Xorg BoD minutes 2022-12-14

4 files changed, 186 insertions, 0 deletions

diff --git a/BoardOfDirectors/IrcLogs.mdwn b/BoardOfDirectors/IrcLogs.mdwn
index f3a763ee..d969eb42 100644
--- a/BoardOfDirectors/IrcLogs.mdwn
+++ b/BoardOfDirectors/IrcLogs.mdwn
@@ -361,3 +361,4 @@ Meetings are held every second Thursday.
 * [[Oct. 19|BoardOfDirectors/IrcLogs/2022/10-19]]
 * [[Nov. 16|BoardOfDirectors/IrcLogs/2022/11-16]]
 * [[Nov. 30|BoardOfDirectors/IrcLogs/2022/11-30]]
+* [[Dec. 14|BoardOfDirectors/IrcLogs/2022/12-14]]
diff --git a/BoardOfDirectors/IrcLogs/2022/12-14.mdwn b/BoardOfDirectors/IrcLogs/2022/12-14.mdwn
new file mode 100644
index 00000000..ea1fb629
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2022/12-14.mdwn
@@ -0,0 +1,132 @@
+[[!format txt """
+[11:16:27] [connected at Wed Dec 14 11:16:27 2022]
+[11:16:28] [I have joined #xf-bod]
+[11:16:40] <danvet> \o/
+[11:16:50] <Lyude> good old /etc/hosts :)
+[11:16:56] <danvet> lol
+[11:17:56] <alyssa> oh boy
+[11:18:18] <Lyude> Anyway, meeting agenda for today - Matrix/Not-twitter - we have the answer to what domain to use so I just need to make the account, and I still need to ask about the matrix stuff (these last two weeks have been a bit chaotic for me). XDC 2022, XDC 2023, and I guess the by-laws if we have anything to go over with those?
+[11:18:58] <danvet> well I think we should vote or something and ship this thing
+[11:19:16] <danvet> maybe still some time to start contacting sponsors this year, but a bit late
+[11:19:19] <alyssa> I vote yes
+[11:19:22] <alyssa> what am I voting to?
+[11:19:24] <alyssa> :p
+[11:19:38] <danvet> at least I think after the heated arguing with mfilion 2 week ago we're sorted I think
+[11:20:11] <danvet> xdc23 in la coruna, and then try to get xdc23 with the bid mfilion is working with mbitiion (also in europe but oh well)
+[11:20:36] <Lyude> danvet: fine by me, I think I had exactly one more change I'm missing in that document but I've got to look again and see wht it was. I don't think it was anything major though
+[11:20:38] <danvet> oh also with the ask to please try to move the date to a better one, if possible
+[11:20:50] <mfilion> yes please
+[11:21:03] <danvet> Lyude, is this related to xdc?
+[11:21:14] <Lyude> danvet: ah sorry, was related to the by-laws
+[11:21:19] <Lyude> (I assume that's what you meant by shipping it?)
+[11:21:22] <rg3igalia> we've contacted the venue regarding dates but still don't have an answer
+[11:21:25] <danvet> Lyude, nah ship xdc
+[11:21:29] <Lyude> oooooooh ok
+[11:21:37] <Lyude> yes we should definitely do that no argument :)
+[11:22:07] <Lyude> Do we want to wait for the dates before doing that or just go ahead and say the dates are TBA?
+[11:22:15] <danvet> so summary: xdc23 in la coruna with hopefully fixed dates, xdc24 aiming for mbition and mfilion is on the hook
+[11:22:23] <danvet> imo go ahead
+[11:22:43] <danvet> but also we're late enough in this year that it kinda doesn't matter for sponsor search
+[11:23:02] <danvet> so if every else wants to drag this on for a bit more, *shrug*
+[11:23:03] <Lyude> I'm fine with just announcing then :)
+[11:23:14] <danvet> Lyude, oh for agenda (and bylaws), need to get the election committee going
+[11:23:20] <Lyude> +1 from me, alyssa / mfilion ?
+[11:23:24] <rg3igalia> waiting for the dates can take a bit long (maybe we won't have an answer before the end of the year), so I'd advice to go ahead on the vote
+[11:23:30] <danvet> usually we kick of the process late in the old year
+[11:23:52] <mfilion> what vote rg3igalia?
+[11:23:56] <danvet> since it tends to take forever anyway
+[11:24:12] <danvet> <danvet> so summary: xdc23 in la coruna with hopefully fixed dates, xdc24 aiming for mbition and mfilion is on the hook <- this is what I proposed we vote on
+[11:24:25] <mfilion> well we already voted for xdc23
+[11:24:28] <danvet> and I guess what Lyude seconded
+[11:24:32] <danvet> mfilion, did we?
+[11:24:33] <mfilion> 5 votes for via email, on a possible 6
+[11:24:35] <rg3igalia> sorry, I meant announcement 🤦
+[11:24:39] <Lyude> danvet: gotcha, just send an email to the board about that then. Anyone here want to volunteer while we're meeting?
+[11:24:54] <mfilion> and for xdc24, why vote?
+[11:25:03] <danvet> oh crap I missed that
+[11:25:06] * danvet hides in shame
+[11:25:36] <danvet> Lyude, usually it's all directors that dont run for elections
+[11:26:32] <Lyude> I'm running in this election so I probably can't do the thing then, I think ... x.org come on don't do the-oh ok you're loading now
+[11:26:41] <danvet> so anholt_ mfilion alyssa rg3igalia plus anyone who decides to not rerun
+[11:26:48] <danvet> and one of them gets to volunteer for running the show
+[11:27:07] <danvet> I'm still planning to re-run, so it's not me :-)
+[11:27:08] <Lyude> So it would be me, danvet, mdnavare, and samuelig running
+[11:27:31] <danvet> https://www.x.org/wiki/BoardOfDirectors/Elections/ <- Election Process
+[11:27:39] <rg3igalia> samuelig is not here, but I think he plans not to re-run, he'll have to confirm
+[11:27:39] <danvet> for our gloriously beaurocratic voting process
+[11:28:08] <danvet> also since we want to get the bylaws through, election committee really needs to be on top with reminders everywhere
+[11:28:13] <danvet> or we wont get quorum
+[11:28:18] <danvet> for the bylaw change
+[11:29:48] <Lyude> Also, might as well since it's very quick: XDC2022 update from samuelig, nothing really. still waiting to hear back from the venue on the final bill
+[11:30:23] <Lyude> XDC2023 stuff we just went over of course 
+[11:31:20] <Lyude> anyway, anholt_ (feel free to respond later since I assume you're MIA) rg3igalia and alyssa would you be up for being on the election committee?
+[11:31:34] <rg3igalia> I would, yes
+[11:32:32] <mfilion> I can help too, no idea what's needed though lol
+[11:32:53] <Lyude> mfilion: pretty much everything is on the document that danvet linked, I've also done it before so I can always answer questions
+[11:33:19] <danvet> the biggest one is calling in favors and nagging people so you have enough candidates
+[11:33:36] <danvet> and this year, running a proper soviet voting scheme to get to very high turnout
+[11:33:44] <danvet> because otherwise no way we'll get the bylaws through
+[11:34:16] <danvet> there's also some hilarious corner cases on the member website
+[11:34:31] <danvet> like as soon as you revoke the current membership last year's result page crashes
+[11:34:37] <danvet> because the internal validation logic is busted
+[11:34:42] <danvet> or at least was, last time I've done it
+[11:35:00] <Lyude> oh right, you also can't not vote for someone. usually we've poked mupuf to fix this sort of thing
+[11:35:19] <danvet> Lyude, oh we have a evoc request pending that I think is falling through all the cracks?
+[11:35:24] <alyssa> Lyude: on paper yes
+[11:35:26] <danvet> since no one seems to be tracking these
+[11:35:31] <Lyude> danvet: right thank you for reminding me aboutthat
+[11:35:55] <Lyude> yeah I'm not really sure what to do about that one, siqueira and tlwoerner do either of you happen to be around atm?
+[11:35:55] <alyssa> in practice I'm not sure I have any spare bandwidth between now and April which would make me of dubious use for an election of this importance
+[11:35:58] <alyssa> so unsure
+[11:36:23] <mupuf> Lyude: ah, right, I should fix this before the next election
+[11:36:37] <mfilion> cool ok, I can look at the election stuff with rg3igalia. 
+[11:36:58] <mfilion> danvet you're much better than I am at finding candidates though lol
+[11:37:01] <danvet> mupuf, yeah the "no ranking" and "busted old results" would be nice if you can fix them
+[11:37:05] <Lyude> alyssa: tbqh it's pretty low effort, also with mfilion and rg3igalia looking at things it's likely they'd be able to handle a lot of it if you don't end up having time
+[11:37:17] <mupuf> danvet: busted old results?
+[11:37:19] <alyssa> Lyude: Fair enough. +1 then what the hell
+[11:37:19] <danvet> mfilion, oh since I run now I'm kinda biased to not find any :-P
+[11:37:24] * anholt_ back now
+[11:37:26] <danvet> mupuf, let me check
+[11:37:37] <anholt_> I can be on elections committee, but I feel like I'm barely finding time for treasurer so I can't chair.
+[11:38:06] <Lyude> danvet: tbh with the EVoC thing I wonder again if we should have a board position for GSoC/EVoC stuff
+[11:38:09] <danvet> mupuf, https://members.x.org/ballot/1/admin nice validation splat on this one
+[11:38:12] <alyssa> anholt_: this is your regularly scheduled reminder that we are extremely grateful for your treasurer work
+[11:38:17] <danvet> Exception Value: 	
+[11:38:17] <danvet> The count of votes cannot be greater than the total amount of votes
+[11:38:20] <alyssa> thank you and don't sweat the rest
+[11:38:34] <danvet> if you validate this, you need to validate it against the member period that was valid at that time
+[11:38:37] <danvet> not the current one
+[11:38:48] <mupuf> yeah, pretty sure I did it
+[11:38:51] <danvet> so every time we create a new one, most of the old results go boom
+[11:39:06] <danvet> at least that's what I suspect is going on, I haven't dug in
+[11:39:06] <mupuf> I hope this is that though :D
+[11:39:17] <mupuf> as it would be very easy to fix
+[11:39:38] <danvet> mupuf, yeah for the most recent election (before the new membership starts) it's all fine&nice
+[11:39:51] <tlwoerner> hello. wrt evoc i'll take a look at it. it looks like Karol has agreed to mentor, but they don't have a project/topic and no proposal yet. i can get on it and get them to do those
+[11:40:05] <tlwoerner> at that point i guess the bod has to vote and we go from there
+[11:40:09] <mupuf> well, that seems suspicious :D You may be right here :)
+[11:40:17] <Lyude> tlwoerner: oh awesome thanks! just let us know when we need to vote and I can handle nagging people
+[11:40:27] <tlwoerner> Lyude: okay
+[11:41:38] <Lyude> I guess that's basically it unless we've got any other stuff w/r/t election to talk about
+[11:43:33] <mfilion> are we really going to have a meeting on the 28th?
+[11:45:01] <mfilion> I'll be off that week, as is the case for most people here (not much happens between christmas & new year's)
+[11:45:26] * rg3igalia tempted to say yes to pull a prank (Dec 28th is "prank day" in Spain)
+[11:46:40] <mfilion> lol
+[11:46:58] <tlwoerner> rg3igalia: is that instead of, or in addition to, a prank day on April 1?
+[11:46:58] <rg3igalia> instead of
+[11:46:59] <alyssa> rg3igalia: q malvado :P
+[11:47:30] <rg3igalia> more info in the penultimate paragraph here: https://en.wikipedia.org/wiki/Massacre_of_the_Innocents#Feast_day
+[11:50:51] <tlwoerner> as i'm not on the board, i don't think i get evoc@ emails, so i missed Antonio's proposal
+[12:00:05] <danvet> tlwoerner, hm should probably add you there, that's why we have it ..
+[12:00:06] <danvet> if you want
+[12:02:22] <danvet> tlwoerner, twoerner at gmail is on there already?
+[12:02:29] <danvet> and karolherbst
+[12:11:47] * anholt_ votes for no meeting on the 28th
+[12:13:22] <tlwoerner> danvet: thanks for looking into it. i'll have to go figure out where that email went
+[12:27:04] <danvet> yeah I'm not going to be around on 28th really :-)
+[14:52:39] <Lyude> oh right I forgot
+[14:52:42] <Lyude> yeah no meeting on the 28th
+[14:53:05] <Lyude> ( mfilion anholt_ danvet mdnavare rg3igalia samuelig )
+"""]]
+[14:54:07] [disconnected at Wed Dec 14 14:54:07 2022]
diff --git a/BoardOfDirectors/MeetingSummaries/2022.mdwn b/BoardOfDirectors/MeetingSummaries/2022.mdwn
index 06b1ca29..670c72e3 100644
--- a/BoardOfDirectors/MeetingSummaries/2022.mdwn
+++ b/BoardOfDirectors/MeetingSummaries/2022.mdwn
@@ -17,3 +17,4 @@
 * [[Oct. 19|BoardOfDirectors/MeetingSummaries/2022/10-19]]
 * [[Nov. 16|BoardOfDirectors/MeetingSummaries/2022/11-16]]
 * [[Nov. 30|BoardOfDirectors/MeetingSummaries/2022/11-30]]
+* [[Dec. 14|BoardOfDirectors/MeetingSummaries/2022/12-14]]
diff --git a/BoardOfDirectors/MeetingSummaries/2022/12-14.mdwn b/BoardOfDirectors/MeetingSummaries/2022/12-14.mdwn
new file mode 100644
index 00000000..e76d99f3
--- /dev/null
+++ b/BoardOfDirectors/MeetingSummaries/2022/12-14.mdwn
@@ -0,0 +1,52 @@
+Summary of the 14 December 2022 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]]
+Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/]]
+
+## Attendees
+
+Present:
+Daniel Vetter,
+Lyude Paul,
+Mark Filion,
+Emma Anholt,
+Alyssa Rosenzweig,
+Ricardo Garcia
+
+Guests:
+Trevor Woerner
+
+Absent:
+Manasi Navare,
+Samuel Iglesias Gonsálvez,
+
+## Summary
+
+Agenda: XDC2022, XDC2023, Matrix, Not-Twitter, Elections
+
+## Items discussed
+
+[[!format txt """
+ITEM: XDC2022
+No updates here, still waiting for final receipt from hosts
+ACTIONS:
+STATUS: Pending
+
+ITEM: XDC2023
+XDC2023 will take place in A Coruña Spain!
+ACTIONS:
+STATUS: Pending
+
+ITEM: Matrix
+Lyude still needs to ask SFC about this
+ACTIONS:
+STATUS: Pending
+
+ITEM: Not-Twitter
+ACTIONS: Lyude needs to setup a mastodon account for x.org
+STATUS: Pending
+
+ITEM: Elections
+Board discussed who will be on the elections committee this year, mfilion and
+Ricardo volunteered
+ACTIONS:
+STATUS: Pending Done
+"""]]