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<helpdocument version="1.0">
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<meta>
<topic id="textscalc0105120000xml" indexer="include">
<title xml-lang="en-US" id="tit">Conditional Formatting</title>
<filename>/text/scalc/01/05120000.xhp</filename>
</topic>
</meta>
<body>
<bookmark xml-lang="en-US" branch="hid/.uno:ConditionalFormatDialog" id="bm_id5008046" localize="false"/>
<bookmark xml-lang="en-US" branch="hid/modules/scalc/ui/conditionalformatdialog/ConditionalFormatDialog" id="bm_id3152518" localize="false"/>
<paragraph xml-lang="en-US" id="hd_id3155132" role="heading" level="1" l10n="U" oldref="1">Conditional Formatting</paragraph>
<paragraph xml-lang="en-US" id="par_id3163710" role="paragraph" l10n="U" oldref="2"><variable id="bedingtetext"><ahelp hid=".uno:ConditionalFormatDialog">Choose <emph>Conditional Formatting</emph> to define format styles depending on certain conditions.</ahelp>
</variable> If a style was already assigned to a cell, it remains unchanged. The style entered here is then evaluated. There are several types of conditional formatting that can be used.</paragraph>
<paragraph xml-lang="en-US" id="par_id3163711" role="paragraph">You can enter several conditions that query the contents of cell values or formulas. The conditions are evaluated from the first to the last. If the condition 1 matches the condition, the defined style will be used. Otherwise, condition 2 is evaluated, and its defined style is used. If this style does not match, then the next condition is evaluated and so on.</paragraph>
<section id="howtoget">
<embed href="text/scalc/00/00000405.xhp#bedingte"/>
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<paragraph xml-lang="en-US" id="par_id2414014" role="warning" l10n="NEW">To apply conditional formatting, AutoCalculate must be enabled. Choose Tools - Cell Contents - AutoCalculate (you see a check mark next to the command when AutoCalculate is enabled).</paragraph>
<bookmark xml-lang="en-US" branch="index" id="bm_id3153189"><bookmark_value>conditional formatting; conditions</bookmark_value>
</bookmark>
<paragraph xml-lang="en-US" id="hd_id31531891" role="heading" level="2">Condition</paragraph>
<paragraph xml-lang="en-US" id="par_id31494131" role="paragraph">You can define as many conditions as you want.</paragraph>
<paragraph xml-lang="en-US" id="par_id31494132" role="paragraph">Specify if conditional formatting is dependent on one of the entry listed on the drop down box:</paragraph>
<list type="unordered">
<listitem>
<paragraph xml-lang="en-US" id="par_id31494133" role="listitem">If you select <emph>All cells</emph>, see Color Scale, Data Bar or Icon Set
explanations below, depending on which visual representation the conditional formatting should be represented.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494134" role="listitem">If you select <emph>Cell value is</emph>:</paragraph>
<list type="unordered">
<listitem>
<paragraph xml-lang="en-US" id="par_id31494135" role="listitem">Select a condition in the drop down list for the format to be applied to the selected cells and enter the value.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494136" role="listitem">In front of <emph>Apply Styles</emph>, select the desired style in the list or chose <emph>New Style</emph> to create one.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494137" role="listitem">Click the <emph>Add</emph> button to add another condition, click the <emph>Remove</emph> button to remove a condition.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494138" role="listitem">In the <emph>Range</emph> field, define the range of cells concerned by the conditional formatting. Click on the <emph>Shrink</emph> button to minimize the dialog box. Click again on the button to come back to the dialog box once the range is selected.</paragraph>
</listitem>
</list>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494139" role="listitem">If you select <emph>Formula is</emph> as a reference, enter a cell reference.
If the cell reference is a value other than zero, the condition matches.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id3149413a" role="listitem">If you select <emph>Date is</emph>, see below explanations for Date.</paragraph>
</listitem>
</list>
<paragraph xml-lang="en-US" id="hd_id3147394" role="heading" level="2">Color Scale</paragraph>
<paragraph xml-lang="en-US" id="par_id3155602" role="paragraph">This is the same dialog box as if you select <emph>All cells</emph> in the first sub menu entry <emph>Condition</emph>.
Apply a color scale to a range consist of displaying a bicolor or tricolor gradient on this range depending on the value of each cell. A typical example might be an array of temperatures, lower blue colored, warmer red with a gradient nuances to the intermediate values.</paragraph>
<paragraph xml-lang="en-US" id="par_id3155603" role="paragraph">You must choose the two "extreme" colors indicate the method of calculation. The calculation of the color applied will be made in relation to: Min - Max - Percentile - Value - Percent - Formula.</paragraph>
<paragraph xml-lang="en-US" id="par_id3155604" role="paragraph">The choices Min and Max are sufficient to themselves as found in the range. Other options need to be specified by a value (Percentile, Value, Percentage) or a cell reference or formula (Formula).</paragraph>
<paragraph xml-lang="en-US" id="par_id3155605" role="paragraph">For a detailed explanation and examples, please visit <link href="http://wiki.documentfoundation.org/Faq/Calc/142">How to apply a Color Scale Conditional Formatting page in TDF Wiki</link>.</paragraph>
<paragraph xml-lang="en-US" id="hd_id3153709" role="heading" level="2">Icon Set</paragraph>
<paragraph xml-lang="en-US" id="par_id3153764" role="paragraph">It is desired to plot the position of a value relative to the thresholds. The set of icons will help to indicate the thresholds and choose the type of icons. Available icon sets are:</paragraph>
<list type="unordered">
<listitem>
<paragraph xml-lang="en-US" id="par_id31494140" role="listitem">3, 4 or 5 - arrows</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494141" role="listitem">3, 4 or 5 - gray arrows</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494142" role="listitem">3 - flags</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494143" role="listitem">3 - traffic lights 1 and 2 (two different designs)</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494144" role="listitem">3 - symbols (square, triangle, circle)</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494145" role="listitem">4 - circles from red to black</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494146" role="listitem">4 or 5 - ratings</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494147" role="ilistitem">5 - quarters</paragraph>
</listitem>
</list>
<paragraph xml-lang="en-US" id="par_id3153765" role="paragraph">Conditions to display each icon can be specified relative to a value (Value), a percentage of the number of values in the range (Percentage) as a percentage of range values (Percentile) or formula (Formula).</paragraph>
<paragraph xml-lang="en-US" id="par_id3155606" role="paragraph">For a detailed explanation and examples, please visit <link href="http://wiki.documentfoundation.org/Faq/Calc/141">How to use Icon Set Conditional Formating page in TDF Wiki</link>.</paragraph>
<paragraph xml-lang="en-US" id="hd_id3156384" role="heading" level="2">Dates</paragraph>
<paragraph xml-lang="en-US" id="par_id3145228" role="paragraph">This option will apply a defined style depending on a date that you choose in the drop down box: Today - Yesterday - Tomorrow - Last 7 days - This week - Last week.</paragraph>
<list type="unordered">
<listitem>
<paragraph xml-lang="en-US" id="par_id31494157" role="listitem">In front of <emph>Apply Styles</emph>, select the desired style in the list or chose <emph>New Style</emph> to create one.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494167" role="listitem">Click the <emph>Add</emph> button to add another condition, click the <emph>Remove</emph> button to remove a condition.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id31494177" role="listitem">In the <emph>Range</emph> field, define the range of cells concerned by the conditional formatting. Click on the <emph>Shrink</emph> button to minimize the dialog box. Click again on the button to come back to the dialog box once the range is selected.</paragraph>
</listitem>
</list>
<bookmark xml-lang="en-US" branch="hid/modules/scalc/ui/condformatdialog/CondFormatDialog" id="bm_id3152598" localize="false"/>
<paragraph xml-lang="en-US" id="hd_id3153384" role="heading" level="2">Manage Conditional Formatting</paragraph>
<paragraph xml-lang="en-US" id="par_id3155906" role="paragraph">This dialog allows you to see all the conditional formatting defined in the spreadsheet.</paragraph>
<section id="howtoget">
<paragraph role="paragraph" id="par_id31546818" xml-lang="en-US">Choose <emph>Format - Conditional Formatting - Manage</emph></paragraph>
</section>
<paragraph xml-lang="en-US" id="par_id3155907" role="paragraph">The <emph>Manage Conditional Formatting</emph> dialog box opens. Here you can add, edit or remove one or several conditional formattings.</paragraph>
<paragraph xml-lang="en-US" id="par_id3155908" role="paragraph">If you have defined a conditional formatting on a cell range and you try now to define a new conditional formatting on a part of this range, a warning message will be displayed, asking if you want to edit the existing conditional formatting (on the whole range) or define a new conditional formatting overlapping it (on the selected range).</paragraph>
<section id="relatedtopics">
<paragraph xml-lang="en-US" id="par_idN107E1" role="paragraph" l10n="NEW">
<embedvar href="text/scalc/guide/cellstyle_conditional.xhp#cellstyle_conditional"/>
</paragraph>
</section>
</body>
</helpdocument>
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