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+Date is 2013-01-24, times are UTC+01. 
+[[!format txt """
+22:55 <+keithp> I'm here too
+22:55 <+Bart_Massey> Howdy!
+22:55 <agd5f> hi
+22:56 <+anholt> hey
+22:56 <+Bart_Massey> keithp: So I found those beading containers 30/$10 on overstock.com.
+22:56 <+keithp> nice
+22:57 <+Bart_Massey> Ordered three sets; will now probably go down and buy the one at Michael's to get the tray as well.
+22:59 <+Bart_Massey> OK, there's really only one big agenda item today: elections. We need to get these going by the end of the month, which means that the official process needs to start before the next Board Meeting.
+23:00 <+Bart_Massey> anholt: What's the state of the software at this point?
+23:00 <stukreit> hya
+23:00 <+Bart_Massey> Greetings!
+23:00 <+Bart_Massey> Elections!
+23:01 <marcoz> hi all
+23:02 <+Bart_Massey> OK... I'm looking at the Board list right now and realizing that anholt is up for election this cycle anyway, so...
+23:03 <+Bart_Massey> in spite of his generous offer, he probably shouldn't be Election Chair anyhow.
+23:03 <+Bart_Massey> I think?
+23:03 <+Bart_Massey> Which four have terms up this January?
+23:04 <+Bart_Massey> Is it anholt, alanc stukreit and myself?
+23:04 <+Bart_Massey> I think?
+23:05 <+Bart_Massey> the whole "term ends 2012" thing is a little confusing; I assume that this election is for those people?
+23:05 <+alanc> that's what http://www.x.org/wiki/BoardOfDirectors says
+23:05 <+alanc> yes, our "term ends" thing got messy when our elections slipped from end of the year to start of the next one
+23:05 <+Bart_Massey> so the "term ends 2013" people are the ones up next year? OK.
+23:05 <+Bart_Massey> Yeah.
+23:05 <+keithp> Bart_Massey: anholt was chatting with tolef this morning about fixing the members.x.org site
+23:06 <+alanc> so the election committee should be marcoz, emmes, agd5f & keithp
+23:06 <+Bart_Massey> Right
+23:07 <+Bart_Massey> and one of those needs to step up to chair it, which in practice has historically meant doing most of the work :-( :-(
+23:07 <+Bart_Massey> keithp: I think it's great for anholt to continue to work on geting members.
+23:07 <+Bart_Massey> to work
+23:08 <+Bart_Massey> as we've done that in the past
+23:08 <+Bart_Massey> but we need somebody not up for election to run the elections
+23:08 <+Bart_Massey> marcoz: IMHO you'd be a great choice, if you were willing...
+23:08 <+keithp> afaik, anholt volunteered to run them, is he actually up for election?
+23:09 <+Bart_Massey> keithp: unless he's choosing not to run again, yes
+23:09 <+Bart_Massey> at least according to the wiki, which probably knows more about it than I do :-(
+23:10 <marcoz> what all's involved? 
+23:10 <+Bart_Massey> Issue a call for candidates, gather candidate statements and publish them, issue an election announcement
+23:10 <+Bart_Massey> that's about it
+23:11 <+Bart_Massey> we have good detailed documentation on the process, with a checklist
+23:11 <agd5f> setting up the election on the website and sending a few emails.  I did it last time I was on the election committee
+23:12 <marcoz> there a task list of something that people used in the past?  I don't want to be as disorganized as I was on the booksprint
+23:12 <+Bart_Massey> You'll want anholt or somebody to deal with the website for the most part, since it's...not pretty
+23:12 <+Bart_Massey> marcoz: Yes, hard as it is to believe for us, we have a checklist and good documentation
+23:12 <+alanc> the ElectionCommittee page in the board wiki has the details if you can remember your login to it
+23:12 <+alanc> a simple 17-step process
+23:12 <marcoz> heh
+23:13 <marcoz> Bart_Massey: umm yea, who do I contact for password reset?
+23:13 <+Bart_Massey> Probably anholt
+23:13 <+Bart_Massey> What's the board wiki URL again?
+23:14 <+Bart_Massey> sitewranglers would also probably work
+23:14 <+alanc> just mailed the list with the URL, wasn't sure if you wanted the private wiki URL in the meeting log
+23:14 <+Bart_Massey> OK thanks
+23:15 <+Bart_Massey> So are we set to get the Call for Candidates out next calendar week?
+23:16 <+alanc> are we going to overlap it with the call for membership applications?
+23:16 <+Bart_Massey> Oh yeah, we need to worry about that too, don't we
+23:17 <+Bart_Massey> Yes, all candidates need to be Members, so this is a good time to invite people to be members.
+23:17 <+alanc> anholt had also wanted to look into expiring people who haven't voted in years, if he could find the scripts for that from last time, so we don't come as close to missing quorum as we did last year
+23:17 <agd5f> anholt wanted to do a renew pass first
+23:17 <+Bart_Massey> Somebody want to take the onus of filtering the recent xorg-devel and the like and invitiing those folks to apply/renew?
+23:17 <agd5f> since we barely made quorum last time since the code to expire members is commented out
+23:18 <+Bart_Massey> And yes, we should extend a general invite to renew if appropriate to the existing members
+23:18 <+alanc> also I guess we need to decide if we're proposing bylaw changes for this election soon
+23:18 <agd5f> basically expire all the people who haven't renewed in the last year and ask the membership to renew
+23:18 <+Bart_Massey> I don't think the Bylaws changes are coupled to the election meeting?
+23:18 <+Bart_Massey> I think we actually need a separate meeting for those.
+23:18 <+Bart_Massey> Let me check the Bylaws again.
+23:18 <+alanc> I thought they had to go through the election process so it was easier to do with the election than separately
+23:20 <+anholt> sorry for missing a bit -- had to move rooms.  were there elections questions?
+23:20 <+Bart_Massey> Lots and lots :-)
+23:20 <+Bart_Massey> anholt: Are you running for re-election this year?
+23:21 <+anholt> I don't think so -- I thought I was running the election committee this year.
+23:21 <+alanc> http://www.x.org/wiki/BoardOfDirectors says your term is up though
+23:21 <+Bart_Massey> anholt: You are up this year if you want to run again, in which case you probably shouldn't run the election committee :-)
+23:22 <+anholt> whoops.
+23:22 <+anholt> sounds like I don't have to run an election!
+23:22 <+Bart_Massey> OK, I was wrong: any vote of 2/3 of the membership appears to be sufficient to change the Bylaws
+23:23 <+Bart_Massey> So if we want to overlap Bylaws changes with the Board election, we'd have to do it right quick
+23:23 <+anholt> elections are hard enough to organize, I'd recommend keeping it separate.
+23:24 <+Bart_Massey> I'd agree, but I think politically it will potentially be easier to pass our changes during a Board Election maybe. I'd say we work on the Bylaws changes this year and put them up during next year's election?
+23:24 <+anholt> that sounds reasonable
+23:25 <agd5f> anholt: can you still finish the renewal stuff before you step aside?
+23:25 <+Bart_Massey> I don't think there's any conflict between the renewal stuff and the elections
+23:25 <+anholt> absolutely -- I think I've got that figured out, so if the real elections committee wants it to happen, I'll push the button.
+23:25 <+Bart_Massey> they are notionally separate activities
+23:25 <+Bart_Massey> even if they will help the election process
+23:25 <+anholt> the renewal stuff is supposedly automatic if we hadn't misplaced a cronjob.
+23:26 <+Bart_Massey> I move that anholt be empowered to do what is necessary in the renewal process. +1s from the Board?
+23:26 <marcoz> +1
+23:26 <agd5f> +1
+23:27 <+alanc> +1
+23:27 <+Bart_Massey> Opposed?
+23:27 <stukreit> +1
+23:27 <+Bart_Massey> Thank you anholt!
+23:27 <+anholt> on the topic of elections, I'm feeling out mithrandir for interest in building us a better elections site.  I've sent him a rough spec and he's thinking about it.
+23:28 <+Bart_Massey> anholt: that's awesome; let us know how we can help
+23:28 <agd5f> sweet!
+23:28 <+alanc> I'm also good with him continuing to handle incoming member applications as we poke people to join in time for the elections
+23:28 <+Bart_Massey> So marcoz, are you willing to step up as Elections Chair?
+23:28 <+Bart_Massey> alanc: of course
+23:29 <marcoz> yes
+23:29 <+Bart_Massey> Thanks!
+23:29 <+Bart_Massey> OK, so ideally we get the membership stuff and the call for Candidates out by the end of next week, then proceed from there. Sound good to everyone?
+23:30 <marcoz> works for me
+23:30 <agd5f> anholt: I'd say go ahead and hit the button on the renewal
+23:30 <+anholt> will do
+23:31 <+Bart_Massey> OK, I think that's enough for one meeting. Anybody have other urgent business?
+23:31 <+Bart_Massey> stukreit: You still need to do a Treasurer's Report, and I need to do a report as well. These should happen before the Call for Candidates, so hopefully this week or early next?
+23:32 <+alanc> not urgent, but did we ever get any part of the book sprint output posted so others can see?   still get occasional questions about it in various forums
+23:32 <+Bart_Massey> It's urgent, and I've mostly failed.
+23:33 <+Bart_Massey> It's available, but not in any good place: just in my account on people
+23:33 <+alanc> well, not as urgent as the election stuff
+23:33 <+Bart_Massey> I think the other book sprint output is available somewhere too, but we need to get them in a well-known place and figure out how to finish at least hte first one into something that is ready for general publication
+23:33 <+Bart_Massey> Let's tackle that topic at the next meeting?
+23:33 <+anholt> marcoz: I've updated the elections@ list, haven't hit the mysql.  you've got the wiki page for the election?
+23:34 <+alanc> okay
+23:34 <marcoz> no, what is?
+23:34 <+anholt> https://members.x.org/bod/ElectionCommittee
+23:35 <+Bart_Massey> LOL oh well :-)
+23:35 <marcoz> thanks! now I just need to remember my pasword
+23:35 <+Bart_Massey> Somebody kick stukreit about hte Treasurer's Report and we'll call it good.
+23:35 <+Bart_Massey> Move to adjourn
+23:36 <marcoz> +1
+23:36 <agd5f> +1
+23:36 <+anholt> +1
+23:36 <+keithp> +1
+23:36 <+alanc> +1
+23:36 <+Bart_Massey> See you all next week!
+"""]]
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