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<helpdocument version="1.0">
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<meta>
<topic id="textswriterguideform_letters_mainxml" indexer="include">
<title id="tit" xml-lang="en-US">Creating a Form Letter</title>
<filename>/text/swriter/guide/form_letters_main.xhp</filename>
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<body>
<bookmark xml-lang="en-US" branch="index" id="bm_id3159257"><bookmark_value>form letters</bookmark_value>
<bookmark_value>mail merge</bookmark_value>
<bookmark_value>letters; creating form letters</bookmark_value>
<bookmark_value>wizards;form letters</bookmark_value>
</bookmark>
<paragraph role="heading" id="hd_id3159257" xml-lang="en-US" level="1" l10n="U" oldref="29"><variable id="form_letters"><variable id="form_letters_main"><link href="text/swriter/guide/form_letters_main.xhp" name="Creating a Form Letter">Creating a Form Letter</link>
</variable>
</variable></paragraph>
<paragraph role="paragraph" id="par_id3150502" xml-lang="en-US" l10n="CHG" oldref="1">To create a form letter, you need a text document that contains fields for address data, and an address database. Then you combine or merge the address data and the text document to either print the letters or send them by e-mail.</paragraph>
<paragraph role="note" id="par_id0805200801132382" xml-lang="en-US" l10n="NEW">If the document is in HTML format, any embedded or linked images will not be sent with the e-mail.</paragraph>
<paragraph role="paragraph" id="par_idN10653" xml-lang="en-US" l10n="NEW">The <link href="text/swriter/01/mailmerge00.xhp">Mail Merge Wizard</link> helps you to create form letters.</paragraph>
<paragraph role="heading" id="par_idN10664" xml-lang="en-US" level="2" l10n="NEW">To create a form letter</paragraph>
<list type="ordered">
<listitem>
<paragraph role="paragraph" id="par_idN1066B" xml-lang="en-US" l10n="NEW">Choose <emph>Tools - Mail Merge Wizard</emph>.</paragraph>
<paragraph role="paragraph" id="par_idN10672" xml-lang="en-US" l10n="NEW">You see the Mail Merge Wizard dialog. The following is an example of one of many possible ways to navigate the wizard's pages:</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN10676" xml-lang="en-US" l10n="NEW">Select <emph>Start from a template</emph>, and click the <emph>Browse</emph> button.</paragraph>
<paragraph role="paragraph" id="par_idN10681" xml-lang="en-US" l10n="NEW">You see the Templates dialog.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN10685" xml-lang="en-US" l10n="CHG">Select <item type="literal">Business Correspondence</item> in the left list, and then <item type="literal">Modern letter</item> in the right list. Click <emph>OK</emph> to close the Templates dialog, and click <emph>Next</emph> in the wizard.<comment>removed the next two paras</comment></paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_id2669759" xml-lang="en-US" l10n="NEW">Select <emph>Letter</emph> and click <emph>Next</emph>.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN106BD" xml-lang="en-US" l10n="CHG">On the next step of the wizard, click the <emph>Select Address List</emph> button to check that you are using the correct address list. Select an address block type, match the data fields if necessary, and click <emph>Next</emph>.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN106C5" xml-lang="en-US" l10n="NEW">Next follows the <emph>Create a salutation</emph> step. Deselect the <emph>Insert personalized salutation</emph> box. Under <emph>General salutation</emph>, select the salutation that you want on top of all letters.</paragraph>
</listitem>
<listitem>
<paragraph role="paragraph" id="par_idN106D5" xml-lang="en-US" l10n="CHG">Click <emph>Next</emph> and finally <emph>Finish</emph> to create the mail merge.</paragraph>
</listitem>
</list>
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