Today's BoD meeting minutes and irc log

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+Date is 2013-11-15, times are UTC+10.  
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+--- Day changed Fri Dec 06 2013
+08:13 < whot> should we get started?
+08:13 < whot> Agenda isn't much, stukreit, any updates on the leftover payments?
+08:14 < whot> other than that, I have nothing  except the continuation from the last meeting
+08:14 < stukreit> I dunno. Does the board want me to make them even if the overhead fees are onerous?
+08:15 < mupuf_> stukreit: don't bother for me
+08:16 <+keithp> stukreit: stuff currency in envelopes and hope it gets there?
+08:16 <+keithp> for small amounts, the risk is pretty low
+08:16 < stukreit> I haven't pursued. I guess as an exercise I can attempt a transaction, record the exchange rate, get comparable rates from other sources, and try to see what the bank has to say about it.
+08:16 < stukreit> keithp: $$ or E's?
+08:17 < stukreit>  I frankly hadn't thought of that. Sure, why not?
+08:17 <+keithp> stukreit: € if it's easy
+08:17 < stukreit> not asking for a vote, but can someone second that suggestion?
+08:17 < whot> +1
+08:18  * whot tries to look up the actual amounts
+08:18 < mupuf_> yeah, that shouldn't be a big problem
+08:18 < stukreit> thank you. my forehead has imprint of multiple palm slaps
+08:18 < mupuf_> whot: it was about 80/100€ IIRC
+08:19 < stukreit> I still have to get the currency converted, so, maths
+08:19 < whot> and it's for david, mupuf_ and emmes?
+08:19 < stukreit> probably. I don't have that diary/notebook with me today. I will check back
+08:20 < whot> the other option is transfer all three to emmes (who presumably has a german bank account) and let him send to david (no-cost) and mupuf_ (probably low-cost)
+08:20 < stukreit> I'd prefer to do that
+08:20 < mupuf_> I can check with my bank how much they charge for that too
+08:22 < mupuf_> apparently, it is free in my bank
+08:22 < whot> seems like the solution with the best paper trail then
+08:23 < stukreit> ok, send it to mupuf then?
+08:24 <+keithp> stukreit: should work fine; either mail a check or wire to the account
+08:25 < mupuf_> there is one thing though, if you send me the money by check, I have a 23€ transaction fee
+08:25 < stukreit> bank promised me a callback on cheaper 3-day wires, need to followup
+08:25 <+keithp> how much are we talking about total?
+08:26 < stukreit> about $300
+08:26 < stukreit> I'll dig up a report and get agreements before doing it.
+08:26 <+keithp> well, one wire transfer (or check) will be cheaper than n
+08:27 < stukreit> when I transferred the first money, they charged me only once ($30) for 3 transactions on the same day. so go figure. can't tell what they're going to do.
+08:28 < stukreit> pulease, move on!
+08:29 < whot> stukreit: ok, I'll leave that up to you and mupuf_, just let us know what you ended up doing
+08:29 < mupuf_> whot: ack
+08:30 < whot> I think we already ack'd the general amounts, and that there's a cost involved (meeting on the 17/10, I think)
+08:30 < whot> so no need for more acks, let'st just get this done
+08:30 < whot> mupuf_: want to take the floor for the bylaws continuation?
+08:35 < mupuf_> oh, sorry
+08:35 < mupuf_> nothing to report on, we were waiting on keithp
+08:36 <+keithp> in terms of talking with SFLC?
+08:37 < mupuf_> yes
+08:37 < mupuf_> and SPI
+08:37 <+keithp> afraid I haven't gotten any results there at all
+08:37 <+keithp> something about an X server release has been all-consuming for the last month
+08:37 < mupuf_> :) when do you expect to be able to contact them?
+08:38 <+keithp> I'm trying to make some time this month?
+08:39 < stukreit> if they're anything like this place, "gee, the parking lot's empty, I can get a good spot any day"
+08:39 < mupuf_> yeah, it would be nice
+08:40 < mupuf_> keithp: the rationale behind asking you was that you already know SPI and SFLC
+08:41 <+keithp> I realize that, and I'm sorry I haven't found enough time to get that done
+08:43 < whot> so seems like we're on hold now, not much we can do in the meeting today then
+08:43 < stukreit> might want to wait till 2014, because even if you have the energy to drive, spi/sflc might be winding down for the holidays, which would mean they might suffer start/stop/start overhead.
+08:43 < whot> anyone has anything else?
+08:43 < mupuf_> whot: yes
+08:43 < mupuf_> I was wondering when to do the elections
+08:43 < mupuf_> I asked the question the last time, but we were already running overtime
+08:44 < mupuf_> I don't want to shorten too much the term of half of the board 
+08:45 < mupuf_> it would be nice to do the elections after the FOSDEM
+08:45 < mupuf_> which will happen at the beginning of february
+08:46 < mupuf_> that means that I have a few more weeks to come up with a list of potential candidates
+08:47 < mupuf_> I remember the whole thing lasted a month but I forgot the details.
+08:47 < mupuf_> last*
+08:47 < mupuf_> lasts*
+08:48 < whot> i suspect finding candidates will take a while  so better start sooner than later
+08:49 < mupuf_> right
+08:49 < mupuf_> are there rules for selection? or can i ask anyone who is recognized as working towards the same goals as the board?
+08:50 < whot> you have to be a member, i think that's the only limitation
+08:50 <+keithp> mupuf_: usually we ask for volunteers and nominations from the membership
+08:51 < mupuf_> keithp: ok, so I should send an email about that
+08:52 < mupuf_> I could also write a post on g+
+08:52 <+keithp> I'd bet you'll find equivalent emails from previous election cycles
+08:52 < mupuf_> speaking of which, we have around 140 followers on g+
+08:52 <+keithp> nice
+08:52 < whot> mupuf_: last year's announcement http://lists.x.org/archives/xorg/2013-February/055463.html
+08:52 <+keithp> wonder how many are not members...
+08:53 < mupuf_> keithp: possibly a lot
+08:53 < mupuf_> I tried adding members to either the VIP or members list
+08:54 < mupuf_> I only have 27 people in the circles of the board
+08:55 < mupuf_> I posted 13 times (once about a french article about the changes in linux 3.12 where I had spent a lot of time compiling all the changes done in drm/nouveau/etc)
+08:55 < mupuf_> I didn't ask, but it didn't seem out of place so I just did it
+08:56 < mupuf_> feel free to send me some feedback if you don't like something I'm doing. I'm open to suggestions.
+08:56 < mupuf_> whot: thanks :)
+08:59 < mupuf_> so, I could send the mail very soon and set the deadline for volunteers to the last week before FOSDEM
+09:00 < mupuf_> I have secured a slot at FOSDEM to talk about the changes in the foundation and I could add a reminder for people to become members and vote
+09:00 < whot> and you can use the time at fosdem to convince volunteers :)
+09:01 < mupuf_> in this case, I should send the call for volunteers in january
+09:02 < whot> unless you get the email out within the week, it'll likely be drowned by ppl going on holidays anyway
+09:02 < mupuf_> right
+09:03  * mupuf_ should take some too, but .... final year of the PhD thesis
+09:03 < mupuf_> you know what it is ;)
+09:04 < whot> yeah, been there...
+09:04 < whot> anyway, so summary is you get the call for nomination out soon, we'll see about the rest after the new year (including reminders, etc.)
+09:05 < mupuf_> whot: that will give people roughly two months to volunteer, isn't that a little too long?
+09:05 < mupuf_> well, I can re-send it in january anyway
+09:05 < whot> last time the period got extended twice, I think. might as well start early
+09:05 < whot> the pool of potential candiates is rather small
+09:06 < mupuf_> right
+09:07 < whot> ok, last thing from me: last meeting this year is 2 weeks from now and then we'll be back to the old schedule on Jan 10.
+09:07 < whot> well, Jan 9 for you guys
+09:08 < mupuf_> ack!
+09:08 < mupuf_> I'm setting the alarm this time
+09:09 < whot> alrighty. then I'm declaring this one closed, see you guys in two weeks. Wear a santa hat.
+"""]]