Last two meeting minutes/irc logs

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+Date is 2014-07-11, times are UTC+10
+[[!format txt """
+--- Log opened Fri Jul 11 06:50:21 2014
+06:58 < whot> good morning gents
+06:58 <+egbert> good evening :)
+06:59 < stukreit> hi!
+06:59 < mupuf> hi guys
+06:59 < mupuf> this time, it's the right day :)
+07:00 < stukreit> yup :-P
+07:01 -!- marcoz [~oftc-webi@c-67-190-186-215.hsd1.co.comcast.net] has joined #xf-bod
+07:01 < marcoz> hi 
+07:01 <+alanc> good afternoon
+07:02 < agd5f_> hi
+07:03 < whot> keithp: ping
+07:03 <+egbert> before i forget to mention it: i might not be able to make it to next meeting as i will be on vacation.
+07:03 < keithp> whot: I'm here
+07:04 < mupuf> egbert: lucky you ;)
+07:05 <+egbert> mupuf: we'll see ;)
+07:05 < whot> alrighty, let's get started. not that we have much: SPI is the recurring item on the agenda
+07:06 < whot> I don't seem to have anything else, Check has semi-requested travel funding for XDC but not formally yet
+07:06 < keithp> whot: and the recurring 'sorry that I've made no progress' have pinged SPI again, but I need to be more annoying
+07:07 < keithp> They meet only monthly; are meeting today in a few hours even
+07:07 < stukreit> I wish to report that I have made Roy's payment but am still working on Check's. Its hard to get money to Cameroon. today I asked him for some more information to take to the bank.
+07:07 < keithp> stukreit: good luck
+07:08 < mupuf> stukreit: thanks, good luck with it!
+07:08 < stukreit> thanks.
+07:08 < whot> stukreit: thanks
+07:08 < mupuf> whot: AFAIR, Check was asking for funding to attend the GSoC conference
+07:09 <+egbert> stukreit: when you get done with it you will be a true international banking expert ;p
+07:09 < mupuf> that's weird because he is not a GSoC student :o
+07:09 <+alanc> I was confused by his statement that he's attending the GSoC reunion on behalf of X.org
+07:09 < whot> huh, you're right, I read over that
+07:09 < keithp> mupuf: do we have anyone else attending the GSoC thing?
+07:09 < stukreit> egbert: I don't think so. the rules keep changing
+07:10 < keithp> stukreit: a meta-expert then
+07:10 < mupuf> keithp: I won't be able to attend it
+07:10 <+alanc> but he also asked for XDC travel, and we usually don't approve that until after the students have passed a milestone so we can see they are actually doing work
+07:10 < mupuf> no idea about anyone else willing to attend
+07:10 < mupuf> agd5f_: ?
+07:10 < mupuf> alanc: agreed, too early to say for him
+07:10 < stukreit> If anyone can get to mountain view, I have a room for them.
+07:10 < whot> wrong hemisphere for me
+07:10 <+alanc> I thought google booked an entire hotel at their expense for the gsoc event
+07:11 < mupuf> stukreit: you moved to Google?
+07:11 < stukreit> nope, its close to my home.
+07:11 < mupuf> :) ok, I've never been to the silicon valley, no idea how close everything is
+07:11 < agd5f_> mupuf, attend xdc or gsoc?
+07:12 < mupuf> GSoC
+07:12 < mupuf> you're expected to attend XDC ;)
+07:12 < mupuf> as per your board member obligations
+07:12 < agd5f_> I don't think I can make gsoc.  trips are tough when you have kids :)
+07:12 < mupuf> speaking about this, please add yourself to the list: http://www.x.org/wiki/Events/XDC2014/Attendees/
+07:13 < stukreit> agd5f speaks daddy logic
+07:13 < mupuf> agd5f_: hey hey, I can believe that.
+07:14 < agd5f_> mupuf, I'll probably need x funding to attend xdc since it's in .eu and AMD will probably prefer to send someone based in ,eu
+07:15 <+egbert> agd5f_: this shouldn't be a problem
+07:15 < mupuf> I guess we don't even need to vote for that
+07:15 < agd5f_> I
+07:15 < agd5f_> 'll ask first
+07:15 < mupuf> yeah, please ask :)
+07:15 <+alanc> I think we should vote, for the record, and to allow Alex to be on the record as abstaining for the conflict-of-interest policy we never wrote down
+07:16 <+alanc> but I think we're likely to approve 7-0
+07:16 < mupuf> alanc: ok, let's vote
+07:16 < mupuf> +1
+07:16 <+alanc> lets wait until he finds out if he needs funding first
+07:16 < mupuf> ok, but I think this is stupid since we require board members to attend
+07:17 < agd5f_> I think we've got some time.  I'll find out before the next meeting
+07:17 < whot> yeah, but for the sake of paperwork etc. I'd still like to have a formal request on the board list first
+07:17 < mupuf> whot: ack
+07:17 < whot> same goes for everyone else, obviously
+07:17 <+alanc> do we?  we strongly encourage it, but I remember some board members missing XDC in past years
+07:18 <+egbert> this was most likely not due to funding but other conflicts
+07:18 < mupuf> alanc: We can excuse them if really needed, so I guess this is a strong suggestion
+07:18  * alanc thinks my travel request was approved, but have only heard that from my director, not my manager, so it's not official yet
+07:18 < agd5f_> I missed it last year due to other conflicts
+07:18 < keithp> alanc: I won't hear for weeks yet
+07:18 < stukreit> agd5f: its not too soon to ask for travel. I've been asking my mgmt about it. A lot depends on begin/end of quarter open books
+07:18  * mupuf will need travel funding for the 2km-long bike trip
+07:19 <+alanc> right, as far as I remember, we've always paid when needed for board members, but people have missed due to conflicts
+07:19 <+egbert> mupuf: if you think you can get a new bikte this way ;p
+07:19 <+alanc> mupuf: so a box of energy bars?
+07:19 <+alanc> and maybe a water bottle?
+07:19 < mupuf> alanc: a glass of water will do ;)
+07:19 < mupuf> there is a free water dispenser @ LaBRI, you won't even need to pay anything
+07:20 < mupuf> Btw, I looked a little on the social event again
+07:20 < agd5f_> stukreit, I've already requested it, but mgmt tends not to approve until the last minute
+07:21 < mupuf> for the pedal-happy guys here, it really is a long ride to Saint Emilion... And it is hilly too
+07:21 < stukreit> agd5f: understood, sometimes they appreciate that air tix in advance are cheaper.
+07:22  * whot already booked the flights
+07:22 < stukreit> mupuf: I'll look on the map, but I'm pretty sure its doable. hills are the attraction
+07:22 < mupuf> I'll see if we can go somewhere closer than saint emilion that is still easily reachable by public transports for those who do not feel like cycling for 2h (that's the max distance I'll be setting)
+07:23 < mupuf> I'm ok with them, I cycle every day, but not everyone will make it there and back again. Not sure if the train company will accept having 10 bikes in their carriages
+07:25 < mupuf> in any case, I'll be looking into it more carefully soon, when I see the light at the end of the "writing my PhD thesis" tunnel
+07:25 < whot> mupuf: it's the oncoming train!
+07:25 < whot> ok, do we have anything else to go through today?
+07:26 < whot> mupuf: can you reply to Check re the GSoC meeting/Xorg confusion?
+07:26 < mupuf> whot: ok, I'll do it now
+07:29 < whot> ok, if no-one else has anything, then we can reconvene in 2 weeks. thanks for attending
+"""]]
diff --git a/BoardOfDirectors/IrcLogs/2014/07-24.mdwn b/BoardOfDirectors/IrcLogs/2014/07-24.mdwn
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+Date is 2014-07-25, times are UTC+10
+[[!format txt """
+--- Day changed Fri Jul 25 2014
+06:54 < whot> good morning everyone
+06:58 <+egbert> hi guys! good afternoon :)
+06:59 -!- stukreit [~skreitma@inet-hqmc05-o.oracle.com] has joined #xf-bod
+07:00 < mupuf> good day everyone :)
+07:00 < stukreit> hello!
+07:01 <+egbert> guys, i'm on vacation -  so i will leave you after about half an hour.
+07:01 < whot> it probably won't even take that long - the only thing I have on the list is SPI
+07:02 < mupuf> egbert: off to get a bear at such a late hour? Good boy egbert! :p
+07:02 < mupuf> whot: and we need to answer Google about the mentorship stipend
+07:02 <+egbert> mupuf: it's 4:00 pm here :)
+07:02 < mupuf> egbert: ah ah, lucky you!
+07:02 <+egbert> :)
+07:03 <+egbert> so is keithp around?
+07:03 <+keithp> yes
+07:03 < stukreit> egbert: where are you?
+07:03 <+egbert> SD
+07:03 < stukreit> south dakota?
+07:03 <+egbert> stukreit: yes :)
+07:03 <+keithp> I've been working with SPI on constructing a resolution to bring to their board; they don't meet for another couple of weeks though
+07:04 < agd5f_> hi
+07:04 <+egbert> keithp: is there anything about this resoltuion you want to share here?
+07:04 <+keithp> Once I've got a draft written that our lawyer likes, I'll circulate it to the board list for review
+07:05 < mupuf> keithp: great!
+07:05 <+keithp> Should be done early next week though; the first draft was not complicated enough
+07:05 <+egbert> keithp: ok, that's good. i may have one or two questions then. as i've not been around when it all began.
+07:06  * alanc is here now
+07:06 < stukreit> i'd like to report that Check Nyah has finally received his first installment of $500. It only took 4 visits to the bank, including account number errors on my part and on the bank's part
+07:07 <+egbert> stukreit: thanks for hanging in there and doing this job!
+07:07 -!- marcoz [~oftc-webi@masquerade.micron.com] has joined #xf-bod
+07:08 < mupuf> yep! good job stukreit :)
+07:08 < stukreit> yw. It will continue to cost $35 per transaction until we find alternative means.  Check is setting up some new money transfer account thing, when its ready, we'll give it a try
+07:09 < whot> stukreit: thanks
+07:09 < whot> keithp: can you put "constructing a resolution" into layman's terms?
+07:10 <+keithp> whot: writing up something that the SPI board can vote on which pretty much says 'xorg becomes a SPI project'
+07:11 < whot> so that builds on the draft we sent round a while ago or is a separate document?
+07:11 <+egbert> what's the schedule - or better to say: the order of doing things? 
+07:11 <+egbert> as we will have to have a vote of our membership as well.
+07:12 <+keithp> whot: I think that was the X.org board resolution, not the SPI board resolution? Or am I just missing something?
+07:12 < whot> no, it was. but we needed that signed off by SPI so we don't have to vote twice, so there's some overlap I suspect
+07:12 <+keithp> egbert: The first step is to have SPI offer membership, then I think X.org members get a vote
+07:13 <+egbert> keithp: ok, thanks!
+07:13 <+keithp> whot: ok, I'll dig that up again
+07:13 < alanc> at the rate we're going, might be able to combine that with the next board election
+07:14 <+egbert> keithp: when you found it - could you bounce it to me as well? i haven't seen that yet.
+07:14 < whot> iirc the main issue here was that we have a draft that we can vote on in X.Org but without SPI saying "yes, we'd take you with these bylaws" it was pointless
+07:14 < whot> egbert: I'll send it to you
+07:14 <+egbert> whot: thanks :)
+07:17 < whot> ok, so procedure for us is to wait for keith's proposal, get that to SPI, get them to vote on it, get them to propose to us and then we can say "We do" after the member vote
+07:17 < mupuf> whot: sounds about good
+07:17 <+keithp> whot: oh, that's the step I didn't realize we needed -- the X.org board needs to approve the proposed SPI resolution. Of course.
+07:18 < mupuf> it would be nice if could end the vote a few days after XDC
+07:18 < mupuf> but ... not sure it is doable :s
+07:20 < whot> well, and there is the final step of signing off on the revised by-laws, but that's part of voting I guess
+07:20 < whot> anyway, I think this should cover it for now, so let's wait for keithp's draft
+07:20 < whot> any other comments on SPI?
+07:20 <+egbert> we of course need to have those bylaws voted on by the members as well.
+07:20 < stukreit> Does SPI require that revision? perhaps we should leave it open for their comment
+07:21 <+keithp> stukreit: I believe there are conflicts between our current bylaws and being part of SPI
+07:22 < whot> egbert: yeah, that's what I was referring to with "vote" above, getting us to vote on it is relatively simple :)
+07:22 <+egbert> keithp: the way that the current (old) bylaws are written i'd definitely assume so..
+07:22 < stukreit> interesting. well, we can still pass the revisions by them and perhaps catch more recommendations.  as long as it doesn't drag things out.
+07:24 < mupuf> egbert: I changed them
+07:24 < mupuf> as a draft, of course ;)
+07:25 <+egbert> mupuf: yes, i know. you contacted me about this a while ago. 
+07:25 < mupuf> indeed :D
+07:25 <+egbert> ok, is there anything else? i'd like to run off asap.
+07:26 < whot> mupuf: what whas that with GSoC?
+07:26 < mupuf> whot: Carol asked us if we wanted to have mentor stipends
+07:27 < mupuf> "
+07:27 < mupuf> Okay, thanks. I'll release your hotel rooms. Does this mean you don't want your mentor stipends this year either?"
+07:27 < whot> we get mentor stipends?
+07:27 < mupuf> no-one knows what she meant
+07:27 < mupuf> sure, we are supposed to get $500/mentor
+07:27 < stukreit> mupuf: will she send the stipends directly to the mentors?
+07:27 < mupuf> stukreit: it is supposed to be for the org, not the mentors
+07:28 < stukreit> frankly, I'd rather not take the money, it would change the bookkeeping. I'd have to report income.
+07:29 < stukreit> I'm a programmer, not an accountant, dammit! (star trek reference)
+07:29 < agd5f_> IIRC, the stipend is for the organization.  at least that's how it worked last year
+07:29 < alanc> did we not report income in the past years they gave us money?
+07:29 < mupuf> alanc: they did not give us money
+07:29 < stukreit> we haven't received any money
+07:30 < mupuf> becuase we didn't ask for it, probably
+07:30 < alanc> I swear I remember having to register as a vendor in past years to get the GSoC stipends
+07:30 < alanc> and reimbursements for the years we sent Bart or Donnie to mentor summit
+07:31 < stukreit> I think we did that step, but we didn't invoice them
+07:31 < agd5f_> we did.  not sure if it went through or not last year since we did it so late
+07:31 <+egbert> gents, i need to run. good bye!
+07:31 < alanc> sure will be glad to have spi handle this with the rest of their GSOC projects
+07:31 < whot> egbert: have fun
+07:31 < stukreit> mupuf: can you ask carol if we need to write an invoice or something?
+07:32 < whot> everything else aside, getting 500 per mentor means a lot of potential travel sponsorship money for XDC
+07:32 < whot> i'd like us to offer that to all gsoc students
+07:32 < mupuf> you would probably have a better clue about all that
+07:33 < mupuf> whot: indeed
+07:36 < whot> stukreit: can you contact carol directly to figure out what needs to be done here? going through mupuf will likely confuse things, given that the terms you guys use in the US are differnet to all us non-US ppl
+07:36 < stukreit> ok
+07:37 < whot> we have 6 projects that started properly, that's 3k then. that's a lot of travel money
+07:37 < whot> if you're not in .au, that is
+07:38 < mupuf> whot: hey hey, it $500/student should be enough for european students
+07:39 < whot> yeah, easily
+07:40 < whot> ok, any other comments or topics?
+07:42 < mupuf> I'm done :)
+07:42 < marcoz> did we sufficiently discuss that awesome goal in world cup final?
+07:42 < alanc> nothing from me
+07:43  * mupuf has not watched any game
+07:43 < mupuf> no time and no desire
+07:43 < mupuf> although I do wonder how they managed to score 3 times in less than 5 minutes
+07:43 < stukreit> fail at water cooler talk. (like the rest of us)
+07:44 < whot> hehe. in that case, thanks for attending gentlemen and see you in two weeks
+"""]]
+