Today's BoD meeting minutes and irc logs

4 files changed, 218 insertions, 0 deletions

diff --git a/BoardOfDirectors/IrcLogs.mdwn b/BoardOfDirectors/IrcLogs.mdwn
index 3d6eaf25..fcd0b250 100644
--- a/BoardOfDirectors/IrcLogs.mdwn
+++ b/BoardOfDirectors/IrcLogs.mdwn
@@ -104,3 +104,4 @@ Meetings are held every second Tuesday.
 * [[Jun. 13|BoardOfDirectors/IrcLogs/2013/06-13]] 
 * [[Jun. 27|BoardOfDirectors/IrcLogs/2013/06-27]] 
 * [[Jul. 11|BoardOfDirectors/IrcLogs/2013/07-11]]
+* [[Jul. 25|BoardOfDirectors/IrcLogs/2013/07-25]]
diff --git a/BoardOfDirectors/IrcLogs/2013/07-25.mdwn b/BoardOfDirectors/IrcLogs/2013/07-25.mdwn
new file mode 100644
index 00000000..374eaec0
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2013/07-25.mdwn
@@ -0,0 +1,170 @@
+
+Date is 2013-07-26, times are UTC+10.  
+[[!format txt """
+07:02 <+anholt> just flushed the member admin queue.  welcome to some new members from FreeBSD!
+07:03 < whot> cool, thanks
+07:03 <+keithp> anholt: thanks!
+07:03 <+anholt> mostly I got curious that I saw so many applications, when we didn't have elections coming up.
+07:04 < mupuf_> anholt: member admin queue?
+07:04 <+anholt> mupuf_: member applications get reviewed before being accepted, which I've ended up taking care of.
+07:05 <+alanc> people who've applied for membership in the foundation, so they can vote or run in our annual elections
+07:05 <+anholt> this mostly just making sure that people who aren't associated and are just looking for information don't bloat the system and keep us from getting quorum on elections.
+07:05 < mupuf_> ah, I put the hyphen to the wrong place, I understood member-admin queue
+07:05 < mupuf_> instead of member admin-queue
+07:06 < mupuf_> whatever, sorry for the noise
+07:06 <+anholt> :)
+07:07 < whot> we're all here for today, matt won't make it. so let's get started
+07:08 < whot> except: I don't have an agenda for today, slept in and only woke up 5 min before the meeting, sorry. anyone has any updates?
+07:08 < mupuf_> whot: I do, the license of the X.org wiki
+07:08 <+keithp> and the hotel arrangements for XDC
+07:09 < agd5f> I just wanted to check with stukreit about the google vendor stuff for gsoc
+07:09 < mupuf_> I added a title and a paragraph to this page: http://www.x.org/wiki/
+07:09 < mupuf_> at the bottom
+07:09 < stukreit> agd5f: sorry, I haven't moved on it yet
+07:10 < stukreit> been having poor focus lately. need to act
+07:10 < mupuf_> oh, and we have received some proposals for the XDC
+07:10 < whot> yeah, saw these too. keithp, is there a paper committee?
+07:10 <+alanc> yeah, noticed the sudden influx, then looked at the calendar and understood
+07:10 <+keithp> whot: yes, there is a committee
+07:11 <+emmes> I have sent a talk proposal to board@foundation.x.org, but haven't seen it neither bouncing nor incoming. Did anybody see it?
+07:11 < whot> emmes: it arrived 
+07:11 <+alanc> emmes: I saw it
+07:11 <+emmes> thanks :)
+07:12 < whot> keithp: ok, so you'll take care of them formally then?
+07:13 <+keithp> whot: not me personally, there's a committee for that :-)
+07:13 <+alanc> you'll forward them to the committee?
+07:13 < whot> keithp: well, you're hereby volunteered to be the intermediary for the committee :)
+07:13 < mupuf_> keithp: may I remind you that I would like to part of that committee? Except for when the decision will be taken concerning my paper, of course
+07:13 <+keithp> oh, thanks
+07:13 <+keithp> mupuf_: of course
+07:14 < whot> are the members of the comittee public? i think you mentioned them a few months back but I'd have to dig through the logs
+07:14 <+alanc> CfP says formal proposals due by next Thursday
+07:14 <+keithp> I don't remember who's on the committee, but it's not a secret
+07:15 < whot> ok
+07:15  * keithp has been more focused on hotel arrangements
+07:15 < whot> keithp: are you on the c?
+07:16 <+keithp> no
+07:16 < whot> ok, then new plan. mupuf_, you're the new intermediary once you figure out how to be on the committee
+07:16 <+keithp> whot: should be in the bod minutes
+07:17 <+keithp> no sign in my email
+07:17 < mupuf_> whot: not sure what it means, but I'm ok with it
+07:18 < whot> mupuf_: that means next meeting I get to ask you for updates on the xdc papers and you'll know them :)
+07:18 < mupuf_> oh, sure
+07:18 < whot> it's quite an involved job, as you can see :)
+07:18 <+alanc> I was thinking the committee was keithp, bart & ian before, but maybe that was just the conference organizing committee
+07:18 < mupuf_> well, we need to make a decision in about a week, so we'll be ready
+07:20 <+alanc> http://wiki.x.org/wiki/Events/XDC2013/ says "Ian Romanick for organizing the paper committee" - so contact him
+07:20 <+keithp> alanc: yay!
+07:20 < whot> minutes from 2013-06-13 say "Determine committee memebership. Possibly Ian, Bart and Martin"
+07:21 <+alanc> okay, so I was off by one in my memory - that committee sounds good to me
+07:21 <+keithp> mupuf_: you're in charge, it seems, as idr isn't here :-)
+07:21 < whot> meme-bership, possibly involving lolcats
+07:22 < mupuf_> keithp: I'll send a mail to all the people listed. If anyone wants to be added to this mail thread, they can contact me
+07:23 <+keithp> sounds good
+07:23 < whot> ok, next XDC topic: hotels. keithp?
+07:24 < mupuf_> and we will try to find a date to have our discussion for the final decision (after everyone has read the papers)
+07:24 <+keithp> yeah, turns out there were more contracts to be signed for the XDC hotel; I've done that, and am still trying to get the precise room price nailed down, but it's going to be about $80
+07:25 < mupuf_> per day?
+07:25 <+keithp> yes
+07:26 <+keithp> that's for hotel rooms for participants
+07:26 < mupuf_> so I guess there is catering included
+07:27 <+keithp> we haven't asked for any catering, but it is available. THere is a full 'american' breakfast included in the room rate
+07:27 <+keithp> there are also fabulous breakfast places within a modest distance
+07:29 < whot> there is catering (i.e. coffee and misc) as part of the conference, I suspect?
+07:30 < mupuf_> I mean, for $80/day/participant, bringing some coffee/tea/orange juice is the least they could do. But I have no comparaison point
+07:31  * whot thought 80 per night was cheap...
+07:31 < whot> guess living in .au has warped my perceptions
+07:31  * agd5f agd5f did too
+07:31 <+alanc> seems cheap from the California point of view too
+07:32 <+alanc> but everything's more expensive in the bay area
+07:32 < mupuf_> oh, we sleep there too?
+07:32 < mupuf_> then I agree, it is pretty cheap
+07:32 < mupuf_> I thought it was for the venue
+07:33 < whot> mupuf_: oh, yes. that's the _hotel_ rate, not the venue. the venue has been sorted for a while
+07:33  * mupuf_ should wake up
+07:33 < whot> mupuf_: if you find a nice spot under the bridge the conference is free :)
+07:34 < mupuf_> hey hey, $80 is quite cheap for an hotel, especially to european people
+07:35 < whot> ok, so that's all good then, anything else on XDC?
+07:37 < whot> I'll take this as a 'no'. mupuf_ regarding the wiki license - can you figure out if it's possible to add the blurb to the 'edit' page?
+07:37 <+keithp> sorry, dual-meetings. No, nothing else on XDC
+07:37 < whot> similar to how wikipedia has it when you're editing, so no-one can claim they didn't see the license info
+07:37 < mupuf_> whot: I can try. Does everyone agree with the wording though?
+07:37 < mupuf_> http://www.x.org/wiki/
+07:38 < mupuf_> "The content of this wiki is licensed under the MIT License unless stated otherwise by the author of specific wiki pages."
+07:38 <+alanc> works for me
+07:38 < mupuf_> I guess we shouldn't force authors to be under the MIT License, so I decided to be more open
+07:39 < agd5f> I'm fine with forcing MIT
+07:39 < whot> imo we should force authors to be MIT except for pre-existing pages. otherwise the license mess will get complicated
+07:39 < whot> I don't want the "how to compile X" under a beer-pong license
+07:41 < mupuf_> ok, so "The content of this wiki is licensed under the MIT License."
+07:42 < mupuf_> and we consider we retroactively set the license
+07:44 < agd5f> sounds good
+07:44 < whot> "By clicking the "Save page" button, you agree to the Terms of Use, and you irrevocably agree to release your contribution under the CC-BY-SA 3.0 License and the GFDL."
+07:44 < whot> from wikipedia, maybe modify that for the edit page
+07:44 < mupuf_> right
+07:45 < mupuf_> not sure I have the rights to modify the source code of ikiwiki but I'll see if there are templates I can modify
+07:45 < mupuf_> hopefully, they aren't shared
+07:46 < mupuf_> We put the new nouveau wiki (sounds weird) under the same license, so that's ok for us but some other wikis may not like it
+07:50 < mupuf_> whot: should be move to something else?
+07:50 < whot> yes, sorry, got extreme lag here all of a sudden
+07:51 < mupuf_> right :)
+07:52 < mupuf_> who should decide who to fund for the XDC?
+07:53 <+alanc> we generally just have the board vote on each request as it comes in,
+07:53 <+alanc> with members abstaining on their own requests if they make them
+07:54 < mupuf_> makes sense
+07:54 <+emmes> sure
+07:54 < whot> last item I have here is Bart's mail regaring OIN contact info - who has that and where is it?
+07:54 < mupuf_> so far, only emmes asked for funding
+07:55 <+emmes> i guess we wait for submission deadline until doing our decision.
+07:55 < whot> chchrist, I'm getting >66% packet loss to my irc, sorry
+07:55 < mupuf_> emmes: seems reasonable
+07:56 < mupuf_> this way, if we are tight on budget, we can select and prioritize
+07:56 <+emmes> I think I remember somebody else asked for funding - haven't seen a proposal about that so far, though
+07:56 <+emmes> at least none that I remember
+07:57 <+alanc> in the meantime, please try to estimate costs for what you want sponsored
+07:57 <+alanc> otherwise we'll just guess at how much it costs to fly from Germany to PDX
+07:58 <+emmes> I guess decision will be in 2 weeks then? ok, will do. checking flight costs now doesn't make sense, though, they change on an hourly basis...
+07:59 <+alanc> at least letting us know if we're talking $2k or $5k would help, doesnt have to be exact number of dollars
+08:00 <+alanc> on another topic as we run out of time: since no one responded to my mail on the book sprint guide I guess I should just go ahead and announce its posted - any objections?
+08:01 < mupuf_> alanc: please do
+08:01 < mupuf_> and thanks for putting it on the wiki!
+08:01 < mupuf_> that's the best place for it IMO
+08:01 <+alanc> is the latest form of marcheu's driver guide posted anywhere we can link to?
+08:02 < mupuf_> alanc: there is a git link
+08:02 < mupuf_> I can dig it up if you want
+08:02 < mupuf_> http://cgit.freedesktop.org/~marcheu/lgd/
+08:03 <+alanc> yeah, but telling people to read TeX sources out of git isn't exactly user friendly - I know he had a pdf posted at one point, which would be better
+08:03 < marcheu> alanc: hmm, I have some local commits at home. I'll regen a pdf from it and push to that git as well
+08:03 <+emmes> alanc: flight is ATM just short before 1k US$
+08:03 < mupuf_> emmes: from nuremberg? I should buy my tickets ASAP :s
+08:04 <+alanc> emmes: sounds reasonable, plus $80/night hotel I assume
+08:04 <+emmes> yep, from nuremberg. I guess frankfurt is a bit cheaper ;-)
+08:04 <+emmes> alanc: yes.
+08:04 <+alanc> marcheu: thanks, if you can let me know what that's up, I'll point to it as well
+08:06 < marcheu> will do
+08:09 <+alanc> hmm, think whot hit 100% packet loss?
+08:09 <+alanc> anything else we have to discuss today?
+08:09 -!- whot_ [~phuttere@66.187.239.10] has joined #xf-bod
+08:09 < whot_> sorry, dropped off there for a while.
+08:10 < whot_> thought it was local at first, appears to be my irc server
+08:10 <+alanc> guess that answers the first question 8-)
+08:10 < mupuf_> alanc: yep, it was spot on
+08:11 < mupuf_> as for the second question, whot_, anything else we have to discuss today?
+08:11 < whot_> just that OIN thing I mentioned before (think that still got through), I dropped off after that
+08:11 <+alanc> didn't see OIN here
+08:12 <+alanc> but I remember Bart's mail now that you mention it
+08:12 < whot_> exactly that one :) bart suggested we update OIN's contact info - who has that and where is it?
+08:13 <+alanc> I think I still have the e-mails from last year, can look and see
+08:13 <+alanc> whot_: http://pastebin.com/NUM0019i should cover what you missed
+08:15 < whot_> thanks, I'll add that to the summary
+08:15 < whot_> emmes: can you post the irc logs on the wiki again? not sure when I'll get mine off the server
+08:16 < whot_> otherise nothing else on the list. so I guess we can call it closed for today
+08:17 <+alanc> I've got the email exchanges where Bart signed the OIN agreement on behalf of the board, and the OIN person he mailed to
+08:17 <+alanc> presumably that person can update our contact info - did you want to take over as current secretary?
+08:19 < whot_> might as well, fwd it to me pls
+08:19 <+alanc> will do
+08:19 < mupuf_> whot: thanks for doing it
+08:19 <+alanc> it should actually be in the mail archives, but then you'd have to get a mailman password to read it
+08:19 < whot_> what's in my inbox is easier to search for :)
+08:19 < whot_> anyway, that's all for today, thanks guys, see you in two weeks
+"""]]
diff --git a/BoardOfDirectors/MeetingSummaries/2013.mdwn b/BoardOfDirectors/MeetingSummaries/2013.mdwn
index 925401fb..440f0ac6 100644
--- a/BoardOfDirectors/MeetingSummaries/2013.mdwn
+++ b/BoardOfDirectors/MeetingSummaries/2013.mdwn
@@ -10,3 +10,4 @@ Summaries of the 2013 meetings of the [[X.Org Foundation|XorgFoundation]] [[Boar
 * [[June 13|BoardOfDirectors/MeetingSummaries/2013/06-13]] 
 * [[June 27|BoardOfDirectors/MeetingSummaries/2013/06-27]] 
 * [[July 11|BoardOfDirectors/MeetingSummaries/2013/07-11]] 
+* [[July 25|BoardOfDirectors/MeetingSummaries/2013/07-25]] 
diff --git a/BoardOfDirectors/MeetingSummaries/2013/07-25.mdwn b/BoardOfDirectors/MeetingSummaries/2013/07-25.mdwn
new file mode 100644
index 00000000..ae28124d
--- /dev/null
+++ b/BoardOfDirectors/MeetingSummaries/2013/07-25.mdwn
@@ -0,0 +1,46 @@
+
+Summary of the 25 July 2013 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]] 
+
+Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/2013/07-25|BoardOfDirectors/IrcLogs/2013/07-25]]. 
+
+
+## Attendees
+
+Present:
+        * Alan Coopersmith, Martin Peres, Peter Hutterer, Alex Deucher, Keith Packard, Matthias Hopf, Stuart Kreitmann
+Absent:
+        * Matt Dew
+
+## Summary
+
+XDC is getting closer with less than two months remaining. CfP for proposal
+ends on Aug 1 and the paper committee is forming and about to review the
+submissions. Keith is negotiating a conference rate for the hotel.
+
+
+## Items discussed
+
+
+[[!format txt """
+ITEM: Eric Anholt flushed the member admin-queue, we can now welcome some
+new members from FreeBSD (including others). Welcome!
+ACTION: none
+STATUS: Complete
+
+ITEM: X.Org Wiki license
+License information has been added to the wiki frontpage.
+ACTION: Martin P to figure out how to add it to the edit page
+STATUS: Pending
+
+ITEM: XDC Hotel arrangements
+Keith P arranging for a conference hotel and negotiating a price, likely
+around USD 80 per night.
+ACTION: Keith P to finalize negotiations with the hotel
+STATUS: Pending
+
+ITEM: XDC paper submissions
+Several proposals were submitted already, CfP deadline is Aug 1. Martin is
+contact to the board, will take care of organising the committee.
+ACTION: Papers reviewed by committee
+STATUS: Ongoing
+"""]]