of those
+23:30 <stukreit> bofa >> hsbc
+23:30 <keithp> well, that should have been obvious
+23:30 <agd5f> keithp, stukreit: can xorg reimburse me for the 2009 and 2010 delaware franchise fees ($25/year, $50 total)? I paid with my credit card. I can send you my address
+23:30 <stukreit> I'll have to talk to a live droid then
+23:30 <keithp> stukreit: good luck
+23:31 <keithp> agd5f: yes, we can. stukreit: who should write a check?
+23:31 <stukreit> I'll do it.
+23:31 <agd5f> thanks
+23:31 <stukreit> I have stuff with me today.
+23:31 <keithp> sweet!
+23:32 * keithp is out shopping and fedexing
+23:32 <keithp> charbucks has free wifi these days, fortunately
+23:32 * Bart_Massey got thrown out of Fry's for hooliganry
+23:34 <+Bart_Massey> other business?
+23:35 <stukreit> yas
+23:35 <stukreit> yes, about the po box
+23:35 <stukreit> explain again why we need a po box and not a residential address? just convenience to the volunteer?
+23:36 <stukreit> 'cause I aint movin. ever.
+23:36 <keithp> stukreit: yeah, that was my question :-)
+23:36 <keithp> stukreit: would mean you'd be stuck getting the mail
+23:36 <stukreit> until we changed the address.
+23:36 <+Bart_Massey> if you'll be treasurer indefinitely that's great...
+23:36 <+Bart_Massey> we hated to presume... :-)
+23:37 <+Bart_Massey> if we're going to be changing the address every year or two that's not so good
+23:37 <agd5f> stukreit: lots of legal forms require a postal address and SFLC doesn't want to be that address
+23:37 <stukreit> even if not a perpetual committment, how is it different than a po address
+23:37 <+Bart_Massey> that's why we want a forwarding service
+23:37 <agd5f> since they might move or mail might get lost etc
+23:37 <stukreit> well, I guess I'd be fine with a 5 year committment. Is that long enough?
+23:37 <+Bart_Massey> we can re-aim that as needced\
+23:37 <+emmes> remember we had bad experience with a fixed address before. not implying that this would be the case again, of course.
+23:37 <+Bart_Massey> stukreit: sure!
+23:37 <agd5f> doesn't have to be a PO box, just a postal address
+23:38 <stukreit> I don't recall a bad experience. Was this with Keith's home address?
+23:38 <alanc> wasn't the previous fixed address Leon's?
+23:38 <+Bart_Massey> emmes: not worried about it
+23:38 <+emmes> afaik yes.
+23:38 <marcheu> talking about bank & money, did we ever receive the SoC money? I can't access the bank statements but if the money is in there whoever has access to it needs to reimburde SoC travel expenses
+23:38 <stukreit> maybe it was a Leon thing, not an address thing
+23:39 <+Bart_Massey> If we can guilt stukreit for 5 years of treasurer then i say we do whatever it takes :-)
+23:39 <+emmes> of course it was ;-)
+23:39 <+anholt> oh, hi. here now.
+23:39 <keithp> anholt: strong work
+23:39 <stukreit> so, putting a number on it like 5 makes it more approachable.
+23:39 <+Bart_Massey> stukreit indeed
+23:39 <alanc> or at least 5 years of being the mail service for the treasurer, even if he just forwards the mail once every month or two
+23:40 <+Bart_Massey> alanc: ssh! hne
+23:40 <+Bart_Massey> he want s
+23:40 <stukreit> guess I have to beat on hsbc again. They were so nice on the phone last time, but they sent me the mastercard instead of the dongle
+23:40 <+Bart_Massey> 5 years of treasurer :-)
+23:41 * Bart_Massey added a lot of accidental CRs and feels a bit silly
+23:41 <stukreit> yeah, why not. I'm a good treasurer. I'm tight with money ;-)
+23:41 <keithp> stukreit: a mastercard would be useful :-)
+23:41 <agd5f> stukreit: are you a masochist? ;)
+23:41 <stukreit> guess so
+23:41 <+Bart_Massey> saint is the word you're looking for
+23:41 <agd5f> right
+23:43 <+Bart_Massey> Battery almost gone. Gtg.
+23:43 <stukreit> ok. this thread is done. time to work, anyone?
+23:43 <keithp> yeah, back to shopping for me
+23:43 <+Bart_Massey> Happy Holidays all!
+23:43 <agd5f> sounds good
+23:43 <alanc> see you all next year
+23:43 <+Bart_Massey> indeed
+23:43 <keithp> ttfn
+23:43 <stukreit> ok have a good one.
+23:44 <alanc> our next scheduled meeting should be Jan. 3
+23:44 <marcheu> ahem*soc*ahem :)
+23:44 <+emmes> ok,cu all
+23:44 <+Bart_Massey> afaik im out of loop this year?
+23:44 <alanc> I think that depends on stukreit getting access to check the bank statements
+23:44 <stukreit> As treasurer, I have no access to the statements, will make calls now and try again to work it.
+23:44 <alanc> stukreit: did you ever confirm the intel $ either?
+23:44 <+Bart_Massey> bye!
+23:45 <stukreit> nope!
+23:45 <agd5f> I though gsoc paid students directly
+23:45 <stukreit> keith? any confirmation?
+23:45 <marcheu> agd5f: it's reimbursement for mentor travel to the mentor summit
+23:45 <alanc> though we can afford to reimburse people first, and make sure google paid up later
+23:45 <agd5f> marcheu: ah, right
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/01-03.mdwn b/BoardOfDirectors/IrcLogs/2011/01-03.mdwn
new file mode 100644
index 00000000..7b79b10f
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/01-03.mdwn
@@ -0,0 +1,77 @@
+
+Date is 2011-01-03, times are UTC+01
+[[!format txt """
+22:59 <alanc> good afternoon
+22:59 <alanc> and happy new year
+22:59 <+mherrb> hi (and best wishes)
+23:00 <Bart_Massey> Howdy
+23:00 <+emmes> hi
+23:00 <agd5f> happy new year
+23:01 <+anholt> hello
+23:02 <dberkholz|mob> Sorry I'm running a minute late
+23:02 <alanc> looks like we're still missing keithp but have everyone else
+23:03 <+anholt> keithp is on the way home, unlikely to make it.
+23:03 <alanc> you didn't miss anything but hellos and happy new years
+23:03 <alanc> so do we have an election calendar yet?
+23:04 <+emmes> i think the timetable alex proposed is fine.
+23:04 <+emmes> election setup is working.
+23:04 <dberkholz|mob> In that case, happy new year =)
+23:05 <alanc> so will there be an announcement to the membership soon?
+23:05 <agd5f> yeah, I think we are on track for elections. everyone on the election committee signed off on the schedule
+23:06 <agd5f> according to the schedule the membership annoucement should go out the 10th, but it should be fine to send it out earlier
+23:06 <+emmes> asap when it comes to me ;-)
+23:07 <alanc> if you've got a schedule for it next week, that's soon enough for me
+23:07 <+emmes> right
+23:09 <alanc> so anything else we need to discuss on the elections?
+23:09 <agd5f> I think we are all set
+23:09 <+anholt> member app queue is flushed.
+23:10 <alanc> if not, how about 501(c)3 stuff? I saw mail from Stuart & Keith about trying to get the 5 years worth of bank records required
+23:10 <stukreit1> hi, yes. Keith said he was going to traipse over to the local HSBC location
+23:11 <stukreit1> He needs to visit them in-person to effect the permissions I need to do the other stuff
+23:13 <Bart_Massey> ...
+23:13 <stukreit1> That act is necc so he can let me take responsibility for the other requests that he wants to avoid messing with
+23:14 <stukreit1> And we are re-attempting to reimburse the guy who was in Russia, now in Finland. (I'm expecting that check in the mail)
+23:15 <stukreit1> that's about it.
+23:16 <alanc> there was a brief mention last time of reimbursing the Google Summer of Code mentor summit attendees without waiting to see if google's check had cleared yet, since the foundation can afford to wait for google funds to arrive more than the individuals can
+23:16 <alanc> are we still waiting on that or have those people (marcheau & dberkholz?) been paid yet?
+23:16 <stukreit1> If you guys want to do that, someone email me the name/address/ amount/ brief explanation of work or materials involved
+23:17 <dberkholz|mob> That would be nice. fwiw, gentoo does the same
+23:17 <Bart_Massey> Who are the attendees? I'm good due to PSU...
+23:17 <dberkholz|mob> Corbin and me
+23:17 <agd5f> stukreit1: have you or keithp sent me a check yet for the delaware franchise fees?
+23:17 <Bart_Massey> Check
+23:18 <stukreit1> My stuff is in the mail to keith. I just sent him a ping.
+23:18 <alanc> I vote to go ahead and reimburse those two for the mentor summit travel expenses in advance of google's reimbursement to the foundation clearing
+23:19 <stukreit1> I hope you all understand we have this cumbersome dual-signing system. One of Keith/I writes the check, sends it to the other, signs again, then sends it to the recepiant
+23:19 <Bart_Massey> +1
+23:19 <+anholt> +1
+23:19 <+mherrb> +1
+23:19 <Bart_Massey> But you're fixing that..
+23:19 <agd5f> +1
+23:19 <stukreit1> someday...
+23:19 <dberkholz|mob> +1
+23:20 <+emmes> +1
+23:20 <Bart_Massey> Why not now?
+23:21 <stukreit1> Keith has to make that visit to gain me internet access to the accounts.
+23:21 <Bart_Massey> Right. Then we can fix it?
+23:22 <Bart_Massey> I will go with Keithp this week.
+23:22 <stukreit1> we've been messing with this a long time .At one point, I had a call into HSBC where the person said he would do it and send me the security dongle, then months passed
+23:22 <Bart_Massey> Sigh
+23:22 <stukreit1> and the last time I talked to them, in December, they said that Keith had to do it in person.
+23:23 <Bart_Massey> 'K will do
+23:23 <dberkholz|mob> Banking and elections, the eternal plagues of foss foundations...
+23:23 <+anholt> stukreit1: so if I hear you right, a single person has to make the request to disable the double-signature system? :)
+23:23 <stukreit1> I have this kind of crap going on with another personal brokerage account. They don't realize that as soon as I get it straightened out I'm gonna swoosh my funds into a moderm firm
+23:23 <Bart_Massey> Gtg later all!
+23:24 <stukreit1> no. I don't know how to disable the double signing yet
+23:24 <+anholt> ah
+23:24 <stukreit1> i'm just trying to get at the 5 year history.
+23:24 <stukreit1> and then, emboldened, take it from there
+23:25 <stukreit1> If I can't get internet access, I certainly can't do more ambitious stuff, like the dual signing. and Also
+23:25 <stukreit1> like taking Leon's name off the account.
+23:27 <alanc> anything else I've forgotten we need to talk about today?
+23:30 <+mherrb> I dont see anything else
+23:31 <+emmes> nothing from my side
+23:31 <agd5f> nothing here
+23:32 <alanc> well, then thanks to everyone for coming, and will see you all on Jan. 17
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/01-31.mdwn b/BoardOfDirectors/IrcLogs/2011/01-31.mdwn
new file mode 100644
index 00000000..ad1efe72
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/01-31.mdwn
@@ -0,0 +1,170 @@
+
+Date is 2011-01-31, times are UTC+01.
+[[!format txt """
+23:00 <+alanc> good afternoon
+23:01 <+alanc> sounded like keithp might be midair today coming back from LCA - not sure if anyone else was down there
+23:01 <+mherrb> hi
+23:02 <agd5f> hello
+23:06 <+alanc> so I see our election calendar is underway
+23:06 <+alanc> nomination period ends in a few hours?
+23:06 <+mherrb> less than 2
+23:07 <agd5f> yeah, probably have to extend it since we only have 2 so far
+23:07 <+alanc> our current board members aren't all rushing to sign up for another two years?
+23:07 <+emmes> apparently no
+23:08 <+emmes> we do have more nominees, but they didn't react yet.
+23:08 <+emmes> we don't have too many nominees, though (i think 6 all in all?)
+23:09 <+keithp> alanc: managed to catch an earlier flight from LAX, but not very awake
+23:11 <+dberkholz> i haven't been able to give the board the effort it deserves, so i don't plan on running again. although i think i only ran last time to maintain a bit more cluefulness than some other candidates.
+23:12 <+alanc> bart & anholt are the other members with expiring terms
+23:12 <+alanc> neither of whom are here to poke
+23:14 <stukreit> um, it looks like I just got iced
+23:14 <+alanc> so are you going to set a new nomination deadline now or discuss via e-mail among the election committee and let us know?
+23:15 <agd5f> I guess we shoulf just extend it a week
+23:15 <+emmes> i would be +1 for an additional week
+23:15 <+mherrb> +1 for an additional week too.
+23:15 <+emmes> Bart_Massey: don't plan to be nominated again?
+23:15 <agd5f> ok, I'll send out the email and update the schedule on the internal election site
+23:16 <+emmes> we're running out of candidates ;-)
+23:16 <Bart_Massey> I'll run if you really need me to.
+23:16 <Bart_Massey> I feel like I haven't contributed much lately, though.
+23:16 <Bart_Massey> When are nominations due?
+23:16 <+emmes> 1 1/2 hours
+23:16 <+emmes> ;-)
+23:16 <agd5f> Bart_Massey: was today, but now a week from today
+23:17 <+dberkholz> has anyone considered shrinking the board instead?
+23:17 <Bart_Massey> (Sorry for my extreme lateness--class ran long.)
+23:17 <Bart_Massey> dberkholz: We could; I'm not sure whether it would produce more or less work, though.
+23:18 <Bart_Massey> How many *qualified* candidates do we currently have?
+23:18 <+emmes> dberkholz: if you want to continue to have elections split (which is good IMHO), less than 8 might be problematic. We could go with 6, but not much less.
+23:18 <+emmes> currently we have Alan and Tiego. A number of additional nominees, which haven't answered yet.
+23:18 <agd5f> Bart_Massey: we have two at the moment who want to run
+23:19 <Bart_Massey> There are advantages and disadvantages to split elections; doing the work once every other year would sure be nice.
+23:19 <Bart_Massey> Sounds like I better run.
+23:19 <stukreit> 1 warm body here
+23:19 <Bart_Massey> Can I officially nominate myself here?
+23:19 <agd5f> Bart_Massey: sure
+23:19 <Bart_Massey> OK, I nominate myself and Stuart. Stuart, do you accept?
+23:20 <stukreit> sure, I got a notice a few minutes ago.
+23:20 <+emmes> if you want your personal statement changed from last time, you'll have to send a mail still :-]
+23:20 <agd5f> Bart_Massey: You and stuart have already been nominated
+23:20 <Bart_Massey> Cool. I'll send an updated statement right after the meeting.
+23:21 <+emmes> That makes 4. Still I suggest to extend the period, having 4 candidates for 4 seats is... not satisfying.
+23:21 <+dberkholz> saves all the trouble of a vote
+23:21 <Bart_Massey> Yes, that seems reasonable.
+23:21 <Bart_Massey> dberkholz: good point
+23:22 <+emmes> :-/
+23:22 <+alanc> I don't remember if the bylaws require us to still have a vote if there are only 4 nominees or not
+23:22 <+emmes> i don't think this special case is handled.
+23:22 <stukreit> so you could play it either way: enforce the deadline, save the vote effort, or extend the deadline, have a vote.
+23:22 <Bart_Massey> lol. I don't recall that they state anything about that case, or the case of less than four nominees, which would be even more trouble.
+23:22 <Bart_Massey> I'd say extend the deadline; we don't want to be accused of skulduggery by the community.
+23:23 <Bart_Massey> But I'm fine either way.
+23:23 <+emmes> +1 definitely
+23:23 <agd5f> yeah, another week won't hurt
+23:23 <+alanc> well, it looks like 3 of the 4 election committee members voted to extend a few minutes ago
+23:23 <Bart_Massey> OK. Done.
+23:24 <+alanc> anything else we need to discuss on the elections?
+23:24 <+emmes> not from my side
+23:24 <+alanc> if not, progress on the banking situation & 501(c)3 financial reports?
+23:24 <agd5f> keithp, stukreit: how goes the bank stuff?
+23:24 <stukreit> I got a package from keith
+23:25 <stukreit> sent out most of the checks
+23:25 <stukreit> (what method should I use for Gusarov?)
+23:25 <stukreit> and am in process to getting the account access fixed
+23:25 <+keithp> stukreit: he's in Norway now; regular post should work fine
+23:26 <+dberkholz> it would be really nice if i could get my check by feb 14 or so, to avoid another interest payment..
+23:26 <stukreit> So I'll hand carry it to the post office and get their packing
+23:26 <stukreit> its in the mail
+23:26 <+dberkholz> good to hear
+23:28 <stukreit> soo, the bank stuff is moving. I'll email the board when I make the milestone of seeing the accounts.
+23:28 <+alanc> so still can't do the 5 year statements?
+23:29 <stukreit> i have never seen a statement or the online data. that's the security dongle thing which needed Keith's push.
+23:30 <stukreit> btw keith, nice passport pix ;-)
+23:30 <+alanc> oh, I see that the two-signature thing for checks is mandated in the bylaws
+23:31 <+keithp> stukreit: passport pix?
+23:31 <Bart_Massey> alanc: We should amend the bylaws; that was a mistake
+23:31 <Bart_Massey> Bleah
+23:31 <Bart_Massey> Unfortunately, amending the bylaws requires a vote of the membership IIRC?
+23:31 <stukreit> you sent me a copy of your passport with a kind of notary stamp, signed by Julie
+23:32 <stukreit> (same name on bsnss card)
+23:32 <stukreit> And the app form says we are electing "single control" which sounds like single signer to me.
+23:33 <+alanc> Bart_Massey: yes, a vote of the members, with 2/3rds required to pass
+23:33 <Bart_Massey> Yes, single signer is what we want.
+23:33 <Bart_Massey> It's way past time for someone to revise the Bylaws and put the whole thing up.
+23:33 <Bart_Massey> Anyone want to volunteer on a first pass?
+23:34 <Bart_Massey> If we did this right, we could run the Bylaws vote at the same time as the Board vote, I think?
+23:34 <+alanc> don't see any special case for skipping voting - looks like if we have more than 2 vacancies out of 8, we must hold special elections until we fill them, but if it's only one or two we have some discretion to not fill until the next election cycle
+23:34 <+emmes> possible
+23:34 <stukreit> Also, I'm lowering all spender limits to $25k. eg the default wire limit is $250k. I don't think we want that. If some conference bill looks huge, the board should be aware that it needs to be split into <$25k increments
+23:34 <agd5f> 2/3 of the members or 2/3 of voters?
+23:35 <agd5f> I'm not sure what our voter turnout normally is...
+23:35 <+alanc> oh, wait, no, only 1 lets us get by: "If at any time, subject to the limits in 4.4.(i), there exists two (2) or more vacancies of Director positions on the Board, a Special Election shall be held."
+23:35 <+alanc> "two-thirds majority vote of the Members"
+23:35 <+emmes> stukreit: right, $250 is *way* too high
+23:36 <Bart_Massey> Really ambiguous wording about majority.
+23:36 <+emmes> also something to fix
+23:36 <Bart_Massey> I'd prefer to interpret that as two-thirds of voters, and yes, let's clarify it.
+23:36 <+alanc> the previous section says "majority of all eligible votes cast" for normal votes
+23:36 <Bart_Massey> Perfect, so this interpretation makes sense.
+23:37 <stukreit> I could set it to anything you want. It might be handy if the board needs a goodwill bullet someday
+23:37 <+alanc> does anyone have the original editable document form of the bylaws? all I see on the wiki is the pdf
+23:37 <Bart_Massey> It's possible Egbert has the only other softcopy.
+23:37 <Bart_Massey> I'm pretty sure I never did.
+23:37 <+emmes> i'll ask him
+23:39 <+alanc> weren't there some things our SFLC lawyer said we needed to fix for 501(c)3 status in our bylaws anyway?
+23:40 <agd5f> we had to fix the website to not say we are a 501c3 until we actually are
+23:40 <agd5f> I don't recall any bylaw changes off hand, but I'll have to check my notes
+23:42 <agd5f> I don't see anything in my notes
+23:44 <Bart_Massey> It would be easy enough to bug them.
+23:44 <+alanc> should probably ask if they'll review anyway, to make sure we don't screw something up - not sure if there's really time for much revision in 2 weeks if we're going to have elections then
+23:44 <Bart_Massey> Have we written them a check yet? We've voted to twice now... :-)
+23:44 <agd5f> Karen did recommend we get a real address at some point, but I think the bylaws are ok from the 501c3 perspective
+23:45 <Bart_Massey> Revision should be quick, and mostly procedural.
+23:45 <+alanc> we have a real address, as long as Stuart doesn't move
+23:45 <Bart_Massey> We know of two changes we want to make, we just need to scan the Bylaws for others.
+23:45 <Bart_Massey> If it's big or controversial, skip it for now.
+23:45 <+alanc> stukreit: did you ever send on a check for SFLC?
+23:45 <+alanc> (Software Freedom Law Center)
+23:46 <stukreit> no.. I think I have to send it to agd?
+23:46 <Bart_Massey> For example, I'd like to officially ratify our current practice of holding elections in February for the previous year's new Board Members. :-)
+23:46 <stukreit> agd: is this the fee you paid them?
+23:46 <agd5f> I paid the delaware fees
+23:46 <+alanc> not the $50 he was paying to the state of Delaware - SFLC was a few thousand dollars to be paid directly
+23:46 <stukreit> so I do not know this number
+23:47 <agd5f> we had talked about donating to SLFC
+23:47 <+alanc> I'll have to go back in the minutes to see what amount we approved
+23:47 <Bart_Massey> I think the Bylaws are ambiguous about election timing...
+23:47 <stukreit> i think it would be good process for someone representing the board to send me some kind of order to pay this.
+23:47 <Bart_Massey> IIRC it was $7500, but we should check
+23:47 <stukreit> so I can file it
+23:47 <+alanc> also, was just reminded that Google announced SoC 2011 last week - is marcheu going to admin for us again this year or do we need to find another?
+23:47 <Bart_Massey> stukreit: Makes sense
+23:48 <+alanc> stukreit: I'll send mail once I find the minutes
+23:48 <Bart_Massey> Go marcheu!
+23:48 <Bart_Massey> You were great last year.
+23:48 <marcheu> sure I can do it
+23:48 <Bart_Massey> Thanks!
+23:48 <+alanc> Sounds good
+23:48 <+mherrb> yes
+23:49 <agd5f> karen said we also owe like ~$2000 in back taxes for the old xorg corp
+23:49 <Bart_Massey> Need to get that paid ASAP...
+23:50 <+dberkholz> oh yeah, alanc -- i was going to mention the gsoc thing
+23:50 <+dberkholz> people should start thinking about project ideas
+23:50 <stukreit> do we have an accountant to nail that tax figure down?
+23:50 <stukreit> dammit Jim, I'm a treasurer, not an accountant!
+23:50 <agd5f> stukreit: karen has the exact numbers, but 501c3 is more important time-wise
+23:50 <+alanc> well, it was mherrb's update to http://wiki.x.org/wiki/SummerOfCodeIdeas that had just reminded me
+23:51 <+alanc> so yes, more people should go forth and update that wiki
+23:53 <+alanc> so anything else to discuss today?
+23:54 <agd5f> nothing here
+23:54 <+alanc> I assume we'll see email soon about the extended nominations deadline from the elections committee, and from marcheu to start beating the SoC drums around project ideas/potential mentors/etc.
+23:54 <+emmes> marcheu: thanks a lot in advance!
+23:54 <stukreit> before you go, what is the number for sflc contrib?
+23:54 <+mherrb> I'm going to fosdem next weekend even if there's no X.Org devroom. will meet at least Luc and Egbert there...
+23:55 <+alanc> stukreit: I have to look that up still
+23:55 <Bart_Massey> Thanks all! -oo
+23:56 <+alanc> thanks everyone, see you in two weeks
+23:59 <agd5f> I updated the internal calendar
+23:59 <agd5f> I'll send out the email shortly
+00:05 <+mherrb> bye
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/02-14.mdwn b/BoardOfDirectors/IrcLogs/2011/02-14.mdwn
new file mode 100644
index 00000000..b03ccb6e
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/02-14.mdwn
@@ -0,0 +1,137 @@
+
+Date is 2011-02-14, times are UTC+01.
+[[!format txt """
+23:02 <+alanc> good afternoon
+23:02 <+mherrb> hi
+23:03 <omcfadde> hello
+23:04 <+anholt> hi
+23:04 <+alanc> any other board members here? dberkholz ? keithp ? agd5f ?
+23:04 <+anholt> keithp is off in a meeting
+23:04 <+anholt> likely back soon
+23:05 <agd5f> hello
+23:05 <+alanc> okay, that makes 4 members present
+23:06 <+alanc> and maybe a treasurer if I poke stukreit
+23:07 <+alanc> so the first item on the agenda was election status - I saw the announcement this morning with 6 candidates
+23:08 <+alanc> is there anything else to report or discuss?
+23:08 <keithp> and now I have to head home
+23:08 <keithp> change in after school schedule
+23:08 <agd5f> any news on the hsbc stuff? the deadline for the 501c3 stuff is like march I think
+23:11 <stukreit> hi. Last week I sent on my contact with the rep in Portland
+23:11 <stukreit> ..
+23:12 <stukreit> that I got her on the phone and she gave the application a nudge, so they emailed me a PIN number and still have to mail the electronic security device.
+23:13 <stukreit> so, yes, "any day now", "the dongle is in the mail"
+23:15 <stukreit> too bad they don't have it in a smartphone app.
+23:16 <omcfadde> I'm assuming it's something like a SecurID. I guess having it as software would make it much easier to disassemble.
+23:17 <+alanc> so the other thing we'd discussed last time regarding elections & the bank account was changing the bylaws to allow single-signer checks
+23:17 <+dberkholz> woops. lost track of this window
+23:17 <stukreit> anyway, I did nudge her that I have a deadline to make, which caused her to make a phone call, which caused an email to arrive right then.
+23:17 <+alanc> I saw today we had e-mail pointing us to the .odt's for the bylaws - I know Bart had other things he wanted to change but isn't here today
+23:18 <stukreit> eg the issue of allowing a single signature for the banking, which we're doing anyway
+23:20 <+alanc> did anyone else want to try getting bylaw changes done in time for this election? seems like we'd be rushing to make it
+23:21 <+alanc> election starts in 7 days, and runs for 7 days
+23:22 <agd5f> alanc: what's involved in changing a bylaw?
+23:22 <omcfadde> is voting done via these meetings, or members.x.org?
+23:22 <+alanc> voting for the new board will be done on the website, via secret ballot, not irc
+23:22 <omcfadde> I see. thanks for the clarification.
+23:22 <+mherrb> I won't mind if we postpone this until a new proposition is really ready. no need to rush imho.
+23:23 <Bart_Massey> As always, apologies for my lateness. I teach a class that comes right up to meeting time, so I tend to run over sometimes.
+23:26 <+alanc> if I read the current bylaws correctly, we have to provide the amendments at least 72-hours before calling for a vote, and then need a 2/3rds majority of members to vote in favor
+23:27 <+alanc> but that's assuming the online election counts as our "annual meeting"
+23:28 <Bart_Massey> Sadly, I doubt the online election can count.
+23:29 <+alanc> Bart_Massey: before you came in we were discussing if it was practical to have bylaw amendments ready to be voted on when the election is only 7 days away
+23:29 <Bart_Massey> Probably not. Can you folks hear me at all?
+23:29 <agd5f> Bart_Massey: yes
+23:29 <Bart_Massey> Excellent.
+23:29 <Bart_Massey> I've lost my nickserv password :-)
+23:30 <+anholt> alanc: we've generally considered the xds/xdc the annual meeting
+23:30 <Bart_Massey> Indeed.
+23:30 <+mherrb> I don't see where article 7 says the vote has to take place during the annual meeting.
+23:30 <Bart_Massey> I'd say try to get stuff ready for there.
+23:30 <Bart_Massey> That's a more realistic time scale anyhow, IMHO.
+23:30 <Bart_Massey> And more likely to be a reasonable crowd in some ways. :-)
+23:31 <+alanc> mherrb: no it doesn't seem to, I was up on 3.9 where it talks about conduct of meetings
+23:32 <+alanc> so consensus seems to be to have the new board work on bylaw amendments for a later vote, not next weeks?
+23:32 <Bart_Massey> +1
+23:32 <+mherrb> +1
+23:33 <agd5f> either way works for me, as long as I don't have to draft it ;)
+23:34 <omcfadde> +1 (I would say it's too short of a timeframe, with the board elections being at the same time)
+23:34 <+alanc> okay, next item I had on the agenda was the SFLC donation - when I went back through our archives to find the amount for stuart, I found we'd discussed it and tabled it for later, and never came back to select a final number and vote on it
+23:34 <agd5f> +1
+23:35 * alanc clearly needs to keep better track of agenda items we table
+23:35 <+dberkholz> could they or did they suggest a reasonable number?
+23:35 <+dberkholz> we're just picking one out of the air
+23:37 <Bart_Massey> Naw, we picked a number at one point. Apparently lost.
+23:37 <Bart_Massey> After some investigation, I think we recommended $7500.
+23:37 <Bart_Massey> Much of the Board wanted to do $5000, which is also fine with me.
+23:37 <Bart_Massey> I wanted to do $10000. :-)
+23:37 <+dberkholz> perhaps that's before their people spent lots more time working on our stuff =)
+23:37 <Bart_Massey> Anyway, let's just pick a number and get this thing going.
+23:38 <+dberkholz> would it be reasonable to set up an annual pledge of a smaller amount instead of a one-time donation, so it's more predictable for them?
+23:38 <agd5f> $7500 seems good to me
+23:38 <Bart_Massey> dberkholz: we might want to do that *also*.
+23:38 <Bart_Massey> Maybe $1000
+23:38 <+dberkholz> 7500 to start and then 2k/yr ongoing or so?
+23:38 <Bart_Massey> Sure.
+23:38 <agd5f> +1
+23:38 <Bart_Massey> +1
+23:39 <+mherrb> +1
+23:39 <+dberkholz> alanc?
+23:39 <+alanc> +1
+23:39 <omcfadde> +1
+23:40 <+alanc> anholt want to vote?
+23:40 <omcfadde> off topic: seem to be having some weird troubles with my connection (at least new http connections won't work); so if I drop, that's probably why.
+23:41 <+alanc> I'm assuming emmes isn't actually around since he's been quiet
+23:41 <+anholt> +1
+23:42 <+alanc> okay, will have stuart cut a check
+23:43 <+alanc> only other thing I had on the agenda was Moving expo.x.org to PSU, ending MIT hosting
+23:43 <+alanc> discussion on the board mailing list seemed to be in favor
+23:43 <Bart_Massey> +1
+23:43 <agd5f> +1
+23:43 <+mherrb> +1
+23:43 <+alanc> and while I'm sad we never got much use out of the Sun-donated machines, I also don't think that 6-year old hardware is worth spending much on today
+23:44 <+alanc> so +1
+23:45 <+mherrb> v20z/v40z where great machines but too loud :)
+23:45 <omcfadde> I don't really have an opinion on this matter, but afaik everything else is hosted at PSU
+23:45 <omcfadde> so +1 also
+23:45 <Bart_Massey> We are putting a machine in at OSU for redundancy
+23:45 <omcfadde> of course I don't know much about the network config e.g. backup dns servers...
+23:46 <Bart_Massey> Keithp has started that negotiation already.
+23:46 <+alanc> mherrb: that's why you put them in machine rooms, not on your desk
+23:47 * alanc is only counting the votes from the current board members, not the general agreement from our general membership, though it's nice to know our members agree with us
+23:47 <omcfadde> alanc: yes, sorry. marcheu just informed me about the voting.
+23:47 <omcfadde> I'll shutup now :)
+23:47 <Bart_Massey> no prob. :-)
+23:48 <+alanc> it's okay, enthusiam and interest is a good thing
+23:48 <+dberkholz> no need to shut up, just avoid the +1's =)
+23:48 <omcfadde> ok
+23:49 <+alanc> anything else we want to talk about today? our next meeting should be the day the election closes
+23:49 <Bart_Massey> How many candidates did we get?
+23:49 <+alanc> 6
+23:49 <agd5f> 6
+23:49 <Bart_Massey> Cool.
+23:49 <+alanc> candidate statements mailed out this morning
+23:49 <Bart_Massey> Nice. Thanks much to the elections cmte.
+23:53 <+dberkholz> i've gotta run now
+23:53 <+alanc> think it was 3 of our incumbents running for re-election, 2 former board members running to return, and 1 new candidate
+23:53 <Bart_Massey> cool
+23:53 <+alanc> though we may have to do the intel shuffle again
+23:53 <Bart_Massey> :-(
+23:54 <agd5f> http://foundation.x.org/pipermail/members/2011-February/000622.html
+23:54 <Bart_Massey> Should we bump the Intel limit by 1 in the bylaws changes ?
+23:54 <+alanc> (1 intel employee already on the board, 2 running for election, maximum of 2 allowed to serve)
+23:54 <+anholt> I don't think we have any complaints about the limits as they are
+23:54 <Bart_Massey> I'm sure. :-)
+23:54 <Bart_Massey> I was thinking more of the rest of us. :-)
+23:55 <+alanc> if we're keeping the board size at 8, 3 is still too small to be a majority of the membership, though it could be a majority of quorum at any given meeting
+23:55 <Bart_Massey> If Intel's X developer hiring quest continues apace, most of you will be able to weasel out. :-)
+23:55 <Bart_Massey> alanc: yes, that's what I was thinking.
+23:56 <Bart_Massey> Anyway, if we propose the amendments separately the membership could weigh in here.
+23:56 <Bart_Massey> I think it's worth at least proposing.
+23:58 <Bart_Massey> motion to adjourn.
+23:59 <agd5f> +1
+23:59 <+mherrb> +1 Zzz
+23:59 <+anholt> +1
+23:59 <+alanc> see you all on Feb. 28
+23:59 <+alanc> which I guess will be the final meeting of the current board
+00:00 <+alanc> oh, I and I need to remind Stuart & I to get to work on the annual reports of the secretary & treasurer that are due 60 days after the end of the year
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/02-28.mdwn b/BoardOfDirectors/IrcLogs/2011/02-28.mdwn
new file mode 100644
index 00000000..bf044c13
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/02-28.mdwn
@@ -0,0 +1,144 @@
+
+Date is 2011-02-28, times are UTC+01.
+[[!format txt """
+23:00 <+alanc> good afternoon
+23:00 <+emmes> he
+23:00 <+mherrb> hi
+23:01 <+Bart_Massey> howdy
+23:01 <agd5f> hello
+23:01 <+dberkholz> hi
+23:01 <+alanc> 2 hours left in the election
+23:02 <+Bart_Massey> cool
+23:02 <+dberkholz> i'm attempting to vote now.
+23:02 <+dberkholz> searching for my password recovery email
+23:02 <+alanc> I have to reset it every year since it won't let you choose your password, just forces a random string on you
+23:03 <+dberkholz> hm. i found an old one now, but my new one still hasn't shown up.
+23:03 <+alanc> seems to be going smoothly so far - anything the election committee needs to report?
+23:04 * alanc saw mixed response to the candidate questionairre, and little followon discussion this year
+23:04 <agd5f> alanc: all seems well
+23:04 <+emmes> i have nothing (unusual) to report
+23:04 <+keithp> hey, I get 30 minutes here today
+23:04 <+Bart_Massey> I filled out all the responses for the questionnaire, and then didn't send them.
+23:05 <+emmes> Bart_Massey: evil you!!1
+23:05 <+emmes> seriously, answers from more candidates have been missed :-(
+23:05 <+Bart_Massey> It seemed like the whole thing was more intended to start an argument than to help with the process
+23:06 <+Bart_Massey> I guess it was Luc publically trashing Eric for one of his answers that got me
+23:06 <+emmes> so again, special thanks to Alan, Eric, and Tiago!
+23:06 <+alanc> it did seem biased towards things Luc complains about and few other voters ever seem to pay attention to
+23:06 <+dberkholz> sometimes i wonder if we should have a code of conduct like some other projects
+23:06 <+emmes> partially, you're right, of course. still many questions were reasonable. too many, though.
+23:06 <+Bart_Massey> I decided that nothing I could say was likely to (a) distinguish myself from the other candidates, or (b) change anyone's opinion
+23:07 <stukreit> I felt that the questions were so coerced that answering them would only tangle things up.
+23:07 <+emmes> please also consider that not *only* Luc contributed questions ;)
+23:07 <+Bart_Massey> dberkholz: I don't think Luc crossed any code-of-conduct lines in that discussion, though
+23:07 <+Bart_Massey> emmes: Yeah, last year when the questions went direct from the askers to the list it worked better.
+23:07 <+emmes> Bart_Massey: there was one exception. /me thinks.
+23:07 <+alanc> dberkholz: I thought about that after the radeonhd git incident last year - perhaps something for the next board to consider with the perspective of distance from the hot arguments there
+23:08 <+emmes> Bart_Massey: we didn't have q&a last year
+23:08 <+Bart_Massey> IIRC we did, it was just informal
+23:08 <+Bart_Massey> Certainly did two years ago when I ran last.
+23:08 <+dberkholz> is the password recovery working at the moment?
+23:08 <+Bart_Massey> Some people asked the candidates questions on the list, and some of us answered them.
+23:08 <+dberkholz> i'm still waiting for an email
+23:09 <+emmes> I was asked by several (well, 2) people when I was voted why there wasn't a q&a...
+23:09 <stukreit> keith: what State is the LLC registered in?
+23:09 <+Bart_Massey> Shall I find a student to completely rewrite the webapp?
+23:09 <+keithp> stukreit: delaware, of course
+23:09 <+Bart_Massey> Can I pay them via VoC?
+23:09 <+emmes> Bart_Massey: sounds like a good idea IMHO. it can't get much worse.
+23:10 <+dberkholz> could do gsoc, since it is part of x.org and there seems to be more of a shortage of students than obtainable slots
+23:10 <stukreit> I'm on the phone with them to transfer our main branch from Madison ave, nyc to University ave, palo alto
+23:10 <+dberkholz> on a related note, gsoc applications opened today for organizations, and the deadline's march 11
+23:10 <+alanc> dberkholz: would it be going to an old e-mail address? I don't have admin access at the moment to check
+23:10 <+Bart_Massey> I'm fine either way, but I thought that as a not-very-x-related activity it might be appropriate to fund it ourselves
+23:11 <+dberkholz> alanc: doubt it, my ones from 2008 and onwards went to the same place
+23:11 <+Bart_Massey> if you know what I mean
+23:11 <+Bart_Massey> I'll check; sec
+23:11 <+dberkholz> doesn't debian or some other org already have something?
+23:11 <+alanc> I'm also not sure if it's a summer-long full-time job
+23:11 <+mherrb> and aren't there already enough polling applications around?
+23:12 <+Bart_Massey> Sorry; looks like I lost the admin bit when I lost the election bit
+23:12 <+emmes> yeah, adapting one of them for our purposes is probably more reasonable. but somebody would have to do that...
+23:12 <+alanc> yeah, seems like one of the many other membership based open source orgs like debian, gentoo, gnome, etc. would have something we could use
+23:12 <+Bart_Massey> Yeah, we can probably cobble together out of existing pieces
+23:13 <+Bart_Massey> Or reuse something or something
+23:13 <+Bart_Massey> It doesn't need to do that much
+23:13 <+Bart_Massey> I could probably do the whole thing myself in Drupal
+23:13 <+Bart_Massey> Shall I put up a prototype at some point?
+23:14 <+dberkholz> gentoo's app requires logging into systems and running command-line apps
+23:14 <+dberkholz> i bet debian does something with gpg-signed email
+23:15 <+alanc> the one opensolaris used required ssh'ing to a system with your shell set to a python based voting app
+23:15 <stukreit> maybe I'm not changing the branch. They just dropped me off hold
+23:16 <+Bart_Massey> There's a very nice-looking Drupal module that already does Borda Count
+23:16 <+Bart_Massey> I could literally have a prototype up in a couple of hours
+23:16 <+dberkholz> condorcet is where it's at.
+23:16 <+Bart_Massey> We're Borda Count
+23:16 <+Bart_Massey> It's better
+23:16 <+Bart_Massey> for what we do
+23:17 <+Bart_Massey> Regardless, I think it's in the Bylaws
+23:17 <+alanc> Bart_Massey: well, if you've got a few hours, seems worth trying out in time to decide for next year's election
+23:17 <+alanc> can't be too much worse than what we've got
+23:17 <+Bart_Massey> 'K, I'll give it a shot at some point. Bug me if you don't hear from me on it.
+23:18 <+alanc> stukreit: anything else to report treasurer-wise?
+23:18 <stukreit> yes. I have the security device and have setup web access
+23:19 <+alanc> does that give what you need to finish the 501(c)3 reports?
+23:19 <stukreit> The main task we're sitting on is the 5 years of statements, which has to be requested to the branch
+23:19 <stukreit> so, I'm changing the branch to palo alto, but if it takes a week (like everything with them)
+23:19 <+alanc> ah, and that's presumably easier for you to do at the Palo Alto branch than the Manhattan branch?
+23:19 <stukreit> I'll try to work with the nyc branch by phone
+23:20 <stukreit> I would love to go to the manhattan branch.
+23:20 <stukreit> I'd have lunch with my kid.
+23:21 <stukreit> but I think walking into a local branch is better than working the 800 numbers and phone hell. That has proven to be not-effective to the extreme
+23:21 <+alanc> still, flying you to New York to visit our branch in person seems rather technologically backwards
+23:22 <+emmes> very
+23:22 <+alanc> anything else to report on the 501(c)3? just waiting on financial records?
+23:23 <stukreit> phones, email, and web access is not backwards, but they are ineffective with this company
+23:23 <+Bart_Massey> stukreit, keithp: can you folks send a check to SFLC now?
+23:23 <stukreit> uh, ok? what's the name and amount?
+23:23 <+Bart_Massey> $7500 as per the last meeting minutes
+23:24 <+Bart_Massey> Software Freedom Law Center
+23:24 <stukreit> I think I can send it directly without a 2nd sig.
+23:24 <+dberkholz> we agreed last meeting that we'd send a 7500 one-time check with 2000/yr follow-ups
+23:24 <+keithp> stukreit: is the account all fixed now?
+23:24 <stukreit> maybe. ha ha ha
+23:25 <+Bart_Massey> sadly, have to run rsn. other business?
+23:25 <stukreit> Its scary working with hsbc. When you type your name and address, they forcibly uppercase each field.
+23:25 <+dberkholz> hmm. still waiting on a password reset. wonder if anyone else is trying to vote today.
+23:25 <+keithp> JUST DON'T TRY TO HAVE A DOT IN YOUR NAME
+23:25 <stukreit> I have a dot in my email address. sigh
+23:26 <+Bart_Massey> Can someone with admin privs on the site check dberkholz' email address and/or reset his pw?
+23:26 <+Bart_Massey> I apparently don't anymore
+23:26 <+emmes> keithp: my login is matthias.hopf , so it includes a dot...
+23:26 <+alanc> I don't have anything else we need to discuss today. I'm assuming the next board meeting will be on the same schedule for now, and the new board members can discuss then what ongoing schedule works best for them
+23:26 <+Bart_Massey> Sounds good. Bye all!
+23:27 <+emmes> right
+23:27 <agd5f> oh, we have to certify the results at some point
+23:27 <+dberkholz> preferably at some point after voting ends =)
+23:27 <+emmes> actually, before next monday, because they are supposed to be presented to the outside world then
+23:27 <agd5f> right, but does anyone know what needs to be done to "certify" them?
+23:28 <+alanc> I know the members.x.org site lies to me claiming my login should be first.last, but somehow it's always been a.coopersmith
+23:28 <+emmes> good question :-)
+23:28 <+anholt> sorry for the delayed join, I chose the wrong wifi option on the phone and got no network :/
+23:28 <+emmes> I assume this means at least two people staring at the numbers and agreeing on seeing the same numbers :-]
+23:28 <+alanc> I don't remember if we'd done anything in the past beyond that
+23:28 <+dberkholz> alanc: re username, mine is definitely right. i get a different error message w/ wrong password vs wrong username
+23:29 <+alanc> may also have to kick the mail daemon on expo, since it likes to die - anholt or Mithrandir may be able to help there
+23:30 <+alanc> (for anholt: dberkholz isn't getting his members.x.org password reset mail so he can vote in the 1.5 hours left in this election)
+23:30 <+alanc> I suppose certifying also includes verifying that the results you announce aren't going to put 3 intel people on the board
+23:30 <stukreit> anholt: m.x.o doesn't know me at all.
+23:31 <+anholt> I will warn *: I have no clue about mail in general, and even less about mail on expo
+23:31 <+alanc> strange, I see Donnie in the members list but not Stuart
+23:32 <+anholt> dberkholz: you are greylisting expo
+23:33 <+dberkholz> and expo can't handle that?
+23:33 <+anholt> expo is apparently waiting as it has been told to
+23:33 <+anholt> I will put your info in ~dberkholz if you'd like
+23:34 <+dberkholz> how long of a greylist could it be? i've been waiting more than half an hour..
+23:34 <+keithp> dberkholz: an hour is typical
+23:34 <+keithp> it's the default retry time for the mailer
+23:34 <+dberkholz> anholt: if you've got the info, that would be great since you're here now.
+23:39 <+alanc> so unless anyone else has something, I think it's time to call the meeting adjourned
+23:39 <+keithp> alanc: seconded
+23:39 <agd5f> +1
+23:42 <+mherrb> +1
+23:42 <+alanc> thanks for coming everyone - see (most? all?) of you again in two weeks
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/03-14.mdwn b/BoardOfDirectors/IrcLogs/2011/03-14.mdwn
new file mode 100644
index 00000000..7d208836
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/03-14.mdwn
@@ -0,0 +1,106 @@
+
+Date is 2011-03-14, times are UTC+01.
+[[!format txt """
+22:00 <alanc> good afternoon
+22:00 <agd5f> hello
+22:01 <alanc> stukreit sends his regrets, he's off breaking spring with his offspring
+22:01 <agd5f> congrats to all the new board members
+22:02 <+Bart_Massey> howdy!
+22:02 <+anholt> hello
+22:03 <alanc> though other than stuart, all the "new" board members are the old ones back again 8-)
+22:03 <+mherrb> hi
+22:04 <alanc> thanks to the election committee for steering us through the election process successfully
+22:04 <alanc> may those who were just elected do as well next year, as they are now the election committee
+22:05 <+Bart_Massey> let me be really clear--I will never again chair an election committee
+22:05 <+dberkholz> indeed, congrats to you
+22:05 <+dberkholz> feel free to get rid of my autovoice if anyone is so inclined =)
+22:05 <agd5f> Bart_Massey: that makes two of us ;)
+22:08 <alanc> does having voice really mean much in this channel other than an extra mark/icon by your name?
+22:09 <+Bart_Massey> beats me
+22:10 <+alanc> I guess this way I can easily see all 8 board members are logged into the channel, though I've not heard emmes or keithp speak up yet
+22:11 <+alanc> so does the new board want to select a new secretary and/or treasurer?
+22:12 <+Bart_Massey> I move we retain both alan and Stuart
+22:12 <+mherrb> They're both doing a great job.
+22:12 <+Bart_Massey> yep
+22:12 <+Bart_Massey> +1s?
+22:12 <+alanc> I'm willing to continue, and I think stuart is as well (sounded like it from his mail over the weekend about the bank status)
+22:13 <+Bart_Massey> Stuart already promised us 5 years or somesuch...
+22:13 <+Bart_Massey> :-)
+22:14 <+alanc> I'm certainly in favor of letting him continue to deal with the banking mess
+22:14 <+Bart_Massey> Would the various Board members please vote on my motions? I'll start with Stuart:
+22:14 <+Bart_Massey> Move to retain Stuart as Treasurer
+22:15 <+mherrb> +1
+22:15 <+alanc> +1
+22:15 <+Bart_Massey> agd5f:?
+22:15 <+Bart_Massey> anholt:?
+22:16 <+agd5f> +1
+22:16 <+Bart_Massey> tx! anholt?
+22:17 <+Bart_Massey> 'k, looks like no quorum
+22:17 <+Bart_Massey> next meeting, I guess
+22:18 <+alanc> do we need to change meeting times? or is that best discussed via e-mail to get input from those who aren't here?
+22:18 <+Bart_Massey> Yeah, lets ask on email. I don't remember
+22:18 <+Bart_Massey> if this time works for me next school quarter
+22:19 <+Bart_Massey> Kind of think so, but I'm not too picky
+22:20 <+Bart_Massey> Only new business I have is to discuss the recent, probably on-hold offer by a company to directly fund some specific X development. What do people think about this in general?
+22:20 <+agd5f> seems fine to me.
+22:20 <+Bart_Massey> It's a bit awkward, because the Board, who presumably decides this stuff, specifically doesn't set technical direciton.
+22:21 <+Bart_Massey> agd5f: My concern is that we end up funding work that helps a company but makes X worse overall.
+22:21 <+alanc> do we need to get involved at all? if they have money to pay someone, can't they just do it directly, like the many other companies paying people to work on X?
+22:21 <+Bart_Massey> You'd think. BUt in this case I think they didn't know how to do that, or who to do it with---and wanted to help X.Org
+22:21 <+agd5f> Bart_Massey: we can't decide what gets committed per se. the company is free to do the work. the community has to decide if it goes in
+22:22 <+alanc> certainly we haven't integrated all of the work students did for GSoC projects in the past
+22:22 <+Bart_Massey> I guess I'm just wondering if we have any existing general principles or if we need any, or whether we should just handle it all on a case-by-case basis, at least for now.
+22:23 <+Bart_Massey> You are both correct, of course. The joy of GIt is that we don't lose work entirely by leaving it off mainline.
+22:23 <+alanc> I think we'd want to set the general principal up front that funding development does not guarantee integration
+22:23 <+mherrb> They may prefer making a donation to the X.Org fundation rather than hiring someone directly to do the job.
+22:23 <dberkholz> acting as intermediary for paid work might put the foundation in an awkward place
+22:23 <+mherrb> In many .eu contries hiring people has constraints.
+22:24 <dberkholz> might want to check w/ legal about possible issues
+22:24 <+Bart_Massey> I think if we're looking at something like EVoC as ave
+22:24 <+Bart_Massey> vehicle, that part is ok.
+22:25 <+Bart_Massey> The trick is typically to set the funding as a stipend rather than a salary
+22:26 <+Bart_Massey> Anyway, I promised to raise the issue here and I have. It sounds like we are all in general agreement.
+22:26 <+Bart_Massey> At least we'll have some notes in the minutes for next time this comes up.
+22:26 <+Bart_Massey> So do we have a date and venue for XDC 2011 yet?
+22:28 <+alanc> don't think so
+22:28 <+mherrb> we have Michael Larabel proposal, but we haven't heard anything new from him on this since last september
+22:28 <+mherrb> or did I miss something/
+22:28 <+Bart_Massey> need to get it done now or we won;t make
+22:28 <+alanc> most serious proposal so far seemed to be Michael Larabel's - I don't remember if he was actually planning to do all the organization work though, which is the hard part
+22:29 <+alanc> if we wanted to piggyback on Linux Plumbers again, that appears to be "in Santa Rosa, CA, September 7-9, 2011"
+22:30 <+alanc> which is unfortunately, not really local to anyone
+22:30 <+alanc> though only a few hours drive for those of us at the other end of the SF Bay
+22:30 <+Bart_Massey> I'm good with whatever ;
+22:30 <+Bart_Massey> we mostly just need someone to step up and organize
+22:30 <+Bart_Massey> like in the next week or so
+22:31 <+Bart_Massey> doesn't need to be a Board member
+22:31 <+alanc> do we need to put out a call for volunteers?
+22:31 <+Bart_Massey> Yes
+22:32 <+Bart_Massey> SInce I don't hear anyone here taking point :-0
+22:32 <+Bart_Massey> First step would be to check back in with Larabel I think
+22:32 <+alanc> I guess I can write up a message to post and run it by the board for comments
+22:32 <+Bart_Massey> Thanks!
+22:32 <+Bart_Massey> Or just post it; I personally don't need to review it
+22:33 <+agd5f> agreed
+22:34 <+Bart_Massey> Anybody got other business for today?
+22:35 <+mherrb> not me
+22:35 <+agd5f> hopefully stukreit can get the financial info sorted. We are running out of time on the 501c3 window with the IRS
+22:35 <+Bart_Massey> cool. move to adjourn
+22:35 <+Bart_Massey> agd5f: when exactly?
+22:36 <+agd5f> Bart_Massey: ~1 month
+22:36 <+Bart_Massey> geez
+22:36 <+agd5f> I'll have to ask Karen for the exact date
+22:36 <+alanc> stuart should be back in a couple days, I'll poke him when I see him
+22:37 <+Bart_Massey> Please make sure Stuart and Keithp are aware of this deadline.
+22:37 <+Bart_Massey> It would really, really stink to miss it.
+22:37 <+alanc> though I think he took his laptop to check e-mail too
+22:37 <+agd5f> It's pretty bad. We had like 2 years to file...
+22:37 <+Bart_Massey> s/file/flail/ :-)
+22:38 <+Bart_Massey> Oh well.
+22:38 <+Bart_Massey> Anything else?
+22:38 <+alanc> I don't have anything else
+22:39 <+Bart_Massey> cool. Move to adjourn
+22:39 <+agd5f> +1
+22:39 <+Bart_Massey> opposed?
+22:39 <+Bart_Massey> bye all!
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/03-28.mdwn b/BoardOfDirectors/IrcLogs/2011/03-28.mdwn
new file mode 100644
index 00000000..9b4dd7ff
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/03-28.mdwn
@@ -0,0 +1,138 @@
+
+Date is 2011-03-28, times are UTC+03.
+[[!format txt """
+00:00 <+mherrb> hello
+00:01 -!- mode/#xf-bod [+v alanc] by ChanServ
+00:01 < agd5f> hi
+00:01 -!- mode/#xf-bod [+v agd5f] by ChanServ
+00:01 -!- mode/#xf-bod [+v stukreit] by ChanServ
+00:01 <+alanc> hello
+00:02 <+alanc> are anholt, keithp, emmes or stukreit awake?
+00:03 <+stukreit> awake (hey, I just talked to you in the hall, wasn't that enough to convince you?)
+00:04 <+alanc> yes, but you needed to say something in channel so I could count you here for the meeting
+00:04 <+stukreit> ok. I'll say ' '.
+00:04 <+alanc> want to start us off with an update on the treasurer work for the 501(c)3?
+00:05 <+alanc> or any other treasurer reporting you have?
+00:05 <+stukreit> ok. I got 2008 statements from hsbc and worked them up into a spreadsheet, adding later years stuff
+00:05 <+stukreit> hope to send it to sflc rsn
+00:05 <+stukreit> that's about it.
+00:05 <+alanc> did you or adg5f find out how soon our deadline is?
+00:05 <+stukreit> let me check my email
+00:06 <+stukreit> "we have until april to get this in"
+00:06 <+stukreit> ok, I better hustle this before cob today
+00:08 <+stukreit> just gave her a heads up
+00:09 <+alanc> hrm, still only 4 of the 8 board members here
+00:10 <+alanc> seems we really do need a new time - so far only Keith responded to that e-mail
+00:10 <+agd5f> alanc: I'm pretty flexible
+00:11 <+alanc> I failed to send out a call for XDC proposals, but Michael Larabel responded that he's still willing to host
+00:11 <+mherrb> earlier works for me, although I may be available less often.
+00:11 <+alanc> do we want more proposals to look at?
+00:11 <+mherrb> since it will be more in the middle of dinner time.
+00:11 <+alanc> it sounded like an hour earlier would work for Keith
+00:12 <+stukreit> did any of the people not here issue any difficulty with this time?
+00:13 <+alanc> Bart needed to check his class schedule, Keith is unavailable after 2pm
+00:13 <+alanc> will have to poke others via e-mail I guess
+00:14 <+stukreit> We need to at least engage the board in agreeing to the meeting, perhaps if we put proposed times to a vote, we can get full participation on that.
+00:16 <+alanc> so any comments on XDC? or anything else we want to discuss with only half a board?
+00:17 <+stukreit> you said something about santa rosa, piggybacking another conf?
+00:17 <+alanc> btw, is stukreit on the board mailing list yet?
+00:17 <+mherrb> no new comments on my parts on XDC.
+00:17 <+stukreit> I don't think so, I haven't gotten anything
+00:17 <+alanc> Linux Plumbers is in Santa Rosa in September - but there's no one really local there to organize, just us a couple hours south
+00:18 < omcfadde> is there any estimated month for XDC?
+00:18 <+stukreit> oh, just got a board email from adg5f
+00:18 <+agd5f> It'd be nice to have it coincide with lpc
+00:18 <+alanc> omcfadde: sometime in 2011, nothing more definite yet
+00:18 < omcfadde> alanc: I see
+00:19 <+alanc> it's been a couple years since stukreit put together an XDC, maybe he's forgotten how much fun it was
+00:19 <+stukreit> Santa Rosa's a sleepy place, shouldn't be hard/expensive to setup
+00:19 <+stukreit> dunno if they have internets there. I know they have chickens
+00:20 <+alanc> would have almost as much wine as France did
+00:20 <+stukreit> (checking driving distance from SR to Sonoma)
+00:21 <+alanc> looks like ~20 miles
+00:22 < omcfadde> any info on how much budget is available for flights? I would of course ask my employer about making it a business trip, but as a backup...
+00:22 < omcfadde> I'm not sure about the policy for sponsorship is nowadays.
+00:22 <+stukreit> "sonoma hiway" runs thru it.
+00:22 <+agd5f> omcfadde: IIRC, we should have plenty of money for sponsorships
+00:22 <+stukreit> omc: Don't worry about budget, just make your request and see how it flys
+00:23 < omcfadde> agd5f, stukreit: ok, cool :)
+00:23 <+alanc> omcfadde: we've never really set a fixed budget for total sponsorships, just evaluated each request on a case by case basis
+00:23 <+alanc> don't think we fully spent the $15k intel gave us last year for XDC2010
+00:24 <+stukreit> I did not cosign many checks at all for 10 !
+00:24 < omcfadde> well, at least now I'm old enough to drink with you guys in the U.S.
+00:26 -!- Bart_Massey [bart@barton.cs.pdx.edu] has joined #xf-bod
+00:26 -!- mode/#xf-bod [+v Bart_Massey] by ChanServ
+00:26 <+alanc> http://www.linuxplumbersconf.org/2011/ says 7-9 September 2011 in Santa Rosa, CA, USA
+00:26 <+Bart_Massey> Apologies for my lateness. Class ran long today.
+00:26 <+anholt> alanc: sorry, was in a meeting. back now.
+00:28 <+alanc> sounds like two more votes for continuing the discussion on the board mailing list about finding a better meeting time
+00:29 <+Bart_Massey> Yeah, I normally am free at 1:50 Pacific, but I would be fine with another day.
+00:30 <+alanc> so back to the XDC topic - do we want to see if anyone has another proposal or wants to offer to set something up colocated with LPC? or just tell Michael to start planning one in Chicago?
+00:30 <+agd5f> I'd prefer to do something in conjunction with lpc
+00:30 <+agd5f> but I'm not local to CA, so...
+00:31 <+Bart_Massey> I think we should ask Michael to start planning one in Chicago. :-) I think that an offer in hand is worth a lot, and I don't see any very good reason to reject Michael's offer.
+00:31 <+stukreit> I can make some comments about the current idea of lpc
+00:31 <+Bart_Massey> But maybe I missed some discussion that would change my opinion?
+00:32 <+alanc> I wonder if the Linux Foundation would help with organizing/finding space in Santa Rose
+00:32 <+stukreit> 1. no reasonable public transportation. SFO and OAK are 40 to 100 miles away
+00:33 <+stukreit> I don't think there are any big hotels. How did LF decide on it anyway?
+00:33 <+Bart_Massey> I'm maybe a little concerned that between not working out Brazil with Tiago and then not working out Chicago with Michael, we start to look like we're soliciting help and then rejecting it...not good.
+00:33 <+anholt> I'm fine with the chicago plan.
+00:34 <+anholt> I like working with an existing proposal, instead of waiting for some other proposal to show up at this point.
+00:34 <+Bart_Massey> stukreit: Maybe somebody's a Peanuts fan. :-)
+00:34 <+stukreit> yeah. .. how far along is Michael with the Chicago idea?
+00:35 <+alanc> waiting for us to tell him if it's worth spending any more time on it
+00:36 <+stukreit> is it a proposal yet? something that can be put to a vote?
+00:36 <+alanc> he sent a nice writeup a couple months ago, before you were on the board mailing list
+00:36 <+stukreit> or.. is Santa Rosa a proposal with a champion? If not, then encourage M
+00:36 <+alanc> http://www.michaellarabel.com/misc/xds-chicago-proposal.pdf
+00:37 <+stukreit> I'll read it. I thought the way we worked is that if the idea wasn't outlandish, we indulged.
+00:37 <+stukreit> for goodness sakes, we had XDS at a Zoo!
+00:37 <+alanc> oh, found emmes mail that he was on vacation for this meeting, but voted in favor of larabel's proposal
+00:37 <+anholt> xds at the zoo was awesome.
+00:37 <+anholt> but mostly I remember the penguins.
+00:37 <+stukreit> ok. maybe you'll find Chicago awesom
+00:38 <+alanc> so do we want to vote on giving Michael the go ahead to start trying to arrange venue & dates?
+00:38 <+Bart_Massey> I propose that we solicit a proposal of specific date and venue from Larabel, with the proviso that we will accept his proposal unless there is some extraordinary reason not to.
+00:38 <+alanc> any scheduling restrictions we want to give him? Not overlapping with LPC seems like a requirement
+00:39 <+stukreit> damn, he's got it together!
+00:39 <+agd5f> I'd prefer santa rosa, but since we don't have anyone local to plan, chicago is fine with me. Also, not overlapping with lpc for times
+00:39 <+Bart_Massey> I would be fine with August instead of September...
+00:39 <+agd5f> it might still be warm in Chicago in august ;)
+00:40 <+stukreit> agd5f: I'd like to express the point that Chicago is a proposal made by someone who stands behind it. I don't see that the Santa Rosa idea has an owner.
+00:40 < omcfadde> fyi I'm happy with any location in the U.S. (another city to visit); but, for people traveling from Europe, it makes sense to try to colocate it with LPC
+00:41 < omcfadde> colocate in either the same city, or the same timeframe... so you could fly from home-> LPC -> XDC -> home
+00:41 < omcfadde> or vice versa
+00:41 <+Bart_Massey> I'm not sure the overlap with LPC is that large.
+00:41 <+Bart_Massey> I can think of four or five people who are probably planning to attend both.
+00:41 <+agd5f> stukreit: right, that's why I'm fine with it
+00:42 <+Bart_Massey> There are probably a dozen, but I'm not sure there's more.
+00:42 <+Bart_Massey> Many of those are already in the US.
+00:42 < omcfadde> ok. I thought there would be more overlap. in that case, I guess Chicago is fine, and already seems to be somewhat underway
+00:43 < omcfadde> at least Michael would be able to organize that.
+00:44 < omcfadde> from his proposal EU -> Chicago isn't too expensive. about $1000 USD (one way, I assume.)
+00:45 <+alanc> so it seems like we have a consensus on going forward with Michael's proposal for Chicago?
+00:45 <+Bart_Massey> +1
+00:45 <+anholt> +1
+00:45 <+stukreit> bewarned his airfares are 9/10. They are up a lot today
+00:45 <+stukreit> +1
+00:46 <+Bart_Massey> Airline prices are unpredictable, but Chicago to London or Frankfurt is going to be about as cheap as it gets.
+00:46 <+alanc> +1
+00:46 <+agd5f> +1
+00:46 <+Bart_Massey> I'd assume an extra couple of hundred dollars to get to Santa Rosa, however one does that.
+00:46 <+mherrb> +1
+00:47 < omcfadde> stukreit: right, I'd have to check the prices again when dates are decided, then maybe my employer pays, or X foundation (if I have a presentation), or myself.
+00:47 <+alanc> okay, so who will respond to Michael's e-mail?
+00:48 <+Bart_Massey> The Secretary, of course. :-)
+00:48 * alanc was afraid that was the answer
+00:48 <+alanc> I'll try to get to it sooner this time than I did my AI's from last meeting
+00:48 * Bart_Massey feels bad for how easy that was
+00:49 <+Bart_Massey> You're doing great. Thanks much as always!
+00:49 <+alanc> anything else we want to discuss today?
+00:50 <+Bart_Massey> Move to adjourn
+00:50 <+agd5f> +1
+00:51 <+Bart_Massey> Bye all!
+00:51 <+alanc> thanks for coming - board members please respond to the meeting time e-mail thread so we can work that out soonish
+00:51 -!- Bart_Massey [bart@barton.cs.pdx.edu] has quit [Quit: Leaving]
+00:51 -!- alanc changed the topic of #xf-bod to: X.Org Foundation Board: just hanging the washing up | Next meeting: *Monday* Apr. 11, 2pm US/Pacific -- Note that US DST started Mar. 13!
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/04-11.mdwn b/BoardOfDirectors/IrcLogs/2011/04-11.mdwn
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+
+Date is 2011-04-11, times are UTC+02.
+[[!format txt """
+23:01 <agd5f> hello
+23:01 <+alanc> good afternoon
+23:01 <stukreit> hi
+23:02 <+emmes> hey
+23:02 <stukreit> how's your weather in dc?
+23:02 <agd5f> warm at long last
+23:02 <agd5f> 82F
+23:02 <stukreit> cherry blossoms and hay fever
+23:04 <agd5f> indeed
+23:04 <+alanc> so are anholt, keithp, mherrb actually here?
+23:04 <+anholt> keithp is packing up to go home
+23:05 <+alanc> we really do need to work out a new meeting time so he can make it
+23:05 <+alanc> it was starting to look like an hour earlier would be good, but I think Bart's teaching class then
+23:05 <stukreit> unless he wants to irc from his car. the fine's only $168 in CA.
+23:06 <+emmes> known by experience? ;)
+23:06 <stukreit> cellphone ticket a few months ago. but what's the difference between texting and fighting with a crappy gps interface?
+23:07 <+alanc> they had the signs on the freeways last week warning about tickets for texting while driving too
+23:07 <stukreit> right. "$168 ticket. Its not worth it"
+23:10 <+emmes> Anything new from Michael? Sorry I couldn't make it last time (intenet was lousy in the alps).
+23:11 <stukreit> Ski with me in tahoe next time. great connectivity.
+23:11 <michaellarabel> Hi. It looks like it will hopefully be at IIT university... Waiting for them to respond back any time now.
+23:11 <+emmes> stukreit: anytime :)
+23:12 <+emmes> michaellarabel: thanks for all your work!
+23:12 <michaellarabel> Pretty much what I emailed the board I think it was last week... Illinois Institute of Technology looks like it will be a great fit and just a matter of waiting on them to hear if it will be at no cost.
+23:12 <stukreit> ml: What kind of room or requirements did you send them?
+23:13 <michaellarabel> room for 60 people is what I've communicated so far
+23:13 <stukreit> with wifi and power for laptops?
+23:14 <michaellarabel> Yes those will be accommodated.
+23:14 <+Bart_Massey> Sorry I'm late.
+23:15 <stukreit> projector, possible locking closet? (these are ideas that were handy in previous meetings)
+23:16 <michaellarabel> Yes I will bring those up too, first I'm just waiting to ensure that they can get us a room there and then will work out the finer details.
+23:16 <stukreit> great. thanks for leading on this
+23:16 <michaellarabel> NP. General information for the event is also up at http://www.x.org/wiki/Events/XDC2011
+23:17 <stukreit> looks good
+23:18 <+Bart_Massey> quick question: is anybody working on getting x.org's dns moved to be a technical and admin contact other than Leon? We've tried on this in the past, and I forget what happened...
+23:19 <michaellarabel> Hopefully I will be hearing back from the university today or tomorrow... Last week they said it should be about a week as they were checking with the ACM student chapter (acm.org I guess) to basically verify I guess that X.Org Foundation is something interesting and legitimate for getting free room.
+23:19 <agd5f> Bart_Massey: we need a physical address for xorg
+23:19 <agd5f> among other things
+23:19 <+Bart_Massey> agd5f: I thought we finally had that sorted?
+23:19 <agd5f> ideally we'd get one for the 501c3 stuff too
+23:20 <+Bart_Massey> Weren't we going to use stukreit for this?
+23:20 <agd5f> could be. I don't recall
+23:20 <stukreit> i'm the treasurer. get the secretary to do it.
+23:20 <+Bart_Massey> We could list Keithp as technical and admin contact for the dns, but give stukreit's address...
+23:21 <+Bart_Massey> stukreit: But part of the reason we were happy to have a long-term commitment from you is that you agreed to lend us your address for a few years... :-)
+23:21 <stukreit> minor issue: my address is changing next year. remodeling and making the entrance around the corner.
+23:21 <stukreit> for everything?
+23:21 <+Bart_Massey> Ideally, but obviously it's up to you.
+23:21 <stukreit> Iguess its ok. hadn't thought that far.
+23:22 <stukreit> I do plan to stay put
+23:22 <stukreit> digging roots down deeper as we speak. foundations and footers
+23:22 <+Bart_Massey> If you move (or change address) you move; nbd. But we've tried other plans in the past...
+23:22 <+Bart_Massey> If you would prefer to get a maildrop near your home, X.Org would pay for it.
+23:23 <stukreit> It will be ok. not a problem. probably buy a more sturdy mailbox than the current one.
+23:23 <+Bart_Massey> Cool. Thanks much.
+23:24 <agd5f> stukreit: btw, any news on the 1023 form?
+23:25 <stukreit> I think you are cc'd to the discussions with sflc about the conversation tomorrow?
+23:25 <stukreit> they sound fairly well satisfied. I'm going thru their draft and answering a few more questions.
+23:26 <stukreit> I had some questions outstanding to keith about payments, no answer, but I'm thinking we have enough stuff to get it submitted
+23:27 <agd5f> stukreit: I don't think I was cc'ed on that last set. but it sounds like things are moving. cool!
+23:28 <stukreit> anyone who wants in on the conversation can contact me. Its at 12EST.
+23:28 <+alanc> stukreit: they've been cc'ing Alan, not Alex on those
+23:28 <stukreit> oh right. and I don't know why. alex: do you wish to attend?
+23:29 <+alanc> which surprised me, since I thought agd5f had been involved before, and I haven't been
+23:29 <agd5f> stukreit: I can't make it tomorrow, but, if you need a hand with anything let me know
+23:29 <stukreit> ok, thanks
+23:30 <+Bart_Massey> have we settled the meeting time question yet?
+23:31 <+alanc> no
+23:32 <+Bart_Massey> i would love a different time...
+23:32 <+alanc> I have to go back through the e-mails to work out if there was a time that worked for everyone, since it seems like just moving an hour earlier puts it in the middle of your class
+23:32 <+Bart_Massey> yep
+23:32 <+emmes> also depends on the day
+23:32 <+Bart_Massey> wednesday
+23:34 <+Bart_Massey> ?
+23:34 <+emmes> same time as ATM would be ok for me, earlier difficult
+23:35 <stukreit> I'm busy alternate weds at 2pm pst
+23:35 <+Bart_Massey> 'k
+23:35 <+alanc> me too, but those are currently opposite the weeks the board meets, so if they stayed in sync
+23:36 <+alanc> we'd be okay
+23:37 <agd5f> tuesdays at 12 EDT I have a meeting, but most other times are ok. afternoons (eastern) work better for me as most meetings end up in the morning
+23:41 <+keithp> stukreit: I saw Karen on Friday; I've got a bit of searching to do for old records. will let you (and SFLC) know what I find
+23:42 <+Bart_Massey> I've set up one of those online poll thingies for meeting times. http://www.doodle.com/vsxzfy24mrnkzcp8
+23:43 <+alanc> thanks! I knew those were out there but couldn't remember any off hand so was going to have to search
+23:43 <stukreit> keithp: great. I was thinking it would be good to scan up all the important docs from leon's box.
+23:43 <+alanc> so I think we've covered the big thinks - 501(c)3, XDC, meeting times - any thing else we want to discuss?
+23:44 <+alanc> did marcheu want to say anything about Google SoC now that all the student applications are in?
+23:44 <+emmes> Bart_Massey: only seems to cover the day, not the time...
+23:44 <agd5f> Bart_Massey: I couldn't figure out how to select times
+23:44 <+Bart_Massey> Yeah, I set it up wrong, clearly
+23:44 <+emmes> alanc: I think it's now for all mentors to read, comment, and vote
+23:44 <+Bart_Massey> Doh
+23:46 <+emmes> yes, this and next week: http://www.google-melange.com/gsoc/events/google/gsoc2011
+23:46 <+Bart_Massey> Fixed.
+23:46 <+Bart_Massey> Not the best interface ever.
+23:46 <+Bart_Massey> Oh well.
+23:46 <+alanc> and it's not too late for new mentors to sign up, if X.Org devs want to help with one of the projects or to help rank them
+23:46 <+alanc> marcheu was approving new mentors a couple hours ago
+23:47 <+alanc> when I looked over the weekend there seemed to be fewer applications than I remember from past years
+23:48 <+Bart_Massey> I agree
+23:48 <+alanc> Bart_Massey: I'm assuming the time zone implied is US/Pacific on the poll?
+23:48 <+Bart_Massey> But we're always small
+23:48 <+Bart_Massey> Yeah, I put a note somewhere, but it isn't showing it
+23:49 <+Bart_Massey> Next time I think I'll use a different one of these :-)
+23:49 <+emmes> I think doodle is the best known one
+23:50 <+Bart_Massey> Alex and Matthias, if you could redo at some point that would be awesome
+23:51 <agd5f> Bart_Massey: same link?
+23:51 <+Bart_Massey> http://www.doodle.com/vsxzfy24mrnkzcp8
+23:51 <+Bart_Massey> Yes
+23:51 <+Bart_Massey> Somebody should email the link to the list, too.
+23:52 <+alanc> done
+23:53 <agd5f> done
+23:53 <+Bart_Massey> Still lots of possibilities, which is good.
+23:54 <+emmes> Bart_Massey: redo what?
+23:54 <+emmes> filling out doodle? already done :)
+23:54 <+Bart_Massey> Good.
+23:54 <+Bart_Massey> With four of us down, there are still a reasonable number of prospects.
+23:54 <+Bart_Massey> Hopefully the other four will grab it RSN and we can pick a time.
+23:55 <+Bart_Massey> keithp: any chance you could hit the link and fill this in?
+23:55 <+Bart_Massey> stukreit: same?
+23:56 <+Bart_Massey> is anholt or marcheu around today?
+23:56 <stukreit> done
+23:56 <+anholt> yeah
+23:57 <+Bart_Massey> still looking good!
+23:57 <+alanc> I see 5 members now, missing keithp, anholt & mherrb
+23:58 <+Bart_Massey> i think keithp may be the strongest constraint.
+00:01 <+alanc> so anything else to discuss while waiting for meeting time poll votes?
+00:01 <+Bart_Massey> 'k. Got to go. Somebody post the link to the list, and hopefully the remaining three will fill it out in the next day or so.
+00:01 <+Bart_Massey> Bye all!
+00:02 <+alanc> since the hours up, and no one has any more business, I'm ready to call this meeting adjourned -- any objections?
+00:03 <agd5f> +1
+00:04 <+alanc> next meeting time/date to be worked out via e-mail once the poll results are in
+00:04 <+alanc> thanks for coming all
+00:05 <michaellarabel> I'll be emailing you guys soon as I have more information on XDC (again, hopefully in next day or two)
+00:10 <+alanc> thanks
+00:11 <+emmes> thanks as well
+00:11 <agd5f> thanks
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/04-28.mdwn b/BoardOfDirectors/IrcLogs/2011/04-28.mdwn
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+
+Date is 2011-04-28, times are UTC+02.
+[[!format txt """
+23:00 <agd5f> hi everyone
+23:01 <+emmes> hey
+23:01 <stukreit> hello
+23:01 <+Bart_Massey> howdy
+23:01 <+alanc> good afternoon
+23:02 <+alanc> think we'll have plenty to talk about today
+23:02 <stukreit> yup
+23:02 <+anholt> hi
+23:03 <+alanc> mherrb sent regrets in advance, so that just leaves keithp to pipe up
+23:04 <+Bart_Massey> I'll send keithp a text.
+23:04 <+alanc> for those who haven't seen yet, GSoC projects were announced, 4 for X.Org http://www.google-melange.com/gsoc/org/google/gsoc2011/xorg
+23:04 <+keithp> afternoon
+23:04 <+anholt> I pinged him
+23:05 <+alanc> and EVoC got mentioned in a writeup of "where to go if GSoC rejected you" resulting in a flood of inquiries to the board, which I tried to all respond to with a form letter today since it looked like no one else had
+23:05 <+Bart_Massey> Is that why I suddenly got a bunch of requests?
+23:06 <marcheu> yeah Evoc was mentioned on the summer of code mailing list
+23:06 <+Bart_Massey> Thanks for the form letter response; I'll try to get more personal ones to anyone who managed to contact me directly shortly.
+23:06 <marcheu> Bart_Massey: there is one good project though, we can discuss it privately
+23:06 <marcheu> (for evoc)
+23:06 <+keithp> Bart_Massey: uh, not entirely necessary
+23:06 <+emmes> I thought we had 5 slots. But I think I remember that we only had 4 really good proposals.
+23:06 <stukreit> Interesting. I did not see any of these messages. Am I not on the board alias?
+23:06 <+alanc> http://blog.lydiapintscher.de/2011/04/25/not-accepted-into-gsoc-heres-what-to-do/
+23:07 <+Bart_Massey> marcheu et al: Yes, if you see any that look like we should actually take them, please let me know, as I am probably not the best judge and am defaulting to no.
+23:07 <marcheu> emmes: yes, but we had a good proposal which was not submitted (stayed in draft mode basically)
+23:07 <+emmes> thanks for answering, Alan!
+23:07 <+emmes> marcheu: ok
+23:07 <+Bart_Massey> marcheu: Why was it not submitted?
+23:07 <marcheu> Bart_Massey: the guy thought he had submitted it, but he hadn't
+23:08 <+Bart_Massey> Carol would probably fix that for you if you asked nicely, even now.
+23:08 <+Bart_Massey> Would definitely be the best plan if possible.
+23:08 <marcheu> hmm good point, I'll try to use my google-fu
+23:08 <+alanc> stukreit: didn't we get you added yet? mailman says agd5f is one of the admins for the board list, so he should be able to add you
+23:08 <+emmes> depends. if the slot is already reallocated to some other org, it isn't.
+23:08 <+emmes> trying is always a good idea, though.
+23:09 <stukreit> agd: please add me to the alias
+23:09 <+Bart_Massey> emmes: Carol has lots of things she can do; I'd definitely ask
+23:09 <agd5f> stukreit: which one? board@foundation.x.org?
+23:09 <stukreit> that one. What other ones are there?
+23:10 <stukreit> (lets take this offline)
+23:10 <agd5f> stukreit: ok
+23:10 <+alanc> thanks to marcheu for managing the project selection process & organizing our mentors for GSOC
+23:10 <+Bart_Massey> indeed!
+23:11 <+alanc> so michael larabel couldn't make it today, but sent XDC updates via e-mail
+23:12 <+Bart_Massey> Seems to me like he's doing great; I'd encourage anyone with concerns to contact him sooner rather than later.
+23:12 <+emmes> i'll see him personally on monday
+23:12 <+alanc> I think he needs us to give a thumbs up or down to the proposal to host at Illinois Institute of Technology for $1,369.80
+23:13 <+emmes> but I'll also send the excerpts of today's meeting to him (he's travelling right now)
+23:13 <+emmes> yes, exactly.
+23:13 <+Bart_Massey> +1
+23:13 <+alanc> which doesn't seem far off from what we've paid other venues I think
+23:13 <+emmes> +1
+23:13 <+Bart_Massey> (for funding the event)
+23:13 <stukreit> I'll catch up with him later, but is that the estimate for the whole event, or just a room rental?
+23:13 <+alanc> that's the room rental
+23:13 <+Bart_Massey> It's well within our budget, in any case.
+23:14 <+alanc> 12 September to 15 September is the dates he's proposing
+23:14 <+emmes> I think wifi is included as well afair. just catering is not.
+23:14 <+alanc> "This includes providing seating/chairs + tables for everyone + setup of WiFi. "
+23:14 <stukreit> need to work up the actual including food and any add-ons
+23:14 <agd5f> seems reasonable to me. we have to start keeping records of this stuff. when we pay for things like vendors or venues, we have to have proof that we've done our due-diligence
+23:14 <+alanc> right, but food can come later, need to reserve the venue first
+23:15 <+alanc> +1 for the venue booking
+23:15 <+Bart_Massey> alanc: Yes. If we find out something weird about the food later we can always cancel, but I find it unlikely.
+23:15 <+anholt> +1 to going ahead with IIT
+23:15 <stukreit> Is it a cancelable res? Is it a deposit?
+23:16 <+alanc> unknown, and michael isn't here to answer
+23:16 <+emmes> i'll ask him.
+23:16 <+alanc> (I believe he's supposed to be approx. 30000 feet over the atlantic right now)
+23:16 <+emmes> on the way to munich
+23:17 <+alanc> so I have 4 votes in favor of booking the IIT venue for XDC2011 for 9/12-15 - do the other 3 members want to vote yay, nay or abstain?
+23:17 <+anholt> high latency on the intel side here. (we're on some tin cans and we wish we had some string today)
+23:17 <stukreit> The ready-fire-aim approach has made it um interesting to answer the 13 pages of questions that the IRS has for us
+23:18 <stukreit> As requirement for the petition to become the organization we want to be.
+23:18 <stukreit> I will vote against this at this time
+23:18 <stukreit> -1
+23:18 <+alanc> so do we need to get more information before making these decisions? if so, can you provide that so we can get it from michael before the next meeting?
+23:18 <+alanc> i.e. is that really a request to table the decision until that information is provided?
+23:18 <stukreit> provide what
+23:18 <stukreit> I would prefer that
+23:19 <+Bart_Massey> A list of what you think we need to know.
+23:19 <+alanc> provide a list of the information we need
+23:19 <+Bart_Massey> I think Michael has provided a lot of information already; it's possible you've missed some of it because of email list issues.
+23:19 <stukreit> Start with some planning of what is needed to host a 3 day event for the expected number of people (50? 75?)
+23:19 <+keithp> sounds like we're still waiting on catering estimates
+23:19 <stukreit> Yes, that's a problem. I haven't been on the alias
+23:20 <stukreit> If someone wants to comfort me, please forward me Michaels most detailed email on the planning.
+23:20 <+Bart_Massey> There has been a *lot* of planning. The lack of catering estimates are not a show stopper IMHO: in the worst case we don't serve food at the event. Not end of world.
+23:20 <+emmes> keithp: seems michael only wanted to check catering if the venue itself is ok.
+23:20 <stukreit> I'm not assuming its not planned, I'm just responding to my lack of knowledge at this point.
+23:21 <stukreit> And talking to the lawyers for many hrs over the past week has sensitized me to the lack of records
+23:21 <+alanc> Stuart - you responded to one of his emails to board@foundation
+23:21 <+alanc> Re: XDS Location Proposal - Chicago
+23:21 <+emmes> he wrote that it's not a major issue, but quite some work to get reasonable proposals
+23:21 <+alanc> I'm assuming you've just lost the thread
+23:21 <+emmes> for the catering I mean
+23:21 <stukreit> I remember that, but there's this technical prob that I'm not seeing all the good stuff since
+23:22 <stukreit> I would like to slow this process down, and move on to the more time critical issue of the 1023, which needs to be filed tomorrow
+23:22 <+alanc> michael actually put together the most detailed proposal I've ever seen for an XDC
+23:22 <stukreit> fine and fine. forward it to me
+23:22 <+alanc> I was trying to get the quicker stuff out of the way before digging into the 1023
+23:23 <agd5f> if/when we come a 501c3, we our obligated to keeps records that prove we have made a reasonable effort to plan for and price any activities. I think michael's proposals will suffice.
+23:23 <+alanc> so lets call the XDC response favorable, but the formal vote tabled until the next meeting to get the required information
+23:23 <+Bart_Massey> We are +4 -1 on the motion to go forward. I'd prefer to just go ahead.
+23:25 <+Bart_Massey> Could the other three board members here weigh in?
+23:25 <+alanc> I didn't see votes from keithp or agd5f
+23:26 <+Bart_Massey> Sorry, right, other two board members
+23:27 <agd5f> +1 I guess
+23:27 <+emmes> stukreit: I just bounced the three most important mails from michael to you.
+23:28 <stukreit> Yes, thanks.
+23:28 <+alanc> I forwarded all of the thread that I had, including the original proposal writeup
+23:28 <+emmes> one has the reserveration confirmation included. i think that is the most important one (appart from the original proposal, for which an url is provided)
+23:29 <+Bart_Massey> So we already have the venue reserved for these dates?
+23:31 <+alanc> okay, so the vote is 5 in favor, 1 against, and keithp not voting? any more discussion or votes before we close the vote and tell michael to make the reservation?
+23:31 <stukreit> I've read thru it, it looks fine
+23:31 <+alanc> it didn't sound like it was already reserved in the mail I saw
+23:31 <+Bart_Massey> OK.
+23:32 <+alanc> stukreit: are you changing your vote to approve then?
+23:32 <stukreit> I will ask M. to name a few of the other places that he contacted, for comparison. This is something we need to start making record of.
+23:32 <+alanc> sounds reasonable
+23:32 <+Bart_Massey> I'm sure he'll be willing to do that. He's put in a tremendous amount of work so far.
+23:32 <stukreit> hmnn, be a curmudgeon or a flipflop. decisions decision. +1
+23:33 <stukreit> Yet another promise from me to followup on some thread
+23:33 <+emmes> stukreit: good point
+23:33 <+Bart_Massey> flipflop sounds more fun. flipflopflipflop :-)
+23:34 <+alanc> okay, vote is closed with 6 in favor, 0 against. emmes, please thank michael for us when you see him
+23:34 <+alanc> (I'd tell you to buy him a beer, but I don't want to spend another half hour authorizing the foundation to pay for that 8-) )
+23:34 <+Bart_Massey> indeed
+23:34 <+Bart_Massey> (to the first, not the second :-)
+23:34 <stukreit> I do have a point though. It is better for our outward appearance to plan things much more thoroughly than we have in the past. But we need to develop an attitude that planning is a good thing
+23:35 <+alanc> agd5f & stukreit: you now have the floor to discuss the 501(c)3/1023 work
+23:35 <+Bart_Massey> stukreit: planning is good, definitely
+23:35 <stukreit> ok. to start
+23:35 <+emmes> alanc: he'll get a beer from me in any case (or rather 2 or 3 or...)
+23:35 <stukreit> Does everyone have the email "Topics of Governance that arise from the 1023 Filing"
+23:36 <stukreit> Does anyone NOT have the email?
+23:36 <+emmes> ... checking...
+23:37 <stukreit> Does anyone need a minute more to read the first page?
+23:37 <+emmes> I don't remember reading the subject, but that shouldn't say anything...
+23:37 <stukreit> sent 1:34 PST
+23:37 <+alanc> it was sent about a half hour before the meeting
+23:37 <+keithp> I've got the mail.
+23:37 <+emmes> right. sorry. I have it.
+23:37 <+keithp> Bart_Massey: do you know if we have ever paid anyone for EVOC
+23:38 <stukreit> excellent question.
+23:38 <+Bart_Massey> My recollection is that we tried once, and it failed due to foreign funds transfer issues.
+23:38 <+Bart_Massey> I have no particular records on this.
+23:39 <+Bart_Massey> It seems to me like either we should close EVoC or someone besides me should take it over.
+23:39 <stukreit> Would you like to retry the payment? And is there only 1 instance of attempted payment?
+23:39 <+Bart_Massey> We have no records of who or when that even was. I may be misremembering it altogether. In any case, water under the bridge, I think.
+23:40 <+Bart_Massey> I'm really not feeling like I have time to manage it in the way it looks like it's going to need going forward.
+23:40 <stukreit> If you can find the person and make good on the promise, I think its worth doing so.
+23:41 <stukreit> Separate the one instance from your plan to do this going forward.
+23:41 <+Bart_Massey> If you'd like to dig through old Board minutes and try to figure out what happened, I'd be happy to talk to them. I'm pretty sure that no one's unhappy, or they would have contacted us again.
+23:42 <+keithp> We had one proposal from Kristof Ralovich
+23:42 <stukreit> Ok, I needed an answer to that, thanks. I would urge Bart (if you were the point person) to find the name and email of the person. Did they hold up their side of the plan?
+23:42 <+alanc> didn't he withdraw partway through?
+23:42 <+keithp> and one from Joshua Clayton
+23:43 <stukreit> Can we hold off on new proposals for now?
+23:43 <+Bart_Massey> I don't remember. I'm pretty sure Ralovich did a GSoC project at some point.
+23:43 <agd5f> well, at this point, we are telling the IRS that we haven't paid out, so if we do, we have to rewrite a lot of the 1023, so we need to sort this out today if we want to
+23:43 <+Bart_Massey> Joshua Clayton was not funded, IIRC.
+23:43 <+Bart_Massey> I think we haven't paid anyone.
+23:43 <+keithp> I don't recall ever writing any checks or doing any wire transfers, and I have no record of either as well
+23:43 <stukreit> I would like to see a message or exchange that ties this loose end.
+23:44 <+Bart_Massey> stukreit: I don't think it's going to happen at this point.
+23:44 <stukreit> right. btw, anyone who wishes, contact me about seeing all the financial activity since 2005.
+23:44 <+Bart_Massey> I'll have to admit that I'm finding it slightly ironic that our big barrier to ed nonprofit status is our one truly educational program. Sigh.
+23:44 <stukreit> Its not a barrier. We're going to say that we have not done one yet.
+23:45 <agd5f> we are also saying we plan to implement it going forward
+23:45 <+Bart_Massey> Fair enough.
+23:45 <stukreit> However, if we make the effort, we can tidy up the first attempt, and use it as a lesson for the future
+23:45 <+Bart_Massey> stukreit: I don't think it's a good lesson. :-)
+23:46 <stukreit> which is a lot of the tone of the 1023. and my signature goes to the IRS. (or I.R.S., I don't take this lightly)
+23:46 <+alanc> the lesson is clearly that making money appear is the easiest part of organizing something like GSoC & EVoC, and the rest is much harder
+23:46 <stukreit> So guys, when I hammer on you for more planning, more documentation, more comparable info on decisions, its because of this. I'll be the bad guy.
+23:47 <+Bart_Massey> Someone needs to!
+23:47 <+keithp> stukreit: that's why we keep you around
+23:47 <stukreit> So let's look at the email and go thru the 6 questions please
+23:47 <+emmes> well, it's not the only reason...
+23:47 <+emmes> stukreit: do you still require my bio, or did we settle that in the past? my brain doesn't remember...
+23:47 <stukreit> no I will not fix your computer
+23:48 <+alanc> emmes: looks like that's #4 in the list of questions
+23:48 <+emmes> yes, that's why I'm asking.
+23:48 <stukreit> Yes, we need it.
+23:48 <+emmes> ok. will do that.
+23:49 <agd5f> emmes: specifically your job title and education
+23:49 <+Bart_Massey> How do you want us to get all y'all postal addresses etc?
+23:49 <stukreit> The addendum, page 7.
+23:49 <+Bart_Massey> Shall we email them to you?
+23:49 <+alanc> what do you need for "Double check affiliations between xorg and directors" ? looks like the list of directors & officers is correct
+23:49 <stukreit> the usual way?
+23:50 <+Bart_Massey> Email it is. Working...
+23:50 <stukreit> ok, how about a vote that everyone who reviews it agrees
+23:50 <+Bart_Massey> +1
+23:50 <+anholt> agrees what? I've lost you.
+23:51 <+Bart_Massey> That the list of directors and officers is correct?
+23:51 <agd5f> alanc: we want to make sure there are no outstanding agreements between xorg (the organization) and any of it's directors
+23:51 <stukreit> that you have read the section and find it correct
+23:51 <+alanc> the lists on pg 5-8 of the addendum? +1 for it being right
+23:52 <+keithp> stukreit: looks right to me -- +1
+23:52 <+alanc> I'm not aware of any contracts or agreements other than the membership agreement, though I suppose we technically all made that agreement with the LLC
+23:52 <stukreit> We were asked from several directions whether any directors have bus relationships with each other or outside of the stated affiliations.
+23:52 <stukreit> my +1
+23:52 <stukreit> (4 more to go)
+23:52 <+anholt> ah. +1.
+23:53 <+alanc> there's certainly the whole intertwining of relationships between our employers (Oracle has agreements with Intel & AMD for instance, all 3 of which employ board members)
+23:53 <agd5f> +1
+23:54 <+emmes> +1
+23:54 <+Bart_Massey> But you as an employee have not entered into any agreements you have not disclosed, which while IANAL I think is the important thing
+23:54 <agd5f> alanc: that doesn't matter. Just between the Xorg foundation and it's directors
+23:54 <+anholt> stukreit: does "[no longer active in the organization]" just mean "doesn't have a role in the structure", or "is not a member"?
+23:54 <+anholt> page 10
+23:54 <stukreit> And in the future (further down in the email) we'll draft a conflict of interest policy.
+23:55 <+alanc> right, and I believe the bylaws explictly state we serve as individuals, not corporate reps
+23:55 <agd5f> anholt: everyone who ever was is still a member. It means no longer actively involved
+23:55 <stukreit> These are for former directors.
+23:55 <+alanc> I would expect many of those on pg. 10 is still a regular member, able to vote in elections
+23:56 <+alanc> Jim & Kevin occasionally pipe in on mailing lists or irc, haven't seen them contribute code in years though
+23:56 <+anholt> agd5f: we have an active/inactive distinction in the members list, and for example James McQuillan is "active".
+23:56 <stukreit> I was curious about it too. I'll send a message to Justin about it, because in my mind, many of those nla's could become active at any moment. sleeper hackers
+23:57 <+anholt> I hadn't looked into what sched G question 4 was about yet.
+23:57 <+Bart_Massey> I think this is making things more complicated than they need to be. AFAIK all IRS cares about is whether they're still part of governance... ?
+23:57 <stukreit> So, we need a written policy defining "active member"!
+23:57 <+Bart_Massey> I suspect all we need is to list these folks as "no longer active in X.Org governance" and call it good. Talk to Justin.
+23:58 <+anholt> Bart_Massey: thanks.
+23:58 <stukreit> bart: agreed. In general, I want to fill the remaining blanks, push the doc, and then keep it high in our minds as AI's for the board
+23:59 <+emmes> stukreit: I'll send you my bio and Egbert's address shortly.
+23:59 <stukreit> ok, so we have 7 +1's on question 1
+23:59 <stukreit> that fills in some blanks, way to go!
+00:00 <stukreit> moving on..
+00:00 <+emmes> hm, seems I don't have Egbert's address at hand :-( I'll phone him tomorrow
+00:00 <stukreit> I propose we make (2) a policy
+00:00 <stukreit> Please expedite.
+00:00 <+alanc> that we read the IRS form?
+00:00 <+Bart_Massey> Speaking of blanks, the 1023 I'm looking at in the email attachment appears to not be filled out at all. Is it just me?
+00:01 <+alanc> not just you
+00:01 <stukreit> damn, more trouble in pdf land
+00:01 <stukreit> will work on it.
+00:01 <+Bart_Massey> Will read it when I get it.
+00:01 <stukreit> If someone knows the compatibility issues wrt pdf readers, please help me offline.
+00:01 <agd5f> stukreit: whatever you did last time fixed it
+00:02 <stukreit> So "when you get it", please read the 1023. And whoever deals with the next election, please put this in the solicitation materials.
+00:02 <agd5f> but even then, the checkboxes always come up empty
+00:02 <stukreit> I don't think I can fix this right now.
+00:02 <stukreit> ok, Item (3), we just covered.
+00:02 <stukreit> Item 4
+00:03 <stukreit> and 5 both done
+00:03 <+Bart_Massey> It looks like you have a postal and email address for me. I think I'm done with 6?
+00:03 <agd5f> Does someone have Egbert's address?
+00:04 <+alanc> for Item 6, my paper mail address is already correct on pg. 5, and the lawyers should have my e-mail from the exchanges already
+00:05 <stukreit> if you haven't ever sent a message to the lawyers, please just shoot me a line so I can collect it into one. without thinking.. I like not thinking
+00:06 <+Bart_Massey> Nice. Google Contacts is down.
+00:06 <+emmes> agd5f: Egbert moved. Though it could be the same address, as it was in the same building.
+00:07 <agd5f> emmes: ok. you bio looks good. Thanks!
+00:07 <stukreit> emmes: irc says you are ~mhopf@charybdis-ext.suse.de
+00:07 <+emmes> eek
+00:07 <stukreit> should I submit mhopf@suse.de?
+00:08 <+emmes> yes, please.
+00:08 <+anholt> stukreit: I agree on current set reading the 1023, but it doesn't look that relevant to me for new board member orientation.
+00:08 <stukreit> Its a poor starting point, but the lawyers specifically suggested it. Don't call it "orientation" it isnt
+00:09 <+Bart_Massey> I don't have a current address for Egbert.
+00:09 <agd5f> anholt: it's more to get a idea of what we are responsible for doing as an organization and as directors
+00:10 <+Bart_Massey> It's fine to ask new Board Members to read the document. They'll survive it somehow. :-)
+00:10 <+Bart_Massey> Should probably also ask them to read the Bylaws.
+00:10 <stukreit> +1
+00:10 <+alanc> if they did we might finally get around to updating the bylaws
+00:10 <+anholt> yeah, I don't recall even reading the bylaws to start out with.
+00:10 <+alanc> we fail at many of them
+00:10 <stukreit> Ok, the open issues for tomorrow's filing are covered.
+00:11 <+Bart_Massey> Yeah, once this current ugliness is behind us I'll start working on proposed revisions to be voted in Chicago.
+00:11 <+Bart_Massey> Help appreciated as always. :-)
+00:11 <stukreit> The rest of the email talks about issues that have come up.
+00:12 <stukreit> This is not a file-and-forget process. We are committing to establishing written procedures and documented activites.
+00:13 <agd5f> regarding reading the 1023, if we tell the IRS we keep records of X and require Y for Z, we actually have to do it
+00:14 <stukreit> ok, we're past the hour, but I really insist to the point of asking a response email that..
+00:14 <stukreit> every board member read and comment on the Governance email.
+00:14 <stukreit> Because now we have a lot of Governance to do.
+00:14 <+Bart_Massey> I have read the email and commented on it in this meeting. Surely that suffices?
+00:15 <agd5f> e.g., we said we will be using commonly accepted practices for determining the cost of vendors or venues so we have to document that we did that
+00:15 <agd5f> there are a number of similar things as well
+00:16 <+Bart_Massey> Either don't say that, or be much more specific, or be prepared to say that taking quotes and selecting from among them is a commonly-accepted practice (which is what we do and I think is)
+00:16 <agd5f> Bart_Massey: right. but they want records that we did that
+00:17 <agd5f> not just some said they did on irc
+00:17 <+Bart_Massey> Which is why we're keeping minutes on IRC
+00:17 <agd5f> *someone
+00:17 <stukreit> We need a transcript or other record that shows the work
+00:17 <+Bart_Massey> Sorry, that's how our meeting minutes are recorded.
+00:17 <+Bart_Massey> It sounds like a surefire plan for making sure no one ever does anything to me.
+00:18 <agd5f> Bart_Massey: blame the IRS then
+00:18 <+emmes> so what would be sufficient?
+00:18 <+Bart_Massey> I have worked with a lot of 501(c)3 ed nonprofits; while I'm not suggesting we be cavalier here, I will suggest that the level of documentation at these other organizations has been reasonable, and the IRS has seemed fine with that.
+00:18 <+alanc> aren't the IRC logs transcripts?
+00:20 <+Bart_Massey> alanc: I think the suggestion is that whoever claims to have gotten an estimate also needs to provide sufficient paper to prove it. Which is usually what we do. We just haven't been good at collecting that paper.
+00:20 <stukreit> bart: I don't know if that anecdotal info proves anything. In talking to SFLC which generously gives us professional advice based on their wide view of non profit corp setup,
+00:20 <stukreit> this is what we're being told
+00:20 <+Bart_Massey> We can certainly do better. I'm just concerned that we realistically aren't interested in hiring a paid staff person to handle paper, and without that the level of documentation to be required may be too high.
+00:21 <agd5f> Bart_Massey: we just have to try a little harder. We don't have to go overboard, but no one even knows if we paid on on evoc, or what some of our checks were for. so we need a little better accounting is all.
+00:21 <stukreit> So, I will go back and ask how much documentation is needed, but it is surely more than we've been doing
+00:21 <+emmes> paper as in physical paper, or are pdfs ok (like the one michael sent us)? In the later case, one additional proposal should be good enough.
+00:21 <stukreit> And I'm not an accountant, which is a wee problem
+00:21 <+Bart_Massey> The problem is that documentation isn't a question of volume: it isn't measured in those units.
+00:21 <agd5f> emmes: digital is fine
+00:22 <stukreit> I would prefer digital stuff, and have 2 people hold copies
+00:22 <+emmes> ok, I'll go ask Michael. He'll surely understand.
+00:22 <+Bart_Massey> It's that we have to be able to document later that we did things in a reasonable fashion.
+00:22 <agd5f> right
+00:22 <+alanc> he talked to multiple venues, so it sounds like just documenting the quotes he got from each
+00:22 <+emmes> yep
+00:23 <+Bart_Massey> That *doesn't*, AFAIK mean that for example we have to get multiple bids on everything we buy. It just means we have to be able to show that we weren't paying stupid money or colluding with somebody somehow.
+00:23 <stukreit> he probably did. its just that we need to collect the info.
+00:24 <stukreit> let's not worry about slippery slope issues. let's just start with the issue at hand. the next conference. I am optimistic that michael can furnish all the info we need to keep.
+00:24 <+Bart_Massey> If Michael got multiple bids and has the info handy, we'd love to have it. If all he has is the investigation he reported, this should nonetheless be sufficient. We just have to make sure his emails are archived somewhere.
+00:24 <stukreit> and going forward, we just have to be concious of this and ask ourselves if we're doing the right thing.
+00:24 <+Bart_Massey> Yep.
+00:25 <+Bart_Massey> BTW, HUGE HUGE HUGE thanks to stukreit and agd5f for finally pushing this all through.
+00:25 <+Bart_Massey> Very impressive.
+00:26 <stukreit> your welcome. when you finally get to read the filled-out 1023, you will get a sense of the completeness of the process.
+00:26 <+emmes> yes. all this paper stuff looks awfully complex to me.
+00:26 <+alanc> yes, thanks much
+00:26 <agd5f> Justin just sent the updated versions of the docs. I'll foward to the board
+00:26 <stukreit> Its not like the IRS has never seen an org like us before. We need to treat fair questions with due respect.
+00:26 <+alanc> anything else we need to discuss today?
+00:27 <stukreit> not from me.
+00:27 <+emmes> i'm fine
+00:27 <+alanc> thanks everyone for sticking around an extra half hour
+00:27 <+Bart_Massey> Bye all!
+00:27 <stukreit> bye!
+00:27 <agd5f> thanks everyone!
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/05-12.mdwn b/BoardOfDirectors/IrcLogs/2011/05-12.mdwn
new file mode 100644
index 00000000..85f532aa
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/05-12.mdwn
@@ -0,0 +1,82 @@
+
+Date is 2011-05-12, times are UTC+02.
+
+Due to anti-spaming policies, the word insur*ance had to be crippled.
+[[!format txt """
+23:01 <+mherrb> hi
+23:01 <+emmes> hey all
+23:01 <+alanc> good afternoon/evening
+23:02 <stukreit1> hi
+23:06 <agd5f> hello
+23:06 <+alanc> so do we have 501(c)3 news?
+23:07 <agd5f> alanc: it's in teh IRC hands now
+23:07 <agd5f> IRS even
+23:07 <stukreit1> one detail: I just wrote a $850 check to reimburse SFLC for the filing fee
+23:08 <+alanc> sounds like a good thing to have done
+23:08 <+alanc> do we need to formally vote on it for the record?
+23:08 <stukreit1> and Justin (our rep at sflc) insists that we get it together with the conflict of interest and other policy statements
+23:09 <agd5f> yeah. we should get that going
+23:09 <stukreit1> I don't think there's anything to vote on. Its a neccessary part of the 1023
+23:09 <+alanc> Bart had some bylaw updates to propose as well, but isn't here yet
+23:09 <stukreit1> I'll get a bit of boilerplate from Justin. He's here to help
+23:10 <+alanc> (are keithp & anholt actually around btw? I know keith was here earlier and have seen everyone else talk since 2pm)
+23:10 <+anholt> here
+23:11 <+alanc> so if we're done with that, XDC plans look to be shaping up well
+23:11 <stukreit1> Why don't we make it a policy for BoD people to say Hi so that their presences is recorded on these transcripts
+23:11 <stukreit1> (or at least ask nicely)
+23:12 <+keithp> hi
+23:12 <+alanc> $260 for the insur*ance seems reasonable
+23:13 <stukreit1> That's for a specific 3 day event
+23:13 <+alanc> yes
+23:13 <+alanc> do we need a general year round insur*ance plan?
+23:14 <+emmes> btw - can anybody explain to me what exactly this insur*ance is all about?
+23:14 <+emmes> I'd assume that we typically don't require this in Europe - and thus it's rather unknown to me...
+23:14 <+alanc> in the US, if you exist, you are at risk of being sued, and insur*ance helps foot the bills if you are
+23:14 <stukreit1> I don't know, but personal liability for $2M is about that much for a year. (e.g. to cover my home construction)
+23:15 <stukreit1> I guess I'll call my ins agent to see if its easy to understand. I have to call him anyway because he messed up my car coverages
+23:15 <+alanc> presumably it's mainly to cover something like someone tripping over a powercord on the stairs and breaking their legs
+23:15 <stukreit1> then twisting the cord around their neck, then falling down the stairs, then...
+23:15 <+emmes> understood. I know this type from car insur*ances.
+23:18 <+alanc> so is there anything else we need to discuss?
+23:18 <+emmes> For XDC: due to the unclear situation regarding travel funding after the attachmate takeover
+23:18 <+mherrb> since we only do one physical event per year a specific insur*ance for those events is probably cheaper than an annual global one.
+23:18 <stukreit1> I still haven't done anything about the Intel $15k donation. Need to work on that.
+23:19 <stukreit1> I'll make an inquiry.
+23:19 <+emmes> I'd like to ask whether the board could in principle agree in travel funding for me, depending on the situation in september...
+23:19 <stukreit1> +1 for your travel
+23:19 <+mherrb> +1
+23:19 <agd5f> +1
+23:20 <+alanc> if they will pay, thats preferred, but if not, +1 for us paying
+23:21 <+emmes> ok, great. It's just me asking early so I can make travel arrangements while flights are still cheap
+23:21 * alanc very much understands the fun and uncertainty of having your employer bought
+23:21 * emmes sighs
+23:22 <+anholt> +1
+23:24 <+alanc> so anything else for today's meeting?
+23:24 <+mherrb> we got no serious evoc submissions, right?
+23:25 <agd5f> none that I saw
+23:25 <+emmes> not exactly
+23:26 <+emmes> the sarcast in me wants to say: as soon as they saw that this is actually work...
+23:26 <+alanc> there also seemed to be some confused into thinking we'd fund general projects, not just X ones
+23:27 <+alanc> the only really serious evoc project proposal I saw was the one marcheu got google to pick up because it was originally submitted to GSoC then lost
+23:27 <+emmes> the wording in the blog post was pretty specific, so that cannot be the source.
+23:28 <+alanc> yeah, not sure if someone just copied the list and not the info from that to pass around or if people just failed to read
+23:29 <+mherrb> google translate can also introduce some mis-understandings
+23:29 <marcheu> alanc: some students just think "money" and don't read through things...
+23:31 <marcoz> alanc, saur.... (vikash's friend) didn't get anything submitted for evoc?
+23:31 <+alanc> I've seen at least one of the GSoC students (vikash) very active on #xorg-devel
+23:32 <+alanc> I don't remember seeing anything - it might be stuck in the non-subscriber moderation filters if he sent one
+23:32 <+alanc> having no firm deadline also allows students to put off actually submitting
+23:32 <marcoz> good on vikash; ok on saur... . do you know if emeric has been active on the dri/mesa list?
+23:32 <marcoz> yea, i'm hoping vikash and he are able to work at the same time; to help keep them motivated
+23:33 <marcoz> i won't hog up the channel here.
+23:33 <+alanc> I don't know off hand, I personally don't watch the dri/mesa stuff as closely as xorg
+23:34 <marcoz> has he been active on the xorg-devel? he's still got finals so I'm not expecting yet...
+23:42 <+alanc> sorry, don't remember off hand - certainly not as memorably vocal as vikash
+23:42 <+alanc> so it sounds like we're done for today, since no one has had anything new to bring up for the last 10 minutes
+23:42 <+keithp> sounds about right to me
+23:43 <+mherrb> agreed
+23:43 <+emmes> +1
+23:43 <stukreit1> +1
+23:44 <agd5f> +1
+23:44 <+alanc> thanks all for coming - see you on May 26
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/05-26.mdwn b/BoardOfDirectors/IrcLogs/2011/05-26.mdwn
new file mode 100644
index 00000000..9278c3df
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/05-26.mdwn
@@ -0,0 +1,146 @@
+
+Date is 2011-05-26, times are UTC+02.
+
+Due to anti-spaming policies, the word insur*ance had to be crippled.
+[[!format txt """
+23:00 <+alanc> good afternoon
+23:01 <+emmes> hey
+23:01 <agd5f> hello
+23:07 <+mherrb> hi
+23:08 <+emmes> seems a bit slow today, doesn't it?
+23:08 <+alanc> yes
+23:08 <+alanc> keithp mentioned vacation
+23:09 <+alanc> no sign of anholt or barts
+23:09 <+alanc> I haven't seen stukreit in the office today
+23:11 <+alanc> we did get mail from michael about the conference, everything sounded like it was going well there
+23:11 <+Bart_Massey> Sorry for my lateness
+23:12 <+alanc> you didn't miss anything except roll call
+23:12 <+Bart_Massey> cool. what's current business?
+23:13 <+alanc> other than acknowledging Michael's progress, I don't know of anything more to say about XDC
+23:13 <+alanc> anything 501(c)3 related we need to discuss?
+23:14 <agd5f> alanc: it's in the IRS's hands now. we just have to wait
+23:15 <agd5f> we need to adopt a conflict of interest policy at some point
+23:15 <+alanc> we should at some point start the review of bylaw changes we want to make, including the ones suggested by it
+23:15 <+Bart_Massey> Good point; that's probably my job.
+23:16 * alanc has been failing to keep track of our to-do list unfortunately
+23:16 <+Bart_Massey> Please remind me again next meeting, when this academic year is winding down.
+23:16 <+Bart_Massey> I also need to organize the Book Sprint if there's going to be one.
+23:16 <+Bart_Massey> My belief is that the date for XDC 2011 is pretty much set in stone at this point, correct?
+23:17 <agd5f> that's my impression as well
+23:17 <+alanc> I think so
+23:17 <+Bart_Massey> OK, then it's time to get the invites out.
+23:17 <+Bart_Massey> I would love to have any help anyone would offer with figuring out who to invite, and with logistics.
+23:18 <+alanc> what is the book sprint trying to produce? a guide for developers/contributors to Xorg?
+23:18 <+Bart_Massey> Yes, specifically new developers/contributors
+23:19 <+alanc> so probably want to look at the work marcheu has already done, and include him
+23:19 <+Bart_Massey> Yeah, that's a no-brainer
+23:19 <+Bart_Massey> Although I do want to make sure it doesn't turn into just a device-driver-writer thing.
+23:19 <+emmes> I guess Michael would like a definite statement for the insur*ance. And I would assume all board members are ok with his numbers.
+23:20 <+Bart_Massey> I think one of the most important areas where we're having trouble is recruiting folks who can architect X apps
+23:20 <+alanc> and marcoz probably knows our existing docs best at this point to know what we can pull in or link to those
+23:21 <+Bart_Massey> It wants to be short (< 30 pages) and provide a good introductory narrative for a broad range of folks, plus pointers to and interpretive help with resources
+23:21 <+Bart_Massey> At least, that's what I think; we'll finalize the plan at the sprint.
+23:22 <+Bart_Massey> I think Matt Dew is also an easy invite. A bunch of PDXers; keithp, cworth, jamey, josh
+23:22 <+Bart_Massey> Alan, obviously :-)
+23:22 <+Bart_Massey> I'm hoping to have about 8, so I figure 12 is a good invite target
+23:22 <+Bart_Massey> At least for the first round
+23:23 <+alanc> if you wanted to cover the build system, Gaetan might be good too
+23:23 <+Bart_Massey> Good suggestion
+23:24 <+alanc> emmes: for the insur*ance, it looked like the quote from the institute recommended provider was $261.75, and the alternative provider was $208.17, so in the same general range
+23:25 <+Bart_Massey> I'm going to look into pricing for the guy/org who ran our book sprints for GSoC; if it's reasonable I'll come back to the Board to talk it over. Otherwise, I think I can run it myself.
+23:25 <+alanc> Bart_Massey: sounds good
+23:26 <+Bart_Massey> Anybody have email addrs for marcoz and gaetan handy off the top of their heads?
+23:26 <marcoz> just lemme know how I can help.
+23:26 <+alanc> should we vote on approving the XDC insur*ance purchase today? unfortunately, stukreit's not here to remind us of the details we require for spending
+23:26 <+Bart_Massey> marcoz: thanks!
+23:27 <+alanc> Bart_Massey: Matt Dew <marcoz@osource.org>, Gaetan Nadon <memsize@videotron.ca>
+23:28 <+alanc> (not that I've added those to a bunch of doc bugs this week or anything)
+23:28 <agd5f> alanc: the insur*ance looks good to me
+23:28 <marcoz> marcoz@osource.org, memsize@videotron.ca
+23:28 <+Bart_Massey> Oh, sorry; I forgot marcoz was Matt :-)
+23:28 <+Bart_Massey> Thanks
+23:28 <marcoz> there's too many Matts. had to change handles. :)
+23:28 <+Bart_Massey> :-)
+23:29 <+alanc> just got email from stukreit: "Sorry for missing this meeting. I have nothing to report re. treasury or incorporation papers."
+23:31 <stukreit_> hey
+23:31 <+Bart_Massey> Greetings!
+23:31 <+alanc> and there he is
+23:31 <stukreit_> surprized myself, made this thing work. anyway, hi
+23:32 <marcoz> what time duration are you thinking for the book sprint?
+23:33 <marcoz> 1/2 day. a couple days... ?
+23:33 <+Bart_Massey> two full days, either just before or just after xdc
+23:33 <+Bart_Massey> That might be overkill, but that just means we get to lounge around more :-)
+23:33 <+alanc> stukreit_: we have two quotes for the XDC event insur*ance now from Michael - is there anything else we need before voting to approve it? (and which do we want to approve? the original $261.75 or the alternative $208.17?)
+23:34 <marcoz> there's a few other things we could discuss if we have extra time. :)
+23:34 <+Bart_Massey> marcoz: What's up?
+23:35 <stukreit_> 2 quotes are good. if there's no difference in paperwork, let's take the cheaper one.
+23:35 <marcoz> Hi Bart_Massey. just lots of documentation....
+23:35 <+alanc> marcoz: discuss now or during the book sprint?
+23:36 <+Bart_Massey> Also, discuss as part of the Board mtg or thereafter?
+23:36 <marcoz> i don't want to intrude into the board meeting.
+23:36 <stukreit_> I hope this is the start of a discipline, where the responsibility for planning things
+23:36 <+Bart_Massey> As a matter of procedure, I'll move to adjourn, and we can then camp and talk about documentation
+23:36 <stukreit_> includes the legwork for getting the quotes. It was hard to get this to happenthe first time
+23:37 <stukreit_> but now its on record as how things are to be done.
+23:37 <+Bart_Massey> Move to adjourn
+23:37 <stukreit_> end-soap-box
+23:37 <agd5f> seconded
+23:37 <stukreit_> +1
+23:37 <+mherrb> +1
+23:38 <+emmes> +1
+23:38 <+Bart_Massey> Thanks all!
+23:39 <agd5f> whoops. were we gonna vote on the insur*ance?
+23:39 <+Bart_Massey> marcoz: So what's up?
+23:39 <+Bart_Massey> Oh. Oops
+23:39 <+Bart_Massey> Motion to reconvene :-)
+23:39 <agd5f> seconded
+23:40 <stukreit_> +1 on cheaper insur*ance quote
+23:40 <+Bart_Massey> Someone wanna move to do some particular thing on the insur*ance? stukreit_?
+23:40 <stukreit_> ""
+23:40 <+Bart_Massey> Stuart moves to take the cheaper quote. Seconded.
+23:40 <+alanc> +1
+23:40 <agd5f> +1
+23:41 <+Bart_Massey> mherrb, emmes, agd5f: We need one more vote :-)
+23:41 <+emmes> +1
+23:41 <stukreit_> wheee
+23:42 <+Bart_Massey> Move to readjourn. :-)
+23:42 <agd5f> re-seconded
+23:43 <marcoz> i've got little things all over the place, but the big one pertinent here would be what needs to be done before the book sprint to help it go smoothly.
+23:43 * Bart_Massey pretends alanc calls for "opposed?" and no opposition is heard
+23:43 <+Bart_Massey> marcoz: That's a great question
+23:44 <stukreit_> marcoz: is there a ptr in this transcriptto to the book sprint topic
+23:44 * alanc heard no opposition
+23:44 <marcoz> stukreit, ?
+23:44 <+Bart_Massey> stukreit_: we talked about it, yes...
+23:44 <stukreit_> I'll read about it in the minutes..
+23:45 <+Bart_Massey> The way that the book sprints I've played in were run, it was considered a bad idea to do too much advance planning; kind of misses the point
+23:45 <+Bart_Massey> But we need to have a really clear idea of the overall product goals
+23:45 <+Bart_Massey> And we need to have the right group of people in the room to meet those goals
+23:45 <+mherrb> +1 on the cheaper assurance
+23:46 * Bart_Massey notes that while technically the motion was already passed and the meeting adjourned, the extra vote is good have on record
+23:46 <marcoz> ok. does any of the existing documentation need to be organized so people can find things if they need to?
+23:46 <+Bart_Massey> Uh, yeah, that would be good, but I thought you'd already done that. :-)
+23:46 <marcoz> I'm working on that, but there's a _LOT_ to do. :)
+23:47 <marcoz> duplicate and contradictory stuff all over (in the wiki)
+23:47 <+Bart_Massey> You have a good point; maybe a secondary goal of this sprint would be to do some group reorg of the existing online docs to the extent that we need to to make the book easier to write
+23:47 <stukreit_> I'm checking out now. bye all.
+23:47 <marcoz> is the book sprint mainly for driver devs or any new contributor to come up to speed in any area of X?
+23:47 <+Bart_Massey> bye!
+23:47 <marcoz> bye
+23:48 <+Bart_Massey> But I want to make careful that we don't let it devolve into a librarian sprint---we should have one of those too, but I won't organize it :-)
+23:48 <+Bart_Massey> marcoz: Any new contributor.
+23:48 <+Bart_Massey> I specifically am concerned about new contributors to apps and libraries, since that's one of our most needy areas IMHO
+23:48 <marcoz> agreed, not a librarian sprint. i just don't want people to have to spend 20 mins looking for 'something they kinda rememeberd but cant find now'
+23:49 <+Bart_Massey> Device drivers are perceived as both sexier and easier (!) as near as I can tell
+23:49 <marcoz> so we should identify in advance the most pressing needs/areas
+23:49 <+Bart_Massey> Yeah, we need to write a list of goals for the book.
+23:50 <+Bart_Massey> I can work on that, and post the result to the X.Org list for comments when I get a chance. I'm handicapped by the fact that I haven't been keeping up with the X.Org list lately, though. :-) Is there an RSS feed somewhere?
+23:51 <marcoz> i actually started trying to do a Xorg podcast kinda like Jon Master's kernelpodcast. that didn't go far. way too much to keep up with...
+23:52 <+Bart_Massey> Time is fleeting, for sure...
+23:52 <marcoz> impromptu meeting.
+23:52 <marcoz> you guys be here a while?
+23:52 <+Bart_Massey> I've got to bail in a couple of minutes.
+23:53 <+Bart_Massey> Let's chat sometime next week or week after...
+23:53 <+Bart_Massey> -oo?
+23:53 <marcoz> ok.
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/06-09.mdwn b/BoardOfDirectors/IrcLogs/2011/06-09.mdwn
new file mode 100644
index 00000000..3c2194c8
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/06-09.mdwn
@@ -0,0 +1,53 @@
+
+Date is 2011-06-09, times are UTC+02.
+
+Due to anti-spaming policies, the word insur*ance had to be crippled.
+[[!format txt """
+23:00 <+alanc> hello
+23:00 <agd5f> hi
+23:00 <+keithp> afternoon
+23:01 <stukreit_> hi
+23:01 <+Bart_Massey> Howdy
+23:01 <+emmes> good evening
+23:03 <+alanc> mherrb sent regrets earlier today
+23:04 <+alanc> that leaves anholt missing
+23:05 <+alanc> I haven't seen any further requests for us to do anything for XDC since we approved the insur*ance at the last meeting
+23:05 <+alanc> agd5f: any news from the lawyers?
+23:05 <agd5f> alanc: nope
+23:05 <stukreit_> alanc: nope
+23:06 <+alanc> though we need to get working in parallel on the bylaw updates and policy writing that we already know about
+23:06 <+Bart_Massey> Yeah.
+23:06 <+Bart_Massey> It's Finals Week here.
+23:06 <stukreit_> I am expecting them to send me some boilerplate material to start the conversation
+23:06 <+Bart_Massey> Give me another week :-)
+23:07 <+alanc> I'm still confused where May went - I think I blinked and it was gone, and my todo list was simply longer
+23:07 <+Bart_Massey> me too
+23:08 <stukreit_> it was too cold to be May, and June is turning out the same. I want a do-over for the start of summer.
+23:08 <+keithp> I think it washed down the river
+23:09 <+alanc> haven't seen any of the people who asked us about EVoC come back, not looking like we'll have applicants there
+23:09 <+alanc> is there any other business we need to discuss?
+23:09 <+Bart_Massey> Not that I'm aware of.
+23:11 <+Bart_Massey> Move to adjourn.
+23:11 <stukreit_> +1
+23:11 <+alanc> I guess we're still waiting for catering quotes from Michael for XDC
+23:12 <stukreit_> oh- we were supposed to start getting the invitations out
+23:12 <+alanc> you mean announcements?
+23:12 <stukreit_> That's a timely thing. Does Michael or one of us own it?
+23:12 <stukreit_> yes
+23:12 <+alanc> would be good to do in the next couple of weeks, since that will give 3 months notice
+23:13 <+alanc> I think the organizers have previously done the announcement by e-mail to xorg-announce/-devel/etc.
+23:13 <+alanc> nothing fancy - and Michael's already sort of announced on phoronix.com
+23:13 <stukreit_> the word "invitation" was used in the transcript from last meeting. perhaps in reference to the book project?
+23:14 <+Bart_Massey> Yeah.
+23:14 <+Bart_Massey> Will get to that next week also.
+23:14 <+alanc> oh, yeah, that was Bart inviting people for the book sprint days
+23:16 <+keithp> we sometimes need to provide 'invitations' for people outside the US as a part of the visa process too
+23:17 <+alanc> right, but those we need to get pinged by the visitor to know who needs them
+23:18 <+alanc> anyways, I'll mail michael to suggest XDC mail to xorg-announce/etal., and then I think we can go back to adjourning the meeting, unless there's anything else
+23:20 <+alanc> +1 to adjourn
+23:22 <+emmes> also nothing else from my side +1
+23:22 <agd5f> +1
+23:23 <+Bart_Massey> Bye all!
+23:23 <+alanc> bye
+23:23 <+alanc> thanks all for coming, see you in two weeks
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/06-23.mdwn b/BoardOfDirectors/IrcLogs/2011/06-23.mdwn
new file mode 100644
index 00000000..979802a1
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/06-23.mdwn
@@ -0,0 +1,119 @@
+
+Date is 2011-06-23, times are UTC+02.
+[[!format txt """
+23:00 <keithp> afternoon
+23:00 <matthieu> hi
+23:00 <+alanc> hello
+23:00 <+Bart_Massey> howdy
+23:01 <stukreit_> hi
+23:01 <+Bart_Massey> keithp:ca
+23:01 <+Bart_Massey> keithp: Cat Allman says hi
+23:01 <+Bart_Massey> keithp: Are you still in France?
+23:01 <+alanc> mhopf sent regrets in direct mail
+23:01 <keithp> nope, home again!
+23:02 <+Bart_Massey> Welcome back!
+23:02 <+alanc> are anholt or agd5f around?
+23:02 <keithp> anholt is off with family today
+23:02 <agd5f> hi
+23:03 <+alanc> so we have at least two agenda items for XDC
+23:03 <+alanc> there's the travel funding request for Martin, one of the nouveau developers who has offered to talk about nouveau
+23:04 <agd5f> +1 to funding him
+23:04 <+alanc> his estimated cost was ~776€ / $1100
+23:04 <mupuf> hi, I'm martin
+23:05 <+alanc> welcome martin
+23:05 <mupuf> thanks :)
+23:05 <+alanc> sounds like a good one to me too
+23:05 <stukreit_> +1 to fund
+23:05 <+Bart_Massey> +1
+23:05 <+alanc> +1
+23:05 <matthieu> +1
+23:05 <keithp> +1
+23:06 <+alanc> and mhopf sent his support in his message about not being able to make it today, so it sounds as close to unanimous as we can get
+23:08 <+alanc> mupuf: your request is approved - stukreit can help explain to you what sort of receipts we'll need for reimbursement of expenses and work out details of the payments
+23:08 <agd5f> mupuf: let us know if you need an invitation as well for visa purposes
+23:08 <mupuf> alanc: thanks a lot! I'll contact him privately when you are done with the board
+23:09 <+alanc> the other XDC item was the catering expenses which michaellarabel & stukreit had exchanged e-mail about
+23:09 <mupuf> agd5f: Should be fine, no need for Visas to go to the US from France
+23:09 <stukreit_> mupuf: Please save receipts for air, hotel, ground transport, etc. If you're well prepared with a final figure, I can give you a check in $US currency at the conference.
+23:09 <+alanc> mupuf: you can also reach him at the email address listed on http://www.x.org/wiki/BoardOfDirectors
+23:10 <+Bart_Massey> You don't need a Visa or a visa either :-)
+23:10 <mupuf> stukreit_: Ok, perfect. I'll prepare everything so as we can sort everything out at the conference
+23:10 <mupuf> alanc: ok, thanks
+23:10 <stukreit_> A rounded figure will be acceptable.
+23:11 <mupuf> stukreit_: ok, perfect :) (no need to chase for cents)
+23:11 <stukreit_> bart: my wife starts at Visa on monday. free cards for everybody! (not)
+23:11 <+Bart_Massey> lol
+23:13 <+alanc> so the last e-mail I saw on the catering was that stuart was waiting for some clarifications from IIT - did we get those? do we have close enough figures to be able to vote today?
+23:14 <stukreit_> no answer from them. yawn. I'm willing to go on trust with this, they can't be totally crazy, can they?
+23:16 <+Bart_Massey> Unlikely. +1 for going ahead with the catering
+23:16 <+alanc> do you remember the approximate costs? I believe the quote was assuming food for 70 people, right?
+23:17 <stukreit_> it was the usual, $5 to $15 per person each snack depending on the treats.
+23:18 <+alanc> yes, with the usual unfortunate effect of the healthy fresh fruit being a lot more expensive than sugary baked treats
+23:18 <stukreit_> no alcohol on that. We might ask them (or not ask them) if we can drag a few cases of beer in.
+23:19 <+alanc> michael was also going to look into the usual offsite evening dinner/drinking after we nailed down the daytime catering too
+23:19 <michaellarabel> Hi, around now.
+23:20 <michaellarabel> Right, for offsite dinner still looking at that and basically just looking for any further guidance what types of places are acceptable per aforementioned concerns about dietary restrictions of some.
+23:21 <+alanc> so did anyone else have anything they wanted to discuss on the catering for the conference breaks? or are we ready to vote?
+23:21 <michaellarabel> And in terms of bringing a few crates of beer, i think the room agreement said that alcohol can be provided by the catering company, but it's likely just crap beer, so I'd likely ignore it anyhow.
+23:21 <+alanc> does it ban byob?
+23:21 <stukreit_> I'm ready to vote my +1, and I'm the most curmudgeonly one here.
+23:22 <agd5f> +1 for catering
+23:22 <matthieu> +1
+23:22 <keithp> +1 from me
+23:22 <michaellarabel> alanc: If I remember the verbage correctly, it would ban byob, but it's something I personally would at least ignore. If bringing in like barrels/kegs at a time, that could be another story.
+23:22 <+Bart_Massey> +1
+23:22 <stukreit_> alanc: question one is do they prohibit b, answer is apparently no.
+23:22 <+alanc> +1
+23:23 <stukreit_> +1
+23:23 <+alanc> not that we usually have too much drinking inside the meeting room itself, mostly hanging out in bars after
+23:24 <+alanc> looks like all members have voted in favor of the IIT catering
+23:24 <matthieu> the last 2 pages of the excel sheet seem to place heavy restrictions on alcohol on campus.
+23:24 <michaellarabel> matthieu: I'll take a look again and my interpretation. Most American places though for their legal verbage always sound overly restrictive for legal reasons.
+23:25 <+Bart_Massey> I'm fine with limiting drinking to with offsite dinner in the evenings. Better than fine, actually, given some of the reports I heard from last year :-)
+23:25 <+alanc> as for guidance towards places for food, I think as long as they have options for people who don't eat meat at all, or who don't eat specific types of meat (pork, etc.), it should be fine
+23:25 <stukreit_> just so we know ahead of time. We dont _have_ to do it.
+23:25 <agd5f> a lot of restaurants in Chicago are byob
+23:26 <matthieu> Bart_Massey: afaik all alcohol drunk in Toulouse was drunk outside of the university :)
+23:26 <+alanc> I think we went to a seafood place in Portland, but it had salads & pasta for the vegetarians, and you probably remember the restaurant in Toulouse as well as I do
+23:26 <michaellarabel> ag5f: Yes, lots of places are BYOB for free or they will charge like a $2 'corkage fee' if bringing in your own wine/beer.
+23:26 <keithp> matthieu: and that was an impressive amount :-)
+23:26 <jcristau> matthieu: we only drank water in toulouse
+23:26 <agd5f> I'd say lets keep the drinking to the bars so we don't get kicked out of our own conference
+23:26 <+alanc> there was coffee and juice in the basement in toulouse
+23:27 <michaellarabel> alanc: http://www.moescantina.com/private_booking.htm so would a menu like that be acceptable in your view?
+23:27 <+alanc> the overindulgence was long after the university had locked the doors for the night and the attendees were out on the town
+23:28 <+Bart_Massey> cool
+23:28 <michaellarabel> Bart: had you figured out your book sprint stuff yet?
+23:28 <+Bart_Massey> anyway, let's go with it. I really don't care what we do, as long as I don't have to think about it any more :-)
+23:28 <+Bart_Massey> michael: no :-(
+23:28 <+Bart_Massey> I've been in survival mode for the last couple of weeks.
+23:28 <+Bart_Massey> I'll work on it after OSBridge finishes tomorrow
+23:29 <+alanc> michaellarabel: yes, that looks like it has a safe mix to me, with plenty of veggie options
+23:29 <+alanc> and kosher-ish if you don't require actual rabbinical supervision
+23:29 <marcoz> Bart: let me know if/how I can help with the book sprint stuff.
+23:30 <michaellarabel> that restaurant looks like it would also meet the price requirements and the downtown location is in a very nice area with many other bars around for afterwards. I also have one contact at that particular restaurant as well to hopefully work out some deal.
+23:30 <+Bart_Massey> marcoz: You can indeed. Let me draft you an email here in a little bit. THanks much
+23:30 <marcoz> Bart_Massey, cool and you're welcome.
+23:31 <+Bart_Massey> Well, I'm going to go unless we have other pressing business... ?
+23:32 <+Bart_Massey> Good to talk to all of you aga
+23:32 <+Bart_Massey> in
+23:32 <stukreit_> no bznss, but I heard from the lawyers that 1) Karen has moved on to gnome.org, and 2) its taking a long time to get boilerplate for conflict of interest dogs.
+23:33 <stukreit_> (docs)
+23:35 <marcoz> conflict of interest? is that just standard paperwork now?
+23:36 <stukreit_> If you have a standard doc, please send it on!
+23:36 <marcoz> no I mean conflict of interest here sounds strange. I guess I wasn't expecting that in the OSS world.
+23:38 <stukreit_> Most of us are employees of companies that have an interest in what we do.
+23:38 <agd5f> marcoz: it's mostly to keep the foundation from doing shady things
+23:38 <agd5f> there are some related sections in out bylaws, but the lawyers would rather see a formal doc
+23:38 <+alanc> marcoz: part of establishing that we are worthy to be a non-profit charity and not just acting as a front for a for-profit corporation
+23:38 <agd5f> *our
+23:39 <marcoz> ah gotcha.
+23:39 <marcoz> i apparently am stuck in the past. i forget all the business interests.
+23:40 <marcoz> and human nature. lol
+23:41 <+alanc> well, the IRS sees all these big company names on http://www.x.org/wiki/BoardOfDirectors and wants to make sure we're acting properly
+23:42 <+alanc> since clearly they don't know how hard it would be to get the corporate overlords at Intel & AMD to agree to conspire on anything
+23:43 <stukreit_> you can throw Oracle into that clash of titans too
+23:44 <+alanc> I'd have used Oracle & Red Hat as an example, but there's no Red Hat folks left on the board
+23:45 <+alanc> anyways, I guess we're effectively adjourned now, since no one piped up when Bart asked before leaving
+23:47 <+alanc> thanks for coming everyone, see you in two weeks
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/07-07.mdwn b/BoardOfDirectors/IrcLogs/2011/07-07.mdwn
new file mode 100644
index 00000000..2719a94c
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/07-07.mdwn
@@ -0,0 +1,105 @@
+
+Date is 2011-07-07, times are UTC+02.
+
+Due to anti-spaming policies, the word insur*ance had to be crippled.
+[[!format txt """
+23:00 <agd5f> hello
+23:00 <+alanc> good afternoon
+23:00 <+Bart_Massey> howdy
+23:00 <+alanc> sorry about the very late reminder
+23:01 <michaellarabel> hello
+23:01 * alanc is failing to be a very effective secretary the last couple months
+23:01 <+anholt> hey
+23:02 <+Bart_Massey> pfft
+23:02 <stukreit__> hi
+23:02 <+Bart_Massey> we all have calendars
+23:02 <+mherrb> hi
+23:02 <+alanc> and the irc transcripts make me feel slightly less guilty about the lack of summaries, but only slightly
+23:03 <+keithp> shocker
+23:03 <+alanc> looks like everyone but emmes has said hi
+23:03 * keithp was rebooting
+23:03 <+alanc> we got two e-mail requests this morning for travel sponsorship
+23:04 <+keithp> yeah, oddly both from australia :-)
+23:04 <+alanc> both approximately $2800 US since they're coming from the same airport
+23:04 <stukreit__> I separately searched prices and yes, it really costs $1700US to go Brisbane->Chicago
+23:04 <+keithp> one suspects they may have colluded on shopping
+23:04 <+emmes> hey
+23:04 <+emmes> sorry for being late
+23:05 <+alanc> no problem, you hadn't really missed anything yet
+23:05 <+emmes> yes, I can see that ;-)
+23:05 <+alanc> they both are regular contributors I think we'd like to see at the conference
+23:06 <+keithp> agreed. +1 for both from me
+23:06 <+Bart_Massey> +1
+23:06 <+anholt> +1
+23:06 <agd5f> +1 from me
+23:06 <stukreit__> +1
+23:06 <+alanc> +1
+23:06 <+keithp> we should encourage them to continue to seek for funding from their employer
+23:06 <+keithp> which means figuring out a time to abandon that and use X.org funds?
+23:07 <+alanc> yes, we can guarantee that they'll get reimbursed by someone in the end, but can still hope their employer picks it up first
+23:07 <+mherrb> +1 with encouraging them to get funding from their employers
+23:07 <+emmes> +1
+23:08 <stukreit__> +1 is it ok for us to know who this employer is?
+23:08 <+keithp> stukreit__: both of them work for RedHat
+23:08 <+alanc> oh, I thought you knew that, especially since the second came from an @redhat.com address
+23:09 <+alanc> so I see a total of +8, calling it approved unanimously
+23:09 * alanc waves at whot
+23:10 <whot> thanks guys!
+23:10 <+alanc> so, on to other XDC business - stukreit, did you make progress with the catering?
+23:10 <stukreit__> yes, I talked to a real person today.
+23:11 <stukreit__> Turns out, the phone numbers I was using have a different area code, yet the numbers were the same
+23:11 <stukreit__> so, "jennifer" acks that the spreadsheet has errors and she's working on it.
+23:11 <stukreit__> er
+23:12 <stukreit__> we're about $1000 apart, so I'd really like a correct answer
+23:12 <+keithp> that does seem like a bit far
+23:12 <+emmes> ouch
+23:13 <stukreit__> a funny snippet in the rules regarding alcohol: you can bring it, but you must arrange to have one of their "Professional Bartenders" at $24.50/hr.
+23:13 <+alanc> or we can just walk to an actual bar
+23:13 <+anholt> can't even bring your own professional bartender?
+23:13 <+emmes> sounds more reasonable to me (walking to a bar)
+23:13 <+Bart_Massey> Yeah, it's a pretty standard way for them to try to shift liability for serving drunk or underage attendees.
+23:13 <stukreit__> In case anyone's wondering, I'm not big on ethanol myself, just that the question comes up, and people seem to enjoy it.
+23:15 <stukreit__> its a non-issue. For now,I'm hoping to see them do their homework, then I can send a check and get this all settled
+23:15 <michaellarabel> Phoronix Media would sponsor the 'professional bartender' if it was Bavarian female wearning dirndl / an actual beer professional.... ;) but I think that rule isn't important. If I recall correctly when I went to an IIT event before, I brought my own beer since the beer they had there I didn't like. But yeah either way no big issue since lots of Chicago bars.
+23:16 <+keithp> michaellarabel: you'll get plenty of that later in the year
+23:16 <stukreit__> I think for now we should start the effort to get the list of presentations and attendees built up
+23:17 <+alanc> anything else we need to work on now? the room reservation all in place and deposit sent in?
+23:17 <+keithp> sounds like we've got a conference scheduled, just need to get people to come
+23:17 <stukreit__> money is not sent yet, but we're engaged, so no worries.
+23:18 <+alanc> well, we should be able to guilt talks out of at least a couple of the people we've agreed to buy plane tickets for, but that only fills half of a day
+23:19 <+alanc> oh, and I guess we need to poke Bart_Massey about the book sprint planning
+23:19 <+Bart_Massey> Ya think?
+23:20 <+alanc> I've been trying to avoid that, too much work to think in this heat
+23:20 <+Bart_Massey> Good plan. Yeah, I've got the list of first-round invites done, but haven't sent the invitations yet, which is bad.
+23:21 <stukreit__> (alanc's in a nice, sealed, a/c building all day)
+23:21 <+Bart_Massey> I also need to figure out what we'll do about software / formatting / etc.
+23:21 <+Bart_Massey> RSN, honest
+23:22 <+alanc> michaellarabel: anything else for conference organizing you're waiting for from us?
+23:24 <michaellarabel> In terms of other things for the event, anl.gov is willing to give a tour as mentioned in one of my emails, and should be no cost, if anyone is interested in that for an evening social event?? Would just be a matter of settling for a date (so opposite of any formal dinner or something). Trying to remember exactly where those labs are positioned as it might be like an hour train or bus ride, so might not be of interest to many un
+23:24 <+alanc> got caught off at "of interest to many un"
+23:25 <marcheu> michaellarabel: did you tell anl.giv that a lot of them aren't natives US citizens? there's a complicated process to get in there
+23:25 <michaellarabel> to many unless anl.gov has like a bus.... Then in terms of restaurant if planning a dinner on one of the evenings, there was that Moe's Cantina restaurant I mentioned on the mailing list a couple weeks ago looking for feedback (price should be fine, but just in terms of if there is interest / fits the necessary dietary constraints, etc). Besides that, don't recall offhand if there was anything else major open issues still.
+23:25 <marcheu> gov*
+23:25 <michaellarabel> marcheu: They mentioned that a form had to be filled out in advance by foreign nationals.. hadn't looked at the form to know if it's very lengthy or not.
+23:25 <+emmes> michaellarabel: forgot to mail you: I'd assume there would be interested people, at least I definitely would be
+23:26 <michaellarabel> ' Non-U.S. citizens will need to complete and return an access form for processing, which takes at least 10 business days.' ... I'll ask them what the form looks like.
+23:27 <marcheu> yeah it's pretty long
+23:27 <+alanc> there is an events mailing list that should have the usual attendees on you could ask - people seemed to like the university/research centre tour mherrb set up last year in Toulouse
+23:28 <+mherrb> apropos form, people needing a visa to get to the us should ask for an invitation letter. I can provide the model I stoled from OpenBSD conferences...
+23:28 <+emmes> definitely!
+23:29 <michaellarabel> Okay.
+23:30 <+Bart_Massey> gtg, all. Talk to you soon! -oo
+23:32 <michaellarabel> should I send any reminders to any of the other lists about the event?
+23:32 <+alanc> you can if you want, probably should send one by the end of July or so
+23:32 <michaellarabel> Okay, I'll just wait a week or so then.
+23:33 <+alanc> anything else for today's meeting?
+23:34 <michaellarabel> I doubt have anything else to add today... I believe the main thing is just having the catering get sorted out and so then Stuart is comfortable sending in the pre payment, insur*ance, etc to the venue.
+23:38 <+alanc> so we're ready to adjourn?
+23:39 <+mherrb> I guess yes
+23:39 <+emmes> seems so
+23:39 <stukreit__> adjourn: +1
+23:40 <agd5f> +1
+23:40 <+emmes> +1
+23:40 <+mherrb> +1
+23:40 <+alanc> okay, thanks everyone for coming, see you all on July 21
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/07-21.mdwn b/BoardOfDirectors/IrcLogs/2011/07-21.mdwn
new file mode 100644
index 00000000..52e887d6
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/07-21.mdwn
@@ -0,0 +1,112 @@
+
+Date is 2011-07-21, times are UTC+02.
+[[!format txt """
+23:01 <+mherrb> hi
+23:02 <michaellarabel> hi
+23:03 <+alanc> hello
+23:03 <marcoz> howdy
+23:04 <+alanc> I have mail from adg5f that he can't make it today, and emmes that he might not
+23:04 <+Bart_Massey> Apologies for my lateness
+23:04 <+alanc> that should give us 6 members - so far I see me, bart, and matthieu
+23:04 <stukreit> hi
+23:04 <+alanc> anholt_? keithp ? stukreit ?
+23:04 <+anholt_> hi
+23:05 <+keithp> yup!
+23:05 <+keithp> (sorry, impromptu mtg)
+23:07 <+alanc> okay - primary agenda item I have is XDC
+23:07 <+alanc> everything going according to plan? plans lining up, payments being made, etc.?
+23:07 <+Bart_Massey> I'm behind still on the book sprint.
+23:07 <stukreit> payments being made
+23:08 <michaellarabel> (stukriet - I just reforwarded you the contract per your email to Christian a few minutes ago)
+23:08 <stukreit> checks almost in the mail
+23:08 <stukreit> thanks michael
+23:09 <stukreit> They still didn't update the catering spreadsheet with contacts and correct phone numbers. I'll send jennifer a ping on it.
+23:09 <+alanc> Bart_Massey: yeah, got my travel approval, but been waiting to book tickets until you sent dates for the book sprint
+23:09 <+Bart_Massey> Aiee.
+23:09 <stukreit> Also, they ask for "If tax exempt, please include Tax Exempt letter". I don't have one
+23:09 <stukreit> "dear sirs, we are tax exempt. period. have a nice day"
+23:10 <+alanc> are we tax exempt until the 501(c)3 is approved?
+23:10 <stukreit> duhh
+23:11 <+alanc> (I'm assuming there's no news on that front since we're waiting for the government to move forward)
+23:11 <stukreit> I'll ask sflc
+23:11 <+alanc> are there any decisions we need the board to vote on for the conference? haven't seen any more funding request e-mail since last meeting
+23:12 <+Bart_Massey> OK, ok. Book Sprint invites in next day or two. I was kind of waiting to pick dates until I'd heard from people that they were attending, but I think that's a mistake.
+23:12 <stukreit> is anyone pinging the 2 australians to keep pestering their managers for support?
+23:13 <+Bart_Massey> Let's just plan it for the weekend before; say 10-11 September?
+23:13 <+Bart_Massey> That's a short block, but probably enough time to get something useful done.
+23:14 <+Bart_Massey> What's the banking situation currently? Is that about ironed out, or are we waiting on 501(c)3?
+23:14 <+alanc> marcheu and the mentors should probably look at the GSoC students who made it past midterms, and see about letting them know the board will pay for XDC trips if they can make it
+23:14 <stukreit> what bankingsituation?
+23:15 <+Bart_Massey> stukreit: Are we all set up as far as being easier to write checks and stuff? Is our long-term plan to stay with HSBC?
+23:16 <+Bart_Massey> I've noticed that things are working better, but no idea how much of that is you working harder vs it being easier :-)
+23:16 <+alanc> Bart_Massey: just remember Linux Plumbers goes until Sept. 9, not sure if any of the people you're inviting will be going to that too and need a travel day to fly from CA->IL in between
+23:16 <michaellarabel> Bart_Massey: Just to make sure it wasn't forgotten about... Would your book sprint have any issues with the people that are attending if any of them are also going to the Plumbers conference? LPC doesn't end until evening of the 9th.
+23:17 <+Bart_Massey> Thanks to both of you. Good point.
+23:17 <stukreit> I have a backburner task of visiting hsbc office and getting them to be embarrased at the random monthly fees they've been charging us, and to see if they'll reverse them.
+23:17 <+alanc> stukreit: when I mailed the aussies after the last meeting to let them know we'd approved their request, I did mention we'd appreciate continued efforts to secure employer funding
+23:17 <+Bart_Massey> I guess I was just concerned that people aren't necessarily going to want to lose more business days that week, but I'd do afterward if folks think it's better.
+23:18 <marcheu> alanc: alright, will do
+23:18 <stukreit> alanc: did they respond with something like ack on the right thing to do?
+23:19 <+alanc> peter acked on irc during the meeting, didn't see anything from ben
+23:21 <+Bart_Massey> So, Book Sprint Thursday 9/15 through mid-day Saturday 9/17?
+23:21 <+Bart_Massey> Anyone here think that's a bad idea?
+23:22 <marcoz> what's the dates for XDC? (i can't remember offhand)
+23:22 <michaellarabel> 12 - 14
+23:23 <marcoz> thx.
+23:23 <stukreit> bart: a pointer to this book sprint or some generic description (other than wikipedia)
+23:24 <+Bart_Massey> stukreit: Will do. It's basically a bunch of people generating a short book quickly; nothing too complicated, really.
+23:24 <+alanc> there was mail about it months ago, might have been before stu was on the board list though
+23:24 <marcoz> video driver development guide?
+23:25 <+Bart_Massey> marcoz: Not just video drivers; general X.Org new contributor guide.
+23:25 <marcoz> ah, excellent
+23:25 <+Bart_Massey> marcheu's stuff will figure very prominently, though :-)
+23:25 <+Bart_Massey> marcoz: You'll be able to make it, right?
+23:26 <+alanc> those dates work for me
+23:26 <marcoz> yep, planning on it.
+23:26 <+Bart_Massey> Sweet. Alright, michaellarable and alanc, I think we have dates, so hopefully you are unblocked.
+23:26 <marcoz> (Bart_Massey: i need to pester you for details on prepwork.)
+23:27 <+Bart_Massey> marcoz: NP, although normally there basically isn't any.
+23:27 <marcoz> ah, you've done them before? sweet.
+23:27 <+Bart_Massey> Part of the game plan is to come in with a fairly clean slate and figure it out together on the fly.
+23:27 <+Bart_Massey> marcoz: Yeah, a couple to produce the GSoC manuals.
+23:27 <marcoz> Bart_Massey: nice.
+23:28 <+Bart_Massey> I think I know enough to successfully run one. I probably won't plan to do much writing myself; mostly editing, assembly and fill.
+23:28 <michaellarabel> Bart_Massey: Did you determine where you're hosting the sprint at yet?
+23:28 <+Bart_Massey> I will send the rest of the invites RSN. I will also post a note to xorg-devel asking people to nominate themselves.
+23:28 <+Bart_Massey> michaellarabel: Was hoping you could do that :-)
+23:29 <marcoz> i don't know enough to write but I fully plan on doing lots of grunt work
+23:29 <+Bart_Massey> marcoz: I disagree that you don't know enough to write :-) We'll talk.
+23:29 <michaellarabel> Bart_Massey: What's the details now that you know the dates.... how many people? what kind of room requirements, etc?
+23:29 <+Bart_Massey> If we have a preferred hotel, just getting a room for about 12 people to work comfortably there would be great.
+23:31 <+alanc> should be a smaller conference room than the XDC meeting hall
+23:31 <+Bart_Massey> In general, I'd like to keep it between 8 and 12.
+23:31 <+Bart_Massey> We could also use Uni space, but we found previously that it's nice to have someplace with a really pleasant environment when one needs to get out of the work room :-)
+23:31 <+Bart_Massey> I don't know how well Uni would qualify there, having never been to this one.
+23:31 <stukreit> so, we're paying iit $580/day for a room for 60. A room for 12 should be quite cheap.
+23:31 <michaellarabel> I'd say just find a hotel in the downtown area that's in the board's price range.... there's a range of hotels from the major chains, from low-cost Holiday Inns to Westins, etc. So I guess just depending upon how much the board wants to spend from a meeting room/
+23:32 <+Bart_Massey> Ideally, the BSers will all stay at the hotel, so moderately-priced would be good.
+23:32 <+Bart_Massey> I don't think we need to go Motel-6 or anything, though.
+23:32 <+Bart_Massey> Actually, a Holiday Inn would probably be fine.
+23:32 <+Bart_Massey> I don't have a strong preference. Figure out something good.
+23:33 <stukreit> or just get a smaller room at iit. Let's put that as one option
+23:33 <+Bart_Massey> I think we have enough money to subsidize the space as needed. I trust michaellarabel to suggest something sensible, if he's willing.
+23:34 <michaellarabel> I'm taking a peak right now at some major hotel chains in downtown Chicago to see what they offer... I've rented executive meeting rooms at a hotel near Midway Airport before, but that's rather inconvenient.
+23:35 <+Bart_Massey> Yeah, it would be nice to be near the XDC venue so that folks don't feel obligated to move in the middle of the week. Not mandatory though.
+23:35 <+Bart_Massey> We don't have a hotel block anywhere right now?
+23:35 <+Bart_Massey> Or even a suggested hotel for XDC?
+23:35 <michaellarabel> No hotel block at the moment... On the Wiki are some suggested places IIRC. Didn't look into a hotel block as I don't recall it for past XDC/XDS events.
+23:36 <+Bart_Massey> Hotel blocks are generally a pain, but it is nice to have folks staying in the same place.
+23:38 <+alanc> is there any other business we need to discuss today?
+23:38 <michaellarabel> Holiday Inn seems to have business center as one of the amenities... I wonder if you all stayed there if you could just basically takeover the business center at no cost.
+23:38 <+Bart_Massey> michaellarabel: No, I think we need a small conference room. The business center is usually more of a niche with a computer in it.
+23:39 <marcoz> conf room with lots of white board space.
+23:39 <michaellarabel> ah okay, I guess depends upon the hotel then, I've seen some nice ones, but thinking about it, also some bad ones.
+23:41 <+Bart_Massey> alanc: I think we're good.
+23:41 <+Bart_Massey> michaellarabel: Drop the Board some email with suggestions if you would be so kind, and we'll discuss them on email.
+23:41 <michaellarabel> Okay.
+23:41 <+Bart_Massey> Thanks huge!
+23:43 <+Bart_Massey> Move to adjourn.
+23:43 <+alanc> +1
+23:43 <+mherrb> +1
+23:44 <+alanc> thanks everyone for coming, see you in two weeks
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/08-04.mdwn b/BoardOfDirectors/IrcLogs/2011/08-04.mdwn
new file mode 100644
index 00000000..52efe87d
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/08-04.mdwn
@@ -0,0 +1,44 @@
+
+Date is 2011-08-04, times are UTC+02.
+[[!format txt """
+23:00 <agd5f> hello
+23:00 <+mherrb> hi
+23:13 <+alanc> whoops, sorry, completely failed to notice the time
+23:14 <+alanc> (or that my client had disconnected and never reconnected)
+23:14 <+mherrb> hi, it's been quiet here.. you didn't miss anything.
+23:15 <agd5f> everything seems to be on track for xdc
+23:16 <+alanc> I saw michaellarabel & stukreit exchanged mail this morning on XDC arrangements
+23:16 <michaellarabel> Yeah. (I happen to be around right now... briefly)
+23:18 <+alanc> and we'd seemed to be in agreement via e-mail that we weren't really in favor of the only XDC sponsorship request that came in since the last meeting
+23:18 <agd5f> what was the plan for the book sprint? after XDC or in the evenings?
+23:19 <+alanc> I thought Bart had planned on two full days after XDC (so Thurs & Fri I guess)
+23:19 <michaellarabel> Right, I think thats what Bart planned on...
+23:19 <+alanc> evenings are already filled with bar sprint
+23:20 <+alanc> (or crawl as the case may be)
+23:20 <+alanc> so poking bart to pick a place for that seems to be the current top of the outstanding items on the todo list
+23:23 <+alanc> anything else we need to talk about or decide on today?
+23:24 <agd5f> I guess we discussed the funding request on the list already
+23:25 <+mherrb> yes I agree with what was said on the list.
+23:25 <agd5f> me too
+23:25 <+mherrb> and no other subject on my side.
+23:26 <+alanc> feel like we're a bunch of slackers on summer-vacation, but I guess if we really have no business...
+23:27 <+alanc> we do need to kick the election committee into gear before too long though
+23:27 <stukreit> oh crap, hi all
+23:27 <+alanc> and if we're going to vote on bylaw changes then, need to start drafting those soon too
+23:28 <stukreit> Doesn't look like this is a quorum today
+23:45 <agd5f> and conflict of interest policy
+23:45 <+alanc> yeah
+23:46 <+emmes> sorry for being so late
+23:46 <+emmes> friendship emergency
+23:52 <+alanc> it's okay, I think today's meeting was basically a non-event
+23:52 <+alanc> at least the part I showed up for 8-P
+23:53 <+anholt> keithp and I were out to lunch in a more literal way than usual.
+23:54 <+keithp> mmm. tacos.
+23:54 <+emmes> sigh. still didn't have anything for dinner. and its 12am now.
+00:10 <agd5f> move to adjorn?
+00:10 <stukreit> +1
+00:11 <+alanc> +1
+00:11 <+alanc> sorry I figured everyone gave up long ago
+00:11 <agd5f> me too, just being formal
+00:13 <+emmes> +1 ditto
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/08-18.mdwn b/BoardOfDirectors/IrcLogs/2011/08-18.mdwn
new file mode 100644
index 00000000..3be6331b
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/08-18.mdwn
@@ -0,0 +1,157 @@
+
+Date is 2011-08-04, times are UTC+02.
+[[!format txt """
+21:44 <Corbin> Gentlemen. My wifi is quite poor, so please excuse any slowness of reply.
+21:45 <Corbin> I apologize for the 11th-hour timing and not going through the proper email channel, but I would like to attend XDC, and as such would like to be compensated for my travel expenses.
+21:48 <alanc> any estimate of how much that would be?
+21:48 <Corbin> My "preferred" (read: least likely to lose baggage) airline is American, which quotes roughly $900 for a PDX-ORD roundtrip leaving on the 11th and returning on the 15th. I will not ask for compensation on the transit to and from PDX; I can handle that on my own.
+21:49 <Corbin> I am currently only employed by OSUOSL, which has no corporate expenses.
+21:49 <Corbin> ...And *man* is that lag bad.
+21:53 <alanc> Corbin: plus presumably a reasonable amount for 4 nights hotel, or are you finding accomodations elsewhere?
+22:38 <Corbin> alanc: I was under the impression that the Foundation only compensates travel, not accomodations.
+22:40 <alanc> I believe we're paying for accomodations for everyone else we're covering this year
+22:40 <alanc> since flying you in and then making you sleep under a bridge is not fair
+22:40 <alanc> though if you had a friends place to crash at or someone's room to share we wouldn't complain
+22:44 <Corbin> I know nobody in Chicago. Lemme go look for a cheap place to stay.
+22:44 <Corbin> If nothing else, there's probably a $20/night hostel somewherer.
+22:46 <Corbin> Apparently the Travelodge is recommended?
+22:46 <alanc> we're paying for actual hotel rooms for other people, don't have to go dirt cheap if you don't want to
+22:48 <Corbin> I would certainly enjoy a real $100/night room. Makes me feel all pampered.
+23:00 <agd5f> hello
+23:00 <mherrb> hi
+23:01 <agd5f> Corbin: Sounds fine to me
+23:03 <michaellarabel> Hi
+23:03 <Bart_Massey> hi
+23:03 <Corbin> Ah, Linuxcon, your wifi is so bad. :c
+23:04 <alanc> hello
+23:04 <michaellarabel> Corbin: The WiFi has been working great for me..
+23:04 <alanc> stukreit sent, well, not quite regrets, but notice he would be absent
+23:05 <alanc> so I see 4 members so far - what about anholt & keithp?
+23:05 <anholt> here
+23:05 <anholt> keithp is out with a family emergency
+23:05 <alanc> ok, and emmes seems to be missing as well
+23:06 <agd5f> emmes said he wouldn't IIRC
+23:06 <michaellarabel> emmes is in Iceland on holiday
+23:06 <agd5f> wouldn't make it
+23:06 <alanc> for those who weren't in channel earlier, we just got a XDC sponsorship request from Corbin (aka mostawesomedude)
+23:06 <alanc> oh right, he did send that last week, I forgot
+23:07 <alanc> Corbin will need ~$900 for PDX <-> ORD round trip, plus hotel
+23:08 <alanc> "I am currently only employed by OSUOSL, which has no corporate expenses."
+23:08 <Bart_Massey> What's he gonna talk to us about? :-)
+23:09 * alanc waits to see if Corbin's wifi is working well enough to answer that...
+23:09 <Corbin> Bart_Massey: Good question! I figure that I have an obligation to report on my GSoC student's progress and what it means for Mesa.
+23:09 <alanc> so should we estimate a max budget of $1500 to cover airfare & hotel ?
+23:10 <Corbin> That sounds like enough. More than enough, even. I presume that I will pay on my own and be compensated later?
+23:10 <anholt> Corbin: that's cand, right?
+23:11 <Corbin> anholt: Yes.
+23:11 <anholt> he's been doing cool stuff. is he getting dragged out to talk, too?
+23:11 <alanc> yes, unless it's a hardship, normally you pay, then show up at the conference with receipts which you show the treasurer (stukreit) and he writes you a check
+23:12 <Corbin> Sounds reasonable. The magic of plastic has enabled me greatly in this.
+23:12 <Bart_Massey> I haven't booked yet, and hadn't realized tickets will be $900. I may need to ask for some help too. I can pay part out of my travel funds, but I'm not sure if I have enough.
+23:12 <Bart_Massey> +1 for Corbin
+23:12 <michaellarabel> (BTW Corbin, if you were just checking PDX to ORD, you may want to try PDX to MDW too Midway is Chicago's other airport with many of the low-cost carriers, not sure which ones serve PDX though.)
+23:12 <alanc> and yes, I was figuring a max of $1500 would be more than enough, but allow a little flexibility in case prices change
+23:12 <Corbin> I don't know if cand's able to get across the world. I gather that there's a work-study thing going on which he has to finish?
+23:13 <anholt> fair enough
+23:13 <alanc> +1 for Corbin as well
+23:13 <mherrb> +1 as well
+23:13 <anholt> +1 too.
+23:13 <agd5f> +1
+23:13 <Corbin> michaellarabel: I'll check that out. I don't think I'll get a better deal than AA though, unless there's a Southwest flight I could find. I don't fly United due to a string of bad flights a few years ago.
+23:13 <Corbin> Thank you kindly, guys.
+23:14 <michaellarabel> Corbin: Southwest flies to MDW along with Frontier and some other LCCs
+23:14 <alanc> stukreit reported via e-mail that he had contacts with the facilities & caterers in hand
+23:14 <Corbin> Then I will investigate that and see if I can get a better price.
+23:15 <alanc> thanks for shopping around - helps us cover more people's expenses
+23:15 <michaellarabel> alanc: what does he mean by that? Last he told me he said he had things figured out and had called them, I think this was last week.
+23:15 <Bart_Massey> We need to talk about my massive fail with the book sprint. I haven't done anything to organize it for many weeks. I'm assuming we should still try to go forward, but time is getting short.
+23:16 <alanc> michaellarabel: unfortunately, I didn't get more detail than was in his e-mail, so we'll have to ask him later
+23:16 <Bart_Massey> I could offer a host of excuses, but I guess I'll stop at apologizing profusely and leave it at that.
+23:16 <alanc> yeah, the other two XDC things I knew we needed to talk about were book sprint & sponsored dinner event
+23:16 <alanc> so we'll let bart go first
+23:16 <Bart_Massey> What do people think. Is it too late to do the sprint? Too late to scrub it?
+23:16 <Bart_Massey> Both?
+23:17 <alanc> well, if we're going forward, really need to get invites out and figure out who we need to cover expenses for
+23:17 <Bart_Massey> How many of the people here are/were planning on participating?
+23:17 <alanc> but other than that and finding a conference room, is there a lot of advance prep needed?
+23:18 <Bart_Massey> In particular, alanc, marcheu, marcoz?
+23:18 <alanc> I was going to, since I've been involved in lots of the doc work
+23:18 <Bart_Massey> The problem is that if we don't have enough people it's worse than fail.
+23:18 <alanc> my travel approval covered me being there all week, still need to go make my reservations though
+23:18 <Bart_Massey> If I had 6 solid commitments counting myself, I would consider it "on" and get going on it right away.
+23:18 <agd5f> Bart_Massey: I'd like to, but I'm still working out my travel and I'm still kind of up in the air at the moment
+23:19 <Bart_Massey> agd5f---sorry didn't mean to leave you off the list; would really like to have you there.
+23:19 <Bart_Massey> alanc: No, it's mostly making sure there are enough people to make it worth finding a room and booking for the extra days
+23:20 <Bart_Massey> I would love input. In the absence of any strong opinions, I will (for real, this time) spend an hour or two after the meeting working on invites and nailing down commitments.
+23:20 <Bart_Massey> When I get 6 "definites", I'll try to book a room.
+23:20 <Bart_Massey> michaellarabel suggested a Holiday Inn near the University somewhere as a place to try.
+23:21 <Bart_Massey> Are we / can we all book into the same hotel?
+23:21 <alanc> if we don't do it now, probably won't try again until next year
+23:21 <marcheu_> Bart_Massey: as far as I'm concerned, I can't make it to XDC, I have other plans
+23:21 <Bart_Massey> alanc: and it may be harder for folks to make Dublin than Chicago: IDK
+23:23 <alanc> for the north american contigent, sure - I assume gaetan is somewhere in canada based on the .ca in his e-mail, but no idea what part
+23:23 <michaellarabel> Bart_Massey: I would think it still should be easy to book a conference room at Holiday Inn on short notice for reasonable amount... most major conferences and events are usually at other places as far as I know. If any other information is needed in advance, I can help out, but will be leaving Chicago the day after XDC so no on-site advice.
+23:24 <Bart_Massey> michaellarabel: tx
+23:24 <Bart_Massey> Anyone not think I should still try to send out invites today and see who acks?
+23:24 <alanc> so I'd vote for pressing ahead to see if we can get critical mass
+23:25 <Bart_Massey> I was also thinking about sending a general invite to xorg-devel for folks who want to participate to ask the Board for an invite
+23:25 <Bart_Massey> Does this make sense?
+23:25 <Bart_Massey> I don't want just random folks, but I imagine there are good people not on my short list
+23:26 <alanc> sure
+23:26 <agd5f> seems fine
+23:26 <Bart_Massey> OK. I'll have an email to the Board by Saturday with a go / no-go recommendation
+23:26 <alanc> just make it clear up front that this is a limited working group and that if it overflows we'll have to be selective in order to keep it a workable size
+23:26 <Bart_Massey> Again, my apologies for not taking care of it in a timely fashion
+23:26 <Bart_Massey> alanc: Yes
+23:28 <alanc> so the other XDC item I remember us needing to decide soon was the group dinner/event
+23:28 <Bart_Massey> Do we have a sponsor for this?
+23:28 <alanc> I remember a proposol from michaellarabel a couple months ago for a mexican restaurant that seemed nice
+23:28 <alanc> I don't think we've asked for one yet
+23:29 <michaellarabel> alanc: Yeah, still waiting on hearing from you guys about the dinner.... Sent a list of possible places to the mailing list last week.
+23:29 <alanc> I think the foundation paid for last years?
+23:29 <Bart_Massey> I don't have any strong opinions at all about venue. Again, though, I'd suggest we start contacting sponsors ASAP. In Keithp's absence, hopefully anholt can act as a POC for Intel on this.
+23:29 <alanc> and seem to remember Intel picking up the bill in Portland
+23:29 <michaellarabel> For what it's worth, back at the collaboration summit, keithp talked of Intel sponsoring XDC, not sure how serious he was or not.
+23:29 <Bart_Massey> IIRC Intel has usually been willing to sponsor a dinner in the past.
+23:30 <anholt> Bart_Massey: hmm, not sure who keithp's contacts are, nor how I would get that arranged since I won't be there.
+23:30 <alanc> Intel kicked in a big check to sponsor XDC in France, so the dinner may have just come out of that overall sponsorship
+23:30 <mherrb> yes.
+23:30 <Bart_Massey> anholt: Can you ask around and try to find out who at Intel would be good to contact, though?
+23:31 <Bart_Massey> Whoever Keithp used last year would probably be the same one again.
+23:31 <Bart_Massey> I can't think of names off the top of my head, but you might know some.
+23:32 <anholt> yeah, the obvious candidate isn't in today.
+23:32 <Bart_Massey> anholt: tomorrow or Monday?
+23:32 <anholt> I'll take a look around again monday
+23:33 <alanc> so do we want to wait to decide on dinner until we have sponsorship info?
+23:34 <alanc> and is there any other XDC preparations we need to discuss today?
+23:34 <Bart_Massey> I guess without sponsorship I'm disinclined to host an expensive dinner, but I don't feel strongly about it
+23:35 <michaellarabel> in terms of a status update from me, I am basically just waiting on deciding for the board's decision about dinner. There's multiple ones listed in the email last week that I got no responses to. Not sure which ones comply well with dietary constraints and such of others, as stukriet said before. Also not sure which ones might already be booked or otherwise not available on the given days. The date that the dinner also ends up happening is also import
+23:37 <Bart_Massey> michaellarabel: I think you're blocked on us for now. Thanks much for all the info.
+23:37 <michaellarabel> your welcome, no problem.
+23:39 <alanc> any other business for today?
+23:40 <alanc> I know once we get past XDC we need to get our act in gear on elections cycle, bylaws update, & conflict of interest policy
+23:40 <Bart_Massey> COI policy?
+23:40 <Bart_Massey> That's a new one on me...what's the issue?
+23:41 <alanc> one of the requirements agd5f said we had to complete from the 501(c)3 stuff
+23:41 <Bart_Massey> Ah. Not arising from some new issue, then. Tx.
+23:42 <agd5f> Bart_Massey: IRS wants something in place for non-profit status. SFLC can help us draft it
+23:42 <Bart_Massey> 'k
+23:45 <agd5f> also, new board members may want to start thinking about elections assuming we want to do them in the fall
+23:46 <Bart_Massey> Let me be clear: there's not a chance I'm helping with this one this time. I've had enough of my screwing up elections. :-0
+23:50 <alanc> okay, anything else for today, or is it time to adjourn?
+23:50 <Bart_Massey> move to adjourn
+23:50 <mherrb> yes. I'm falling asleep :)
+23:51 <agd5f> +1
+23:51 <alanc> +1
+23:51 <alanc> (for both adjuorning & sleeping)
+23:51 <Bart_Massey> bye all!
+23:51 <alanc> thanks everyone, see you in two weeks
+23:51 <mherrb> bye
+23:54 <michaellarabel> hope no one else had any other questions from me, lost my VPN connection for some minutes.
+23:54 <anholt> michaellarabel: doesn't look like
+23:55 <anholt> just adjourning.
+23:55 <michaellarabel> okay, thanks. to the board members: just fire me off an email when figuring out the dinner plans / sponsorship or have any other questions.
+23:56 <alanc> will do
+23:56 <alanc> thanks for your patience and hard work putting this together
+23:56 <michaellarabel> no worries
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/09-01.mdwn b/BoardOfDirectors/IrcLogs/2011/09-01.mdwn
new file mode 100644
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--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/09-01.mdwn
@@ -0,0 +1,169 @@
+
+Date is 2011-09-01, times are UTC+02.
+
+Due to anti-spaming policies, the word insur*ance had to be crippled.
+[[!format txt """
+23:00 <+mherrb> hi
+23:00 <michaellarabel> Hi
+23:01 <+alanc> hello
+23:01 <agd5f> hi
+23:02 <+alanc> so keith & bart sent mail saying they couldn't make it
+23:02 <+alanc> emmes sent mail saying he'd be late
+23:03 <+alanc> that should leave us anholt and stukreit
+23:03 <+alanc> looks like anholt lost connection just before the meeting
+23:05 <stukreit> alan glaring at me.
+23:05 <+alanc> well, 4 should be enough to get started
+23:05 <+alanc> last meeting before XDC - all arrangements ready to go?
+23:06 <+alanc> I guess we never heard from anholt or keith about funding from Intel
+23:06 <stukreit> I think so. we have the milk and cookies all lined up
+23:07 <michaellarabel> The venue itself should be good to go.... (Stukriet: did IIT acknowledge your insur*ance email confirmation?) per my email earlier this week, any comment about the head count we should tell catering? Still do 60 or have some slightly lesser amount considering the registered attendance count?
+23:07 <stukreit> yes. iit is good
+23:07 <+alanc> looks like we have 31 now
+23:08 <stukreit> you might tell the caterers truthfully that we have 31, but this is a very last-minute crowd
+23:08 <+alanc> so 60 may be a bit high, but wouldn't be surprised to have 40-45
+23:08 <michaellarabel> So should I tell catering then to revise the count for 45~50 to be safe?
+23:08 <+mherrb> last year their was between 5 and 10 last minute people (ie people asking in the last week, since I had set a limit to 50)
+23:08 <stukreit> you know, the snacks are generally not that big a deal, so if you're short, I wouldn't be embarrased
+23:09 <+alanc> people who don't register in advance can't complain about not getting enough free food
+23:09 <+mherrb> but there were also a similar number of registered people who didn't show up.
+23:09 <stukreit> so I'm saying if we think its 31 + (10 last minute), that == 35, not 41!
+23:09 <stukreit> alanc: even better point
+23:10 <stukreit> which is why we should start having cutoff times for registration as well as app for sponsorship.
+23:10 <stukreit> "i'm sorry i'm late" is getting old
+23:10 <+alanc> and yes, no cost registration by just adding your name to a wiki means no reminder/penalty to remove if you can't make it
+23:10 <michaellarabel> Okay, so should I tell catering then to prepare 40~45?
+23:10 <stukreit> I say 31
+23:11 <+alanc> 40 seems reasonable to me
+23:11 <stukreit> I'm just the strict dad I guess
+23:11 <agd5f> 35?
+23:11 <+alanc> that works too
+23:11 <stukreit> alan: you're the one that offered the suggestion u snooze u lose
+23:11 <+alanc> any of these should save us a little off the current 60
+23:12 <agd5f> I'd say lower is better so we don't waste food
+23:12 <agd5f> IIRC, it never really all gets eaten anyway
+23:12 <stukreit> The point is that I well know how nerve wracking it is to arrange an XDC, and inconsiderate attendees are no help
+23:12 <stukreit> So we have 31 today, the answer is 31.
+23:13 <+mherrb> unless Michael knwos some local people who wish to attend but aren't registered.
+23:14 <stukreit> and someone who puts their name on the list tomorrow, or just walks over... mooches from the rest of us. But I admit, it isn't much money we're talking about. but it can irritate the organizer
+23:14 <michaellarabel> The only thing I can think of is that there might be 2 or 3 people from the association of computing machinery that might be there, since we invited them for getting us the discounted room, etc.
+23:14 <stukreit> I've hosted 3 expensive parties (bar mitzvahs) Bad guests are a bitch
+23:14 <+alanc> well, #31 is a local I invited (Brian Cameron, long time Sun/Oracle GNOME hacker, GNOME Foundation board member, lives in Chicago)
+23:16 <stukreit> 35 sounds like the consensus. I'll +1 it so we can move on
+23:16 <agd5f> +1
+23:16 <+mherrb> +1
+23:16 <+alanc> 35 should cover the registered attendees plus a few students, so +1 from me too
+23:17 <+alanc> so is michaellarabel or stukreit informing the caterers of our new numbers?
+23:17 <michaellarabel> alanc: Yep, I am emailing them right now.
+23:17 <+alanc> thanks
+23:18 <+alanc> anything else we need to discuss today for the conference before moving on to the last minute travel funding requests?
+23:18 <+alanc> I guess we still have no decision on a dinner without sponsorship info
+23:19 <+emmes> sorry for being late...
+23:19 <michaellarabel> Not that I can think of besides any potential formal dinner. I've had to tell Argonne National Laboratories 'no thanks' since they had another tour on Tuesday and so that left Monday or Wednesday and without knowing what date the possible dinner would be due to last minute scheduling of that, it would just be a potential logistical problem.
+23:20 <+alanc> okay, sorry about that
+23:20 <michaellarabel> Additionally, the foreign nationals would need to fill out the form, which would be due like tomorrow due to processing.
+23:20 <+alanc> welcome emmes
+23:20 <stukreit> ml: perhaps some lighter entertainment? It doesn't have to be techygeeky
+23:21 <michaellarabel> stukreit: Any recommendations of what along the lines your thinking of? Just something as simple as saying a number of developers will be going to a Chicago Blues/Jazz bar or something afterwards or what?
+23:21 <+alanc> I guess we'll poke people about sponorship via e-mail and see what we can arrange
+23:22 <+emmes> stukreit: need anything for my reimbursement besides what I already sent to the list?
+23:23 <+alanc> I guess it's time to discuss the sponsorship requests then
+23:23 <stukreit> uh, refresh me. did you send something from the airline with the price on it?
+23:24 <+alanc> emmes has requested approx. $1600 to fly from germany
+23:24 <+emmes> incl. hotel, that is
+23:24 <+alanc> sorry, right travel + hotel
+23:25 <+alanc> and I guess the usual question about employer covering it leads into a change-of-affiliation announcement that should be publicly made at some point
+23:26 <stukreit> emmes: board votes on the round number, I write check on the actual (or sorta actual) number
+23:26 <+alanc> anyways, that request looked good to me, so +1 for sponsoring emmes trip for approx. $1600
+23:26 <+mherrb> +1
+23:26 <stukreit> +1
+23:26 <agd5f> +1
+23:27 <+alanc> looks like it passes unanimously among the members present and not having a conflict of interest
+23:27 <+emmes> I changed my member data, blogged about about it, and can do whatever else necessary for announcing. I think it really is public now ;-)
+23:28 <+alanc> emmes: edit http://www.x.org/wiki/BoardOfDirectors 8-)
+23:28 <+emmes> aorry for being slow, typing from a remote screen via phone right now...
+23:28 <+emmes> ok
+23:28 <+mherrb> and you didn't move to Intel so it doesn't create new conflicts of interest :)
+23:28 <+emmes> nope ;p
+23:29 <+alanc> I hadn't noticed the blog or member data yet, just the board e-mail, so I didn't realize you'd made it public in other ways
+23:30 <+alanc> in any case, we also have a request from mattst88 for I believe approx. $600
+23:30 <+alanc> flying from North Carolina + 3 nights hotel
+23:30 <+mherrb> more than that iirc.
+23:31 <agd5f> also jamey sharp for $850
+23:31 <+alanc> right, was doing one at a time
+23:32 <+mherrb> sorry I didn't see that matt's invoice was for 2 persons.
+23:32 <+alanc> mattst88's mail said $261.40 for plane ticket, $126 * 3 for hotel, but that the hotel included a fee for a second person in the room
+23:32 <mattst88> mine is $700 for flight + total hotel cost. if the board wants to pick up only part of the hotel cost, that's perfectly acceptable for me
+23:32 <+mherrb> so ~ 600 is right
+23:33 <mattst88> (the $700 figure includes only my ticket, + hotel)
+23:34 <mattst88> and if the flight dates and hotel dates don't make sense to you, it's because I'm staying with a college friend on Saturday night.
+23:36 <+alanc> I'm happy with voting +1 to cover somewhere in the $600-700 range - do we want to be more specific about the hotel costs or just let it be in the noise?
+23:36 <stukreit> let it go.
+23:37 <+emmes> in that range i'm perfectly fine +1
+23:37 <stukreit> +1
+23:37 <+mherrb> +1 ; at some point I'd like to remind of the "owe a talk" tradition..
+23:37 <stukreit> now's a good time
+23:38 <+mherrb> especially since the program is a bit sparse
+23:39 <agd5f> +1
+23:39 <+alanc> mattst88: consider yourself reminded that we like the people we sponsor to talk - we don't need a formal paper or slides or anything, just a topic for discussion, and it can actually be for discussion with the crowd instead of you talking at us while we read our e-mail
+23:40 <mattst88> I've been working with OLPC since june, so maybe with cjb's help I could whip up some kind of talk? I'm not sure how much time I've got with classes until Sept 12
+23:40 <+alanc> so mattst88's request is approved
+23:40 <mattst88> I've certainly got plenty of laptops I could bring... :)
+23:41 <+emmes> i'll think of something as well - it'll be more of a discussion than a real talk, though
+23:41 <+alanc> that leaves jamey's for $850
+23:41 <+alanc> he doesn't seem to be here, but we know jamey and his work, so I don't think there'd be much to ask
+23:42 <+alanc> +1 for $850 for jamey
+23:42 <stukreit> +1
+23:42 <+mherrb> +1
+23:43 <+emmes> +1 slow here
+23:44 <agd5f> +1
+23:45 <+alanc> okay, I'll mail him to tell him he's approved
+23:45 <+alanc> any other business for today?
+23:46 <michaellarabel> Speaking of the schedule/talks... was working on the schedule earlier and wanted to confirm whether the Xorg foundation wants scheduled in another 'meeting' like usual (e.g. where you've discussed logo, etc) in the past?
+23:46 <+alanc> as noted in the e-mail, I declared the next normal meeting cancelled since it's the day after XDC
+23:46 <+alanc> michaellarabel: yes, we should have a Board session time in the agenda
+23:46 <michaellarabel> alanc: Okay, 30 minutes? hour?
+23:47 <+alanc> I'd say 30 minutes - I don't think we filled an hour last time
+23:47 <+mherrb> please try to program it not too late in the afternoon, so I may be able to attend on irc.
+23:47 <+alanc> mherrb might remember better as he put the schedule together
+23:48 <michaellarabel> mherrb: Would you like it at the start of the morning? Like first thing Monday morning would that work for you with the time difference?
+23:49 <+mherrb> I don't know excalty which timezone Chigago is, but it should be 6 or 7 hours.
+23:50 <michaellarabel> Chicago is CST (GMT - 5)
+23:50 <+mherrb> here it's CEST (GMT+2) currently so yes 7 hrs
+23:51 <michaellarabel> so would a meeting at say 9 or 10AM chicago time work out for you?
+23:51 <+mherrb> yes, or even 14PM
+23:51 <+mherrb> err 2PM
+23:52 <michaellarabel> Okay
+23:53 <michaellarabel> So in terms of any formal dinner then should I just wait on an email from you guys with decision and then see what can come up in time?
+23:53 <+emmes> I asked for change of my email adr for the board list - I don't think I can do it myself...
+23:55 <+mherrb> its a standard mailman list, I don't see why you couln't
+23:55 <+alanc> and it looks like agd5f & anholt are the admins, according to the mailiman page for it
+23:55 <+mherrb> but I didn't try changing minre recently. At least I just could get my passwd reminded.
+23:56 <+emmes> well, you can't subscribe yourself :]
+23:57 <agd5f> other than approving emails and marking spam, I'm not sure how to make any other changes off hand
+23:57 <+mherrb> no but logging to the web interface with you old address alows to change the mail addres.
+23:57 <+emmes> ok, i'll try
+23:58 <+emmes> I thought the list was more closed...
+23:59 <+mherrb> there may be an issue if you can't get mail at your @suse address anymore already.
+23:59 <+emmes> I can't. didn't think of that, as usual.
+00:00 <+alanc> anholt or daniels or tollef may be able to use root powers to fix too
+00:01 <+alanc> btw, congratulations Professor on your new job!
+00:01 <+emmes> ok. thanks :)
+00:01 <agd5f> yeah, congrats!
+00:01 <stukreit> +1, great move!
+00:02 <mattst88> where are you a professor?
+00:02 <+mherrb> +1 welcome back to academia
+00:02 <+emmes> :)
+00:03 <+emmes> the place is calles Georg-Simon-Ohm University of Applied Science
+00:03 <+emmes> (or short: Ohm)
+00:04 <+emmes> and located just 5mins by bike from my former employer...
+00:04 <michaellarabel> Prost emmes! :)
+00:06 <+emmes> so no big location change for me ;)
+00:06 <+emmes> and yes, i'm currently drinking a Weizen :P
+00:07 <michaellarabel> It's Thursday night in NUE, of course I would expect that. I'll have a Franziskaner shortly.
+00:07 <+emmes> nevertheless, anything else or should we adjorne?
+00:08 <+mherrb> nothing here. +1 for adjourn
+00:08 <agd5f> +1
+00:09 <+emmes> yeah, swype is nasty :( +1
+00:10 <+alanc> +1
+00:10 <+alanc> see most of you in two weeks!
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/10-13.mdwn b/BoardOfDirectors/IrcLogs/2011/10-13.mdwn
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+
+Date is 2011-10-13, times are UTC+02.
+[[!format txt """
+23:00 <agd5f> hi
+23:00 <+alanc> good afternoon
+23:00 <+alanc> hopefully everyone got today's reminder e-mail in time to actually pull off a meeting, unlike last time
+23:01 <+anholt_> I got it this time
+23:01 <+alanc> I got mine too, without having to poke tollef to kick mailman this week
+23:03 <+alanc> so who else is here today and hasn't spoken up? emmes? keithp? stukreit? Bart_Massey?
+23:03 <+Bart_Massey> Howdy!
+23:03 <+Bart_Massey> Just got here a sec ago.
+23:03 <+alanc> yeah, I saw the join
+23:04 <+emmes> hey
+23:04 <+alanc> so far I have 4 board members actually around - guess I'll quickly run down the hall to poke stuart
+23:04 <keithp> afternoon!
+23:04 <+emmes> I'm on the road, I might lag a bit, or drop off in between
+23:04 <stukreit> hi!
+23:05 <+alanc> okay, looks like that's everyone but mherrb
+23:05 <stukreit> (poked)
+23:05 <+alanc> first agenda item I had was XDC wrapup
+23:05 <+alanc> obviously big thanks to Michael for putting it all together
+23:06 <+alanc> stukreit: anything you want to report about XDC expenses/payments?
+23:06 <stukreit> I guess I should write up the totals. Sorry, I don't have them today
+23:06 <+Bart_Massey> Indeed! Michael went through more process than I can remember us ever having, and handled it beautifully
+23:06 <stukreit> I paid off all but one expense request.
+23:07 <+alanc> some of that process we need to get used to for the sake of our IRS conformance though
+23:08 <stukreit> yeah, bulging files
+23:09 <+alanc> and we have two worthwhile proposals to start thinking about for next year (Dublin & Nuremberg)
+23:09 <+Bart_Massey> alanc: Probably. But it will be hard to find someone willing to do what Michael did in 2012 :-)
+23:09 <+Bart_Massey> That's good news! I guess I missed it somehow.
+23:09 <+alanc> Dave Airlie mailed the board about Dublin a month or so ago, and Luc V. presented about Nuremberg during a empty slot at XDC
+23:10 <+alanc> the advantage of the Nuremberg proposal is it's at least 3 people spreading the organizational load (Luc, Egbert, & emmes)
+23:11 <+Bart_Massey> And they are known-good organizationally. Also, we were just in Edinburgh not too long ago, no?
+23:12 <+Bart_Massey> Maybe spreading things around a bit more is better?
+23:12 <+alanc> France was 2010, so Edinburgh would have been 2008
+23:12 <+Bart_Massey> That was a long time ago. Yow.
+23:13 <+emmes> We also might have the advantage of getting a free conference room, either sponsored by SuSE, or in the local university. but we haven't explored all options yet :-]
+23:13 <+alanc> in any case, we have a little time to decide on next year's plan
+23:13 <+alanc> anything else XDC related to discuss today?
+23:13 <+Bart_Massey> Yeah, doesn't have to be this month at least. But I'd like to give a little more lead time than in 2011 just for grins...
+23:14 <+alanc> the next agenda item I had was kicking the ass of the election committee to remind them it's time to start planning the election calendar
+23:14 <+alanc> Since that would be the most recently elected set of board members, this year's election committee is alanc, anholt_, Bart_Massey & stukreit
+23:15 <stukreit> oh loverly
+23:15 <+alanc> though I guess the first step is making sure the election committee mailing list points to us, so we can start working on that by e-mail
+23:15 <agd5f> The election wiki on the bod wiki is pretty good. I updated it last year
+23:15 <+alanc> yes, it walked us through it pretty well last time I was on the committee
+23:16 <+emmes> I can agree on that. thanks for working on it, Alex!
+23:16 <stukreit> I could take a look at that next week (kinda swamped for next 5 days)
+23:16 <agd5f> stukreit: looks like you are stepping up ;)
+23:17 <+alanc> well, if you hadn't taken the roof off your house just before the rain started, it might be less swampy
+23:17 <+alanc> in any case, I think we can consider the election committee reminded and I'll try to help out stuart as well next week getting that going
+23:18 <+alanc> so the last agenda item I had was the EVoC request
+23:18 <stukreit> ok. bring a crowbar and work gloves
+23:18 <+Bart_Massey> Am I still the EVoC lead, or did I manage to pawn that off on someone?
+23:19 <agd5f> looked good to me. maybe we can actually do an EVoC
+23:19 <+alanc> we discussed trying to pawn that off on marcoz (Matt Dew) at one point, but there were no actual proposals at that time so I think we just forgot before we ever asked him about it
+23:20 <marcoz> alanc: say whaa?
+23:20 <+Bart_Massey> 'scool. But I should pay more attention in that case. :-)
+23:20 <+Bart_Massey> marcoz: You want to be point-of-contact for the Endless Vacation of Code program?
+23:20 <+Bart_Massey> It's not a very hard job; you just have to answer some emails in a timely fashion.
+23:20 <+Bart_Massey> More than I can manage, though. :-)
+23:20 <marcoz> what else is involved ?
+23:20 <+alanc> based on the similarity in email addresses and irc nicks, I assume curro is our applicant?
+23:21 <curro> yeah that's me
+23:21 <curro> so i'm i the first person that has ever requested you an evoc?
+23:21 <+Bart_Massey> marcoz: Just make sure that the Board is paying attention and eventually does something with each proposal
+23:21 <+Bart_Massey> curro: No, but we get at most a couple of requests a year.
+23:21 <+Bart_Massey> Usually we have to turn them down for some reason.
+23:22 <+Bart_Massey> curro: You are still a student of some sort, correct?
+23:22 <curro> Bart_Massey: yes.
+23:22 <+alanc> I think only one proposal made it as far as getting approved, and then the student got a fulltime job and dropped out
+23:22 <agd5f> we actually did a few the year we didn't get any gsoc slots I think, but I don't think anyone finished
+23:22 <marcoz> Bart_Massey: so I just have to run people down an make sure no student gets dropped through the cracks?
+23:22 <+Bart_Massey> marcoz: Yep
+23:22 <+alanc> marcoz: much like you were already doing unofficially earlier this year 8-)
+23:23 <+Bart_Massey> After reviewing that thread, the only question I have is do we have a mentor for curro?
+23:23 <marcoz> alanc: if that's what's involved, then I could probably do that.
+23:23 <+Bart_Massey> marcoz: You are awesome as always
+23:24 * marcoz blushing.
+23:24 <+alanc> I don't know enough about the technical details of OpenCL & Gallium to comment much on that, but the proposal did look like he'd spent time understanding the problem and coming up with a plan of attack
+23:24 <curro> Bart_Massey: Ben Skeggs (darktama) stepped up to do it, but i'm not sure he's eligible for the task
+23:24 <+Bart_Massey> If someone is willing to be the "official" mentor POC for curro, I'm strongly +1
+23:24 <agd5f> Bart_Massey: yes. Ben said he would. and I think Tom said he could help too
+23:24 <+Bart_Massey> Why wouldn't Ben be eligible?
+23:24 <curro> just wondering :)
+23:24 <+Bart_Massey> AFAIK anybody the Board trusts is fine.
+23:25 <+Bart_Massey> I only want a singular mentor because we need a "responsible party". The mentor can share the work as widely as desired.
+23:25 <+Bart_Massey> I would strongly suggest that we insist that the mentor become a member of the X.Org Foundation, though. :-)
+23:25 <+alanc> the plan said 4 months - would we be planning on basically matching the GSoC rates/timeline? ($5000 total, half at midterms, half at final, subject to mentor signoff that work has been done)
+23:26 <tstellar> Yeah, I could help.
+23:26 <+Bart_Massey> I would be much more comfortable if there was a way to break the work into two 2-month chunks.
+23:26 <agd5f> anyone want to write up the requirements in the evoc wiki? We should actually document what we expect
+23:26 <+Bart_Massey> 4 months is a long time to run without a final result.
+23:27 <+anholt_> hey former elections committee: any of you have the mailman admin password saved and can update the list of members? or possibly store it on expo somewhere so I can handle it?
+23:27 <+Bart_Massey> But if there's no sensible midpoint, then I'd say we need to pay a little more for 4 months than Google does for roughly 12 weeks.
+23:28 <+Bart_Massey> And maybe we should break things into 3 or 4 payments instead of just 2.
+23:29 <+anholt_> Bart_Massey: huh, neither of them are members currently :)
+23:29 <agd5f> there are 4 items on the proposal. we could break it down per item
+23:29 <+alanc> the last version of his proposal in my inbox seems to have a good midpoint " At this point the code could already be used as a working but
+23:29 <+alanc> non-standard computing library." after steps 1 & 2, which are estimated at 7-8 weeks
+23:29 <+Bart_Massey> agd5f: You mean general requirements for EVoC or for this specific project
+23:29 <+Bart_Massey> alanc: perfect
+23:29 <agd5f> Bart_Massey: general
+23:29 <+Bart_Massey> I thought there was already an EVoC page. If not, I guess I should make it.
+23:29 <marcoz> http://www.x.org/wiki/XorgEVoC
+23:30 <+alanc> the remaining part is estimated at 5 weeks, so not exactly half way
+23:30 <+Bart_Massey> alanc: Close enough. On reflection, I'm actually fine with a single project, but I want to see more frequent payment milestones than twice in 4 months.
+23:30 <+alanc> but perhaps he hasn't yet learned the universal law of software scheduling yet ("The first 80% takes 80% of the planned time, the last 20% also takes 80% of the planned time.")
+23:30 <agd5f> Bart_Massey: even something as simple as "aim for a 3-4 month project. $5000 total, half at midterms, half at final, subject to mentor signoff that work has been done"
+23:30 <+Bart_Massey> So maybe the spot you suggested is one of those milestones.
+23:31 <+Bart_Massey> agd5f: Fair enough. Working.
+23:31 <+Bart_Massey> marcoz: BTW, I'm putting the target for EVoC on your back. What email address should I use?
+23:32 <marcoz> marcoz@osource.org
+23:32 <+Bart_Massey> tx
+23:32 <+alanc> there is a finer breakdown in the first half his plan of stage 1 (roughly 3 weeks) & stage 2 (roughly 4 weeks) if you wanted to break it down further
+23:32 <marcoz> is one of the requirements at least _some_ programming ability, or comfort around compilers, command line, etc. ?
+23:34 <agd5f> marcoz: student has to be able to accomplish what they set out to do. doesn't have to be programming per se (could be documentation,etc.), but I think most will be
+23:34 <+Bart_Massey> alanc: Sounds perfect. Payment at stage 1, stage 2 and final
+23:34 <marcoz> agd5f: so documentation could fall under EvoC? dang, I wish I knew that 7 months ago.
+23:34 <+Bart_Massey> marcoz: We'll help you evaluate students. I'll try to edit the reqs hints on the wiki right now, and folks can change it as they desire
+23:35 <marcoz> Bart_Massey: whew, I was assuming that you guys would do the actual evalutions. I just the gopher. thanks for confirming.
+23:35 <agd5f> I guess we could put the curro's proposal on the wiki as a current evoc project if we accept it
+23:36 <+alanc> marcoz: I'd have been happy to see you do an evoc proposal for docs - it's not too late to turn down running the show to be a student participant...
+23:36 <+Bart_Massey> marcoz: The Board never actually discussed this, so chalk it up to Board fail. I'm actually fine with technical documentation for EVoC, but we'd have to think carefully about how it would work.
+23:36 <+Bart_Massey> alanc: Not sure marcoz is still a student :-)
+23:36 <+Bart_Massey> So are we ready to vote curro's proposal?
+23:36 <marcoz> I'm not a student. I was just thinking that I was trying to get some schlep, I mean student, to help me with the docs. but GSoC doens't accept documentation.
+23:37 <+Bart_Massey> marcoz: Ahh. Yes, definitely look into this.
+23:37 <+alanc> and in that case, we might ask you to evaluate, as one of the most knowledgable folks in that area currently
+23:37 <marcoz> Bart_Massey: if documentation is ok for GSoC?
+23:38 <+Bart_Massey> marcoz: yes
+23:38 <agd5f> I think google requires code
+23:38 <marcoz> it is not. :( I looked into it.
+23:38 <+alanc> google is pretty firm on that one
+23:38 <marcoz> it has to be coding.
+23:38 <+alanc> but EVoC can be whatever we want it to be
+23:40 <+alanc> so we're almost ready to vote I think
+23:40 <marcoz> ok, if I can find someone to work on docs for 4 months I'll let folks know.
+23:40 <+Bart_Massey> cool
+23:40 <+alanc> GSoC is $5000 for 12 weeks - are we expecting this to be a 16 week project and adjusting up accordingly?
+23:41 <+Bart_Massey> imho yes
+23:42 <+alanc> the Oct 4 mail had a schedule of 3 weeks + 4 weeks + 3 weeks + 2 weeks, which would be just 12
+23:42 <+alanc> and I guess the question also goes to curro of how long he has to devote to this before the next semester of classes start for him
+23:42 <agd5f> we should probably put some time/$ limit on it
+23:43 <+Bart_Massey> agd5f: I think we need to set the whole thing up explicitly up front.
+23:43 <+alanc> also curro: about when did you plan on doing this? I don't see a planned start or stop date in the mail
+23:43 <agd5f> otherwise, it could be abused
+23:43 <+Bart_Massey> I think the Google plan of having definite milestones up front and stopping paying the student unless they make them is fine.
+23:44 <+Bart_Massey> I am confident the mentor will track this for us.
+23:44 <agd5f> yeah, that should work
+23:44 <+Bart_Massey> (OK, the Google plan of having the mentor verify that the whole thing is continuing to make progress/sense. It's OK if the mentor and student agree on different goals. But the milestone dates should be set in stone.)
+23:44 <curro> alanc: i plan to start as soon as my proposal is accepted, and as i said i have 4 months from now that i'll be able to devote to it full-time
+23:45 <+alanc> so approx Oct. 14 to Feb 14?
+23:46 <curro> yes, that would work for me
+23:46 <+Bart_Massey> alanc: I will block on the wiki edits until you finish... Maybe I won't have to do anything. :-)
+23:46 <+alanc> oh oops, I was just fixing it to list Matt as X.Org member not Board member
+23:47 <+Bart_Massey> Oh well. :-) Thanks.
+23:47 * marcoz almost drunk with power.
+23:47 <+Bart_Massey> LOL
+23:47 <+alanc> done editing
+23:47 <+Bart_Massey> tx
+23:48 <+Bart_Massey> Anyway, I move that we accept curro's proposal, conditional on the mentor working out a payment schedule to our satisfaction.
+23:49 <+alanc> $5000 / 12 weeks = 416.66 per week, so if we're assuming 16 weeks, it would scale to $6666.66
+23:49 <marcheu> FWIW SoC is 4500/12 weeks
+23:49 <marcoz> $500 goes to the organization
+23:50 <+alanc> oh, then it makes a nice rounder $6000 for 16 weeks
+23:50 <marcheu> marcoz: right, not to the student
+23:50 <+alanc> for some reason I was remembering $5000 to student plus $500 to org/mentor
+23:51 <+Bart_Massey> Anyway, I guess I will modify my proposal to reflect that we accept curro's proposal, with three payments of $2000, milestone dates to be determined by the mentor to our satisfaction.
+23:51 <marcoz> "Google will provide a stipend of 5500 USD per accepted student developer, of which 5000 USD goes to the student and 500 USD goes to the mentoring organization."
+23:51 <+Bart_Massey> marcoz: Yeah, they upped their rate last year.
+23:51 <marcheu> heh, I had no idea
+23:51 <+Bart_Massey> Anyway, I think $6000 is a nice reasonable number. Anybody object?
+23:51 <marcoz> http://www.google-melange.com/document/show/gsoc_program/google/gsoc2011/faqs#payments_work (for anyone interested)
+23:52 <+alanc> $6000 sounds good to me
+23:52 <+alanc> +1
+23:52 <agd5f> +1
+23:53 <stukreit> +1
+23:54 <+alanc> keithp? anholt_? emmes?
+23:54 <marcoz> is curro's proposal anywhere public?
+23:55 <+alanc> not yet, just in board e-mail
+23:55 <+Bart_Massey> marcoz: I think just on the Board list right now. Have him email you a copy.
+23:55 <marcoz> Bart_Massey: will do. thx.
+23:55 <marcoz> curro: can you email a copy to marcoz@osource.org?
+23:57 <+emmes> sorry, dropped off. sounds good to me. +1
+23:57 <+alanc> that's 5 so we have a majority
+23:57 <+anholt_> sorry, turned around for conversation in the office. +1.
+23:57 <+Bart_Massey> I realized too late that GSoC starts with an initial payment. This would be a better plan. Anybody object to 4 $1500 payments instead of 3 $2000 ones?
+23:58 <agd5f> fine with me
+23:58 <+Bart_Massey> It's not fair to curro to ask him not to eat for a month. :-)
+23:58 <curro> marcoz: done
+23:58 * curro is fine either way
+23:59 <marcoz> curro: thx
+23:59 <+alanc> anything else, or are we done for today as we come up on the hour?
+23:59 <stukreit> hey, the hour is up.
+23:59 <stukreit> move to adjourn
+00:00 <+Bart_Massey> seconded
+00:00 <agd5f> +1
+00:00 <+Bart_Massey> Gratz curro!
+00:00 <+Bart_Massey> Thanks for helping us out!
+00:00 <+alanc> thanks for coming everyone, see you in two weeks
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/10-27.mdwn b/BoardOfDirectors/IrcLogs/2011/10-27.mdwn
new file mode 100644
index 00000000..d0ebed7d
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/10-27.mdwn
@@ -0,0 +1,190 @@
+
+Date is 2011-10-27, times are UTC+02.
+[[!format txt """
+23:00 <+alanc> good afternoon/evening/insert-your-timezone-here
+23:00 <+emmes> hey all
+23:00 <+mherrb> hi
+23:00 <stukreit> hi
+23:03 <+alanc> agd5f? keithp?
+23:03 <+alanc> guess we're also still missing Bart & anholt
+23:05 <+alanc> stukreit: any treasury things to report? all bills paid from XDC?
+23:06 <agd5f> hi
+23:06 <stukreit> yes, I believe IIT is all paid up due to the fact that they sent some $$ back
+23:06 <+alanc> did we overpay? or from reducing our catering orders?
+23:07 <+Bart_Massey> Sorry I'm late
+23:07 <+alanc> it's okay - all you missed so far was stuart confirming the IIT bills were now paid for XDC
+23:07 <stukreit> I am not sure. I did ask them to re-check their numbers. I don't have a page that says the catering was reduced
+23:08 <+alanc> okay, sounds like all is in hand
+23:08 <stukreit> should ask them again. They were sending email to Mike instead of me, then he was forwarding to me. It was confusing
+23:09 <stukreit> also, I need to visit the hsbc branch and get them to stop charging us a nuisance fee "analysis" each month. Its a real wtf.
+23:09 <+alanc> I didn't see any election committee e-mail, so I guess we need to kick harder to get ourselves in gear
+23:10 <stukreit> I can't pull that boat anytime soon.
+23:10 <+Bart_Massey> Have we asked Google for a PO for X.Org GSoC yet?
+23:11 <+Bart_Massey> I think the deadline is in just a few days.
+23:11 <stukreit> who was assigned that task? I hope not me
+23:11 <+alanc> did we send any mentors to the summit this year?
+23:11 <+alanc> I would have assumed marcheu was talking to stukreit about it
+23:11 <+Bart_Massey> Not that I am aware of. Both Donnie and I were there, but were on behalf of other orgs
+23:12 <stukreit> I don't have email from him
+23:12 <+Bart_Massey> We need to invoice Google for our $500/accepted student org money.
+23:12 <+Bart_Massey> Or they won't give it to us. :-)
+23:12 <+alanc> we had 4 students, right? so $2k?
+23:12 <stukreit> bart: sounds like you have most of the details..??
+23:12 <+Bart_Massey> I think that's right. I can check---just a sec.
+23:14 <+Bart_Massey> Don't everybody block on me...
+23:14 <stukreit> Can you write it out? perhaps the PO should come from the treasurer? (but I don't have any info on this to write it)
+23:14 <+Bart_Massey> Looks like five students.
+23:14 <marcheu> Bart_Massey: we had 4 students through + 1 dropped
+23:15 <+Bart_Massey> Yes, they pay on dropped students also
+23:15 <marcheu> right, but they don't appear in the final count
+23:15 <+alanc> stukreit: I forwarded on the mails I have on it to you @gmail
+23:15 <+Bart_Massey> stukreit: There's a set of links with instructions for you to follow.
+23:15 <+Bart_Massey> I can dig them up again if neither alanc nor marcheu has them handy.
+23:15 <+Bart_Massey> You're looking for a forwarded email from Carol Smith.
+23:16 <marcheu> yeah we're going to need at least the PO # from last year, I'll have to dig it up
+23:16 <+alanc> "GSoC 2011 Org Admins: Mentor Stipends + GSoC Mentor Summit Travel Payments" is the subject line of the one I forwarded
+23:16 <+Bart_Massey> That's the one.
+23:16 <stukreit> Do you have a previous PO or invoice for this? Or from another org, what form does it take?
+23:16 <marcheu> yeah we have a previous PO
+23:16 <stukreit> see it
+23:16 <marcheu> I'll dig it up
+23:17 <+Bart_Massey> Anyway, I forget whether the deadline to start the process is Nov 3 or Nov 7, but I think it's one or the other.
+23:17 <marcheu> for example I never quite knew if the money landed last year, since I can't see the X.ORg finances
+23:17 <stukreit> its a payment request form. Google is the one that writes the po
+23:17 <stukreit> Give me a date to look up
+23:17 <marcheu> hmm I'm mostly sure there's something I have to dig up from last year
+23:17 <+Bart_Massey> stukreit: Correct. We request payment they write a PO, we respond to the PO with an invoice, they send us the money.
+23:18 <marcheu> maybe an account #, it's some kind of number for sure
+23:18 <+alanc> right, from what I read you fill out the payment request, google issues a PO, you issue an invoice, google issue a check
+23:18 <+Bart_Massey> This is *easier* than the way they used to do it. :-)
+23:18 <+alanc> marcheu: our google supplier/vendor id number I think
+23:18 <marcheu> hmm right
+23:18 <+Bart_Massey> alanc: Right
+23:18 <stukreit> and that number is ...?
+23:18 <+Bart_Massey> Someone can bug Google if we can't find it, but obviously it would be better if we could...
+23:19 <marcheu> stukreit: I don't know, it's at home somewhere
+23:19 <marcheu> stukreit: as I said I'll dig it up
+23:20 <stukreit> k. So this will be for 5 x $500? and how much was the previous year for? (so I can hunt for it)
+23:21 <+Bart_Massey> $1500 IIRC, but I'm not positive
+23:21 <+alanc> plus last year I think we sent two mentors to the summit, whose expenses we paid and then google reimbursed
+23:21 <stukreit> Is this a fixed amount per participant or does it include the plane tix that Carol refers to
+23:21 <marcheu> stukreit: last year was 2k + summit travel costs which was just donnie
+23:21 <+alanc> at least I remember sending Donnie for X.Org since gentoo already had two
+23:22 <+alanc> no plane tickets this year if we didn't send anyone
+23:22 <marcheu> yeah
+23:22 <+Bart_Massey> AFAIK we aren't sending Donnie this year, but someone should check with him :-)
+23:22 <stukreit> no travel at all? then its 5 x $500?
+23:23 * Bart_Massey muses "aren't having sendeden? time tenses are indeed hard"
+23:23 <+Bart_Massey> stukreit: Except somebody should ping Donnie to make sure he's not expecting reimbursement from us.
+23:23 <+Bart_Massey> I'm pretty sure he's not, but it would only take one email...
+23:23 <+Bart_Massey> AFAIK no one else from X.Org was even there.
+23:24 <marcheu> yeah we had no one from X.Org
+23:24 <marcheu> stukreit: yes 5*500
+23:24 <+Bart_Massey> marcheu: We missed you there. :-)
+23:24 <marcheu> Bart_Massey: the idea of going to work on the WE didn't click
+23:24 <+alanc> http://gsoc-wiki.osuosl.org/index.php/Attendee_List_2011#X.Org does list donnie
+23:25 <marcheu> hmm I'll get to him then
+23:25 <stukreit> cc me please
+23:25 <marcheu> in any case, we can issue multiple invoices
+23:25 <+Bart_Massey> marcheu: It's actually more of a big party than any kind of actual work.
+23:25 <+alanc> btw, while on the topic of GSoC, are we trying for the winter code-in this year?
+23:25 <marcheu> stukreit: so we could request that 5*500 now and donnie's invoice later
+23:25 <+Bart_Massey> marcheu: they really prefer that we issue one invoice, and all payment requests need to be by the deadline
+23:26 <+Bart_Massey> So ping donnie and if he doesn't respond by tomorrow we'll assume he's not expecting reimbursement from us
+23:26 <stukreit> that's what carol's letter says: get it in by 11/4
+23:26 <+Bart_Massey> alanc: I have totally quit thinking about the Winter Code-In. Thanks for reminding me.
+23:26 <+Bart_Massey> Do we want to try to do it?
+23:27 <marcheu> didn't marcoz_wk volunteer at some point? ;)
+23:27 <agd5f> I thought we had missed the deadline for that
+23:27 <marcheu> it's really hard to get in the winter code-in anyway
+23:27 <+alanc> I remember trying to make a list of proposals last year, did we get in and just not get any students or did we not get in last year?
+23:28 <+alanc> The deadline for applications is 1 November at 23:00 UTC.
+23:28 <marcoz_wk> marcheu: winter code-in?
+23:28 <marcheu> marcoz_wk: yeah, wasn't that discussed at some point?
+23:28 <+Bart_Massey> http://code.google.com/opensource/gci/2010-11/
+23:28 <+alanc> https://code.google.com/opensource/gci/2011-12/index.html
+23:28 <marcheu> in any case, the odds are super low
+23:29 <+Bart_Massey> I don't really want to put any energy into it. I'd say let it pass this year.
+23:29 <marcheu> Bart_Massey: my feeling exactly
+23:29 * Bart_Massey will be back in a couple of minutes
+23:29 <+alanc> for high school students over winter break, projects that take hours or days instead of months
+23:29 <marcheu> right, so for us it's something like "fix graphics driver bugs in hours or days instead of months"
+23:30 <marcoz_wk> was that the high school student thing that came up on the irc channel?
+23:30 <marcheu> that doesn't translate too well in the freedesktop world
+23:30 <marcheu> marcoz_wk: yes
+23:30 <+alanc> probably more like "write a man page for a driver that is missing one"
+23:30 <marcoz_wk> marcheu: i remember someone (was that you?) asking of others were intersted. I said I was interested in helping but din't hear any more.
+23:31 <marcheu> marcoz_wk: I don't think I asked. as I said the odds of us (as an org) are very low
+23:31 <marcheu> but don't let that stop you from trying
+23:31 <marcoz_wk> I'm always trying to recruit students (even though I'm not good at it.) you all notice the spam I sent to the ML about hpr?
+23:32 <+alanc> hpr?
+23:33 <marcoz_wk> hackerpublicradio.
+23:33 <+alanc> oh, the radio show
+23:33 <marcoz_wk> there's prob a few students that listen to it.
+23:33 <+alanc> yeah, took a minute for the abbreviation to click in
+23:35 <marcheu> marcoz_wk: well, you have a couple of days, get going :)
+23:35 <marcoz_wk> ;)
+23:35 <+alanc> http://www.x.org/wiki/GoogleCodeInIdeas is our attempt from last year that didn't get accepted
+23:36 * Bart_Massey returns. whee
+23:38 <+Bart_Massey> marcoz_wk: We also talked about doing a virtual Book Sprint to write an X.Org Developer's Guide at some point...
+23:38 <+Bart_Massey> Honestly, I think that's higher priority for me.
+23:38 <+alanc> oh, and besides kicking the election committee to schedule the elections, we also need to start drafting the proposed Bylaw changes to vote on during the election
+23:38 <marcoz_wk> Bart_Massey: do we still want to do a book sprint next year or ... ?
+23:39 <+Bart_Massey> alanc: I may misremember but I think that Bylaw changes require a General Meeting.
+23:39 <+alanc> do we ever have those?
+23:39 <+Bart_Massey> marcoz_wk: I was thinking of picking a weekend and trying to do it virtual before then.
+23:39 <+Bart_Massey> alanc: Each year the conference is officially designated a General Meeting
+23:39 <+alanc> ah, guess we missed this year's then
+23:40 <marcoz_wk> Bart_Massey: irc, skype voice telecon, some kinda of virtual white board?
+23:40 <+Bart_Massey> So I think we're looking at next Fall unless we want a virtual General Meeting, which is IMHO maybe not such a good idea.
+23:40 <+Bart_Massey> marcoz_wk: All of the above? :-) Whatever cool high-techie stuff would actually work.
+23:41 <+alanc> oh, and at some point we need Bart to pester his xcb cohorts into scheduling the xcb workshop we approved funding for a year or two ago, or finally give up on it
+23:41 * Bart_Massey turns beet red and sputters
+23:41 <marcoz_wk> Bart_Massey: I'll look into it heh. anyone's company willing to donate a conf call 'room' for a bit on the weekend?
+23:42 <+Bart_Massey> marcoz_wk: I think Mumble works better for voice anyhow.
+23:42 <+alanc> Bart_Massey: you need more minions, maybe keith has some spare ones you can borrow?
+23:42 <+Bart_Massey> alanc: OK, I'll kick folks again. Honestly I think you have spent more time on XCB in the last six months than any of us "founders".
+23:42 <marcoz_wk> Bart_Massey: i've heard of it, but haven't used it. gives me an excuse to play with something new. :)
+23:42 <+Bart_Massey> alanc: I'm a college professor; I can probably find my own if I bother.
+23:43 <+alanc> I just happened to remember when updating the Xorg events page last week to move XDC to past events and saw the XCB workshop still listed as TBD
+23:43 <+Bart_Massey> marcoz_wk: I have a couple of servers set up. Really like it.
+23:43 <+Bart_Massey> alanc: Yes.
+23:43 <+Bart_Massey> So clearly, I need to figure out which of three or four X.Org-related projects I should move to the front of my queue right now.
+23:43 <+Bart_Massey> Does someone else want to tackle the Bylaw changes?
+23:44 <+Bart_Massey> We should really start these now; it takes a *long* time to get them right.
+23:44 <+Bart_Massey> Which is how I missed the last deadline.
+23:44 <+alanc> the only one I remember for sure was the 501(c)3 required conflict-of-interest rules agd5f had
+23:44 <+Bart_Massey> There was also some talk of bumping the ceiling on Board Members per company by one.
+23:44 <+alanc> I can try to take a look at the current ones and see what looks like we're failing to do and should change
+23:45 <+Bart_Massey> There was also some procedural stuff.
+23:45 <agd5f> yeah, that was the main thing. the IRC wants an explicit conflict of interest section/document
+23:45 <+Bart_Massey> Someone should grub the minutes and see where we were whining about the Bylaws.
+23:45 <agd5f> *IRS
+23:46 * Bart_Massey thinks the IRC just wants attention. We're always taking it for granted...
+23:49 <+Bart_Massey> So I'll scout around for people to work on XCB workshop and virtual book sprint. I'm massively overbooked so I'll try to find an appropriate lead for each of these and pass the ball.
+23:49 <+alanc> sounds good
+23:49 <marcoz_wk> Bart_Massey: I can help with the virtual book sprint.
+23:49 <+alanc> sounds even better 8-)
+23:49 <+Bart_Massey> I was hoping you'd say that. :-)
+23:50 <+alanc> anything else we need to discuss before adjourning today?
+23:50 <+Bart_Massey> We just need to revive the potential attendees list and all try to find a common weekend and tech.
+23:50 <+Bart_Massey> alanc: Not from me.
+23:51 <keithp> hi guys
+23:51 <+Bart_Massey> keithp: Howdy!
+23:51 <keithp> dr appt for my daughter
+23:51 <+alanc> I don't remember if there was anyone else on the list in the silicon valley area - could probably arrange a conference room here if so to conference with folks in Portland & other locales
+23:51 <keithp> now enjoying powell's city of books
+23:52 <+Bart_Massey> alanc: I think we'll be OK with more ad-hoc methods, but we'll bug you if we need help. THanks!
+23:53 <marcoz_wk> any interest in nuking the wiki from orbit and starting all over?
+23:53 <+Bart_Massey> marcoz_wk: Probably too big a topic for this point in this meeting, but we should talk soon...
+23:54 <marcoz_wk> +1
+23:55 <+alanc> so shall we adjourn this meeting?
+23:55 <+Bart_Massey> Seconded
+23:55 <stukreit> +1
+23:56 <+mherrb> +1
+23:56 <+alanc> see you all in two weeks, on Nov. 10
+23:56 <+alanc> at which point, DST will have ended in both the US & EU I believe
+23:57 <+mherrb> yes. nov 10 I'm travelling. Not sure if I will be there...
+23:58 <agd5f> +1
+23:58 <+emmes> +1
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/11-10.mdwn b/BoardOfDirectors/IrcLogs/2011/11-10.mdwn
new file mode 100644
index 00000000..c01ba4ed
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/11-10.mdwn
@@ -0,0 +1,150 @@
+
+Date is 2011-11-10, times are UTC+01.
+[[!format txt """
+22:59 <+alanc> oh duh, I do have the password to the elections committee mailman
+23:00 <+alanc> just had to dig deeper in old e-mail
+23:01 <+alanc> good afternoon, btw
+23:01 <stukreit> hi!
+23:01 <+emmes> good news. and hi.
+23:04 <+alanc> okay, elections@foundation.x.org updated now
+23:04 <+alanc> nothing like meeting time to remind you to clear action items from previous meetings
+23:05 <+alanc> I unsubscribed all previous members and subscribed myself, anholt, stukreit & bart, and also listed us as admins/moderators in case stuff gets stuck in spam filters
+23:06 <+alanc> so are our other members here? agd5f? keithp? don't see bart or anholt in channel, and mherrb said he was travelling this week
+23:06 <agd5f> hi
+23:07 <+alanc> that makes 4 of us
+23:08 <+alanc> stukreit: want to start off with treasurer's report? everything taken care of for getting money from google?
+23:08 <keithp> alanc: hi
+23:09 <stukreit> we did get the application form submitted on time
+23:10 <stukreit> and have a PO number. I just pinged Stephane again about whether he'd write the invoice against this PO
+23:10 <+Bart_Massey> Apologies for my lateness as usual.
+23:10 <stukreit> And I have an email from Donnie with travel receipts, so his thing will go into the invoice and we'll flow the $$.
+23:11 <stukreit> I need to talk to Justin, our sflc rep about whether he saw the prev. year's gsoc funds come, because his address is still on the PO.
+23:12 <stukreit> Also, don't remember whether I reported last time: we have cleared up and are all paid up with IIT, so the ACM guys should be content now.
+23:12 <stukreit> EOF
+23:13 <stukreit> xof, ttfn...
+23:13 <+Bart_Massey> peace. thanks for the report.
+23:13 <+Bart_Massey> and thanks as always for the hard work.
+23:14 <agd5f> we may owe taxes in delaware again soon
+23:15 <stukreit> Are you the one who finds that stuff out?
+23:15 <agd5f> sflc let me know last time when we were working on the 501c3 stuff
+23:15 <agd5f> they are still the contacts for all that stuff
+23:16 <agd5f> they recommended we get a real address
+23:16 <+Bart_Massey> i thought stukreit got a box near him?
+23:16 <stukreit> I volunteered my home address for 5 years. I'll ask Justin about this.
+23:16 <+Bart_Massey> perfect
+23:17 <agd5f> let me see if I can find out about the taxes on the delaware website
+23:19 <agd5f> ok, I paid it for 2010 when I paid for 2009, but we'll need to pay 2011 next year
+23:19 <agd5f> for reference the site is https://delecorp.delaware.gov/eCorp/LoginAnnualReportsCLF
+23:21 <agd5f> also, FWIW, the old xorg llc still owes several thousand in back taxes
+23:21 <stukreit> I do not know this. Do you have paperwork?
+23:22 <stukreit> Are we accumulating penalties and interest?
+23:22 <agd5f> stukreit: karen mentioned it back when we were working on the 501c3
+23:23 <agd5f> the new delaware corp isn't responsible for them
+23:23 <mherrb> ho - sorry to be late. Forgot that in .pt I was 1hr early
+23:24 <+alanc> welcome, thought you weren't coming at all this week
+23:24 <stukreit> agd5f: ok, I'll let it lie.
+23:24 <+alanc> so are we done with treasury matters?
+23:25 <stukreit> unless anyone has questions or is waiting on anything..
+23:25 <+alanc> and for those who came late, I found the elections committee mailman password today and updated the list, so we should start discussing election calendar there soon
+23:25 <agd5f> still might be worth talking to sflc about them at some point
+23:26 <stukreit> 'k, I'll mention it.
+23:26 <+alanc> libv sent mail about FOSDEM & XDC
+23:27 <+alanc> sounds like FOSDEM is looking good for a joint Xorg/Wayland/ICC devroom for the weekend
+23:27 <+alanc> and there's nothing the board needs to do unless/until people request travel funding to go there
+23:28 <+alanc> as for XDC, I guess we need to ping airlied to see how serious he is about putting forth a Dublin proposal so we can decide soonish between that & the Nuremberg one
+23:29 <agd5f> sounds good
+23:29 <+emmes> yes, the earlier this is decided the better.
+23:29 <mherrb> I agree
+23:29 <mupuf> who will talk about wayland at the FOSDEM?
+23:30 <+emmes> mupuf: this is nothing the board decides :-)
+23:30 <marcoz> mupuf, are you volunteering?
+23:30 <+alanc> I thought keithp had some wayland talks lined up
+23:30 <mupuf> no, no. I was just wondering
+23:31 <mupuf> alanc: IIRC, he wasn't sure he would get his travel funding accepted
+23:31 <agd5f> I think libv has a list
+23:31 <keithp> alanc: Kristian was asked to speak about wayland in the main track; I haven't gotten funding for some other wayland adventures yet though
+23:31 <+emmes> keithp: but if he's already in europe for the main track, a second talk about a different, similar topic might be possible *g*
+23:32 <keithp> emmes: indeed
+23:32 <keithp> I don't know the status of his main track talk
+23:33 <+emmes> something else:
+23:33 <+emmes> As libv (and earlier Michael) noted, there was a major hickup with paying fees for XDC.
+23:33 <+emmes> We can't do anything about it anymore, but I think we seriously owe them an apology.
+23:34 <+emmes> Given that they had their student's rights taken away - for some finite time.
+23:34 <+alanc> it wasn't clear it was on our end though, since we'd already (over)paid and gotten a partial refund from the university at the time the student group was complaining to us
+23:35 <+emmes> I think you have some information I'm missing here ;-) Or I missread something.
+23:35 <stukreit> fwiw, it is ack'd that iit's accounting was confusing to work with
+23:35 <+alanc> if we screwed up, then yes we should apologize
+23:35 <+emmes> doesn't really cost us anything, and it does help everybody to feel better.
+23:36 <stukreit> I would like to understand who/what I'm apologizing for.
+23:36 <+Bart_Massey> It would be nice to have a detailed, accurate account of what happened, though. Does anybody know for sure?
+23:37 <stukreit> I can tell you what was happening on my end of things.
+23:37 <+emmes> I have a writeup from Michael, but I'd like to hear the story from a different point of view.
+23:37 <+alanc> the mail that went to the board said that Stuart paid on Oct. 19, yet the ACM chapter contacted us on Oct. 27
+23:37 <+emmes> Yes, appreciated!
+23:38 <stukreit> Is Michael open about what he wrote up? I don't see it as particularly useful to our org. otherwise
+23:39 <+emmes> I'll have to ask him to be on the correct side, but I'm pretty sure he's fine. I'll send it to the board mailing list
+23:40 <+Bart_Massey> Thanks!
+23:42 <+alanc> okay, so we'll be taking that to e-mail for the details?
+23:42 <+emmes> I'd think so. It's easier to deal with.
+23:43 <+alanc> okay, the other item I have a note asking to discuss today is the virtual book sprint, if Bart's had any time for organization on that
+23:43 <+Bart_Massey> Not so much.
+23:43 <+Bart_Massey> I've had some talks with the XCB folks about a workshop, though
+23:44 <+Bart_Massey> I wish I could say we'd resolved it :-)
+23:44 <+Bart_Massey> But I'll let the Board know as it progresses
+23:44 <+Bart_Massey> I think right now we're in the planning dates and pricing venues stage
+23:45 <+Bart_Massey> marcoz and I need to coordinate on the book sprint.
+23:45 <+Bart_Massey> marcoz: where are you physically located these days?
+23:46 <marcoz> Colorado
+23:46 <+Bart_Massey> guess he's not around
+23:46 <+Bart_Massey> oh, there you are :-)
+23:46 <marcoz> sorry, stepped away for a bit
+23:46 <+Bart_Massey> cool. give me a call on my cell sometime soon and we'll just discuss.
+23:46 <+Bart_Massey> NP!
+23:46 <marcoz> do I have your #?
+23:46 <+Bart_Massey> XXX XXX XXXX
+23:47 <marcoz> thx
+23:47 <+Bart_Massey> Well, gtg: Got a meeting in a few minutes. come late, leave early, that's my motto
+23:47 <+alanc> anything else anyone wants to discuss today?
+23:48 <+Bart_Massey> thanks all!
+23:48 <marcoz> anyone up for being interviewed for HPR?
+23:48 <+alanc> oh, I vote to cancel the next meeting, since it falls on Thanksgiving in the US
+23:48 <marcoz> thoughts on wiki rework?
+23:48 <+Bart_Massey> alanc: +1
+23:48 <+Bart_Massey> marcoz: HPR?
+23:48 <marcoz> hackerpublicradio (.org)
+23:48 <marcoz> public radio for hackers.
+23:48 <+Bart_Massey> marcoz: happy to play anytime they like. lmk.
+23:48 <marcoz> anyone can send in episodes. I did 4 interviews at XDC
+23:49 <+Bart_Massey> marcoz: nice
+23:49 <+emmes> alanc: +1 guess it doesn't make much sense in this case
+23:49 <agd5f> +1
+23:49 <stukreit> +1
+23:49 <+Bart_Massey> See you all in about 4 weeks!
+23:50 <+alanc> wiki reorganization is mostly an implementation detail the board leaves up to the development community to handle, unless you need us to allocate funding or something (though please don't stomp on the board pages without talking to us first so we know where to find them)
+23:51 <marcoz> no funding, more of asking about thoughts on how to do it without stomping on what's there.
+23:51 <mherrb> same goes for security pages. They are a bit of mess already since the last reorganization.
+23:52 <marcoz> the last thing I want to do is reorg a reorg and make things worse.
+23:53 <marcoz> i can't really do much until after Dec anyway. I want to finish the docbook stuff, but I wanted to get thoughts in advance
+23:54 <mherrb> Are planning to stay with MoinMoin or switch to something else? If you stick with Moin it's easy to draft some pages...
+23:54 <marcoz> mherrb: my initial thinking is mediawiki
+23:55 <marcoz> but i realize that move isn't quick or easy and that the fd.o admins have to set things up right?
+23:56 <mherrb> as far and I understand it yes. you can still draft stuff somewhere else though.
+23:56 <marcoz> i'm thinking to set something up on a separate site to try things out.
+23:57 <marcoz> soas to not step on things on the wiki. mupuf and I hashed some things out at XDC. I'm gonna take that and mediawiki and see what I can do.
+23:58 <mupuf> marcoz: don't hesitate to ping me if you need help
+23:58 <marcoz> mupuf, guaranteed I'll be pinging you. :)
+23:58 <+alanc> yes, you'll need to talk to tollef or one of the other fd.o admins if you're considering a change of software
+23:59 <+alanc> I do like the way the ikiwiki on xcb.freedesktop.org lets me git clone & push to the wiki, but that's far more hacker friendly than user friendly
+00:00 <marcoz> my thinking is it has to be user friendly. I really want to get more people into X, especially wiki stuff, and I think something that's wellknown and used, like mediawiki, is probably the best bet.
+00:01 <marcoz> i reserve the right to be completely wrong.
+00:01 <+alanc> spam protection is essential
+00:02 <+alanc> (not that I'm biased from being the one to hit the despam button 50 times a week on the current wiki)
+00:02 <marcoz> yea, I see the wiki recent history. you're constantly busy with that.
+00:03 <+alanc> having an e-mail subscription for the wiki page "*" helps me see it soon after the spam comes in
+00:03 <marcheu> stukreit: RE invoice: haven't done it yet, I think the deadline is soon
+00:03 <marcheu> stukreit: will get to it
+00:03 <+alanc> most of the time it's just a matter of clicking the link in the e-mail, then clicking the despam link on the page
+00:04 <stukreit> alanc: there is no invoice page. we have to write one up. I think there's 30 days for this, but if I can get marcheu to do it now, all the better ;-)
+00:05 <+alanc> stukreit: I was still in the wiki conversation with marcoz, not talking about invoices
+00:05 <+alanc> in any case, I think we've run out of board meeting, as we passed the hour
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2011/12-08.mdwn b/BoardOfDirectors/IrcLogs/2011/12-08.mdwn
new file mode 100644
index 00000000..c21bc61e
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2011/12-08.mdwn
@@ -0,0 +1,181 @@
+
+Date is 2011-12-08, times are UTC+01.
+[[!format txt """
+23:00 <agd5f> hello
+23:00 <stukreit> hey
+23:00 <+alanc> good afternoon
+23:00 <+emmes> good night
+23:01 <+alanc> mherrb was the only person I saw e-mail from that they couldn't make it
+23:01 <+alanc> so hopefully we'll see keithp, anholt & bart today
+23:02 <+keithp> anholt has another meeting today
+23:03 <+alanc> okay, then I guess we can get started and let Bart catchup if he comes late
+23:03 <+keithp> he's given me a proxy vote for xds
+23:03 <+alanc> first off: looks like our EVoC student is doing well, and hopefully stukreit has posted a check to him by now
+23:03 <stukreit> its in the mail
+23:04 <+alanc> and I suggested he consider going to FOSDEM if it fits into his schedule (should be around the time his project wraps up - possibly when his classes begin again though)
+23:05 <+alanc> any other comments on the EVoC progress?
+23:05 <+alanc> oh, yeah, and Matt & Bart got him to post his project on the wiki as a future example
+23:05 <+Bart_Massey> We should make sure he knows he's semi-obligated to attend XDC this year
+23:05 <+Bart_Massey> and give a talk about his work
+23:05 <+Bart_Massey> sorry XDS :-)
+23:06 <+alanc> since he's in Berlin, it may be even closer than FOSDEM for him
+23:06 <+Bart_Massey> Indeed.
+23:07 <+alanc> we should also mention that the election committee needs to get a schedule published soon if we're going to mostly match last year's schedule
+23:07 <+alanc> and that's all the business I had before the main event: Dublin vs. Nuremberg
+23:08 <+alanc> the board got writeups for both proposals - so what do we think?
+23:08 <+Bart_Massey> In general, I tend toward the sentiment for Nuremberg, for a number of reasons. But I think they're both great proposals.
+23:09 <stukreit> I got the impression that Dublin is a livelier but more expensive choice
+23:09 <+alanc> I agree with mherrb's comment that having 3 organizers is an advantage over one person trying to do it all solo
+23:09 <+Bart_Massey> We could do Nuremberg in 2012, Dublin in 2013, and then do Americas again in 2014?
+23:09 <+Bart_Massey> AFAIK there's nothing in our charter that requires us to do strict alternation; it's just a tradition.
+23:10 <+keithp> Luc has done a pretty good job running the X room at fosdem for many years
+23:10 <+Bart_Massey> That would also give airlied a bit more time to get a crew together, which he might actually appreciate.
+23:10 <+emmes> Bart_Massey: you're right. I think it was just standard procedure so far.
+23:10 <+keithp> dublin does have a more active night life; which, after Toulouse, may not be a net positive?
+23:10 <+alanc> right, I thought that was just the compromise when we cut down from trying to do both in the same year
+23:11 <+Bart_Massey> We could say that the compromise is now English-speaking / non-English-speaking :-)
+23:11 <+Bart_Massey> Then we could hold 2014 in Brazil :-)
+23:11 <+emmes> and it's not that nuernberg has everything closed during the night. there's in fact plenty of nightlife in the inner city.
+23:11 <+Bart_Massey> Anyway, keithp's point is well-taken, I think :-)
+23:13 <+keithp> I like both cities, and both seem similar wrt travel, with a possible slight plus to Nuremberg given the proximity to FRA
+23:13 <+Bart_Massey> I plan to travel by rail from Berlin; it's a pretty short train ride.
+23:13 <+Bart_Massey> I'm not sure what the trains are like from London.
+23:14 <+alanc> for venues, it seems Nuremberg has a slight edge if we can get rooms at either SuSE or the Uni, though I might be able to get some help from the Oracle Dublin office (where our GNOME team is found) - not sure what facilities they have there
+23:15 <agd5f> I think google has an office there too
+23:15 <+Bart_Massey> I'm thinking Nuernberg by a nose at this point; I keep hearing slight sentiment in that direction. Move to select Nuernberg, with a note to airlied thanking him profusely for the Dublin proposal.
+23:16 <stukreit> Is that to say we/airlied haven't explored options at Dublin thus far? because the sentiment is leaning more towards Neuremberg?
+23:16 <+keithp> stukreit: it sounds like the nuremberg proposal is slightly more 'done' at this point
+23:16 <stukreit> momentum
+23:16 <+alanc> airlied mentioned Trinity College, the Google offices & the Oracle offices as options in his last e-mail
+23:17 <+keithp> I've been to aKademy at trinity; it was lovely
+23:17 <+keithp> they rent out rooms on campus
+23:17 <+keithp> and have reasonable conference facilities
+23:17 <+Bart_Massey> I'm confused. Is this a different Trinity than at Oxford where we were before?
+23:17 * Bart_Massey feels so...American
+23:17 <+keithp> Bart_Massey: this is trinity college in dublin
+23:17 <+Bart_Massey> 'k
+23:18 <+keithp> and, we were at cambridge last time anyways
+23:18 <+Bart_Massey> So I'll take my motion off the table if folks think we need to explore a bit more.
+23:18 <+Bart_Massey> But I'm concerned that there will be no clear way to decide.
+23:18 <+keithp> it's a beauty contest for the most part
+23:18 <+Bart_Massey> Both seem like great proposals and I'm kinda thinking we just have to pick one and live with it.
+23:19 <+Bart_Massey> keithp: exactly
+23:19 <+emmes> i'll remain neutral when it comes to the decision, for obvious reasons.
+23:19 <+Bart_Massey> emmes: I think there's no reason for that.
+23:19 <+Bart_Massey> Proximity to the folks who will be attending is a definite plus.
+23:19 <+alanc> at least we have to pick one for this year - doesn't mean we can't go to the other in a later year
+23:19 <+Bart_Massey> Otherwise PDX would be terrible.
+23:19 <+emmes> but bart's idea of doing nbg 2012 and dublin 2013 looks like an awsome idea for me, if that is ok with the Americans...
+23:19 <+Bart_Massey> Works for me!
+23:19 <+emmes> that is you guys :-P
+23:20 <+Bart_Massey> We'll also have to ask airlied if he's willing to wait a year, of course. I'm guessing he'd be ok with that...
+23:20 <+alanc> the magic of corporate travel - getting the approval to go anywhere in the world that requires plane tickets is about the same level of difficulty, so anywhere outside the Bay Area is mostly the same to me
+23:21 <+Bart_Massey> Anybody object to the plan that has Nuernberg 2012, Dublin 2013? If not, let's get some +1s...
+23:21 <+alanc> +1
+23:21 <stukreit> +1
+23:21 <+keithp> +1
+23:22 <+emmes> I'd go for 0 as I'm biased, unless we need my voice for the quorum
+23:22 <+Bart_Massey> emmes: just vote for it.
+23:22 <+Bart_Massey> you're supposed to be biased in favor of good things; that's why you're here :-)
+23:22 <+keithp> emmes: especially if you think you can swing rooms at the university
+23:23 <+alanc> with anholt & mherrb out, that leaves agd5f & emmes to vote still
+23:23 <+keithp> alanc: anholt had a slight preference for dublin
+23:23 <+emmes> 'key. I'm unsure with the university yet, but chances are we can get one if it's outside the lecture period
+23:23 <+alanc> and mherrb for nuremberg
+23:23 <+emmes> so i go for +1 to make things easy
+23:24 <+keithp> nice that we actually have a choice to make this year
+23:24 <+Bart_Massey> keithp: indeed. thanks huge to both proposals!!
+23:24 <agd5f> Either option works for me. I don't really have an opinion either way. so, +1
+23:24 <+Bart_Massey> better yet, we have a tentative plan for 2013 already.
+23:25 <+alanc> it's looking unanimous then for telling the Nuremberg folks to get started for 2012 and asking airlied about hosting in Dublin in 2013
+23:25 <+Bart_Massey> Cool.
+23:25 <+emmes> I'll notify Egbert and Luc
+23:25 -!- mherrb [~matthieu@gw.herrb.net] has joined #xf-bod
+23:26 <+alanc> welcome mherrb
+23:26 <mherrb> hi
+23:26 <+Bart_Massey> Before we give up this topic: I liked the suggestion of putting together an actual informal Program Committee and putting a program together in advance.
+23:26 <agd5f> although, i've been to Nuremberg, but never been to Dublin, so the traveller in me would prefer Dublin ;)
+23:26 <+alanc> you just came in as we were finishing the vote for telling the Nuremberg folks to get started for 2012 and asking airlied about hosting in Dublin in 2013
+23:26 <+Bart_Massey> I would be on such a committee, or even chair it if asked, since it's good for my academic career and I know how to do it
+23:27 <+Bart_Massey> But I don't need to be involved: I would just like to see it happen
+23:28 <+alanc> sounds good to me, and having you help should let the conference organizers focus more on the logistics
+23:30 <+Bart_Massey> We need a committee of more than one, though. I know Matthieu said he'd help. (He can chair if he prefers, of course.)
+23:30 <+Bart_Massey> Any other volunteers? Anyone we should ask?
+23:30 <+emmes> Bart_Massey: appreciated, very! I'd probably help from the local side with that part.
+23:31 <+Bart_Massey> emmes: any help greatly appreciated
+23:31 <+keithp> Bart_Massey: you realize that the 'paper review' committee work will consist almost entirely of beating the bushes to make people submit stuff early, righgt?
+23:31 <mherrb> academic team :)
+23:31 <+Bart_Massey> keithp: Heck yes
+23:31 <+Bart_Massey> But I'd like to have us write a "formal" Call For Papers with some guidance about what and how to play, sooner rather than later.
+23:32 <+alanc> it could also involve planning on better preserving the talks (posting slides/videos/notes/etc.)
+23:32 <+Bart_Massey> I doubt we'll reject anybody because their proposal is too late, but I'd like to set at least some kind of soft deadline.
+23:32 <+emmes> and pushing people to actually *have* slides - though it was better this year than last year :)
+23:32 <+Bart_Massey> I'm still trying to figure out what kind of incentives we can offer people to propose early.
+23:33 <+keithp> Bart_Massey: travel sponsorship
+23:33 <+Bart_Massey> keithp: Good point.
+23:33 <+alanc> speakers gifts for people who make the deadline? (tshirts or beer steins or something)
+23:33 <+Bart_Massey> alanc: great idea
+23:33 <+keithp> I can work on having Intel sponsor travel for a set of speakers
+23:33 <+Bart_Massey> keithp: Cool.
+23:34 <+Bart_Massey> I forget: what is the actual conference date?
+23:34 <stukreit> +1. The sooner we square away sponsorship, the easier my job is. Hate being asked for money on the spot.
+23:34 <+keithp> and, custom X.org logo beer steins for speakers would be awfully cool too :-)
+23:34 <+alanc> so far we've narrowed the date down to 2012
+23:34 <+keithp> alanc: sept was the proposal
+23:34 <+keithp> aligns with other 'regional festivities' that occur in Germany near there
+23:34 <+alanc> probably septemberish, but I think they were waiting on exact dates until we gave them the go ahead to start reserving venues
+23:35 <+Bart_Massey> OK, so I'm going to target early July as the deadline, with an explicit public plan to slip it by a couple of weeks to late July.
+23:35 <+Bart_Massey> I'd like the PC to start meeting regularly until we get things going. Does this time on alternate weeks work for those here?
+23:36 <mherrb> yes
+23:36 <+emmes> septemberish is good, because classes start in october, so the University is still deserted. Gives a good chances for a (couple of ;) room(s) for free or at least easy money.
+23:36 <+emmes> yes, it does
+23:37 <stukreit> I would like to see the date be not 9/16,17,26.
+23:37 <+alanc> that's when the holidays line up between the calendars this year?
+23:37 <stukreit> yup
+23:37 <+Bart_Massey> Sweet. See you all here next Thursday. Someone please get an email list set up for us (or we can use the Board list if the Board prefers) and let's discuss getting a few more folks on the PC.
+23:38 <+alanc> if you're going to include Luc or other non-board members a separate list would probably be better
+23:38 <+alanc> any other business for today's meeting?
+23:38 <+Bart_Massey> Works for me. Can someone with more clue than I take care of the email list?
+23:38 <+emmes> i'd suggest to have Luc and Egbert on the list, so yes.
+23:39 <+alanc> next meeting should be Thursday, Dec. 22, just before the holidays
+23:39 <+Bart_Massey> Let's not do that, IMHO
+23:40 <+emmes> do we have to decide anything then? I guess getting the venue done was the most pressing part.
+23:40 <agd5f> elections?
+23:41 <+alanc> elections is the next most pressing item
+23:41 <variable> when are they ?
+23:41 <+alanc> if we follow last years schedule, nominations would open on Jan. 16
+23:41 <agd5f> election committee needs to decide
+23:42 <+alanc> if we skip Dec. 22, then Jan. 5 is next scheduled meeting to approve the schedule, but we need to get the election committee in gear in the meantime
+23:42 <stukreit> I confess to being on the e committee. What's the minimum we need to do before year end?
+23:43 <+keithp> stukreit: keep breathing?
+23:43 <agd5f> nothing in theory, but elections need to happen at some point. maybe decide on a schedule?
+23:43 <stukreit> dig up announcements and drft new one?
+23:44 <stukreit> dig up old schedule and draft new one?
+23:44 <stukreit> hit snooze button?
+23:44 <variable> stukreit: at least do what keithp said ;)
+23:45 <+alanc> there's a checklist in the wiki
+23:45 <+alanc> but yeah, drafting schedule is the next step
+23:45 <stukreit> no prob. I have nothing to be anxious about.
+23:46 <+keithp> stukreit: unless you have asthma
+23:46 <variable> :)
+23:46 <stukreit> or do you mean cop? or finals?
+23:47 <stukreit> anyway, yes, I volunteer to scratch up a schedule
+23:48 <+alanc> stukreit: look in your e-mail for a message from me on nov. 22 titled: "Election committee reminder."
+23:48 <stukreit> thanks. got it.
+23:50 <stukreit> should we adjust all dates to fall on a sunday or something?
+23:51 <+Bart_Massey> GTG (literally): Thanks all! -oo
+23:51 <+alanc> didn't we do Monday's last year?
+23:51 <+alanc> I think we're done with the board meeting business for today
+23:52 <stukreit> move to end meeting
+23:52 <+alanc> oh, so did we all agree to skip Dec. 22 and just meet next on Jan. 5?
+23:52 <+alanc> we can deal with election schedule by e-mail
+23:53 <stukreit> sure
+23:56 <mherrb> +1
+23:56 <agd5f> +1
+23:56 <mherrb> (for jan 5. meeting )
+23:56 <stukreit> +1
+23:57 <+alanc> +1
+23:57 -!- alanc changed the topic of #xf-bod to: X.Org Foundation Board: just hanging the washing up | Next meeting: *Thursday* Jan. 5, 2pm US/Pacific
+23:58 <+alanc> okay, I declare the motion to skip Dec. 22 has passed and the meeting now adjourned
+23:58 <+alanc> thanks for coming everyone
+"""]] \ No newline at end of file
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+
+Date is 2012-01-05, times are UTC+01.
+[[!format txt """
+23:02 <+mherrb> hi
+23:02 <stukreit> hi
+23:02 <+alanc> good afternoon
+23:03 <egbert> hi! did you guys get my email regarding the date for xds?
+23:03 <+alanc> sorry for the late reminder of the meeting, still getting back into the swing after the holidays
+23:03 <+alanc> I did
+23:03 <stukreit> got it
+23:04 <egbert> if you have any questions - i'm here for this meeting.
+23:04 <+alanc> so far I see 4 members present, Bart & emmes sent apologies, just waiting to see if anholt & agd5f are here
+23:04 <+alanc> and then the XDS date is the first item I have for the agenda
+23:04 <+keithp> looks like anholt got dragged to another meeting
+23:05 <agd5f> hi
+23:05 <+alanc> okay, I guess we'll start on the XDS date then
+23:06 <+alanc> as egbert mailed, the originally propose dates conflict with some event that's booking most of the area hotel rooms, so the latest proposal moves it earlier in September
+23:06 <+mherrb> I'm fine with Egbert's new proposition.
+23:07 <egbert> first week of september actually.
+23:07 <stukreit> works for me
+23:07 <+alanc> seems fine to me too
+23:07 <agd5f> fine with me
+23:07 <+keithp> I'll be unable to attend that week
+23:08 <egbert> there's no other option in september unfortunately.
+23:08 <+keithp> that's unfortunate
+23:08 <egbert> unless you want to try august of october.
+23:08 <+alanc> looks like Linux Kernel Summit is August 26 - 28, 2012 San Diego, followed by LinuxCon & Linux Plumber's
+23:09 <egbert> i would like to avoid the octoberfest weeks as flights might me more expensive.
+23:09 <+keithp> seems likely
+23:09 <+alanc> which means some people would be travelling two weeks in a row, but not overlapping
+23:09 <+keithp> it's almost like late sept/earlier oct is a nice time to be in Germany
+23:09 <egbert> that's when octoberfest takes place.
+23:10 <egbert> it starts last week of september.
+23:10 <michaellarabel> 22 Sep - 7 Oct is the Oktoberfest dates for 2012 ;)
+23:10 <egbert> so you want to move it to october then?
+23:11 <egbert> past the 7th?
+23:11 <+keithp> I'm just one vote here, just letting you know that I'm not able to travel the first week of sept
+23:11 <+keithp> we'll never align with everyone's schedule
+23:12 <egbert> i can check for availibility of the room in october quickly and let you know.
+23:14 <+alanc> okay
+23:15 <egbert> the room is still available all thru october starting from the 7th.
+23:15 <egbert> did not check the week before.
+23:15 <+keithp> I'm available starting oct 9
+23:15 <egbert> one caveat: weather might not be so nice in oct.
+23:16 <+alanc> it can't be worse than the years we held it in Boston in February
+23:16 <+keithp> alanc: january
+23:16 <+mherrb> I'm available all weeks of october for now, and I don't care about weather.
+23:16 <+keithp> 1988
+23:16 <+alanc> keithp: well, that was well before my time, I was thinking of the ones HP hosted at the DEC/Compaq/HP cambridge labs
+23:16 <stukreit> Have it in Tahoe, CA. Its never going to snow there ever again.
+23:17 <+alanc> stukreit: it will snow as soon as you no longer have ski passes there
+23:17 <egbert> ok, oct 10-12th. how about that?
+23:17 <+alanc> that sounds fine to me
+23:17 <stukreit> yeahm why not.
+23:17 * keithp hates having the most constrained schedule here...
+23:18 <+alanc> looks like that's Wed-Fri
+23:18 <egbert> i've already booked the room for two weeks - i should cancel those first ;p
+23:18 <agd5f> works for me
+23:18 <egbert> right wed-fri.
+23:18 <egbert> is there any conference in oct we may have scheduling conflicts with?
+23:19 <egbert> ah - lemme check about the hotel situation.
+23:19 <egbert> forgot that ...
+23:19 <+alanc> the only one I've seen in a couple quick searches right now is USENIX Symposium on Operating Systems Design and Implementation, October 8?10, Hollywood, CA, but there's probably not a lot of overlap in people going to that
+23:20 <invariable> BSD con is in may so no overlap there
+23:20 <+alanc> (checked http://usenix.com/events/ , https://events.linuxfoundation.org/ and http://conferences.oreillynet.com/ )
+23:20 <egbert> ok, that's not a good week either.
+23:21 <+Bart_Massey> Hey all. Sorry to be late.
+23:21 <egbert> apparently from 8-11th there is a big fair, too.
+23:21 <+alanc> actually the closest I saw to overlapping was if the OpenSuSE conference is held at the same time as last year, but I figure you'll have more insight to that than we will 8-)
+23:22 <egbert> i have not heard of any plans regarding the opensuse conference.
+23:22 <+mherrb> eurobsdcon will probably be in october, but there is no schedule yet.
+23:22 <egbert> plus it will be in the same town ;P
+23:24 <egbert> so if we do want to do it in oct we need to do it in week 43 - that's 14th-19th.
+23:24 <egbert> perferrably 17th-19th.
+23:25 <agd5f> that's fine with me as well
+23:25 <+alanc> same here
+23:25 <+Bart_Massey> That will be right around the date of the Google Summer of Code Mentor Summit.
+23:25 <+Bart_Massey> But it hasn't been announced yet, so I don't know for sure.
+23:25 <egbert> ah, pint is: emmes won't be able to attend as university will have started by then.
+23:25 <egbert> s/pint/point/
+23:26 <agd5f> set it for whatever week works best for the organizers. I agree with whatever gets picked
+23:27 <+Bart_Massey> We could flip and do Dublin this year and Nurnberg next year...
+23:27 <egbert> i expect to run into similar issues again.
+23:27 <egbert> with either dublin or nuernberg.
+23:29 <+alanc> so right now our best bets are Sep. 5-7 without keithp or Oct. 17-19th without emmes?
+23:29 <agd5f> let's just pick whatever week works best for emmes and egbert. it's not gonna work out for everyone no matter what week we pick. might was well pick something good for the organizers
+23:30 <agd5f> since they are doing most of the heavy lifting
+23:30 <+alanc> agreed
+23:30 <egbert> ok, i will talk to emmes regarding october.
+23:31 <egbert> if he's fine we will pick oct 17-19
+23:31 <+alanc> okay, so we'll let you talk this over with him and mail us later with the decision
+23:31 <egbert> otherwise we stay with the sept date.
+23:32 <+keithp> sounds good
+23:32 <egbert> ok, can we continue this over email then?
+23:32 <+alanc> yep
+23:32 <+keithp> good night egbert
+23:32 <egbert> i would like to finalize those things by the end of next week.
+23:32 <egbert> good night keith!
+23:32 <egbert> let you continue with your meeting then ;)
+23:32 <+alanc> under other business, I just had two things
+23:33 <+alanc> 1) a reminder to board members to help finish the 501(c)3 answers that Stuart's mailed around
+23:33 <+alanc> 2) election calendar
+23:34 <+alanc> Stuart had volunteered to put the election calendar together, but then the 501(c)3 stuff came up and we found Stuart has no election wiki access yet
+23:34 <stukreit> I'm sure everone saw my email today about the tuesday call. Need some help on these.
+23:35 <stukreit> Basically, people who have published are good candidates to help put together a few pages aggregating the available papers.
+23:35 <agd5f> stukreit: send me the details and I'll hop on
+23:36 <+alanc> anyone else feel like volunteering for the election calendar? we need to get that going very soon now
+23:36 <stukreit> ok, I can forward you email from some folks who list their papers, we need to build up a single place where all that stuff can be found
+23:37 <agd5f> keithp had a bunch of X papers as well. maybe we can add them?
+23:37 <stukreit> yes, my multitasking self isn't up to it.
+23:37 <stukreit> agd5f: sure. If you have the list or keith can send to us, just start hashing up a wiki pages.
+23:37 <+Bart_Massey> My stuff is at http://www.cs.pdx.edu/~bart/bib.html
+23:37 <invariable> alanc:what needs to be done for the calendar ?
+23:38 <stukreit> We need to herd up the mentors and students to give us their best verbage too
+23:38 <agd5f> keith's: http://keithp.org/~keithp/talks/
+23:38 <+alanc> one of the board members on the elections committee needs to figure out when we'll do each part of the elections process this year
+23:39 <+Bart_Massey> I can add you to the X.Org GSoC Mentor and Student lists for the years I was running it if you like.
+23:39 <+alanc> keith's list predates the current org though
+23:39 <agd5f> I can walk whoever does it through the process. I did it last year
+23:39 <+Bart_Massey> It's going to be hard to track down a lot of those folks though.
+23:39 <marcoz> silly question here, are all these papers and stuff for the election calendar? (i think I'm missing something.)
+23:39 <+Bart_Massey> marcoz: No, for 501(c)3
+23:39 <+alanc> marcoz: no, sorry, started two parallel conversations
+23:40 <marcoz> ah whew, so I wasn't loosing my mind. thx.
+23:40 <+alanc> the papers and stuff were for the item #1 I listed, where we need to gather some more details to support our IRS application for non-profit status for the Foundation
+23:41 <marcoz> gotcha. thx
+23:42 <+alanc> (which is mostly happening in private e-mail between the Board and our SFLC attorneys, for reasons of attorney-client privilege, so sorry if this bit doesn't make sense to the non-board members in attendance)
+23:44 <stukreit> ok, so re elections: I'd like someone to own the task of drafting the schedule.
+23:45 <+alanc> I can do it if no one else is volunteering
+23:46 <stukreit> thanks!
+23:47 <+alanc> so does anyone else have anything to add to the conversation, or are we done for today?
+23:47 <agd5f> once you nail down the weeks, it's mostly just a matter of copy and pasting announcement emails
+23:48 <agd5f> since the major holidays have passed, the next couple months should be pretty open
+23:49 <+alanc> yeah, no one is really going to notice the impact of President's day on the election schedule
+23:52 <+alanc> okay, seems like time to adjourn the meeting for today
+23:52 <marcoz> 2 things. 1) book sprint & 2) any evoc updates?
+23:52 <agd5f> evoc seems to be going well
+23:52 <+alanc> oh, right
+23:52 <marcoz> 2 people have responded to the booksprint emails. I may have to start getting annoying.
+23:52 <agd5f> curro is making good progress and seems to be on target
+23:53 <+alanc> do we need to vote on sending him his next check for the evoc work, since he submitted another good progress report?
+23:53 <marcoz> i like the progress he's making, even if I don't understand a lot (most?) of what he types.
+23:53 <+alanc> also, I assume the board members are all in favor of funding his trip to FOSDEM to present it
+23:53 <+alanc> since we pretty much agreed on that over e-mail
+23:53 <+Bart_Massey> alanc: +1 for trip funding, +1 for funding the next payment
+23:53 <agd5f> current evoc progress: http://wiki.x.org/wiki/XorgEVoC/GalliumCompute
+23:54 <+alanc> so this should be $1500, with $1500 left for the last period
+23:54 <agd5f> +1 trip and +1 for next paymant
+23:54 <+mherrb> +1/+1
+23:54 <stukreit> ok, another check.
+23:54 <+alanc> +1 to both for me too
+23:54 <stukreit> =1
+23:55 <stukreit> +1
+23:55 <+keithp> +1
+23:56 <+alanc> okay, I'll call that unanimous for sending $1500 for this evoc milestone, and for funding the FOSDEM trip
+23:57 <+alanc> that just leaves answering marcoz's questions about when to hold the book sprint
+23:57 <agd5f> so far we've executing this evoc well. we should add it to our IRS list.
+23:58 <+alanc> yes
+23:59 <marcoz> alanc, keithp, marcheu, Bart_Massey: any time Mar-Apr for v book sprint?
+23:59 <+Bart_Massey> Yeah, that time frame is fine for me.
+23:59 <+keithp> wfm
+23:59 <+Bart_Massey> We'll have to negotiate specific dates, but I think they're mostly good.
+00:00 <marcoz> ok, i'll badger Jamey, Josh, Gaetan and Carl
+00:00 <+alanc> yeah, I can't think of any specific constraints there right now
+00:00 <marcoz> marcheu, ?
+00:01 <marcheu> March is better for me, I intend to take holidays in April
+00:04 <marcoz> any objections here for Mar? keithp, you're back 1st week in Mar right?
+00:04 <+keithp> marcoz: yup
+00:06 <marcoz> Is it safe to assume a weekend is better than 2/3 week days?
+00:06 <+Bart_Massey> much
+00:10 <+alanc> okay, since we've died down again, I move to adjourn the meeting for today
+00:11 <+keithp> alanc: +1
+00:11 <agd5f> +1
+00:11 <+Bart_Massey> +1
+00:12 <+alanc> thanks for coming everyone, see you here in two weeks - board members don't forget the Tuesday call with the SFLC guys
+00:14 <egbert> good night!
+00:18 <+mherrb> Zzz
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2012/01-19.mdwn b/BoardOfDirectors/IrcLogs/2012/01-19.mdwn
new file mode 100644
index 00000000..c6fbf950
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2012/01-19.mdwn
@@ -0,0 +1,113 @@
+
+Date is 2012-01-19, times are UTC+01.
+[[!format txt """
+23:02 <+alanc> good afternoon
+23:02 <+Bart_Massey> Hi all
+23:02 <+emmes> hey
+23:03 <+Bart_Massey> Looks like I'll be in Wurzburg 2nd or 3rd week of April; don't know if that fits with anybody's schedule. Teaching at FHWS for a week.
+23:03 <+alanc> so shall we start with the XDS dates from Egberts mail?
+23:04 <egbert> looks like everybody received my email.
+23:05 <+emmes> thanks a lot, again, for that tremendously difficult work
+23:05 <+alanc> sounds like the choices are the beginning of September without Keith, or that final weekend in September if we want to let him attend
+23:05 <egbert> there are still several unknowns there.
+23:06 <+alanc> speaking of which, keithp? anholt? you here today?
+23:06 <egbert> it could be that our best bets would be either early september or over weekends.
+23:06 <egbert> either 21-23 or 28-30
+23:06 <egbert> i'd now even favor the second.
+23:06 <+Bart_Massey> Is there a problem with 9/21-9/23?
+23:07 <egbert> there is a chance that we can do it during week 3 but this is an option i still need to wait for feedback.
+23:07 <+Bart_Massey> I'm fine with either 9/21-23 or 9/28-30
+23:07 <+alanc> oops, sorry, I missed there were two weekends listed there
+23:07 <egbert> so let's plan for the worst case scenario.
+23:07 <+mherrb> I'd prefer 21-23. I have to be in Switerland 24-28.
+23:07 <egbert> could be that i know more by eob tomorrow.
+23:08 <+Bart_Massey> Are there issues with 9/21-23 that anyone is aware of?
+23:08 <egbert> ok, let's aim for 21-23.
+23:08 <egbert> hi keith.
+23:09 <egbert> we are just contemplating about the date for xds.
+23:09 <keithp-phone> Eric and i are at lunch
+23:09 <egbert> you may have seen my email.
+23:09 <keithp-phone> Yes
+23:09 <keithp-phone> Eric slso likes the later date
+23:09 <+Bart_Massey> We're going to hold XDS 2012 9/21-9/23 unless someone has a reason this might not work, I think?
+23:10 <egbert> currently i'm still waiting for some feedback but until now i'm sure about weekend dates.
+23:10 <+alanc> which is the earlier of the later dates
+23:11 <egbert> and as i said i'm still waiting for feedback if the room or i can be available during week 3 in september.
+23:11 <egbert> but this is less than sure.
+23:11 <egbert> point is: there is susecon in exactly this week.
+23:12 <+Bart_Massey> I'm not understanding. You say that there is a conflict with 9/21-9/23?
+23:12 <egbert> so it looks like we can aim for 21-23 if we cannot get a more favorable date.
+23:12 <+alanc> I see, Sept. 18–21, 2012 Caribe Royale Hotel Orlando, FL
+23:12 <+Bart_Massey> Ah
+23:12 <egbert> right. but 21-23 should be ok.
+23:13 <+Bart_Massey> well, 9/28-9/30?
+23:13 <egbert> i may not be available earlier in case i'm needed and the room may not be available either.
+23:13 <+alanc> that will be tight for flying back to set up for you
+23:13 <+alanc> but hopefully your two co-organizers can help with that
+23:13 <egbert> if i have to go i don't have to be there all week.
+23:14 <egbert> or maybe not at all.
+23:14 <egbert> but i need to find out. i also need to find out if the room is needed for some video feed or not.
+23:14 <+alanc> okay, so it sounds like the board preference is for the 21-23, but we need to wait on Egbert to find out about availability before deciding for sure
+23:14 <egbert> that's the feedback i'm waiting for.
+23:15 <+alanc> if necessary, we can probably find a volunteer to spend a week in Florida on your behalf
+23:15 <egbert> as said i should know more by eob tomorrow. we should then be able to continue this by email.
+23:16 <+alanc> okay, thanks for the update and we look forward to more via e-mail
+23:16 <egbert> the other thing i'm also exploring is if we can get decend rates for rooms even during the trade shows when we bring in enough people.
+23:17 <egbert> but this is a route i don't really want to go. i'd rather negotiate rates for rooms at the hotel for days with no special events.
+23:18 <egbert> ok, so let's aim for 21-23 and i'll keep you posted by email as soon as i know more.
+23:18 <egbert> let you go on with your other topics then
+23:18 <egbert> good night!
+23:19 <+emmes> good night, Egbert
+23:20 <egbert> emmes, you know where to find me ;P
+23:20 * emmes is scsred
+23:21 <+alanc> the other scheduling issue to discuss is the election calendar I also mailed out last night
+23:21 <+alanc> so far I've got two "looks good to me" responses and no complaints - shall we move forward with it?
+23:21 <stukreit> alanc: +1
+23:21 <+mherrb> +1
+23:22 <+emmes> +1
+23:22 <agd5f> +1
+23:22 <+Bart_Massey> sounds like it's official
+23:23 <+alanc> okay, will send out the mail next week to kick off the membership drive and post the calendar to the public wiki then
+23:24 <+alanc> stukreit, agd5f: anything to say about the 501c3 paperwork that we can discuss here?
+23:24 <+alanc> (i.e., non lawyer-privileged bits)
+23:25 <agd5f> alanc: nothing new that I know of
+23:25 <stukreit> I haven't heard from aaron other than his request for member list a few days ago. Hope he's getting finished up with the doc
+23:25 <+emmes> did we had a final idea where to collect data about our publications / lecturing materials / etc?
+23:26 <+alanc> so we're on track to make the response deadline? don't need to poke members to remind them to submit any more?
+23:26 <stukreit> A good poke is always helpful ;-)
+23:27 <stukreit> Does someone here own the job of making a collected page or 2 on the wiki for Aaron to point to? I don't have a talent for that.
+23:28 <+emmes> i'll be busy correcting student tests for the next few weeks, otherwise I'd do that :-/
+23:30 <+mherrb> I'm also quite busy, but I can probably do something during the coming week-end.
+23:30 <+alanc> we have the events page on the wiki, but that's probably not very well organized
+23:30 <+Bart_Massey> Yeah, did somebody ever point out to Aaron that we have two professors on our Board? :-)
+23:30 <stukreit> We need a page devoted to published papers.
+23:31 <+Bart_Massey> Maybe somebody could bug marcoz to collect this stuff?
+23:31 <+Bart_Massey> He owns the wiki more than anybody, I think...
+23:31 <+emmes> papers only, or rather papers and talks? AFAICS we do have more talks than published papers. OTOH papers weight much more.
+23:32 <stukreit> well, sure, both, but the page should be clearly devoted to published stuff rather than mixed with conference calendards or whatever
+23:32 <+mherrb> The 1st videos on compiz had a huge impact.
+23:32 <+alanc> http://lanyrd.com/topics/x-window-system/past/ & http://lanyrd.com/search/?q=X+Window+System&type=coverage also have a bunch of links to past conferences & talks
+23:34 <+alanc> if I recall correctly we're trying to show our educational mission with these, not getting people excited about upcoming "product"
+23:34 <+mherrb> I think it's good to mention such external links (or phoronix fwiw), it shows that the foundation action is actively followed
+23:38 <+alanc> okay, so mherrb will make a "Papers" page in the wiki for that, anything else we need to get done?
+23:39 <+Bart_Massey> I haven't done anything about tracking down GSoC stuff yet.
+23:39 <+Bart_Massey> I think what we need to do there is to bug whot to write something, have marcheu pick a couple of recent successful project to highlight, and call it good.
+23:40 <+Bart_Massey> We also need to get one of the mentors to write something about our lone EVoC project. :-)
+23:41 <+Bart_Massey> Nobody needs to do more than a paragraph or two, but I think it will go a ways toward showing the ed value of these activities.
+23:42 <stukreit> bart: can you volunteer to poke them?
+23:42 <+Bart_Massey> I will if no one else is willing; my email is really messed up right now, though :-)
+23:42 <+Bart_Massey> Maybe marcheu?
+23:44 <+Bart_Massey> Maybe not. :-) OK, I'll try to send a few emails this afternoon.
+23:45 <stukreit> that would help a lot. thanks!
+23:46 <+Bart_Massey> What's the deadline on all this, anyhow? Did Aaron want stuff by tomorrow?
+23:47 <stukreit> deadline keeps moving. I'll ping him now
+23:50 <stukreit> pinged
+23:53 <+alanc> anything else to discuss before adjourning today?
+23:55 <+emmes> i'm good
+23:58 <+mherrb> me too and feeling sleepy... +1 for adjourning
+23:58 <+Bart_Massey> +1
+23:58 <marcheu> Bart_Massey: I'm not sure what you mean "pick projects and highlight them"?
+23:58 <stukreit> +1 good night to all our sleepy european friends
+23:58 <+alanc> okay, see you all in two weeks, on Feb. 2nd then
+23:59 <+mherrb> oh I'm already committed to something else on Feb 2, I'll miss the meeting, sorry.
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2012/02-02.mdwn b/BoardOfDirectors/IrcLogs/2012/02-02.mdwn
new file mode 100644
index 00000000..d5dfa248
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2012/02-02.mdwn
@@ -0,0 +1,215 @@
+
+Date is 2012-02-02, times are UTC+01.
+[[!format txt """
+23:01 * alanc isn't sure if we'll see the people who went to fosdem or not tonight
+23:02 <+alanc> but hopefully we can wake up emmes, mherrb & stukreit
+23:03 <egbert> stukreit sent an email just a while ago - i'm not sure if he intended to send it to me, though.
+23:04 <egbert> i can ping emmes by phone.
+23:04 <+alanc> he may have forgotten who is currently on the board vs. who used to be on the board
+23:04 <+alanc> I can ping stukreit by walking down the hall, brb
+23:04 <stukreit> egbert: I sent it individually to everyone on the board. Were you able to access the file?
+23:04 <egbert> i should not show up here so often ;)
+23:04 <+alanc> oh, never mind
+23:05 <+alanc> stukreit: egbert hasn't been on the board for the past few years
+23:05 <egbert> stukreit: i'm not on the board.
+23:05 <stukreit> oh- sorry, I read too fast and shallow. it was your email that woke me up
+23:06 <stukreit> the doc is only for board and attorney, but you won't find anything need-not-to-know in it
+23:06 <+alanc> so we've got 4 board members here so far - given anholt & keithp are speaking at fosdem in a little over 24 hours, I'm not holding my breath for them to make it
+23:07 <egbert> emmes will be in shortly.
+23:07 <+emmes> sorry for the delay
+23:08 <egbert> there he is :)
+23:08 <+emmes> have a new smart phone, that isn't that... smart :-/
+23:08 <+alanc> so did everyone see egbert's mail about our XDC date choices?
+23:09 <egbert> ok, stukreit saw my email, expect everyone else did, too?
+23:09 <+Bart_Massey> not yet. sec
+23:09 <+alanc> sent about 2.5 hrs ago
+23:09 <+alanc> choices are: Sept 17-19 (Mo-We) or Sept 19-21 (We-Fr).
+23:09 <egbert> we got things set up so we don't have to have the conf over a weekend.
+23:10 <egbert> which as i learnd would generate extra hassle.
+23:10 <stukreit> I can only attend 19->21'st
+23:10 <egbert> i brought arguments for both dates.
+23:11 <+Bart_Massey> I'd prefer 19-21, as I plan to stay if I go.
+23:12 <stukreit> bart: if I were a language police I would beat you up for that;-)
+23:12 <agd5f> mherrb: said he couldn't make it IIRC
+23:12 <egbert> ok, when was that?
+23:12 <agd5f> he replied to one of the board emails earlier this week
+23:12 <+alanc> oh, that he couldn't make it today, right
+23:13 <+Bart_Massey> stukreit: you wasnt are being language policer though
+23:13 <+alanc> I'd forgotten about that
+23:13 <egbert> he cannot attend on which days?
+23:13 <agd5f> won't make it to this meeting
+23:13 <+alanc> egbert: mherrb can't attend today
+23:14 <egbert> ah, i thought he couldn't come during this week.
+23:14 <egbert> sorry.
+23:14 <egbert> he mentioned something last meeting.
+23:15 <+alanc> from last meeting I see: <mherrb> I'd prefer 21-23. I have to be in Switerland 24-28.
+23:15 <egbert> 24-28 that is for him
+23:15 <egbert> right
+23:15 <egbert> so he should be fine with either dates.
+23:15 <+alanc> so far I see two preferences for 19-21 (We-Fr)
+23:16 <egbert> ok, the argument against these days would be octoberfest.
+23:16 <+alanc> I don't have a preference either way
+23:16 <egbert> i talked to michael and he said it'd be hell going thru munich that day.
+23:17 <egbert> so people should be told to try to get flights thru franfurt.
+23:17 <+emmes> so people should try to fly in over frankfurt, I guess
+23:17 <+emmes> lol
+23:17 <egbert> or fly into nuernberg.
+23:17 <+alanc> 19-21 overlaps SuSEcon - there's no problems for you with that?
+23:17 <egbert> flying into and out of nuernberg would be much less hassle anyway.
+23:18 <+Bart_Massey> are any hotels going to be available anytime that week for folks who don't book right away?
+23:18 <egbert> no, it doesn't look like it will be.
+23:18 <+Bart_Massey> it sounds like the city pretty much fills up around then
+23:18 <egbert> yes, it is the one week in september without any hotel constraints.
+23:18 <egbert> until monday the following week.
+23:19 <+Bart_Massey> ok...
+23:19 <agd5f> would august be better? it's usually a pretty slow month, although maybe a lot of vacations then
+23:20 <egbert> that's exactly the problem, plus there's plumbers i believe
+23:20 <+alanc> looks like it's a couple hours from nuremburg to munich, so hopefully oktoberfest hotels don't fill up that far away
+23:20 <egbert> apart from this august would be perfect roomwise and hotel wise, also weatherwise
+23:20 <egbert> no, octoberfest won't fill hotels in nuernberg.
+23:20 <egbert> just trains.
+23:20 <+Bart_Massey> ok
+23:21 <egbert> one main train route from the north goes thru nuernberg.
+23:21 <egbert> so when i go during octberfest i make sure i have a seat reserved on the train
+23:21 <+emmes> alanc: it's actually only about 1 hour. the train is pretty fast. still, nuernberg is considered a completely different region than munich.
+23:22 <+emmes> this is not the US ;-)
+23:22 <+alanc> emmes: ah, google maps defaulted to driving directions, not train
+23:22 <+Bart_Massey> just got an email saying anongit.freedesktop.org is down.
+23:22 <egbert> ok, you guys come up with a date. you don't have to decide today either.
+23:22 <+Bart_Massey> sigh. the minute keithp leaves town...
+23:22 <stukreit> is this a big deal, like "you can't get a seat", or is it just a convenience factor like "gee this train is really crowded"
+23:22 <+Bart_Massey> and also anholt...
+23:22 <+alanc> Bart_Massey: yes, has been for over a day know
+23:22 <+emmes> by car it's less than 1 1/2 h - if you drive reaonably fast, that is :-P
+23:23 <+Bart_Massey> alanc: whats' the plan for fixing it?
+23:23 <+alanc> between FOSDEM & Tollef's vacation, no one can find an admin
+23:23 <egbert> it is from really crowded that you will have to stand in the isle
+23:23 <+alanc> Bart_Massey: sit around and whine until admins show up
+23:23 <jcristau> Bart_Massey: finding an admin is the first step, we haven't gotten past that.
+23:23 <+Bart_Massey> I have physical access to the box. You can always call my cell 503 705 2474 when stuff like this happens...
+23:24 <+alanc> I mailed sitewrangler's yesterday, though got caught in the moderation queue for not being subscribed
+23:24 <egbert> stukreit: but there's always the option to fly into nuernberg which is much less hassle regardless of octoverfest.
+23:24 * Bart_Massey notes that he is in country code +1. usa!
+23:25 <+Bart_Massey> Well, it sounds like 19-21 is the default, but let's someone post it on the board list and wait a day or two for emails before fixing it
+23:25 <+alanc> Bart_Massey: if you can lay hands on the box and heal it, many people will praise you - but I don't know if physical access is enough, or root access will be needed
+23:25 <egbert> ok, fair enough.
+23:25 <+Bart_Massey> alanc: i'm guessing one will more-or-less imply the other. :-)
+23:26 <+alanc> most of the people with root access seem to be thousands of miles away, limiting physical access
+23:26 <+Bart_Massey> anybody remember offhand which box anongit is sitting on?
+23:26 <egbert> ok, i will be off. when you have reached consensus please drop me an email.
+23:26 <egbert> good night! ;)
+23:26 <jcristau> Bart_Massey: molly
+23:26 <+Bart_Massey> thanks egbert!
+23:26 <+emmes> egbert: ok, thank you!
+23:26 <+Bart_Massey> jcristau: thanks
+23:26 <stukreit> thanks egbert!
+23:27 <+Bart_Massey> i'll call our admins after the meeting and have them look at it, then run down there if it's going to be helpful
+23:27 <jcristau> thanks
+23:28 <+alanc> okay, in other business, just a quick note that the election calendar is posted at http://www.x.org/wiki/BoardOfDirectors/Elections/2012 and the call for nominations has been sent out
+23:28 <+Bart_Massey> thanks alanc
+23:29 <+alanc> agd5f, keithp, mherrb and emmes are the members whose terms are running out, and are thus eligible to be nominated for another term
+23:30 <+alanc> and of course, any other X.Org member is eligible to nominate or be nominated, though we can't elect any more Oracle employees, and only one Intel employee can be elected this time
+23:31 <+alanc> stukreit: did you want to say anything about the 501(c)3 stuff other than that people should read the draft response you mailed out today?
+23:32 <stukreit> yes, thanks to all for providing Aaron with input. His submission is very well fleshed out
+23:32 <+alanc> and agd5f wanted to ask about VESA stuff
+23:32 <agd5f> yeah
+23:32 <stukreit> Aaron and Justin did inform me/us that granting of 501(c)3 status has become difficult of late and we should be prepared for alternative filing
+23:32 <+alanc> that's all I remember for today's agenda
+23:32 <stukreit> wait
+23:32 <+Bart_Massey> AFAIK, we are no longer a member of VESA
+23:33 <stukreit> which would be the .4 version.
+23:33 <+Bart_Massey> I don't remember where the documents from when we were are stored, but they're online someplace
+23:33 <+alanc> stukreit: alternative would be we're a non-profit, but not a charity, so people don't get tax deductions for giving us money, right?
+23:33 <stukreit> Difference is mainly that contributions to us would not be tax deductable to the donors. Not that previous donors have noticed or inquired about that.
+23:34 <+alanc> though keithp did note that helped freedesktop get some donations
+23:34 <+Bart_Massey> The fallback plan if it looks like we'll be denied is likely to be to apply to SPI
+23:34 <stukreit> right. And we're a few years away from really needing money to continue our current level of operations, although imo we should try to get some whenever possible
+23:34 <+Bart_Massey> Aaron says that if we get the timing right, that could work
+23:35 <+Bart_Massey> My goal was always to spend us down to $50-$100K before we started to start to set up a funding plan.
+23:35 <stukreit> There was an intel donation 2 years ago, we never got it completed, darnit. I could not get attention from the Intel person to chase it down.
+23:35 <stukreit> well, we're under $100k now.
+23:35 <+Bart_Massey> Where are we?
+23:35 <stukreit> (roughly) I haven't looked at the statements in a while
+23:35 <stukreit> but we were just over $100k in the summer.
+23:36 <+Bart_Massey> Last I looked, we were still at $120K or so.
+23:36 <+Bart_Massey> Oh.
+23:36 <+Bart_Massey> OK, then it's probably time to start thinking about it.
+23:36 <stukreit> Guess I better dig out the statement. would require me to remember id/passwd for yet another account.
+23:36 <+Bart_Massey> LOL. Thanks much for dealing with this.
+23:36 <stukreit> sure thing
+23:37 <+alanc> did we actually get the Google SoC payment straightened out? though that was only a thousand or two I think
+23:37 <stukreit> I paid the 1st installment, I need to pay him the 2nd
+23:37 <stukreit> make that an AI for me
+23:37 <stukreit> (ie, you're free to harangue me, I am always distracted)
+23:38 <agd5f> so, is there interest in rejoining vesa? Who managed that last time? anyone know where to docs are? are we allowed to distribute what we currently have to xorg members if we aren't currently a vesa member?
+23:38 <+alanc> stukreit: oh you're talking about EVoC, I was thinking of the money google was trying to pay us for GSoC
+23:38 <+Bart_Massey> I dealt with it last time. I think we can let members have access to what we have.
+23:38 <+alanc> also, you should be paying him for his FOSDEM trip
+23:39 <+Bart_Massey> Yeah, the GSoC money comes real close to covering our annual expenses.
+23:39 <stukreit> he will send his expenses next week, I ssume
+23:39 <marcheu> alanc: I receivedd an email saying the SoC money transfer had been done. I don't have access to the bank statements so I can't say for sure though
+23:39 <+alanc> we spend a bit more on travel sponsorship lately than gsoc money covers
+23:40 <marcheu> that was a while ago, I could dig it out if you want
+23:40 <+Bart_Massey> I don't think there's any deep reason to rejoin VESA. AFAIK there's no new docs that are desperately needed, and it's expensive
+23:40 <agd5f> Bart_Massey: do you know where the current vesa docs are? there are some members that were inquiring about them
+23:40 <+alanc> marcheu: thanks, hopefully stukreit can confirm in the bank statements
+23:40 <+Bart_Massey> I do not. Keithp likely would.
+23:40 <stukreit> or ajax
+23:40 <+alanc> I think ajax was in charge of them at one point
+23:40 <+Bart_Massey> Even more likely ajax
+23:40 <+Bart_Massey> yes.
+23:41 <agd5f> I don't think ajax knew last time I asked him
+23:41 <+Bart_Massey> I might still have dead trees in my office somewhere, but I think I threw them out on the advice of keithp.
+23:41 <+Bart_Massey> They were huge.
+23:41 <agd5f> I've got digital copies
+23:41 <marcheu> alanc: I did transfer him that email
+23:42 <agd5f> I can re-upload them somewhere if no one knows where the originals are
+23:44 <+Bart_Massey> agd5f: might as well. only thing you need to do is be sure to put them somewhere that only members can access
+23:44 <+Bart_Massey> if you find such a place, they may already be there :-)
+23:44 <+Bart_Massey> it's also possible that they're somewhere on anongit.fdo :-)
+23:44 <+Bart_Massey> I have some staff poking at the box now.
+23:45 <+alanc> members.x.org is the only site I know of that all members and only members can access
+23:45 <agd5f> can we put them on members.x.org somewhere and add a link to home page when you log in?
+23:45 <+alanc> probably, the same way the old minutes are
+23:45 <+alanc> but I don't know how, I think anholt did those
+23:46 <agd5f> does anyone have shell access to members.x.org?
+23:46 <+Bart_Massey> let me check
+23:46 <+alanc> https://members.x.org/docs/ in fact seems like it could have a VESA directory created
+23:46 <+Bart_Massey> Yes
+23:47 <+alanc> isn't members just a virtual host on expo?
+23:47 <+Bart_Massey> yes
+23:47 <+alanc> all board members should have expo access, though we've failed at actually setting that up for several
+23:47 <+Bart_Massey> yes
+23:47 <jcristau> members.x.org/docs/ doesn't look restricted
+23:47 <+alanc> just like stukreit still can't see the election committee wiki
+23:48 <+alanc> oh, if it's not restricted then maybe not then
+23:48 <+Bart_Massey> It would be easy enough to stick a .htaccess there, no?
+23:48 <+Bart_Massey> I dunno. the web. all after my time. :-)
+23:49 <jcristau> /minutes presumably has one, so, yes.
+23:49 <+alanc> yeah, but we use 1995-era web technology on that site
+23:49 <agd5f> http://xkcd.com/949/
+23:49 <+Bart_Massey> still after my time. :-)
+23:49 <+Bart_Massey> even gopher is after my time.
+23:50 <+Bart_Massey> in my time you had to get a license from the phone company to hook up a 300-baud modem
+23:50 <agd5f> it would be nice if we could tie the authentication into the members user database
+23:51 <+Bart_Massey> just a sec...
+23:52 <+alanc> yep, something we can research offline with people who actually know how that site is setup
+23:52 <agd5f> heh, I'm not sure anyone actually knows ;)
+23:52 <+Bart_Massey> it's actually just in the apache2 config
+23:53 <+Bart_Massey> oops
+23:53 <+Bart_Massey> the directories /bod and /minutes are protected
+23:55 <+Bart_Massey> Someone needs to expurgate the old minutes so we can open them
+23:55 * Bart_Massey notes that starting a sentence with /bod doesn't do what he expected
+23:56 * alanc delegates the task of publishing old minutes to the next secretary
+23:57 <agd5f> I guess we could handle vesa like minutes. provide the link and login/pass in index.php
+23:57 <+Bart_Massey> lol. looks like the member passwords are kept in a mysql database and thus can't be used with the php
+23:57 <+Bart_Massey> agd5f: this seems like the best plan
+23:57 <+Bart_Massey> someone can easily set up the basic-auth for a vesa directory
+23:58 * Bart_Massey substitutes s/php/apache/
+23:59 <+alanc> so as our hour runs out, anything more to discuss today?
+--- Day changed Fri Feb 03 2012
+00:00 <+Bart_Massey> Move to adjourn.
+00:00 <+alanc> +1
+00:00 <stukreit> +1
+00:01 <+emmes> +1
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2012/02-16.mdwn b/BoardOfDirectors/IrcLogs/2012/02-16.mdwn
new file mode 100644
index 00000000..8406c311
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2012/02-16.mdwn
@@ -0,0 +1,110 @@
+
+Date is 2012-02-16, times are UTC+01.
+[[!format txt """
+22:58 <+alanc> good afternoon/evening/$TZ-appropriate-greeting
+23:01 <+alanc> agd5f sent mail saying he couldn't make it today
+23:01 <+alanc> keithp is biking new zealand and may not be near internet
+23:01 <stukreit> hi
+23:02 <+alanc> that leaves anholt unaccounted for (assuming Bart_Massey is actually here since he just logged in)
+23:02 <stukreit> I occasionally bike santa clara and consider myself lucky
+23:03 <+Bart_Massey> hi all
+23:03 <+emmes> New Zealand... Sigh...
+23:03 <+alanc> as tstellar mentioned just before the meeting, it's time for orgs to apply to GSoC for this year
+23:04 <+alanc> I assume we're all happy with asking marcheu to continue handling that for us if he's willing?
+23:04 <+Bart_Massey> Heck yes.
+23:04 <+mherrb> +1
+23:04 <+emmes> always
+23:04 <+alanc> Bart_Massey & marcoz can help I'm sure, plus we'll need mentors to review proposals if/when accepted
+23:05 <+Bart_Massey> Happy to help where I can.
+23:05 <+emmes> i'll review, as always
+23:06 <+emmes> i guess Alex will as well
+23:06 <+alanc> for EVoC, it seems our student has successfully completed, and is owed a $3000 check for the second half from stukreit, plus whatever his fosdem trip expenses were
+23:06 <marcoz> hi all. I'm also happy to help wherever
+23:06 <+Bart_Massey> Very nice.
+23:08 <+alanc> we did fail a bit on our end on the payment schedule, since we promised 4 checks, one a month, but ended up batching into 2 checks - hopefully that didn't cause hardship on the student's side
+23:08 <stukreit> ah.. err.. .um...
+23:09 <+alanc> as I recall, when I was a student, I would have been thrilled to get checks that size at all
+23:10 <+Bart_Massey> anyway, we'll do better if/when next time rolls around, but good job everybody!
+23:10 <+alanc> though $3k back then would have barely covered a first gen laptop 8-)
+23:10 <+Bart_Massey> I couldn't be happier to see us finally succesfully execute one of these.
+23:10 <stukreit> not as an excuse, but as parent of 3 current/recent college grads, paid internships, even in the sciences are extremely hard to come by
+23:11 <+alanc> anything else we need to discuss on GSoC or EVoC?
+23:11 <stukreit> its tons of money in laptop-years, but much less in food-years
+23:12 <+alanc> stukreit: any issues/news on 501(c)3 filing? we get everything needed back to the lawyers/IRS on time?
+23:13 <stukreit> yes, Aaron sent it all out under the deadline. no word since
+23:14 <+alanc> emmes: anything to say about XDS?
+23:14 <marcoz> gsoc/evoc: not a discussion topic, but a note of possible interest. I'm pinging the local unis for interested students. However, I'm not getting as much bite as I thought I might.
+23:14 <+emmes> haven't heard anything new from Egbert
+23:15 <+Bart_Massey> We have a fundamental problem with the learning curve for X. Hopefully marcoz can get the book spring going and we can try that as a first cut
+23:15 * Bart_Massey spring->sprint
+23:15 <marcoz> nice segue into book sprint.
+23:15 <marcoz> or should I wait til after official business is over.
+23:15 <marcoz> ?
+23:16 <+emmes> AFAIK the room is still set, and we're good to advertize. However, I'll have to contact Egbert once more for that.
+23:16 <+alanc> marcoz: you can go ahead now, not much more official business I have on my list of topics
+23:16 <+emmes> Bart_Massey: Shall we prepare a call for papers soonish?
+23:16 <+Bart_Massey> Oops. Yeah, now that we know the dates we should get that out in the next week or so.
+23:17 <marcoz> so far my list of attendees: alanc, Josh, marcheu, me,
+23:17 <+Bart_Massey> Am I drafted to do the first cut, or was someone else gonna do that?
+23:17 <marcoz> and Bart.
+23:17 <+emmes> at least you were first to volunteer ;-)
+23:17 <+Bart_Massey> Fair enough. :-)
+23:17 <+emmes> but I'll ask Egbert first how to continue there.
+23:17 <+Bart_Massey> I'll try to write something after this meeting.
+23:18 <+emmes> I guess the main advertizing should be written by Egbert, unless he'd like to delegate that. The call for papers is only a subtask therein.
+23:18 <marcoz> that gives 5, plus hopefully KeithP. I haven't heard from anyone else. not even a "I won't make it" when I poke them directly.
+23:20 <+Bart_Massey> Yeah, we need to get a program committee together too.
+23:20 <+Bart_Massey> marcoz: I think Jamey's going to try to make it if we can hit his schedule.
+23:20 <+Bart_Massey> i'll bug him again
+23:20 <marcoz> that'd be great. thx.
+23:20 <marcoz> I assumed you can make it. Is that a safe assumption?
+23:21 <+Bart_Massey> me? yes, assuming we pick the right date.
+23:21 <+Bart_Massey> right now our target date looks pretty good..
+23:22 <+mherrb> apropos lawyers/IRS: last year (http://www.x.org/wiki/BoardOfDirectors/IrcLogs/2011/02-14) we voted for a yearly $2k contrib to sflc... time to honour it?
+23:22 <marcoz> Bart_Massey, I have no desire to move it at this point; it'd be late notice. That's within a mth
+23:23 <+Bart_Massey> mherrb: thanks for the reminder. +1
+23:23 <+emmes> right +1
+23:23 <+Bart_Massey> marcoz: only way we would move it is way way forward
+23:23 <+alanc> +1 for sflc contrib
+23:23 <+mherrb> +1 too
+23:24 <marcoz> so you're saying tomorrow won't work for you?
+23:25 <+Bart_Massey> marcoz: wtf? i thought we were talking about march sometime?
+23:26 * alanc suddenly realizes it's halfway through February and March isn't that far away
+23:26 <stukreit> wait- is this in addition to the first sflc contribution?
+23:26 <stukreit> (sorry, need to readthe logs better)
+23:26 <+Bart_Massey> marcoz: march 9-11, no?
+23:27 <stukreit> I need an excuse to go to nyc..
+23:27 <+Bart_Massey> stukreit: did we finally send them a check at some point? we've voted to several times...
+23:27 <+alanc> stukreit: yes, the first one was for everything they'd done so far, and then annual contribs for ongoing work, like what justin is doing now
+23:27 <stukreit> I gave them a check last year
+23:27 <marcoz> Bart_Massey, correct. Mar 9-11
+23:27 <stukreit> fyi justin has moved on. We work with Aaron
+23:28 <marcoz> Bart_Massey: this weekend was a joke. ;)
+23:28 <+Bart_Massey> marcoz: thank goodness :-) my calendar is such a mess right now
+23:28 <marcheu> alanc: yeah I can do SoC this year
+23:28 <+Bart_Massey> marcheu: Thanks!
+23:29 <+emmes> awesome!
+23:29 <+alanc> marcheu: awesome! let us know if there's anything you need, and when you need people to start reviewing proposals
+23:29 <+Bart_Massey> You can use the stats and stuff I gathered for Aaron
+23:29 <+Bart_Massey> in the org app
+23:31 <marcoz> Bart_Massey, alanc, did we want to open it up to the general mailing list for anyone interested in the book sprint? we _might_ get one or two
+23:31 <+Bart_Massey> marcoz: Please invite them (again) to apply. It's by invitation only, but any reasonable person who expresses interest should get an invitation.
+23:32 <marcoz> ok, I'll spam the mailing lists.
+23:32 <+Bart_Massey> (IOW, no known wackos, no known psychos, no one we don't know)
+23:32 <+alanc> so the only other business I'm remembering to discuss today is the elections
+23:33 <+alanc> as usual, we extended the nomination deadline due to insufficient nominees accepting in time
+23:33 <+Bart_Massey> Of course, probably a mistake to express this policy publicly, since now anyone not invited will be mortally insulted
+23:34 <+Bart_Massey> alanc: i'm worried this time that the extension might not do it. What's our plan f not?
+23:34 <+alanc> Bart_Massey: most of the people who've agreed to give up a weekend to this are known wackos, but their insanity works in our favor in these areas, especially the obsessive ones
+23:35 <+Bart_Massey> alanc: lol
+23:35 <+alanc> Bart_Massey: I'll have to double check my mail, but I think we've now hit 4 accepting, though we still need a statement from one by the Monday deadline
+23:35 <+alanc> which is a minimum viable set for the board
+23:35 <+Bart_Massey> alanc: good
+23:36 <+alanc> I can think of at least one more potential candidate to nominate that hasn't been pinged yet, if we don't think it's bad form for the election committee members to submit nominations
+23:36 <+Bart_Massey> alanc: I have already submitted several
+23:37 <+Bart_Massey> please do bug anyone who might be good
+23:39 <+alanc> okay, any more business to discuss today?
+23:39 <+Bart_Massey> move to adjourn
+23:41 <+Bart_Massey> bye all!
+23:41 <+mherrb> +1 bye.
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2012/03-01.mdwn b/BoardOfDirectors/IrcLogs/2012/03-01.mdwn
new file mode 100644
index 00000000..c89bce28
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2012/03-01.mdwn
@@ -0,0 +1,107 @@
+
+Date is 2012-03-01, times are UTC+01.
+[[!format txt """
+23:00 <agd5f> hello
+23:00 <+alanc> good afternoon
+23:00 <+mherrb> hi
+23:01 <+emmes> hey
+23:01 <+alanc> I think keithp is still on the underside of the world - don't remember getting mail from anyone else that they couldn't be here today
+23:02 <+alanc> everyone did get the election candidates announcement mail right? haven't seen any questions to the candidates yet
+23:02 <+Bart_Massey> howdy
+23:02 <+emmes> the mail was fine here; seems there are no questions
+23:02 <+mherrb> yes got the mail.
+23:02 <agd5f> yup, got it
+23:03 <+Bart_Massey> What's on the agenda today?
+23:03 <+alanc> don't see anholt here, and stukreit's been quiet, otherwise seems like the members are all here
+23:04 <+alanc> things I have for the agenda today are updates (if any) on: elections, GSoC, paying our EVoC student, 501(c)3/IRS review, XDS planning
+23:05 * alanc runs down the hall quickly to wake stuart up
+23:05 <stukreit> uhhh
+23:05 <stukreit> hi alan!
+23:05 <+alanc> oh, and book sprint
+23:05 <+alanc> so who wants to go first?
+23:06 <stukreit> let me get my pain overwith
+23:06 <+alanc> I think we've pretty much covered elections: candidates announced, voting commences next week
+23:06 <stukreit> I have the checkbook pulled down, doin it as we speak
+23:06 <+Bart_Massey> has anyone run a test election and verified the website still works?
+23:07 <+alanc> no
+23:08 <+Bart_Massey> most years it breaks the first time we try it IIRC
+23:08 <+Bart_Massey> might want to bug anholt: I think he knows it best
+23:08 <+alanc> I know there's instructions on the wiki page, but haven't had time to look at it
+23:08 <+alanc> I'll send mail about testing it & setting it up for the real thing
+23:10 <+alanc> since we haven't been poked by marcheu, I'm assuming the GSoC application is well in hand and he doesn't need anything from us yet
+23:10 <+alanc> agd5f, stukreit : any news on the IRS review?
+23:10 <agd5f> not that I've heard
+23:10 <stukreit> me neither
+23:11 <marcheu> alanc: yeah I'll port the 2011 SoC application to 2012 this week end :)
+23:11 <+Bart_Massey> still trying to find time to finish the CFP and get a TPC together for XDS. haven't finished, nor forgotten. hopefully this week
+23:11 <+alanc> okay, then on to emmes: any news on getting the XDS dates confirmed & announced?
+23:11 <+alanc> or egbert if he's here
+23:13 <+Bart_Massey> guess not
+23:13 <+Bart_Massey> we good for this week then?
+23:14 <+alanc> well, this is the last meeting before the book sprint I think
+23:14 <+alanc> if I remembered the dates right
+23:14 <marcoz> yes.
+23:14 <marcoz> I haven't sent out an email to the list. sorry.
+23:14 <+alanc> next weekend, right? (i.e. in 8 days)
+23:14 <marcoz> ridiculously busy these last two weeks. (start new job next week)
+23:14 <marcoz> yes, next weekend
+23:15 <+emmes> alanc: I'll see Egbert tomorrow, he wanted to do that. I'll push him again.
+23:17 <+alanc> emmes: thanks, it is still 6 months away, but on the other hand, it's now only 6 months to get everything arranged
+23:17 <+emmes> exactly
+23:18 <+alanc> marcoz: okay, will hope to see email from you about book sprint soonish - especially reminding me if we needed to have any software locally setup or were just using low tech methods like IRC & text editors
+23:18 <marcoz> I actually have a night off tonight; that's on my list.
+23:19 <+alanc> so anything I forgot for the agenda that people would like to discuss?
+23:19 <marcoz> does anyone else want to email the MLs about the booksprint?
+23:22 * alanc listens for volunteers, hears only rain
+23:22 <marcoz> *crickets*. ok then.
+23:23 <+Bart_Massey> My email situation is so bad I'd never see the responses anyhow
+23:23 <+Bart_Massey> Need to get that straightened out
+23:24 <marcoz> Bart, can we use your mumble server for the book sprint? I have assumed so, but I should actually officially ask.
+23:24 <+Bart_Massey> Of course
+23:24 <marcoz> thx.
+23:24 <+Bart_Massey> Can set up for any other services you'd like to try also
+23:25 <marcoz> I'm thinking a shared screen session for any prompt typing. Do you have a server?
+23:25 <+Bart_Massey> I do. Can get it set up.
+23:25 <marcoz> thx
+23:25 <+Bart_Massey> We could also just use a collaborative editor
+23:25 <marcoz> Any good ones? google docs seemed to be the best I saw...
+23:25 <+Bart_Massey> That would be fine...
+23:26 <+Bart_Massey> We've used gobby a lot
+23:26 <marcoz> I was trying to keep as low-tech as possible just to keep it easiest.
+23:26 <marcoz> gobby?
+23:26 <marcoz> that short for google docs?
+23:26 <+Bart_Massey> linux-based collaborative text-editor outside the browser
+23:26 * alanc has Solaris, Linux, Mac and even Windows machines at home if I need to install a client
+23:26 <+Bart_Massey> think that's the right name
+23:27 <marcoz> found it. thx. how come I didn't see that in my google searching over the last couple months?
+23:27 <marcoz> gobby never turned up
+23:27 <+Bart_Massey> apparently google hates them :-)
+23:27 <marcoz> competition. lol
+23:28 <+Bart_Massey> it does real-time collaborative editing with colors to keep track of what's going on
+23:28 <+Bart_Massey> p2p, so no server
+23:28 <+Bart_Massey> pretty nice
+23:28 <marcoz> nice
+23:29 <marcoz> so we can possibly use that and then use screen to gen the output, then have the output dir on some apache mount (or sshfs) so folks can see the output realtime-ish?
+23:30 <+Bart_Massey> i'm not sure what "the output" is? what's the plan here?
+23:30 <marcoz> Marcheu's is tex and we're shooting for pdf?
+23:30 <+Bart_Massey> I will do all the formatting
+23:31 <+Bart_Massey> My plan is to not worry much about the PDF until the end
+23:31 <+Bart_Massey> I hope to concentrate on editing / formatting
+23:31 <marcheu> that's what lyx is for
+23:31 <+Bart_Massey> and let others generate text
+23:31 <marcoz> Fri and Sat are cranking on the content and Sun is formatting then?
+23:31 <+Bart_Massey> formatting should be nbd, but yes
+23:32 <marcoz> agreed, but I don't want to do all content up until the very end and then say "Ok, Bart, it's all on you."
+23:32 <+Bart_Massey> I'll keep track of it. it'll be fine
+23:32 <+Bart_Massey> i'll have formatted drafts throughout the weekend
+23:33 <+Bart_Massey> we'll be doing chapter-at-a-time-ish things anyhow
+23:33 <marcoz> ok.
+23:34 <marcheu> IME the biggest part is to document yourself and double check facts when you're not sure/your memory is bad
+23:34 <marcheu> it's what took me the most time
+23:34 <marcheu> writing and formatting are minor compared to that
+23:34 <+Bart_Massey> marcheu: makes sense, esp for what you've been doing
+23:36 <+Bart_Massey> well, gtg. talk to you soon!
+23:36 <+alanc> unless someone else has another topic, I think we're done for today
+23:36 <+alanc> if we keep to schedule, at the next meeting we should have an announcement of our new board members
+23:37 <+alanc> thanks everyone for coming!
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2012/03-15.mdwn b/BoardOfDirectors/IrcLogs/2012/03-15.mdwn
new file mode 100644
index 00000000..f6625178
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2012/03-15.mdwn
@@ -0,0 +1,104 @@
+
+Date is 2012-03-15, times are UTC+01. Note: USA timezone is already in daylight saving mode, thus the 1 hour difference to the usual meeting time.
+[[!format txt """
+22:01 <+alanc> good afternoon
+22:01 <+emmes> hey Alan
+22:02 <agd5f> hi
+22:02 <+alanc> Bart sent apologies for not being able to make it today, but that's all I saw
+22:02 <stukreit> hi
+22:02 <+alanc> so we should be seeing anholt, keithp & mherrb still...
+22:06 <+anholt> hey all. hopefully this network works. using the phone from a conference room.
+22:07 <+alanc> hello
+22:07 <+alanc> I guess that gives us quorum
+22:07 <+alanc> so, we had an election
+22:07 <+alanc> and now we're to the last step in the election process, which is the board certifies the results
+22:08 <+alanc> no members have complained to me or the elections alias of any problems they had in voting
+22:08 <+alanc> (I did have to help one with fixing his e-mail address for password recovery during the election, but that was handled in time for him to vote)
+22:09 <+alanc> According to the members website, of the 144 current foundation members, 40 members voted this year. This gives us 27.77% participation, barely enough to meet the 25% quorum required.
+22:09 <+alanc> The results as reported by the members website are:
+22:09 <+alanc> Name 1 2 3 4 Score
+22:09 <+alanc> ---- -- -- -- -- -----
+22:09 <+alanc> Marc Balmer 2 3 4 5 30
+22:09 <+alanc> Alex Deucher 13 8 9 7 101
+22:09 <+alanc> Matt Dew 5 7 9 6 65
+22:09 <+alanc> Matthias Hopf 8 7 8 8 77
+22:09 <+alanc> Jeremy Huddleston 3 8 6 3 51
+22:09 <+alanc> Keith Packard 9 7 3 7 70
+22:09 <+alanc> ---- -- -- -- --
+22:09 <+alanc> Total cast 40 40 39 36
+22:09 <+alanc> Which means that our 4 newly elected or re-elected board members for two year terms are: agd5f, emmes, keithp, and marcoz
+22:10 <+emmes> due to the low participation rate I suggest that let our members renew their membership before the next election. I guess quite some accounts are stale.
+22:10 <+alanc> any discussion before we vote to certify this as a properly executed election?
+22:11 <+emmes> looks good to me +1
+22:11 <agd5f> +1
+22:11 <+alanc> yeah, we'd been lax about renewals, but helping purge those not participating may get us a higher % voting in the future
+22:11 <+anholt> alanc: +1
+22:11 <+alanc> +1
+22:11 <stukreit> +1
+22:11 <+anholt> emmes: do you mean "require" as opposed to "let"?
+22:11 <+emmes> I guess so.
+22:12 <+emmes> would require a longer timeframe, though.
+22:12 <+alanc> unless keithp has woken up, that is a unanimous vote of the currently present board members
+22:13 <agd5f> I don't think accounts expire at all at the moment
+22:13 <+alanc> thanks to all our candidates for participating in the election, and congratulations/condolences to those who just won two years worth of meetings and work on behalf of our members
+22:13 <+emmes> thanks for the election work!
+22:13 <+alanc> there are a lot of accounts in the membership system marked as expired, but I'm not sure when they expired
+22:14 <agd5f> thanks for handling the election alanc
+22:14 <+alanc> I'll send out mail about choosing a new meeting time, though there's only one member difference from the current board
+22:14 <agd5f> I've never renewed by account, but as far as I know it's never expired and there's no option in the web page to renew
+22:15 <+alanc> I remember having to renew at some past point, but we may not have done that in a long time
+22:15 <+emmes> I think I renewed it once; could be bad memory, though.
+22:16 <+emmes> I guess we should at some point in time do a renewal process. Otherwise we might miss our 25% quota at some point in time.
+22:17 <+emmes> doesn't have to be corrolated to elections, but renewal should be open when the next election is up. To catch those who didn't care to much about renewal before...
+22:18 <+alanc> the election committee process wiki lists the cutoff date for joining or renewing membership as the same, and being about a month before elections
+22:18 <+alanc> we sent e-mail reminders of "do this now if you want to vote this year" before that happened
+22:19 <+alanc> Bart send an e-mail report on the Book Sprint activities last weekend - I don't think there's much more to say here, especially when Bart's not available to discuss
+22:20 <+alanc> emmes: XDS news? (other than my random wiki edits generating phoronix articles on XDS planning?)
+22:20 <+alanc> (or egbert if he's really here)
+22:21 <michaellarabel> I've talked it over with egbert but: Phoronix will sponsor another beer event / catered lunch / or whatever... I'm just waiting on hearing back from him when he hears from the caterer to know if that caterer is required or of what are the options and any requirements, etc.
+22:22 <+emmes> it seems Egbert is totally swamped company wise this week. I barely made it to meet him.
+22:22 <marcoz> (sorry, I
+22:22 <marcoz> m late, impromptu meeting
+22:22 <marcoz> woohoo!!!!!
+22:22 <+emmes> Given that Egbert is the man with the room, I do not dare posting the announcement w/o him.
+22:22 <+alanc> marcoz: technically your attendance isn't required until the next meeting 8-) but of course, you're welcome as always to be here today
+22:23 <+emmes> But I do have one good feedback from him: the room is definitive secure now.
+22:23 * alanc has never seen anyone so excited about getting signed up for two years worth of meetings
+22:23 <marcoz> lol
+22:23 <marcoz> yea, I'm kinda dumb that way
+22:23 <+emmes> marcoz: you'll learn. quick. ;-)
+22:24 <+alanc> emmes: good, hopefully that will lead to announcement soon
+22:24 <marcoz> kinda like the military eh? _never_ volunteer or show excitement
+22:24 <+alanc> and until then we'll harness your enthusiasm
+22:24 <+emmes> I'll keep pushing Egbert until we get one.
+22:25 <+emmes> Luckily we're early this year with planning
+22:26 <+alanc> next week will bring us to 6 months before the conference date
+22:27 <+alanc> which should still be more than enough time for buying cheap plane tickets and getting visas arranged for the few people who need them
+22:28 <+alanc> anything else to discuss today?
+22:29 <marcoz> how much I should drink to celebrate?
+22:29 <+emmes> that's at your discretion :P
+22:30 <marcoz> in that case...all of it.
+22:30 * emmes does not want to know
+22:31 <+alanc> looks like agd5f & anholt are the current board mailing list admins - marcoz: tell one of them which e-mail address you'd like to be subscribed to board@foundation.x.org under
+22:31 <marcoz> will do.
+22:31 <+alanc> if there's nothing else, then I guess we're ready to adjourn for today
+22:32 <stukreit> thanks, alan!
+22:33 <+emmes> yes, thanks! +1
+22:33 <agd5f> +1
+22:33 <marcoz> +1
+22:33 <+alanc> oh yeah, all you guys on the election committee - you're all kicked off!
+22:34 <+emmes> thanks again for the work!
+22:34 <+alanc> and thank you for your service for the past year
+22:34 <+alanc> our newly selected election committee will be: agd5f, emmes, keithp, and marcoz
+22:35 <+alanc> maybe you can finally follow through on our long threatened replacement of the election web site before next year's election
+22:36 <agd5f> so does anyone know how to add/remove people from the board list? It's been several years since I looked at it last
+22:36 <+alanc> http://foundation.x.org/cgi-bin/mailman/listinfo/board is the easy part, finding the password is harder
+22:37 <+alanc> if all else fails, poke mithrandir to use root to do it
+22:37 <+alanc> or anholt
+22:37 <marcoz> mithrandir? the same one that's on PCLinuxOS?
+22:38 * alanc doesn't remember who all has root on expo
+22:38 <+alanc> Mithrandir is the IRC nick of Tollef, who admins the freedesktop.org & x.org machines as part of his job at collabora, for which we are very grateful for the donation of his time
+22:39 <+alanc> Tollef Fog Heen that is
+22:40 <marcoz> Yep, I think that's the same guy
+22:41 <+alanc> thanks everyone to coming, and thanks to our outgoing board members for 2 years of excellent service to the foundation
+"""]] \ No newline at end of file
diff --git a/BoardOfDirectors/IrcLogs/2012/03-29.mdwn b/BoardOfDirectors/IrcLogs/2012/03-29.mdwn
new file mode 100644
index 00000000..a0d0018d
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2012/03-29.mdwn
@@ -0,0 +1,194 @@
+
+Date is 2012-03-29, times are UTC+02.
+[[!format txt """
+23:00 <+alanc> good afternoon
+23:00 <marcoz> howdy
+23:01 <agd5f> hi
+23:02 <+alanc> anholt? emmes? keithp? stukreit?
+23:05 <+anholt> hi
+23:05 <stukreit> hihi
+23:05 <+alanc> so that's 5 of 8, still waiting on Bart, keithp & emmes to arrive
+23:06 <+alanc> the two main items I had for today's agenda are officer selections & XDC update
+23:06 <+emmes> i'm here
+23:06 <+alanc> and Bart makes 7
+23:07 <+Bart_Massey> Hey all. Sorry to be late.
+23:07 <+alanc> all you missed so far was roll call
+23:07 <+Bart_Massey> Whew. Don't want to give the new Board Members a bad impression. :-)
+23:07 <+Bart_Massey> Yet. :-)
+23:07 <+alanc> so for the officer selection, lets try the easy one first - stukreit has agreed to continue as treasurer
+23:07 <+Bart_Massey> +1
+23:07 <+alanc> everyone in favor of that?
+23:07 <+emmes> and i'm still waiting for an answer from Egbert for the XDC call he wanted to have created by now; seems he's swamped...
+23:08 <agd5f> +1
+23:08 <+anholt> +1
+23:08 <+Bart_Massey> Egbert put out the call last night, no?
+23:08 <marcoz> +1
+23:08 <+alanc> +1
+23:08 <+emmes> i don't see any alternative stepping forward ;-) +1
+23:08 <stukreit> folks, thanks for the votes, but actually I made an agreement to serve for 5 years
+23:08 <stukreit> a while ago..
+23:08 <+alanc> stukreit: I think the bylaws require us to redo this every term though
+23:08 <+Bart_Massey> stukreit: It is hugely appreciated. But I think it's better if the Board officially approves you once a year.
+23:09 <stukreit> unless that agreement is considered too casual. ie its not on record
+23:09 <stukreit> ok, that's fine with me.
+23:09 <+emmes> so with that statement you just agreed for another 5 years? just kidding.
+23:09 <+alanc> of course the bylaws also require two signatures on every check and the board sort of waived that
+23:09 <stukreit> yes, it turned out to be a pita
+23:09 <+Bart_Massey> Someone (probably me) needs to do proposed updates to the Bylaws before this September.
+23:09 <+alanc> yes
+23:09 <+alanc> was just typing in the same thing
+23:10 <+alanc> anyways, on to secretary, for which the current officeholder is not continuing
+23:10 <+emmes> before election time, yes. would fit with membership renewal...
+23:10 <+Bart_Massey> BTW, have we abandoned XDS/XDC? I'm good either way, but we should figure it out. Table this for now; discuss today though.
+23:10 <+alanc> who is willing to put in the time to be secretary?
+23:11 <+Bart_Massey> emmes: Bylaws changes have to be voted at a General Meeting. This is usually XDC/XDS
+23:11 <+emmes> right. forgot about that one.
+23:11 <+Bart_Massey> Having been drummed out by the Membership previously, I consider myself immune. :-)
+23:11 <+Bart_Massey> Keithp?
+23:11 <agd5f> we need to add stuff as recommended by the IRS
+23:12 <+Bart_Massey> agd5f: Sounds good. We should start putting a list together online somewhere soon.
+23:14 <+alanc> while some members appreciate the secretary putting in the 30 minutes or so every other week to write a summary of the meeting, the minimum we've required for minutes is saving a log of the IRC channel
+23:14 <+Bart_Massey> Other duties of the Secretary include writing an Annual Report.
+23:15 <+alanc> and I've done less than the minimum for the last year or so, since emmes was the one actually posting the logs
+23:15 <+Bart_Massey> I'm happy to run meetings and represent the org, but I'm terrible at keeping records and such. Somebody want to split with me?
+23:16 <+emmes> i'll continue with the logs, so that one should be fine
+23:16 <+alanc> in theory, somewhere out there is a official corporate record book and other physical papers, but I never got them, and I suspect they're still in leon's possesion
+23:17 <stukreit> didn't Karen meet with him for this? Bart? Keith?
+23:18 <marcoz> Bart_Massey: i could take a shot at helping you out.
+23:18 <+Bart_Massey> I don't think we ever got anything useful out of Leon.
+23:18 <+alanc> (still haven't seen keithp today)
+23:18 <+Bart_Massey> It doesn't matter much, since it was all pretty much pre-X.Org
+23:18 <+Bart_Massey> I'll call keithp in a minute.
+23:18 <+alanc> so anyone else volunteering? or is Bart our only willing victim?
+23:19 <+Bart_Massey> Let's do some other business while I try to get in touch with keithp...
+23:20 <+alanc> the other business is back to XDC, for which egbert sent out the announcement to members this morning
+23:20 <+alanc> 10 people signed up already on http://www.x.org/wiki/Events/XDC2012/Attendees
+23:21 <+alanc> announcement at http://lists.x.org/archives/xorg-devel/2012-March/030164.html for those who missed it
+23:21 <+Bart_Massey> Nice.
+23:21 <+Bart_Massey> Now I have to get the CFP out and the PC together.
+23:21 <+Bart_Massey> This is a busy Spring "Break" for me :-).
+23:22 <+Bart_Massey> Again "XDS" or "XDC"?
+23:22 <+Bart_Massey> I'm all for just giving up and calling them all "XDC".
+23:22 <+keithp> sorry, schedule scrambled today -- too much rain to fly little airplanes
+23:22 <+Bart_Massey> The other sensible alternative is to call the Eastern Hemisphere ones XDS and the Western Hemisphere ones XDC as we have been.
+23:23 <+Bart_Massey> In which case Egbert's CFP is wrong, though :-)
+23:23 <+Bart_Massey> I move to declare the name XDS kaput and XDC to be the official name for this conference from now on.
+23:23 <+alanc> having different names when they were in the same year made sense, but not so much when there's just one a year
+23:24 <+Bart_Massey> I agree.
+23:24 <+alanc> +1 for bart's motion
+23:24 <marcoz> +1
+23:24 <+alanc> retroactively making Egbert correct 8-)
+23:24 <+keithp> +1 (is deleting names as good as deleting code?)
+23:24 <+Bart_Massey> It's hard to delete 1M lines of names :-)
+23:25 <+emmes> always been +1
+23:25 <+Bart_Massey> For the new Board Members: The traditional vote of assent on a motion is +1, of course.
+23:25 <+Bart_Massey> But you knew that.
+23:25 <+alanc> well, we probably need to delete some names from our membership rolls, so we're not quite so close on quorum in future elections, but that's a different topic
+23:25 <+Bart_Massey> alanc: Or get some new active members :-)
+23:26 <+alanc> you can call him marcoz instead of "the new Board Members" if you want to type less 8-)
+23:26 <+Bart_Massey> Hi Matt!
+23:26 <+Bart_Massey> When have I ever wanted to type less? :-)
+23:26 <+alanc> so anything else to say about XDC before going back to secretary selection?
+23:26 <marcoz> :) Hi Bart
+23:27 <+Bart_Massey> So I talked to keithp, and I guess I'm willing to be Secretary again. He has promised to help as needed, and I'll try to be better about delegating in general this time around.
+23:27 <+anholt> +1 on xdc
+23:27 <+alanc> yes, I sucked at delegating, though I was better at accepting offers of help, like posting the irc logs
+23:27 <+Bart_Massey> Yes, emmes, thanks much and please keep doing this!
+23:28 <+alanc> so to all board members, if there's stuff you'd like to see the secretary do, the secret is to offer to help do it!
+23:29 <+Bart_Massey> If selected, I will also occasionally ask for things. It helps a lot if someone steps up to do them. :-)
+23:29 <+Bart_Massey> LMK if sending chocol