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<?xml version="1.0" encoding="UTF-8"?>
<helpdocument version="1.0">
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<meta>
<topic id="textshared0104050000xml" indexer="include">
<title xml-lang="en-US" id="tit">Notes</title>
<filename>/text/shared/01/04050000.xhp</filename>
</topic>
</meta>
<body>
<bookmark xml-lang="en-US" branch="index" id="bm_id3154100"><bookmark_value>notes;inserting/editing/deleting/printing</bookmark_value>
<bookmark_value>inserting; notes</bookmark_value>
<bookmark_value>editing; notes</bookmark_value>
<bookmark_value>deleting;notes</bookmark_value>
<bookmark_value>Navigator;notes</bookmark_value>
<bookmark_value>printing;notes</bookmark_value>
<bookmark_value>records; inserting notes </bookmark_value>
<bookmark_value>remarks, see also notes</bookmark_value>
</bookmark><comment>mw changed "notes;" and added 3 entries</comment>
<bookmark xml-lang="en-US" branch="hid/SID_INSERT_POSTIT" id="bm_id8906707" localize="false"/>
<bookmark xml-lang="en-US" branch="hid/.uno:InsertAnnotation" id="bm_id3156045" localize="false"/>
<paragraph xml-lang="en-US" id="hd_id3154100" role="heading" level="1" l10n="CHG"
oldref="1">Notes</paragraph>
<paragraph xml-lang="en-US" id="par_id3151100" role="paragraph" l10n="CHG" oldref="2"><variable id="notizbearbeitentext"><ahelp hid=".uno:InsertAnnotation">Inserts a note anchored to the current cursor position.</ahelp>
</variable></paragraph>
<section id="howtoget">
<embed href="text/shared/00/00000404.xhp#notiz"/>
</section>
<switch select="appl">
<case select="WRITER"><comment>Writer</comment>
<paragraph xml-lang="en-US" id="hd_id9851680" role="heading" level="2" l10n="NEW">Inserting notes</paragraph>
<paragraph xml-lang="en-US" id="par_id1830500" role="paragraph" l10n="NEW">In Writer, the command <item type="menuitem">Insert - Note</item> or the <switchinline select="sys"><caseinline select="MAC">Command+Option
</caseinline><defaultinline>Ctrl+Alt</defaultinline></switchinline>+N key combination inserts a note anchor at the current cursor position. A note box is shown at the page margin, where you can enter the text of your note. A line connects anchor and note box.</paragraph>
<paragraph xml-lang="en-US" id="par_id1831" role="paragraph" l10n="NEW">The author name and the date and time of creating this note is shown at the bottom of the note box.</paragraph>
<paragraph xml-lang="en-US" id="par_id6718649" role="paragraph" l10n="NEW">The notes by different authors get different colors. Choose <item type="menuitem">Tools - Options - %PRODUCTNAME - User Data</item> to enter your name so that it can show up as the note author.</paragraph>
<paragraph xml-lang="en-US" id="hd_id2929166" role="heading" level="2" l10n="NEW">Editing notes</paragraph>
<paragraph xml-lang="en-US" id="par_id5201879" role="paragraph" l10n="NEW">Every user with write permission to the text document can edit and delete notes of all authors.</paragraph>
<paragraph xml-lang="en-US" id="par_id2571794" role="paragraph" l10n="NEW">The note box contains an icon with a down arrow. Click the icon to open a menu with some commands to delete notes.</paragraph>
<bookmark xml-lang="en-US" branch="hid/FN_DELETE_NOTE" id="bm_id0429200810584478" localize="false"/>
<paragraph xml-lang="en-US" id="par_id0522200809383431" role="paragraph" l10n="NEW"><ahelp hid="." visibility="hidden">Delete the current note.</ahelp></paragraph>
<bookmark xml-lang="en-US" branch="hid/FN_DELETE_NOTE_AUTHOR" id="bm_id0429200810592549" localize="false"/>
<paragraph xml-lang="en-US" id="par_id0522200809383485" role="paragraph" l10n="NEW"><ahelp hid="." visibility="hidden">Delete all notes by this author in the current document.</ahelp></paragraph>
<bookmark xml-lang="en-US" branch="hid/FN_DELETE_ALL_NOTES" id="bm_id0429200810593994" localize="false"/>
<paragraph xml-lang="en-US" id="par_id0522200809383428" role="paragraph" l10n="NEW"><ahelp hid="." visibility="hidden">Delete all notes in the current document.</ahelp></paragraph>
<paragraph xml-lang="en-US" id="par_id1857051" role="paragraph" l10n="NEW"><ahelp hid=".">Choose a command to delete the current note, or all notes from the same author as the current note, or all notes in the document.</ahelp></paragraph><comment>22500 shown for Reply, which is the same as Delete.</comment>
<paragraph xml-lang="en-US" id="par_id0305200911090684" role="paragraph" l10n="NEW">If the note was written by another author, there is a Reply command in the context menu. <ahelp hid=".">This command inserts a new note adjacent to the note to which you want to reply.</ahelp> The note anchor is the same for both notes. Type your reply text in the new note. Save and send your document to other authors, then those authors can add replies, too.</paragraph><comment>View - Notes command</comment>
<bookmark xml-lang="en-US" branch="hid/.uno:ShowAnnotations" id="bm_id0804200803411260" localize="false"/>
<paragraph xml-lang="en-US" id="par_id0804200803435883" role="paragraph" l10n="NEW"><ahelp hid=".">Use <item type="menuitem">View - Notes</item> to show or hide all notes.</ahelp></paragraph>
<paragraph xml-lang="en-US" id="par_id0302200901430918" role="paragraph" l10n="NEW">In the Find & Replace dialog, you can select to include the notes texts in your searches.</paragraph>
<paragraph xml-lang="en-US" id="hd_id3445539" role="heading" level="2" l10n="NEW">Navigating from note to note</paragraph>
<paragraph xml-lang="en-US" id="par_id4271370" role="paragraph" l10n="NEW">When the cursor is inside a note, you can press <switchinline select="sys"><caseinline select="MAC">Command+Option
</caseinline><defaultinline>Ctrl+Alt</defaultinline></switchinline>+Page Down to jump to the next note, or press <switchinline select="sys"><caseinline select="MAC">Command+Option
</caseinline><defaultinline>Ctrl+Alt</defaultinline></switchinline>+Page Up to jump to the previous note.</paragraph>
<paragraph xml-lang="en-US" id="par_id2116153" role="paragraph" l10n="NEW">When the cursor is inside the normal text, press the above mentioned keys to jump to the next or previous note anchor. You can also use the small Navigation window below the vertical scrollbar to jump from one note anchor to the next note anchor.</paragraph>
<paragraph xml-lang="en-US" id="par_id5381328" role="tip" l10n="NEW">You can also open the Navigator to see a list of all notes. Right-click a note name in the Navigator to edit or delete the note.</paragraph>
<paragraph xml-lang="en-US" id="hd_id5664235" role="heading" level="2" l10n="NEW">Printing notes</paragraph>
<paragraph xml-lang="en-US" id="par_id2254402" role="paragraph" l10n="NEW">To set the printing options for notes in your text document, choose <item type="menuitem">File - Print</item>, then click <emph>Options</emph>. To change the printing option for notes for all your text documents, choose <item type="menuitem">Tools - Options - %PRODUCTNAME Writer - Print</item>.</paragraph>
</case>
<case select="CALC"><comment>Calc</comment>
<paragraph xml-lang="en-US" id="par_id3166460" role="paragraph" l10n="CHG" oldref="6">When you attach a note to a cell, a callout appears where you can enter your text. A small square in the upper right corner of a cell marks the position of a note. To display the note permanently, right-click the cell, and choose <emph>Show Note</emph>.</paragraph>
<paragraph xml-lang="en-US" id="par_id8336741" role="paragraph" l10n="NEW">To change the object properties of a note, for example the background color, choose <emph>Show Note</emph> as above, then right-click the note (do not double-click the text).</paragraph>
<paragraph xml-lang="en-US" id="par_id3155390" role="paragraph" l10n="CHG" oldref="7">To edit a shown note, double-click the note text. To edit a note that is not shown permanently, click in the cell that contains the note, and then choose <emph>Insert - Note</emph>. To specify the formatting of the note text, right-click the note text in edit mode.</paragraph>
<paragraph xml-lang="en-US" id="par_idN107A1" role="paragraph" l10n="NEW">To change the position or size of a note, drag a border or corner of the note. <comment>UFI: see specs.openoffice.org/calc/compatibility/AnnotationPosition.sxw</comment></paragraph>
<paragraph xml-lang="en-US" id="par_id9499496" role="paragraph" l10n="NEW">To delete a note, right-click the cell, then choose <emph>Delete Note</emph>.</paragraph>
<paragraph xml-lang="en-US" id="par_id2036805" role="paragraph" l10n="NEW">You can also right-click a note name in the Navigator window to choose some editing commands.</paragraph>
<paragraph xml-lang="en-US" id="par_id3153716" role="paragraph" l10n="U" oldref="8">To set the printing options for notes in your spreadsheet, choose <emph>Format - Page</emph>, and then click the <emph>Sheet</emph> tab.</paragraph>
</case>
<default><comment>Draw, Impress</comment>
<paragraph xml-lang="en-US" id="par_id4844508" role="paragraph" l10n="NEW">In Draw, there are no notes. If you want some annotations, use a custom layer and set the layer to visible or invisible as desired.</paragraph>
<paragraph xml-lang="en-US" id="par_id2419507" role="paragraph" l10n="NEW">In Impress, you can use the Notes view to write a page of notes for every slide.</paragraph>
</default>
</switch>
</body>
</helpdocument>
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