Xorg BoD minutes 2022-04-28

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+Summary of the 28 April 2022 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]]
+Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/]]
+
+This was an eventful meeting, so there's a few more notes here then usual.
+
+## Attendees
+
+Present:
+Daniel Vetter,
+Lyude Paul,
+Mark Filion,
+Emma Anholt,
+Alyssa Rosenzweig,
+Ricardo Garcia
+
+Guests:
+Trevor Woerner
+Daniel Stone
+
+Absent:
+Manasi Navare,
+Samuel Iglesias Gonsálvez,
+
+## Summary
+
+Agenda:	Elections, XDC2022/XDC2023, GSoC/Outreachy/EVoC, MIPI alliance and
+CSI, treasurer report for 2021, new parent organization, sysadmins, rebranding,
+meeting over IRC
+
+## Items discussed
+
+[[!format txt """
+ITEM: Elections
+Elections happened, and we now have two new board members: welcome Alyssa and
+Ricardo!
+ACTIONS:
+STATUS: Pending
+
+ITEM: XDC2022/XDC2023
+Lyude currently taking over XDC duties. Submitted the CFP for XDC2022 and the
+RFP for XDC2023 this week. As well, currently working with the LPC to come up
+with plans for shipping some throw mics so that we have them for this year's XDC.
+ACTIONS:
+STATUS: Pending
+
+ITEM: GSoC/Outreachy/EVoC
+Contributor proposal period ended April 19th. Currently have 4 project
+proposals, and one spam proposal. Mentors have until May 12th to rank the 4
+proposals and put in our slot request. There is some confusion around the new
+rules regarding contributors being "new" though that we're still figuring out.
+ACTIONS:
+STATUS: Pending
+
+ITEM: MIPI Alliance and CSI
+No updates here
+ACTIONS: Lyude to poke vendors at her work about this again soon
+STATUS: Pending
+
+ITEM: Treasurer report for 2021
+Emma was finally able to get the info she needed to complete this, and the
+report has been approved by the board.
+ACTIONS: Emma to send out treasurer report
+STATUS: Pending
+
+ITEM: New parent organization
+No updates on this yet
+ACTIONS: Lyude to start looking into this now that elections are over
+STATUS: Pending
+
+ITEM: Sysadmins
+We need new sysadmins!!!!!
+ACTIONS: Person reading these minutes, you, to consider volunteering as a sysadmin
+STATUS: Pending
+
+ITEM: Rebranding
+Following the turnouts from this election, some very good points were brought up
+about ensuring the continued relevance of X.org. Some of these topics included
+the value of being named X.org in regards to how that reflects our involvement
+with non-X.org related projects like gstreamer, along with ensuring that
+projects under the freedesktop.org umbrella - which keeps us relevant - are
+receiving fair representation considering their involvement with the community
+at large.
+
+CONSENSUS/TAKEAWAYS: In regards to the drop in election turnout, it was brought
+up that such fluctuations in membership aren't unheard of and aren't necessarily
+a sign that the organization is doing better or worse. More often, they're a
+sign that we just needed to send more voting reminders to people. But regardless
+of the election outcome, it is still very much worth further discussing and
+looking at the various issues that were brought up regarding outreach and
+projects' representation. As well while the results of previous votes on whether
+X.org should be represented as freedesktop.org or not had indicated there wasn't
+that much interest, it was pointed out that isn't necessarily a reliable data
+point as it's entirely possible such votes were only really paid attention to
+within the immediate X.org member base - and thus quite possibly just a source
+of how the main X.org community feels about this issue as opposed to the
+freedesktop.org community at large.
+
+The main reason this is important is that while the overall consensus is that
+X.org in it's current state is healthy, we should be proactive to ensure this
+remains the case as opposed to being solely reactive if things look like they
+aren't going well. This includes things like updating our website, investigating
+whether groups under the fdo.org umbrella feel they're represented properly and
+whether they have any feelings regarding X.org's naming. Of course no major
+changes like renames will happen without a proper X.org vote that members are
+given a chance to particpate in beforehand beforehand, most of this is just to
+gather data around how how the community feels about this.
+ACTIONS: Following the discussion, Mark offered to start discussions with
+various project leads (e.g. like Gstreamer) to get their thoughts on this.
+STATUS: Pending
+
+ITEM: Meeting over IRC
+Whether or not we should still be having meetings on IRC or another platform
+(such as Jitsi) was also brought up.
+ACTIONS: Didn't reach much of a consensus with this, also was pointed out that
+it would likely also be good to get member's input on this - since such a change
+would mean there wouldn't be IRC logs from meetings for users to go through.
+STATUS: Pending
+"""]]