diff options
authorPeter Hutterer <>2015-09-04 11:08:23 +1000
committerPeter Hutterer <>2015-09-04 11:13:54 +1000
commitc50b343623e0210ae1f9d48e9f738aa45e0b4182 (patch)
parentb5407fe67636d5f6436eeb1ecc7b4e56bd906850 (diff)
Last two weeks' BoD meeting minutes
6 files changed, 345 insertions, 0 deletions
diff --git a/BoardOfDirectors/IrcLogs.mdwn b/BoardOfDirectors/IrcLogs.mdwn
index 3e83d216..242b7de0 100644
--- a/BoardOfDirectors/IrcLogs.mdwn
+++ b/BoardOfDirectors/IrcLogs.mdwn
@@ -156,3 +156,5 @@ Meetings are held every second Tuesday.
* [[July 09|BoardOfDirectors/IrcLogs/2015/07-09]]
* [[July 23|BoardOfDirectors/IrcLogs/2015/07-23]]
* [[Aug. 06|BoardOfDirectors/IrcLogs/2015/08-06]]
+* [[Aug. 20|BoardOfDirectors/IrcLogs/2015/08-20]]
+* [[Sep. 03|BoardOfDirectors/IrcLogs/2015/09-03]]
diff --git a/BoardOfDirectors/IrcLogs/2015/08-20.mdwn b/BoardOfDirectors/IrcLogs/2015/08-20.mdwn
new file mode 100644
index 00000000..444fd9b0
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2015/08-20.mdwn
@@ -0,0 +1,125 @@
+Date is 2015-08-21, times are UTC+10.
+[[!format txt """
+--- Day changed Fri Aug 21 2015
+06:57 < stukreit> (I will be delayed 10+ minutes)
+06:59 < whot_> stukreit: np, thanks
+06:59 -!- You're now known as whot
+07:00 -!- mupuf-jolla [] has joined #xf-bod
+07:01 < mupuf-jolla> Hey gentlemen!
+07:01 < whot> i think there will be only 4 of us today. dan and rob are at lpc, I think keith is too. and egbert is sick
+07:02 < mupuf-jolla> oh wow
+07:03 -!- marcoz [] has joined #xf-bod
+07:03 < marcoz> hi
+07:04 * whot waves at marcoz
+07:05 < whot> agd5f: ping
+07:05 < mupuf-jolla> agd5f, ping?
+07:05 < agd5f> hi
+07:06 < whot> keithp: ping?
+07:06 < mupuf-jolla> good synchro!
+07:06 < whot> ok, as I said, not a lot of us today anyway, but there isn't a lot to do
+07:07 < whot> agenda: xdc coffee, evoc
+07:08 < whot> Tom sent through the costs, I think the brekkie package is fine, but we don't need to order that many
+07:08 < whot> mupuf-jolla: do you remember what you planned for last year?
+07:09 < mupuf-jolla> I think we said around $15/person for 3 days
+07:09 < mupuf-jolla> I used waaayyyy less in the end
+07:10 < stukreit> I need an email for Tom to get estimates, deposits, and contacts for paying deposits.
+07:11 < whot> mupuf-jolla: but you got it from the bakery, right? tom's is provided by the college
+07:11 < whot> stukreit: see pm
+07:11 < mupuf-jolla> Bakery for the fancy stuff, the rest was from the supermarket
+07:12 < mupuf-jolla> And i had to prepare everything myself. Arrive early to start the coffee, etc...
+07:12 < whot> right, we need to ask Tom if seneca permits that. in portland we had to purchase from the hotel, bringing outside food in was not allowed :)
+07:13 < mupuf-jolla> we still had donuts from voodoo donuts
+07:13 < whot> yeah, on the first day, that's what triggered the hotel's complaints
+07:13 < whot> iirc anyway
+07:14 < whot> anyway, are we happy to give tom some budget for tea/coffee/bikkies. happy to have him sort it out
+07:14 < mupuf-jolla> oops
+07:14 < whot> don't think we need to allocate one per person, something like 2/3 of attendees will be well enough
+07:14 < agd5f> we can confirm with Tom, but I'd imaging you have to use the on site catering
+07:14 < whot> as long as the coffee doesn't run out :)
+07:16 < whot> given that this is money, everyone happy with punting this back to tom? with his estimate of 892CAD as a max?
+07:17 -!- dumbbell- [] has joined #xf-bod
+07:17 < mupuf_> that's a lot of money for 40 people
+07:17 < whot> let's vote on: coffee/breakfast supply for XDC, quoted at 892 CAD for 70 ppl for 3 days.
+07:17 -!- dumbbell [] has quit [Read error: Connection reset by peer]
+07:17 < agd5f> +1
+07:17 < whot> +1 from me
+07:17 < stukreit> Can you vote with only 4 participants?
+07:18 < mupuf_> oh, if it is for 70, then it is quite good!
+07:18 < mupuf_> +1
+07:18 < whot> stukreit: yes, in case of a 4:4 result, the secretary can decide. so I'll use my superpowers here and vote for it (if the other 3 vote +1) and then hope that everone is fine with it. otherwise I'll have to pick up the bill
+07:19 < mupuf_> AHAH
+07:21 < whot> marcoz: ^^
+07:21 < whot> oh, I forgot: water dispensers are quoted for 54CAD for 3 days, that needs to go on the list too
+07:22 * whot is not sure if withholding water or coffee is more dangerous :)
+07:22 -!- mupuf-jolla [] has quit [Ping timeout: 480 seconds]
+07:23 < whot> ok, while marcoz is contemplating, let's move on to the next item. stukreit, any update on the EVoC payment to juliet?
+07:23 < stukreit> yes.
+07:23 < stukreit> the "payon" (i forgot the name just now) approach is not doable, it is not supported in the US
+07:24 < stukreit> I have been going back and forth with her attempting to setup electronic payment from our corp account. I have some email from her today with more info.
+07:24 < stukreit> I will send her a test amount through the corp account.
+07:25 < stukreit> This business of indirect payment bothers me. I have drafted a short note that I would like to send to the board and have everyone return with an "aye".
+07:25 < whot> yeah, sounds like something all 8 of us should ack
+07:25 < stukreit> basically standing behind me, saying that the board agrees to have me pay her through her guardian's accouint
+07:25 < stukreit> yes
+07:26 < whot> not happy with how this turned out, we need to sort these things out before we ack the next proposal
+07:26 < stukreit> also, I really want this to be a 1-time thing and be sure we vet all future evoc's carefully. Ideally they should have an online presence we can review
+07:26 < whot> should schedule time at XDC to list all the things that have gone wrong with evoc to redraft the guidelines
+07:27 < stukreit> oh, I see she's on facebook
+07:27 < whot> yeah, that doesn't help much, esp for ppl who don't have facebook (i.e. me :)
+07:28 < stukreit> And I see she graduated in 2013.
+07:28 < mupuf_> maybe she is doing another uni now?
+07:28 < stukreit> Isn't she supposed to be a currently enrolled student?
+07:29 < whot> stukreit: no, not for evoc, specifically says so on the wiki page
+07:30 < whot> oh, wait. says non-students won't be paid
+07:30 < mupuf_> Applicants can show proof of university attendence, either immediately preceeding session, or immediately following session.
+07:30 < stukreit> The school is "GBHS B'da"
+07:31 < stukreit> I'll send a screen shot.
+07:32 < stukreit> says "class of 2000" "left in 2013" hmnn
+07:32 < whot> weird
+07:32 < mupuf_> right
+07:35 < mupuf_> instead of speculating
+07:35 < mupuf_> we can just ask her to proving the necessary documents
+07:35 < mupuf_> should be pretty easy
+07:38 < whot> what's her schedule anyway? when was she supposed to start?
+07:38 < stukreit> behind schedule
+07:39 < whot> has she started yet?
+07:39 < stukreit> who's the mentor?
+07:40 < whot> brian, I think?
+07:41 < whot> so, is there anything we can/should do today about this? if not, we can move it onto the email list
+07:42 < stukreit> still trying to send a test sum and get a response, also the letter. otherwise, I'm done talking.
+07:44 < whot> ok, I'll contact brian and ask him if juliet has started with the work already. if she has, that's a much better reason to pay her anyway through her preferred means
+07:45 < whot> mupuf_: any word from the gsoc students re travel?
+07:46 < mupuf_> whot: let me check again my inbox, but no
+07:46 < mupuf_> that;s actually worrying
+07:46 < mupuf_> no, nothing
+07:47 < mupuf_> weird, and I did not even talk about that with my student
+07:47 < whot> did you contact all of them? can't remember if I saw this float past on the list
+07:47 < mupuf_> GSoC is finish up this week
+07:48 < mupuf_> finishing*
+07:48 < mupuf_> personnally
+07:48 < mupuf_> I spent a lot of time collecting emails
+07:48 < mupuf_> I need to contact them again for them to send me the blog post
+07:48 < mupuf_> their final blog post
+07:49 < mupuf_> I will need to make a big blog post for google
+07:50 < whot> no, I mean did you contact them regarding travel sponsorship?
+07:50 < mupuf_> yes
+07:50 < mupuf_> I was just saying that I need to recontact them again
+07:50 < mupuf_> so I will ask again
+07:50 < mupuf_> because I did not hear from them
+07:51 < whot> ah, ok.
+07:51 < whot> ok, in that case I ran out of agenda items, still waiting for marcoz to +1 the coffee though :)
+07:51 < stukreit> the man wants his coffee ;-)
+07:51 < mupuf_> we did not send any public OK to chanler nor samuel
+07:52 < mupuf_> What are we waiting for?
+07:53 < stukreit> got to go, bye!
+07:53 < agd5f> I gotta run and get my daughter
+07:53 < agd5f> bye!
+07:53 < whot> mupuf_: huh, I sent this last week
+07:54 < mupuf_> whot: ok, very good then!
+07:55 < whot> and it came in through the board list again, so it did get through
+07:55 < whot> oh, and Chandler is piggy-backing onto the redhat team, so no costs there after all
+07:57 < mupuf_> very good!
+07:57 < mupuf_> good day/night guys!
+07:58 < whot> alrighty, have a good week, talk to you all again in 2
diff --git a/BoardOfDirectors/IrcLogs/2015/09-03.mdwn b/BoardOfDirectors/IrcLogs/2015/09-03.mdwn
new file mode 100644
index 00000000..e0fde5bd
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2015/09-03.mdwn
@@ -0,0 +1,130 @@
+Date is 2015-09-04, times are UTC+10.
+[[!format txt """
+06:58 < whot> good morning
+06:58 < danvet> hi all
+06:59 <+egbert> hi danvet! hi all!
+07:00 -!- marcoz [] has joined #xf-bod
+07:00 < agd5f> hi
+07:01 < marcoz> hey
+07:03 < mupuf-jolla> right on time, marcoz :D
+07:03 < marcoz> hey mupuf-jolla how's it?
+07:04 < mupuf-jolla> pretty good, though i have a ton of work to get my talk ready :p You?
+07:04 < marcoz> work is kicking my a$$.
+07:04 < robclark> hi
+07:05 < marcoz> looking forward to xdc
+07:05 < whot> stukreit: you online?
+07:05 < mupuf-jolla> keithp: ping
+07:05 < mupuf-jolla> marcoz: did you add your name in the list?
+07:06 < whot> agenda for today: evoc payment, XDC, gsoc update, expo
+07:06 < marcoz> not yet. I need to
+07:06 < whot> let's start with gsoc until stukreit pongs - pencils down deadline passed, wasn't it? mupuf-jolla?
+07:06 < mupuf-jolla> yes
+07:07 < mupuf-jolla> i am supposed to make a blog post about it but some students did not write their blog post!
+07:07 < stukreit> hello
+07:07 < mupuf-jolla> i need to ask them again. i gave been too lazy to force them apparently...
+07:08 < whot> mupuf-jolla: anything else that needs to be done for gsoc?
+07:08 < whot> do we get org payments again this year?
+07:08 < keithp> hello
+07:08 < mupuf-jolla> google asked us for something, i forwarded the request to stukreit.
+07:09 < mupuf-jolla> no news since then
+07:09 < whot> stukreit: ^^
+07:09 < mupuf-jolla> Carol talked about a stipend
+07:09 < stukreit> mupuf: not registering, this must be an old request
+07:09 < mupuf-jolla> so i guess we do
+07:09 < mupuf-jolla> yeah, around a month ago
+07:09 < whot> ok, mupuf-jolla can I get you to re-send this to stukreit and get this going?
+07:10 < stukreit> drawing a blank
+07:10 < mupuf-jolla> i am almost home, will send it tgen
+07:10 < whot> thanks
+07:10 < whot> anything else re:GSoC?
+07:10 < stukreit> the last I remember, I had updated the bank account info to gsoc, but hadn't gotten an ack from them
+07:10 < mupuf-jolla> well, it seems like only varad will be coming to Xdc
+07:11 < robclark> fwiw, varad is still working on getting visa.. so that might be a bit of a headache..
+07:11 < whot> robclark: does he need some signature/invitation from us?
+07:11 < mupuf-jolla> my student could not get his visa in time, or did not dare too
+07:11 < robclark> <varad> in other news... I've been refused a Canadian visa twice now, on completely absurd grounds :-(
+07:11 < robclark> trying once again
+07:11 < robclark> whot, I'll check
+07:12 < whot> also, for the archives: varad was approved by the board for travel sponsorship
+07:13 < whot> robclark: if he does, please take that over as needed.
+07:13 < robclark> well, 02:45 in New Delhi, so I won't hear back about invite letter until tomorrow..
+07:13 < whot> right
+07:13 < robclark> do we have some 'xorg foundation' letterhead or something like that?
+07:13 < whot> not that I know of
+07:13 < agd5f> robclark, since when do US citizens need a visa to visit Canada?
+07:14 < robclark> agd5f, varad is in India..
+07:14 < agd5f> oh, varad, I missed that part :)
+07:14 < robclark> whot, hmm, ok.. I guess I can invent something..
+07:15 <+egbert> from my experience it would be good if the organizer had some way to invite people.
+07:16 < robclark> agd5f, that said, there have been cases where US citizens needed invite letters.. at old job we had one guy turned away at Canadian immigration ;-)
+07:16 <+egbert> when i did the conference in 2012 i went thru suse. they had experience with what was needed and used exactly the right wording.
+07:17 < robclark> maybe AMD could do invite letters.. I guess that is someone whoever handles visa applications has heard of before..
+07:17 < agd5f> I go up there pretty often for work and never had a problem
+07:17 < agd5f> or Seneca College
+07:18 <+egbert> yeah, or both. it turned out that both suse and hopf's university sent out invitation letters.
+07:18 <+egbert> it may help to show two sponsors.
+07:18 < whot> huh, even I need a visa for .ca, didn't expect that
+07:18 <+egbert> whot: you are austrian?
+07:19 < whot> yeah, apparently I need an eTA
+07:19 <+egbert> this is this electronic thing?
+07:19 < whot> yeah
+07:19 <+egbert> like the us has?
+07:19 < whot> possibly, I'll let you know when I filed it :)
+07:19 < danvet> I thought that's only required from March 2016
+07:19 <+egbert> that was my thinking as well.
+07:20 < whot> oh, indeed. says so in small print
+07:20 < danvet> yeah they're bastards ;_)
+07:21 <+egbert> danvet: this took care of your visit ;p
+07:21 < whot> ok, sorry for derailing, let's get back to the topic
+07:21 < whot> robclark: let us know if varad needs anything, you can do all the stuff on behalf of the board anyway
+07:22 < robclark> ok.. I guess main thing is how to word it right and make it official/legit..
+07:22 < whot> ftr, I asked varad and sam to bunk together, they're happy with it
+07:22 < robclark> ok, cool, that should cut costs a bit
+07:23 < whot> anything else related to XDC?
+07:24 <+egbert> please get the information quickly. from my wife 20 years ago, the candians require 10 working days to issue a visa.
+07:25 < marcoz> wow, that' cutting it really closely
+07:25 < robclark> ouch..
+07:25 < whot> indeed
+07:26 < agd5f> might be shorter these days. still probably better safe than sorry
+07:26 < mupuf_> agreed!
+07:26 <+egbert> it may, but 20y ago things were less f*** up also
+07:27 < whot> right, let's move on though. EVoC - Brian confirmed Juliet has sent patches to the list, so we approved the first payment
+07:27 < whot> stukreit: has that gone out?
+07:27 < stukreit> not yet. Been meaning to.
+07:28 < stukreit> should I subtract out the ~$10 test amount?
+07:28 < whot> might as well
+07:28 < whot> that way we don't have to think of it anymore :)
+07:28 < stukreit> k. I have to convert $$ to cameroon francs
+07:29 < whot> doesn't the bank do that?
+07:29 < stukreit> At a very favorable rate!
+07:29 < whot> well, how else are you transferring it?
+07:30 < stukreit> i'm dis-remembering a detail: if I send in the local currency, the fee is lower. (I'll just log in now and figure this out. again.)
+07:31 < whot> ah, ok. then go for what costs us less :)
+07:32 <+alanc>
+07:32 < whot> ok, last item on the agenda is expo. robclark?
+07:32 < robclark> no news on expo since last time, everything migrated and seems to be working.. just need to sort out sendmail w/ keithp I guess..
+07:33 < robclark> I guess we could try the import/export exercise again now that wiki is migrated.. might not hurt..
+07:35 < whot> we should really finish that up. the migration is needed because we expect expo to die soon - and that was several moons ago
+07:35 < stukreit> $500US= 294851.90 caf
+07:36 < whot> keithp: can you and robclark sort out the sendmail setup please?
+07:37 < robclark> whot, yeah, I think we are pretty close, maybe we should take regular members and wiki snapshots (since I'll anyways have to re-load latest when we switch over)..
+07:37 < robclark> I probably should have talked to keithp about what needs to be done when I saw him at LPC..
+07:38 < keithp> yeah, we can sort it out
+07:38 < keithp> it seemed 'all done', but there are pieces not connected
+07:38 < whot> thanks. fwiw, I'll be sporadically online only from now until xdc
+07:38 < whot> urgh, grammar fail, but you get the point
+07:38 < robclark> heheh
+07:39 < stukreit> Ok, the payment to Juliet has been invoked.
+07:39 < whot> stukreit: thanks
+07:40 < whot> alrighty, anything else?
+07:41 < stukreit> The fee is $35. Shoulda used bitcoin
+07:41 < whot> ouch
+07:42 < whot> alrighty, guess I'll call this meeting closed then. thanks for attending. next meeting will be at XDC
+07:42 < stukreit> and bofa gave an exchange rate of $1.00 = 553 xaf vs googled amount of $1.00= 589.7.
+07:43 < stukreit> Hooray Banking!
+07:45 < mupuf_> thanks, see you soon!
+07:46 < robclark> cyall in a couple weeks
+07:47 < keithp> ta
diff --git a/BoardOfDirectors/MeetingSummaries/2015.mdwn b/BoardOfDirectors/MeetingSummaries/2015.mdwn
index f58c3e76..38c3ca9e 100644
--- a/BoardOfDirectors/MeetingSummaries/2015.mdwn
+++ b/BoardOfDirectors/MeetingSummaries/2015.mdwn
@@ -18,3 +18,5 @@ Summaries of the 2015 meetings of the [[X.Org Foundation|XorgFoundation]] [[Boar
* [[July 09|BoardOfDirectors/MeetingSummaries/2015/07-09]]
* [[July 23|BoardOfDirectors/MeetingSummaries/2015/07-23]]
* [[Aug. 06|BoardOfDirectors/MeetingSummaries/2015/08-06]]
+* [[Aug. 20|BoardOfDirectors/MeetingSummaries/2015/08-20]]
+* [[Sep. 03|BoardOfDirectors/MeetingSummaries/2015/09-03]]
diff --git a/BoardOfDirectors/MeetingSummaries/2015/08-20.mdwn b/BoardOfDirectors/MeetingSummaries/2015/08-20.mdwn
new file mode 100644
index 00000000..9a561ef7
--- /dev/null
+++ b/BoardOfDirectors/MeetingSummaries/2015/08-20.mdwn
@@ -0,0 +1,37 @@
+Summary of the 20 August 2015 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]]
+Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/2015/]]
+## Attendees
+* Peter Hutterer, Martin Peres, Alex Deucher, Matt Dew
+* Keith Packard, Rob Clark, Daniel Vetter, Egbert Eich
+## Summary
+Coffee and breakfast for XDC approved.
+Still struggling with the EVoC payment to Juliet
+## Items discussed
+[[!format txt """
+ITEM: XDC coffee/breakfast options
+Tom gave us quotes for coffee/breakfast, board voted on it so we're safe
+against undercaffeination.
+ACTIONS: Tom to organise with the venue provider
+STATUS: Complete
+Still struggling to get the payment to Juliet. The EVoC guidelines need
+reviewing so we have a clearer outline of what is required from students.
+As a one-time solution we'll send a 1-dollar test amount to the account
+Juliet provided and check with her whether it arrived.
+ACTIONS: Stuart K to transfer test amount
+STATUS: Pending
diff --git a/BoardOfDirectors/MeetingSummaries/2015/09-03.mdwn b/BoardOfDirectors/MeetingSummaries/2015/09-03.mdwn
new file mode 100644
index 00000000..c5a5a99d
--- /dev/null
+++ b/BoardOfDirectors/MeetingSummaries/2015/09-03.mdwn
@@ -0,0 +1,49 @@
+Summary of the 03 Septmber 2015 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]]
+Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/2015/]]
+## Attendees
+* Peter Hutterer, Rob Clark, Martin Peres, Alex Deucher, Daniel Vetter, Matt Dew, Egbert Eich, Keith Packard
+## Summary
+GSoC has finished, EVoC has really started. 3 approvals for travel
+## Items discussed
+[[!format txt """
+Pencils-down deadline is past, waiting for students to write the final blog
+post, then Martin P can accumulate them and summarise them. We should get
+org payments from Google too.
+ACTIONS: Martin P to do the writeup blog post
+STATUS: Pending
+ITEM: XDC Travel assistance
+Travel funding approved for Varad Gautam, Samuel Pitoiset and Stephen
+Chandler Paul. [Chandler since declined]
+ACTIONS: Review applications as they come in
+STATUS: Pending
+Juliet sent the first couple patches to the list, and confirmed the test
+amount we transferred came through. So we approved the initial
+EVoC payment, Stuart K transfered it.
+STATUS: Pending
+Still in the same state, waiting for sendmail configuration to be sorted.
+Configuration is largely there, the pieces just need to be connected.
+ACTIONS: Keith P to finish configuration
+STATUS: Pending