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<?xml version="1.0" encoding="UTF-8"?>
<helpdocument version="1.0">
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<meta>
<topic id="textswriter0104120250xml" indexer="include" status="PUBLISH">
<title id="tit" xml-lang="en-US">Edit Concordance File</title>
<filename>/text/swriter/01/04120250.xhp</filename>
</topic>
</meta>
<body>
<bookmark xml-lang="en-US" branch="index" id="bm_id3148768">
<bookmark_value>editing; concordance files</bookmark_value>
<bookmark_value>concordance files; definition</bookmark_value>
</bookmark>
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/createautomarkdialog/CreateAutomarkDialog" id="bm_id3147169" localize="false"/>
<paragraph id="hd_id3148768" role="heading" level="1" xml-lang="en-US">Edit Concordance File</paragraph>
<paragraph id="par_id3151180" role="paragraph" xml-lang="en-US"><ahelp hid="modules/swriter/ui/createautomarkdialog/CreateAutomarkDialog">Create or edit a list of words to include in an Alphabetical Index.</ahelp> A concordance file lists words that should be referenced in an alphabetical index, together with the page number(s) where they appear in the document.</paragraph>
<paragraph id="par_id837427" role="paragraph" xml-lang="en-US">You can use the Find All button on the Find & Replace dialog to highlight all places where a word appears, then open the Insert Index Entry dialog to add that word and places to the alphabetical index. However, if you need the same set of alphabetical indexes in multiple documents, the concordance file allows you to enter every word just once, then use the list many times.<comment>i61650</comment></paragraph>
<paragraph id="hd_id3154645" role="heading" level="2" xml-lang="en-US">To access the Edit Concordance File dialog:</paragraph>
<list type="ordered">
<listitem>
<paragraph id="par_id3149292" role="listitem" xml-lang="en-US">Choose <emph>Insert - Table of Contents and Index - Table of Contents, Index or Bibliography - Index or Table of Contents</emph>.</paragraph>
</listitem>
<listitem>
<paragraph id="par_id3145420" role="listitem" xml-lang="en-US">In the <emph>Type </emph>box, select "Alphabetical Index".</paragraph>
</listitem>
<listitem>
<paragraph id="par_id3154107" role="listitem" xml-lang="en-US">In the <emph>Options </emph>area, select the <emph>Concordance file</emph> check box.</paragraph>
</listitem>
<listitem>
<paragraph id="par_id3153668" role="listitem" xml-lang="en-US">Click the <emph>File</emph> button, and then choose <emph>New</emph> or <emph>Edit</emph>.</paragraph>
</listitem>
</list>
<paragraph id="par_id3154470" role="paragraph" xml-lang="en-US">A concordance file contains the following fields: </paragraph>
<paragraph id="par_id3152953" role="paragraph" xml-lang="en-US">"Search term" refers to the index entry that you want to mark in the document.</paragraph>
<paragraph id="par_id3155896" role="paragraph" xml-lang="en-US">"Alternative entry" refers to the index entry that you want to appear in the index.</paragraph>
<paragraph id="par_id3154194" role="paragraph" xml-lang="en-US">The 1st and 2nd Keys are parent index entries. The "Search term" or the "Alternative entry" appears as a subentry under the 1st and 2nd Keys.</paragraph>
<paragraph id="par_id3155184" role="paragraph" xml-lang="en-US">"Match case" means that uppercase and lowercase letters are considered.</paragraph>
<paragraph id="par_id3143282" role="paragraph" xml-lang="en-US">"Word only" searches for the term as a single word.</paragraph>
<paragraph id="par_id3147220" role="note" xml-lang="en-US">To enable the "Match case" or "Word only" options, click in the corresponding cell, and then select the check box.</paragraph>
<paragraph id="hd_id3153629" role="heading" level="2" xml-lang="en-US">To create a concordance file without the Edit Concordance File dialog:</paragraph>
<paragraph id="par_id3153644" role="paragraph" xml-lang="en-US">Use the following format guidelines when you create a concordance file:</paragraph>
<list type="unordered">
<listitem>
<paragraph id="par_id3152770" role="listitem" xml-lang="en-US">Each entry in the concordance file is on a separate line.</paragraph>
</listitem>
<listitem>
<paragraph id="par_id3155142" role="listitem" xml-lang="en-US">Commented lines start with #.</paragraph>
</listitem>
<listitem>
<paragraph id="par_id3153354" role="listitem" xml-lang="en-US">Use the following format for the entries:</paragraph>
</listitem></list>
<paragraph id="par_id3149172" role="paragraph" xml-lang="en-US">Search term;Alternative entry;1st key;2nd key;Match case;Word only</paragraph>
<paragraph id="par_id3156270" role="paragraph" xml-lang="en-US">The entries "Match case" and "Word only" are interpreted as "No" or FALSE if they are empty or zero (0). All other contents are interpreted as "Yes" or TRUE.</paragraph>
<paragraph id="hd_id3145778" role="heading" level="3" xml-lang="en-US">Example</paragraph>
<paragraph id="par_id3155907" role="paragraph" xml-lang="en-US">For example, to include the word "Boston" in your alphabetical index under the "Cities" entry, enter the following line in the concordance file:</paragraph>
<paragraph id="par_id3151370" role="paragraph" xml-lang="en-US">Boston;Boston;Cities;;0;0 <comment>UFI: translate this with same name as in par_id3155907. Pay attention to the following paras also</comment></paragraph>
<paragraph id="par_id3151383" role="paragraph" xml-lang="en-US">This also finds "Boston" if it is written in lowercase letters.</paragraph>
<paragraph id="par_id3155866" role="paragraph" xml-lang="en-US">To include the "Beacon Hill" district in Boston under the "Cities" entry, enter the following line:</paragraph>
<paragraph id="par_id3150116" role="paragraph" xml-lang="en-US">Beacon Hill;Boston;Cities; </paragraph>
</body>
</helpdocument>
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