Xorg BoD minutes 2015-10-01

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+[23:03:15] [connected at Thu Oct  1 23:03:15 2015]
+[23:03:25] [I have joined #xf-bod]
+[23:03:30] <keithp> howdy!
+[23:03:34] <danvet> good evening
+[23:03:45] <danvet> agd5f, egbert: notch too early for the logger ;-)
+[23:03:50] <keithp> danvet: an automated secretary? Nice!
+[23:04:02] <danvet> keithp, wasted 2h scripting everything ...
+[23:04:02] <egbert> hi gentlemen!
+[23:04:08] <egbert> :)
+[23:04:24] <keithp> danvet: better than reviewing kernel patches, surely
+[23:04:38] * danvet doesn't want to spend any minutes past midnight wrestling minutes ...
+[23:06:05] <danvet> marcoz and whot on vacation?
+[23:06:08] * danvet can't find them ...
+[23:06:51] <agd5f> danvet, gotta keep it on it's toes :)
+[23:07:04] <keithp> danvet: I think whot is on 'holiday'
+[23:07:17] <danvet> ok, let's get started
+[23:07:39] <danvet> hm, mupuf_  is missing too
+[23:07:45] <danvet> need him for bylaws ;-)
+[23:08:02] <danvet> anyway agenda: bylaws, evoc, travel, expo.x.org
+[23:08:05] <danvet> anything I've missed?
+[23:08:09] <stukreit> Hi, I have some info to add re. Juliet
+[23:08:21] <danvet> go ahead
+[23:08:43] <stukreit> I made the $500 payment several weeks ago and my bank says its cleared
+[23:09:02] <stukreit> However, she and her Aunt say their bank has no information on this transaction.
+[23:09:14] <egbert> hrm.
+[23:09:23] <stukreit> She gave me details of a USA bank account that her aunt has.
+[23:09:30] <egbert> did you make a transaction of a smaller amount before?
+[23:09:36] <danvet> hm ...
+[23:09:44] <stukreit> Yes, and she knew the sum and says she received it
+[23:09:57] <egbert> on the same account?
+[23:10:02] <stukreit> How come her Aunt has local and USA accounts, and she has no accounts of her own?
+[23:10:23] <stukreit> egbert: yes, same account details. I have them on file with my bank
+[23:10:35] <danvet> so no mixup by accident
+[23:10:43] <danvet> anything we can do to trace that money?
+[23:10:47] * danvet has no clue about us banking ...
+[23:11:03] <stukreit> Have we verified that she's doing the work and making commits?
+[23:11:24] <danvet> there's traffic on piglit m-l, didn't look any closer
+[23:11:28] <agd5f> I've seen patches fly by on the mailing lists
+[23:11:29] <danvet> but yeah she seems to be active
+[23:11:30] <stukreit> Her last response on this was this morning. I haven't yet asked our bank to check the transaction
+[23:12:01] <danvet> do we know how long it took to clear last time around?
+[23:12:01] <stukreit> So ok, I'll see what I can do with the bank and report to the board.
+[23:12:07] <egbert> stukreit: i think this is what we have to do before we make any further deposit.
+[23:12:17] <stukreit> The first one took 3 or 4 days
+[23:12:36] <stukreit> e: sure
+[23:12:37] <egbert> there usually is a fee but then you at least have a record.
+[23:12:58] <stukreit> fyi the wire fee to go out of the US is $35. so, yeah
+[23:13:07] <egbert> do i get this right that this was transferred to an account in the US?
+[23:13:26] <stukreit> from a US account to her account in Bank of Cameroon
+[23:13:38] <egbert> ok.
+[23:13:52] <egbert> there could be screwups.
+[23:13:58] <danvet> yeah, I think checking with our bank first is best ...
+[23:14:11] * danvet notes that stukreit will check this out
+[23:14:11] <agd5f> agreed
+[23:14:15] <stukreit> Also, I paid Jake his travel money.  I need to get an invoice from the university
+[23:14:49] <egbert> agd5f: can you contact Tom about this?
+[23:15:04] <danvet> is that for the breakfast buffet?
+[23:15:50] <agd5f> is this about the food?  If so, I'll ping him
+[23:15:54] <danvet> and are other travel sponsorships still pending?
+[23:15:56] <danvet> agd5f, thx
+[23:16:18] <danvet> robclark, anything from varad?
+[23:16:22] <stukreit> Marek is the only other one. I forgot to ask for his home address, which is needed
+[23:16:47] <robclark> danvet, re: ??
+[23:17:09] <danvet> whethere there's any flight since he didn't get the visa
+[23:17:21] <danvet> agd5f, can you pls also ping marek?
+[23:17:29] <stukreit> ok, Marek just responded. So I'll send his money soon
+[23:17:32] <robclark> oh, I think he was able to cancel his flights..
+[23:17:47] <danvet> ah excellent
+[23:17:53] <robclark> at least he said he was going to cancel and I didn't hear otherwise afterwards.. I can double check to make sure
+[23:18:08] <stukreit> robclark: are you talking about varad? Is this someone who backed out?
+[23:18:31] <robclark> yeah, he was unable to get visa in time
+[23:18:35] <danvet> robclark, imo if he doesn't approach us not our problem
+[23:19:26] <robclark> fair enough
+[23:19:49] <danvet> I think that's it with xdc and money ...
+[23:20:07] <stukreit> ok, thanks for your time all.
+[23:20:12] <danvet> stukreit, thx
+[23:20:18] <danvet> robclark, expo update?
+[23:20:27] <danvet> you've been on the hook to move the board mailing list ...
+[23:20:54] <robclark> yeah, sorry..  was at linaro conf last week.. and didn't manage to do anything on it this week yet, so no update..
+[23:21:59] <danvet> keithp, since you've been busy I guess no news with the stmp relay for the new server either?
+[23:23:46] <keithp> sadly, no; I got home late on Monday from the trip including XDC and haven't even thought about it
+[23:24:17] <keithp> trying to get my desk cleared before I leave on Saturday
+[23:24:53] <danvet> ok, I'll keep pinging you then ;-)
+[23:25:02] <danvet> iirc everything else is mostly ready for moving?
+[23:25:23] <keithp> I think so
+[23:25:39] <robclark> should be..  need to do final resync of db's in case anything has changed in BoD wiki or membership system..
+[23:25:41] <danvet> great
+[23:25:54] <robclark> and update dns, I guess..
+[23:26:01] <danvet> yeah I think mail is the blocker, once we have that sorted we can move
+[23:26:09] <robclark> yup
+[23:26:12] <danvet> dns is on fdo server, that should be quick I hope
+[23:26:34] <danvet> ok, bylaws
+[23:26:56] <danvet> mupuf still mia, but he did send out the pdf for final review to board@
+[23:27:21] <danvet> still missing a few yay/nay from bod members, please read it and reply
+[23:27:41] <egbert> right, i haven't responded as i haven't looked at them in detail but as far as i can see i'm fine
+[23:27:46] <egbert> will do
+[23:27:48] <danvet> anything else on bylaws/spi?
+[23:27:50] <danvet> thx
+[23:28:11] <robclark> oh, right.. need to dig further back through my inbox after last week..
+[23:29:14] <danvet> ok, anything else?
+[23:29:30] <danvet> or are we all happy to close this mtg in under 30'?
+[23:29:41] <egbert> yes, please!
+[23:30:03] <robclark> nothing else here
+[23:30:09] <agd5f> nothing from me
+[23:30:29] <danvet> good, thx everything and ttyl
+[23:30:42] <egbert> thanks! good night!
+[23:30:59] <robclark> gn
+[23:33:23] [disconnected at Thu Oct  1 23:33:23 2015]