This week's BoD meeting minutes

Signed-off-by: Peter Hutterer <peter.hutterer@who-t.net>

4 files changed, 233 insertions, 0 deletions

diff --git a/BoardOfDirectors/IrcLogs.mdwn b/BoardOfDirectors/IrcLogs.mdwn
index c1d8067e..3b230c10 100644
--- a/BoardOfDirectors/IrcLogs.mdwn
+++ b/BoardOfDirectors/IrcLogs.mdwn
@@ -120,3 +120,4 @@ Meetings are held every second Tuesday.
 * [[Jan. 09|BoardOfDirectors/IrcLogs/2014/01-09]]
 * [[Jan. 23|BoardOfDirectors/IrcLogs/2014/01-23]]
 * [[Feb. 06|BoardOfDirectors/IrcLogs/2014/02-05]]
+* [[Feb. 20|BoardOfDirectors/IrcLogs/2014/02-20]]
diff --git a/BoardOfDirectors/IrcLogs/2014/02-20.mdwn b/BoardOfDirectors/IrcLogs/2014/02-20.mdwn
new file mode 100644
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+Date is 2014-02-21, times are UTC+10.
+[[!format txt """
+--- Day changed Fri Feb 21 2014
+08:04 < whot> Agenda: XDC Payments, updates on the GL compliance tests (if any), GSoC, SPI
+08:04 < whot> stukreit, mupuf_: payments done yet?
+08:04 < mupuf_> whot: you forgot XDC 2014 ;)
+08:05 < mupuf_> nope, no payments yet
+08:05 < stukreit> we have to get the number together. mupuf: Do you have any emails from the recipients (we should finish this up offline)
+08:06 < whot> mupuf_: oh, right XDC2014. you don't get to talk about that until you've sorted out the payments for 2013 :P
+08:06 < mupuf_> you mean, the email address of every recipient? I think so
+08:06 < mupuf_> whot: but .... but .... I had good news :s /me is a sad little panda
+08:07 < mupuf_> I should even say, very fresh news (from the day of today)
+08:08 < whot> stukreit, mupuf_: please sort that out by the next meeting
+08:08 < whot> mupuf_: ok, XDC2014: shoot
+08:08 < mupuf_> ok, we will ;)
+08:09 < mupuf_> XDC2014: We have the blessing of the director of the research lab ("excellent initiative" he said). Room booked!
+08:09 < mupuf_> so, I created the XDC2014 event page
+08:09 < mupuf_> and started filling it
+08:10 < mupuf_> I also need to contact the sysadmins of my lab for the wifi
+08:10 < mupuf_> and ask the secretaries for the contact info of the companies who usually do the catering
+08:10 <+alanc> http://wiki.x.org/wiki/Events/XDC2014/ says October 8-10 - is that right after the Linux conference in Germany we were trying to follow?
+08:10 < whot> alanc: right before
+08:11 <+alanc> okay, so people will come to France, then hop to Dusseldorf?
+08:11 < mupuf_> well, "right before", we have the week end for a social event and travel to düsseldorf
+08:11 <+alanc> that sounds like it should work
+08:11 < keithp> we'll manage somehow
+08:12 <+alanc> even if you have to go through Brussels on the way to make up for missing FOSDEM?
+08:13 < keithp> well, it's likely I'll be going through amsterdam, given the airline choices
+08:13 < mupuf_> how convenient ;)
+08:14 < whot> mupuf_: when are you planning the CfP for?
+08:15 < mupuf_> well, usually, we send it a month before, I'll try to send it in March
+08:15 < whot> also, do we usually notify lwn or do they pick it up themselves?
+08:15 < keithp> whot: we usually send mail to them
+08:15 < keithp> it's polite
+08:16 < whot> ok, I can do that then
+08:16 < mupuf_> whot: you mean, to invite them?
+08:16 < keithp> mupuf_: first to get the even on the lwn calendar, I'd hope
+08:16 < whot> i think we should invite them too, coverage in the past has been excellent
+08:17 < keithp> yes, that'd be awesome
+08:17 < marcoz> +1 to invite them if it needs a vote.
+08:17 < whot> and if travel sponsorship is required I think that's a worthy investment
+08:17 < mupuf_> whot: yeah, I wonder who will come though!
+08:17 < whot> plus, with linuxcon/LPC after they may get sponsored by them already
+08:17 < whot> mupuf_: I don't think we get to pick tha :)
+08:18 < mupuf_> whot: I'm sure we don't ;) it's ok ;)
+08:18 < keithp> whot: but do offer paid travel for them
+08:18 < keithp> I'm not sure we should call it 'sponsorship' as it's not even close to charity...
+08:19 < whot> I suspect none of the 501c3 rules get in the way there?
+08:19 < keithp> I don't think so; we're paying for someone to publish articles about X.org activities
+08:19 < whot> ok
+08:19 < whot> do we need a vote on this?
+08:20 < keithp> yes
+08:20 <+alanc> probably comes under publicity
+08:20 < mupuf_> and that should be a pretty usual contract
+08:20 < keithp> +1 to offer paid travel to XDC for LWN.net reporter
+08:20 < mupuf_> "contract"
+08:20 < whot> +1
+08:20 < mupuf_> +1
+08:20 < stukreit> +1
+08:20 <+alanc> +1
+08:20 < marcoz> +1
+08:20 < whot> vote carried, thanks
+08:20 < whot> mupuf_: anything else for XDC?
+08:21 < mupuf_> well, appart that we indeed got the room for free, nothing
+08:21 < agd5f> +1
+08:21 < stukreit> figure out some lodging recommendations?
+08:21 <+alanc> more budget for catering/events then!
+08:21 < keithp> and dining
+08:22 < mupuf_> yeah, I need to have a look at the lodging
+08:22 < mupuf_> I want you to sleep downtown though
+08:22 < mupuf_> and take the tram in the morning
+08:22 < mupuf_> this way, no stress about missing the last tram or getting too lost
+08:23 < keithp> oh, so try to ride the trams only when sober
+08:23 <+alanc> some of us will sleep whereever the corporate travel office approves, though we usually have a bit of choice there
+08:23 < stukreit> sounds fun. Is the distance (long) walkable?  I enjoyed lots of walking in nurmberg
+08:23 < mupuf_> stukreit: yes, everything is walkable
+08:24 < mupuf_> but if you want to go from downtown to the uni, it will take you 40-50 minutes instead of 10-15 ;)
+08:24 < mupuf_> dining won't be a problem, even during the day
+08:25 < mupuf_> (unless there are like 100 people coming, in this case, we'll need to rent a room in the place we usually eat)
+08:25 < mupuf_> but I don't think it will happen ;) And we could also buy pizza and other delivery
+08:26 < mupuf_> (in the worst case scenario)
+08:26 < mupuf_> but there are like 5 good restaurants around the campus
+08:26 < whot> pizza-delivery surely has to be the worst-case scenario :)
+08:26 < mupuf_> italian, 2 general food and crêpes
+08:27 < marcoz> I hear French pizza is up there with the wine and cheese.
+08:27  * keithp imagines pizza with roast duck
+08:27 < whot> ok, let's move on. mupuf_ anything noteworthy on the GSoC?
+08:27 < mupuf_> keithp: we sure do that ;)
+08:27 < mupuf_> nope, we'll know pretty soon though, 4 days IIRC
+08:27 < whot> ok. any updates on the GL compliance tests?
+08:28 < mupuf_> I don't think I was in charge of that ... can't remember what we had to do
+08:28 < mupuf_> except finding someone interested in doing it
+08:29 < whot> "ACTION: Contact those that suggested the items for more details" was last meeting's agenda
+08:29 < whot> that was idr and someone else, iirc?
+08:30 < mupuf_> yes, lynxeye
+08:30 < mupuf_> I can contact lynxeye :)
+08:31 <+alanc> I think that was your action mainly because you knew who asked you about it at FOSDEM to get more info from
+08:32 < whot> indeed. mupuf_ pls send them both an email requesting more information
+08:32 < whot> until that comes back we shouldn't spend more time on this
+08:33 < whot> ok, last and probably biggest item on the Agenda: SPI. keithp?
+08:33 < mupuf_> whot: agreed
+08:33 < keithp> whot: I met with SFLC and SFLC+SPI last week
+08:34 < keithp> SFLC described the process of dissolving the current corporation and moving assets to SPI; it looks long winded, but not particularly difficult
+08:34 < keithp> We need to identify all of our assets precisely
+08:34 < keithp> and that includes copyright, trademark and patents (the hard parts) along with physical assets (machines) and financial assets
+08:35 < keithp> I expected to get a write up of the process from SFLC before the meeting today, but I haven't received that yet
+08:35 < keithp> In any case, we'll have three years after we start the dissolution process before the corporation goes away
+08:35 < keithp> so lots of time to clean things up
+08:37 < keithp> SFLC handles legal work for SPI as well, which appears to simplify and complicate the process; simplify because communication is easier, and complicate as SFLC has to make sure they're wearing the right hat for each of their actions, and that both parties are aware of the potential for conflict
+08:37 < keithp> Until I get the write up from SFLC, I don't know that we can do anything formally here
+08:38 < mupuf_> do we have patents or was it sarcastic?
+08:38 < keithp> We should make sure that we don't
+08:38 <+alanc> shoot, that reminds me I still have to go chase down Leon & Stuart A. for the IP transfers from TOG to X.Org
+08:38 < keithp> alanc: that would be wonderful, yes
+08:38 < stukreit> Does anyone now have a list of these assets?
+08:38 < keithp> as I said, we have three years to finish that kind of thing though
+08:39 < keithp> stukreit: not that I know of
+08:39 < stukreit> 3 years can quickly turn out to be "just enough time"
+08:39 <+alanc> doubt we have any current patents, since the X Consortium folded in 1994, so we'd have hit the 17 or 20 year expiration points now
+08:39 < whot> keithp: what's the worst case scenary, i.e. we can't find the IP transfers, etc.
+08:39 < keithp> We certainly haven't encouraged copyright assignment, but Eric found one instance in the server sources already
+08:39 < keithp> whot: I don't know
+08:39 <+alanc> we may or may not own all the code listed as Copyright X Consortium or Copyright Open Group
+08:40 < keithp> alanc: would be nice to sort that out
+08:40 <+alanc> right, and you forwarded me some mails after Portland XDC I was supposed to follow up on and forgot about
+08:40  * alanc makes notes on todo list
+08:41 < whot> what I'd like to know is mainly if we can't identify some assets, would they just be left out, would that stop us joining SPI, or any other effect? I suppose it's the former
+--- Log closed Fri Feb 21 08:44:46 2014
+--- Log opened Fri Feb 21 08:44:58 2014
+08:44 -!- whot_ [~whot@leo.clearchain.com] has joined #xf-bod
+08:44 -!- Irssi: #xf-bod: Total of 13 nicks [0 ops, 0 halfops, 2 voices, 11 normal]
+08:45 -!- Irssi: Join to #xf-bod was synced in 5 secs
+08:45 <+alanc> yeah, figured copyright was the big IP issue for us, since we never registered the trademark
+08:46 -!- jcristau_ [~jcristau@coloquinte.cristau.org] has joined #xf-bod
+08:47 -!- Netsplit reticulum.oftc.net <-> coulomb.oftc.net quits: whot, jcristau
+08:47 -!- Netsplit over, joins: jcristau, whot
+08:48 -!- jcristau [~jcristau@coloquinte.cristau.org] has quit [Read error: Connection reset by peer]
+08:48 -!- marcoz [~oftc-webi@masquerade.micron.com] has quit [Remote host closed the connection]
+08:48 < whot_> huh, netsplit. wonder if I missed anything
+08:48 -!- whot [~whot@leo.clearchain.com] has quit [Ping timeout: 480 seconds]
+08:49 < whot_> last message I have here was my comment "what I'd like to know", followed by alanc's "yeah, figured"
+08:49 -!- Irssi: #xf-bod: Total of 11 nicks [0 ops, 0 halfops, 2 voices, 9 normal]
+08:49 < stukreit> you haven't missed anything
+08:49 < mupuf_> whot_: you didn't miss anything
+08:49 < whot_> we also seem to have marcoz MIA now
+08:50 <+alanc> I didn't see your comment, but nothing else followed mine
+08:50 < whot_> ok, to bring that back on track - we're waiting for the SFLC writeup on the process. alanc chases up TOG IP transfers
+08:51 < whot_> open question is what the effect is of us failing to identify assets
+08:51 < whot_> anything I'm missing?
+08:52 -!- marcoz [~oftc-webi@masquerade.micron.com] has joined #xf-bod
+08:52 < marcoz> .
+08:52 <+alanc> think that question has to go to SFLC if it's not covered in their writeup
+08:52 < whot_> yeah
+08:53 < whot_> marcoz: you haven't missed much
+08:53 < whot_> marcoz: still on the same topic
+08:53 < marcoz> ok.  did it kick everone off?  took several mins to reconnect.
+08:53 < whot_> ok, there isn't much we can do until the writeup, so unless anyone else has anything they would like to bring up we can call it a day
+08:53 < marcoz> whot_: thx
+08:53 < whot_> well, the start of a day, in my case.
+08:53 <+alanc> elections?
+08:54 <+alanc> though that's pretty straight forward now: mupuf posted candidates
+08:54 <+alanc> I promised to set up the ballot to run next week, since we're a week behind
+08:54 < whot_> we've got 4 canditates, with the q&a period on
+08:55 <+alanc> the results are a guaranteed nailbiter
+08:55 < whot_> so as long as we meet the quorum the outcome won't be too surprising
+08:55 < mupuf_> :)
+08:55 <+alanc> unfortunately, we failed to get the SPI merger or bylaw updates done in time to throw on this ballot, so will have to hold those votes later
+08:56 < whot_> inauguration exercise for the new members ;)
+08:57  * agd5f re-thinks running...
+08:57 < whot_> hehe
+08:58 < whot_> ok, I think we're done for today. meet again in two weeks. thanks for coming
+"""]]
diff --git a/BoardOfDirectors/MeetingSummaries/2014.mdwn b/BoardOfDirectors/MeetingSummaries/2014.mdwn
index af37d351..a4c99600 100644
--- a/BoardOfDirectors/MeetingSummaries/2014.mdwn
+++ b/BoardOfDirectors/MeetingSummaries/2014.mdwn
@@ -6,3 +6,4 @@ Summaries of the 2014 meetings of the [[X.Org Foundation|XorgFoundation]] [[Boar
 * [[Jan. 09|BoardOfDirectors/MeetingSummaries/2014/01-09]] 
 * [[Jan. 23|BoardOfDirectors/MeetingSummaries/2014/01-23]]
 * [[Feb. 06|BoardOfDirectors/MeetingSummaries/2014/02-06]]
+* [[Feb. 20|BoardOfDirectors/MeetingSummaries/2014/02-20]]
diff --git a/BoardOfDirectors/MeetingSummaries/2014/02-20.mdwn b/BoardOfDirectors/MeetingSummaries/2014/02-20.mdwn
new file mode 100644
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--- /dev/null
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@@ -0,0 +1,59 @@
+Summary of the 20 Feb 2014 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]]
+Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/2014/01-09|BoardOfDirectors/IrcLogs/2014/02-20]].
+
+# Minutes
+
+## Attendees
+
+Present:
+
+ *  Martin Peres,  Stuart Kreitmann, Alex Deucher, Keith Packard, Alan Coopersmith, Matt Dew, Peter Hutterer
+
+Absent:
+
+ *   Matthias Hopf
+
+## Summary
+
+XDC 2014 is approved by the locals and the events wiki page is set up. More
+details to follow.
+http://wiki.x.org/wiki/Events/XDC2014/
+
+SPI/SFLC have outlined the dissolution process for the Foundation (as a
+separate 501c3) but we're waiting on the detailed writeup of the process.
+
+## Items discussed
+
+[[!format txt """
+ITEM: XDC 2014 is on
+Room is booked, catering companies and sysadmins are being organized.
+http://wiki.x.org/wiki/Events/XDC2014/
+
+We will extend an invitation to LWN.net to attend the conference, paid
+travel if required.
+ACTION: Martin P keeps organizing
+STATUS: Pending
+
+ITEM: Google Summer of Code mentor organization application filed
+Now waiting for ACK/NAK from google.
+ACTION: Waiting
+STATUS: Complete
+
+ITEM: Move to SPI 
+To move to SPI, we need to identify our current assets (IP and
+physical). A precise writeup of the process is pending from SFLC.
+The deadline to finish this is three years after starting the dissolution
+process, so it's not the most pressing manner.
+This also requires to chase up IP transfers from The Open Group to X.Org, a
+rather long-standing todo item.
+ACTION: Waiting for SFLC writeup
+STATUS: Pending
+
+ITEM: BoD election
+Four candidates for four spots, so the result - if we meet the quorum -
+won't be overly suprising. In the Q&A period right now.
+ACTION: Alan C to set up ballot to run next week
+STATUS: Pending
+"""]]
+
+